CONTRA COSTA COMMUNITY COLLEGE DISTRICT October 15, 2014 MEASURES A 2002/2006 and MEASURE E 2014 CITIZENS’ BOND OVERSIGHT COMMITTEE AGENDA Diablo Valley College 321 Golf Club Road, HSFC Diablo Room Pleasant Hill, CA 94523 Regular Meeting: 3:00 p.m. – 5:00 p.m. Optional Campus Tour: 5:00 p.m. – 6:00 p.m. I. CALL MEETING TO ORDER II. PUBLIC COMMENT III. WELCOME AND INTRODUCTIONS A. Comments on new member orientation held October 15, 2014 (Committee Chair) IV. ACTION ITEMS A. Approval of October 15, 2014, agenda (Committee Chair) B. *Approval of August 6, 2014, minutes (Committee Chair) C. *Approval of draft committee letter for the annual report to the community (Tim Leong) V. GENERAL AGENDA ITEMS – INFORMATION/DISCUSSION A. *Measures A 2002 and 2006 quarterly report (Ray Pyle) B. *D-634 softball & baseball field renovation project detail budget report (Ray Pyle) C. Cost-saving measures (Ray Pyle) i. District-deferred maintenance ii. Mechanisms designed to reduce the cost of professional fees iii. Mechanisms to reduce the costs of site preparation iv. Recommendations for joint use of core facilities v. Mechanisms to reduce costs by efficiencies in school site design vi. Recommendations for the use of cost-effective and efficient reusable plans VI. REPORTS A. Chancellor (Helen Benjamin) B. Contra Costa College (President Denise Noldon) C. Diablo Valley College (President Peter Garcia) D. Los Medanos College (President Bob Kratochvil) VII. COMMENTS FROM COMMITTEE MEMBERS VIII. ADJOURN
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CONTRA COSTA COMMUNITY COLLEGE DISTRICT October 15, 2014 MEASURES A 2002/2006 and MEASURE E 2014 CITIZENS’ BOND OVERSIGHT COMMITTEE AGENDA Diablo Valley College 321 Golf Club Road, HSFC Diablo Room Pleasant Hill, CA 94523 Regular Meeting: 3:00 p.m. – 5:00 p.m. Optional Campus Tour: 5:00 p.m. – 6:00 p.m.
I. CALL MEETING TO ORDER
II. PUBLIC COMMENT
III. WELCOME AND INTRODUCTIONS
A. Comments on new member orientation held October 15, 2014 (Committee Chair) IV. ACTION ITEMS
A. Approval of October 15, 2014, agenda (Committee Chair) B. *Approval of August 6, 2014, minutes (Committee Chair) C. *Approval of draft committee letter for the annual report to the community (Tim
Leong)
V. GENERAL AGENDA ITEMS – INFORMATION/DISCUSSION A. *Measures A 2002 and 2006 quarterly report (Ray Pyle) B. *D-634 softball & baseball field renovation project detail budget report (Ray Pyle) C. Cost-saving measures (Ray Pyle)
i. District-deferred maintenance ii. Mechanisms designed to reduce the cost of professional fees iii. Mechanisms to reduce the costs of site preparation iv. Recommendations for joint use of core facilities v. Mechanisms to reduce costs by efficiencies in school site design vi. Recommendations for the use of cost-effective and efficient reusable
plans
VI. REPORTS A. Chancellor (Helen Benjamin) B. Contra Costa College (President Denise Noldon) C. Diablo Valley College (President Peter Garcia) D. Los Medanos College (President Bob Kratochvil)
VII. COMMENTS FROM COMMITTEE MEMBERS VIII. ADJOURN
CONTRA COSTA COMMUNITY COLLEGE DISTRICT August 6, 2014 MEASURE A 2002/2006 and MEASURE E 2014 CITIZENS’ BOND OVERSIGHT COMMITTEE MINUTES Contra Costa College 2600 Mission Bell Drive, SSC Room A San Pablo, CA 94806 Regular Meeting: 3:00 p.m. – 5:00 p.m. Optional Campus Tour: 5:00 p.m. – 6:00 p.m.
Present: Jagjit Bhambra, Ana Marie Bustos, Brianna Klipp, Enrique Ruiz, Nell Ryan,
William van Dyk (Chair), Luanna Waters Absent: Mark Ross, Mauna Wagner Staff: Peter Garcia, Gene Huff, Bob Kratochvil, Tim Leong, Denise Noldon, Ray Pyle, Christina Chellew I. CALL MEETING TO ORDER
The meeting was called to order at 3:06 p.m. by Committee Chair William van Dyk.
II. PUBLIC COMMENT
There was no public comment.
III. WELCOME AND INTRODUCTIONS – COMMITTEE AND GUESTS Dr. van Dyk welcomed everyone to the meeting and asked everyone to introduce themselves. Two new members were introduced; Brianna Klipp, Los Medanos College (LMC) student representative and Nell Ryan, senior citizens’ organization representative.
IV. ACTION ITEMS
A. Approval of August 6, 2014, agenda
The August 6, 2014, agenda was unanimously approved by the following vote:
Ayes: Jagjit Bhambra, Ana Marie Bustos, Brianna Klipp, Enrique Ruiz, Nell Ryan, William van Dyk, Luanna Waters Absent: Mark Ross, Mauna Wagner
B. Approval of April 16, 2014, minutes The April 16, 2014, minutes were unanimously approved by the following vote:
Ayes: Jagjit Bhambra, Ana Marie Bustos, Brianna Klipp, Enrique Ruiz, Nell Ryan, William van Dyk, Luanna Waters Absent: Mark Ross, Mauna Wagner
Measure A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee Minutes
August 6, 2014 -2-
C. Consideration of an ad-hoc committee for 2014 annual report letter to the
community Committee members Jagjit Bhambra, Ana Marie Bustos, and Enrique Ruiz volunteered to work with Tim Leong, Director of Communications and Community Relations, to draft the annual report letter to the community which will be brought to the October 15, 2014, bond oversight committee meeting for review and approval. The ad-hoc committee considered was unanimously approved by the following vote:
Ayes: Jagjit Bhambra, Ana Marie Bustos, Brianna Klipp, Enrique Ruiz, Nell Ryan, William van Dyk, Luanna Waters Absent: Mark Ross, Mauna Wagner V. GENERAL AGENDA ITEMS – INFORMATION/DISCUSSION
A. Measure E 2014
i. Measures A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee
Eugene Huff, Executive Vice Chancellor, Administrative Services, said the Governing Board approved the existing Measures A 2002 and 2006 bonds citizens’ oversight committee to also be appointed as the oversight committee for the Measure E 2014 bond. He further explained that the bylaws to be reviewed will reflect that change. Ray Pyle, Chief Facilities Planner, reminded the committee the Measure A 2002 bond projects are nearing completion.
ii. Review of Governing Board Resolution 5-A Declaring Results of School Bond Election Held June 3, 2014 Mr. Huff noted that the approved resolution declaring Measure E election results of June 3, 2014, was in the agenda packet for information.
iii. Review of Governing Board Resolution 5-D Authorizing the Issuance and Sale of not to Exceed $120,000,000 of General Obligation Bonds of the Contra Costa Community College District by Negotiated Sale; Prescribing the Terms of Said Bonds, Approving the Form of and Authorizing the Execution and Delivery of a Bond Purchase Contract, a Paying Agent Agreement, and Official Statement Relating to Said Bonds, and a Continuing Disclosure Certificate; and Authorizing the Execution of Necessary Certificates and Documents Relating to Said Bonds and the Taking of Certain Actions in Connection Therewith Mr. Huff noted that the approved resolution authorizing the sale of the first issuance of the Measure E 2014 general obligation bond not to exceed $120 million was in the agenda packet for information.
Measure A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee Minutes
August 6, 2014 -3-
iv. Review of Governing Board Report 8-D Measure E Allocation Discussion
and Recommendation Mr. Pyle explained the purpose of the attached report was to include the size and age of facilities in the metrics used to allocate bond funds to each of the campuses. He noted the chart that highlighted age per square footage at each location. He said FTES is also accounted for in the allocation model used. He added that it was recommended to take $23 million from the District Office/Districtwide allocation and apply that to Contra Costa College (CCC) to account for age without affecting the allocations anticipated for Diablo Valley College (DVC) and LMC.
v. Review of Governing Board Report 8-E Initial Planning Steps for Implementing Measure E and Integrating Remaining Measures A 2002 and 2006 Workload Mr. Pyle explained the attached report was composed of two sections. The first section explained the changes in staffing with a recommended organization chart. He noted the Design Director position as the only new position. He explained the Measure A 2006 projects were slow to begin because design wasn’t initiated while focus was on the Measure A 2002 projects and the creation of this new position will alleviate that issue for the Measure E 2014 bond. Mr. Pyle continued with the second section of the report which focused on initial steps of Measure E projects at each of the sites. He added planning and RFQs were already in progress for the LMC student union/PE and DVC engineering technology building upgrade Measure E 2014 projects. Mr. Ruiz asked who sits on the design committee. Mr. Pyle explained that the executive steering committees include the President, a Vice President, Deans, and facilities department staff who visit multiple user groups various times throughout the planning process.
B. Review Citizens’ Bond Oversight Committee Bylaws Mr. Huff reviewed the suggested revisions to the Citizens’ Bond Oversight Committee Bylaws. The committee reached consensus to submit the suggested revisions to the Board for approval.
C. Bond/operations funds staffing split allocation worksheet Mr. Pyle reviewed the bond/operations funds staffing split allocation worksheet with the committee. He noted that District staff chose to stay on the conservative side with the split between bond and operating funds and performed a “failure test” on those numbers. He added that auditors review the methodology used in creating the split between funds every year to ensure bond funds are used appropriately and the auditors have approved the methodology. Mr. Pyle asked if there were any questions and there were none.
Measure A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee Minutes
August 6, 2014 -4-
D. 2006 bond interest projection
Mr. Pyle reviewed the investment analysis for the 2006 bond program. He noted the $5.4 million shortfall in anticipated interest and said to expect a number of budget adjustments in the next quarterly report to account for this shortfall. He said the adjustments should not affect the colleges as the adjustments will be done at a program level. Dr. van Dyk asked if the Measure E bond program will have interest projected and Mr. Pyle said that there will still be some interest projected for Measure E.
E. Measures A 2002 and 2006 quarterly report
Mr. Pyle explained how the quarterly report is presented for the two new committee members Nell Ryan and Brianna Klipp and encouraged them to stop him at any point if there were questions. 2002 Bond District Overview Mr. Pyle noted that there were no significant changes and no budget adjustments at the program level during this reporting period. He added that there were only two main projects left funded through the 2002 bond. 2002 CCC Mr. Pyle reminded the committee that the gym annex elevator project schedule was modified by a month. He added that it is a standard building elevator which will allow DSS students to have access to second story classrooms once completed. Mr. Pyle noted the only budget adjustment was the fourth quarter interest received into the card access project. 2002 DVC Mr. Pyle reminded the committee that the Measure A 2002 bond program for DVC is now closed. 2002 LMC Mr. Pyle reminded the committee that the mechanical systems upgrades project is the only main active project left at LMC within the 2002 program which includes the HVAC unit replacements and mechanical repair. Mr. Pyle stated that there were no budget adjustments during this reporting period.
Measure A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee Minutes
August 6, 2014 -5-
2006 Bond District Overview Mr. Pyle reviewed the 2006 bond program allocation and explained that DVC and LMC gave $5 million of their budgets to CCC because of the fault line. He reviewed the revenues received through rebates to date and explained that those were received through programs like the solar panels installed. Ms. Ryan asked how budgets are made and adjusted over time and Mr. Pyle explained that budgets are created before the design phase and once design begins budgets are adjusted over time as more information is available. He said sometimes situations arise outside of the District’s control and adjustments are made as needed (i.e.-some Measure A 2002 projects were canceled due to an unforeseen rise in steel prices in 2005 and 2006); however, he added that all projects have remained within the budgets allocated overall to the colleges and at the program level for both the Measures A 2002 and 2006 bonds. Mr. Pyle stated that there were no budget adjustments during this reporting period at the program level. 2006 CCC Mr. Pyle reminded the committee that the physical education annex renovation project was delayed due to lack of a state bond on the November 2012 election ballot, and the earliest funding fiscal year will be 2015-16 as the Department of Finance recently said there will be no project funding in 2014-15 even if there is a November 2014 state school construction bond. He said language was included in the Measure E bond project language for this type of renovation. Mr. Pyle noted the parking lot 16 project added parking lot 17 as well so the project schedule was extended. He said to expect a budget increase on the following quarterly report. Mr. Ruiz asked if any of the buildings within the seismic retrofit project will be rebuilt with Measure E 2014 bond funds. Mr. Pyle explained that all the buildings included in the seismic retrofit project have been evaluated for retrofit and are not slated for demolition and new construction. He added that the buildings ranked at a high level seismic risk were included in the seismic retrofit project. Ms. Klipp asked what future projects were. Mr. Pyle said they were like campus contingency funds to account for campus allocated funds not yet assigned to a specific project. She asked who makes the decisions on how the future project money is spent and Mr. Pyle explained that it is collaboration between the campus and the District. Mr. Pyle reviewed the minor budget adjustments into the gym annex elevator project.
Measure A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee Minutes
August 6, 2014 -6-
2006 DVC Mr. Pyle stated District staff has completed screening the architectural qualifications packages, and are conducting final architectural selection interviews this month. He reminded the committee that there is language to continue with the engineering technology project in the Measure E 2014 bond project list. Mr. Pyle stated that there were no budget adjustments for this reporting period. 2006 LMC Mr. Pyle noted that all LMC projects were currently on schedule and on budget with no budget adjustments made during this reporting period.
F. C-633 seismic repairs project detail budget report Mr. Pyle summarized the project detail budget report and answered questions from the committee. He noted how the project was considerably under budget due to the low construction bid that came in from SW Allen Construction. He said he anticipates some increases in the contract amount, but overall it will still come well under the estimated $1.6 million that was budgeted.
G. Cost-saving measures
i. District-deferred maintenance Mr. Pyle stated there was nothing to report under cost-saving measures other than reminding the committee that the District will be fully funded this year on scheduled maintenance after not being funded for approximately three years by the state. He added that the District will receive $3.6M from state funding and the District is not required to match those funds, but the District is projected to spend $1.2M over the state amount. He reminded the committee that the District has established a scheduled maintenance policy and procedure which went into effect last fiscal year which requires a minimum site contribution that will increase year over year.
VI. REPORTS
A. Chancellor
Mr. Huff reported on behalf of Chancellor Benjamin. Mr. Huff expressed the Chancellor’s gratitude to the new members for their commitment to this committee. He also expressed her gratitude to the committee as a whole for their diligence on reviewing budgets and finding ways to save the tax payers money.
Measure A 2002/2006 and Measure E 2014 Citizens’ Bond Oversight Committee Minutes
August 6, 2014 -7-
B. CCC
President Noldon reported that CCC is in the middle of a variety of projects. She said there were quite a few smaller projects that the construction management team has been able to complete. She said the gym/annex elevator project will impact the athletes a little during football season, but is thrilled to see the project approaching completion. She said it was great to see the new college complex having pieces come up above ground before the teachers and students returned to fuel the excitement on campus for a move in date of Fall 2016.
C. DVC President Garcia reported that DVC has two new buildings up and the next step of the commons area development project will be to demolish the former cafeteria/trophy room building to begin construction on the new open quad area. He noted that swing space was never needed during the entirety of the commons area development project because of the schedule of demolition and rebuilding which has been a large cost savings. He added that the engineering technology building is scheduled to be revamped in an effort to align with the national effort to increase STEM education. Mr. Ruiz asked what projects were on the radar for the San Ramon Campus. President Garcia said that the recent loss of free parking was of concern. He noted other projects are being looked at to increase study space and library services as well as enhancing spaces for anatomy and physiology courses which need special ventilation systems in place for cadavers. He said that teams will be meeting with city officials at the end of the month to negotiate.
D. LMC President Kratochvil reported that the new college complex is still on track to be completed and move in ready by December 2014. He said the entrances that were blocked during the summer months are scheduled to be open in a week so students returning in the fall will be able to access the core building as before. He noted that teams are currently going through the design process for the college campus using Measure E bond funds and discussing next steps for the new Brentwood Center. He added that the head count at the current Brentwood Center is 25% of the total head count of LMC which shows the need for the new Brentwood Center with potential enrollment growth available.
VII. COMMENTS FROM COMMITTEE MEMBERS Mr. Leong reminded the committee that he will be taking committee member pictures at the next meeting in October for the annual report to the community. Mr. Pyle invited the committee to join him on a campus tour. Ms. Bustos and Mr. Ruiz accepted the invitation to attend the campus tour.
VIII. ADJOURN The meeting was adjourned by Committee Chair, William van Dyk, at 4:51pm.
Message from the Citizens’ Bond Oversight Committee William Van Dyk, Chair Many improvements have been made within the Contra Costa Community College District (District) as a result of Measures A 2002 and 2006 bonds. On June 3, 2014, over 55 percent of Contra Costa County voters passed Measure E, a $450 million facilities bond that will continue upgrading educational facilities at all locations including Contra Costa College (CCC), Diablo Valley College (DVC) and the San Ramon Campus, and Los Medanos College (LMC) and the Brentwood Center.
"To upgrade educational facilities at Diablo Valley, Contra Costa, and Los Medanos Colleges, and the San Ramon and Brentwood centers, and help prepare students for jobs and college transfer by modernizing classrooms and labs, building facilities for health, medical, science, and technology training, and implementing earthquake safety, accessibility, and infrastructure improvements, shall the Contra Costa Community College District issue $450 million of bonds at legal interest rates with independent oversight, audits, and all funds spent on local sites."
The current Citizens’ Bond Oversight Committee (Committee) that has overseen the implementation of Measures A 2002 and 2006 bonds, has agreed and was approved by the Governing Board to also advise on the spending of the Measure E 2014 bonds. As work continues at all three campuses on projects funded by the Measure A 2006 bond, the community can look forward to a number of improvements funded by the Measure E 2014 bond including the following.
Build new or remodel facilities for a science and allied health center at CCC. Modernize the engineering technology building at DVC. Construct a new student activities building at LMC. Construct a new permanent facility for the Brentwood Center. Expand and remodel the San Ramon Campus.
In 2000, California voters approved Prop 39, which lowered voter approval for school construction bonds from a 2/3 majority to 55%. Prop 39 requires that districts passing a Prop 39 school bond form a Citizens’ Bond Oversight Committee. The Committee is composed of volunteers from a cross section of community groups including finance, business, academia, taxpayers and seniors. We continue to monitor the District’s expenditure of Measure A funds to ensure that all money spent is consistent with the bond language of the original ballot measures. We will also be overseeing the expenditure of Measure E funds. The Committee meets quarterly to verify that:
all bond funds have been spent in a manner consistent the language of the Measure A (2002) and Measure A (2006) bonds;
an annual independent audit has been performed; and
no bond money has been spent for any purpose other than facility improvements and upgrades, new buildings to accommodate student growth, the purchase of needed classroom equipment, and administration of bond projects.
The Committee is pleased to report that these requirements have been met and money spent administering the bond expenditures is well within industry standards and consistent with best practices of other bond oversight committees throughout the state. Independent performance and financial audits have been performed as required. In the auditors’ opinion “the financial statements present fairly, in all material respects, the financial position of the capital outlay for 2002 and 2006 bond funds at June 30, 2013.” In addition, the results of the District facilities bond program’s operations for the year conform to the accounting principles generally accepted in the United States. The Committee is very pleased to report that the District continues to adhere not only to the intent, but also to the spirit, of Measures A 2002 and 2006, exercising diligent stewardship of the funds. The Committee also appreciates the support and investment commitment of the community to help provide quality higher education for our students. Members of the community are encouraged to attend the quarterly Committee public meetings. Meeting agendas, dates and locations are located on the District website at http://www.4cd.edu/about/committees/measure_a/default.aspx .
Campus Allocation Expenses Projection After Projection of Allocation
Projects
Contra Costa College* 44,696,663$ 44,231,575$ 44,664,738$ 31,925$ 0.07%
Diablo Valley College* 38,263,324$ 38,263,323$ 38,263,324$ -$ 0.00%
Los Medanos College 41,473,018$ 40,645,684$ 41,473,018$ -$ 0.00%
Total College Allocations 124,433,005$ 123,140,582$ 124,401,080$ 31,925$ 0.03%
District Building Projects 676,933$ 676,933$ 676,933$ -$
Program Allocation 4,706,393$ 4,706,391$ 4,706,393$ -$
Total Program 129,816,331$ 128,523,907$ 129,784,406$ 31,925$ 0.02%
Approved Bond Revenue 120,000,000$
Interest** 9,816,331$
*Includes contingency and interest
**Through August 31, 2014
2002 Bond Program Allocation
As of August 31, 2014
Contra Costa Community College District
K:\Oversight Presentation\FY14.15\October 2014\2002 Bond projection & Expenses August 2014
-4-
Contra Costa CollegeProject Project # Completion Date Bond CostVocational Technology Remodel C576 December 2006 5,788,062$ ADA Path of Travel C501 May 2007 836,914$ Student Service Center C572 June 2008 8,976,209$ Perimeter Fencing C584 July 2008 214,316$ Library Building Remodel C580 July 2008 6,883,920$
ADA Improvements C520 August 2008 289,292$
Athletic Field Resurfacing-Phase l (Partial) C-605 May 2009 629,498$ AA Roofing C522 July 2010 332,903$ Remodel Applied Arts Building C577 April 2011 1,642,750$ Smart Classrooms C515 November 2011 417,183$ VA Building Renovation C585 October 2012 635,879$ Remodel Music Building C581 May 2013 4,461,620$ New College Center Design C-617 June 2013 4,756,544$ Parking Lot 16 Repair (Partial) C524 August 2013 41,165$ Art Building Seismic C578 Cancelled 332,865$ Remodel Student Activities C575 Deferred 1,072,165$
Repair and Renovation
C501,519,583,5
85,587,588,591
,610 Various 5,625,110.18$
Total 42,936,395$
Diablo Valley CollegeProject Project # Completion Date Bond CostLife/Health Science Remodel D552 January 2006 3,679,638$ Life Science Remodel for Labs D275 August 2006 1,398,395$ Tech Education Swing Space D550 October 2006 513,106$ Gas Line Replacement D525 June 2006 108,039$ New Bookstore D551 October 2006 9,334,067$ Tech Education Seismic Upgrade D272 August 2007 158,205$ San Ramon Center D276 November 2007 9,506,168$ Planetarium D570 January 2010 2,582,123$ Commons Area Development (Partial) D611 November 2012 468,092$ Repair and Renovation D501-519, 590 November 2012 9,828,529$ Project Admin/CM D599 November 2012 350,000$ Remodel Student Activities D556 Cancelled 336,962$
Total 38,263,324$
Los Medanos CollegeProject Project # Completion Date Bond CostPlanetarium L570 July 2004 1,005,795$ Remodel College Complex L566 January 2006 107,583$ Core Building Remodel L573 June 2006 409,680$ Information Resource Center L274 February 2007 3,994,216$ Math Building L565 C April 2007 2,861,589$ Brentwood Expansion Phase 1 L567 April 2008 58,374$ Science Building L565 B March 2009 12,669,778$ Site Prep/New Quad Area L565 A April 2009 13,494,099$ Art Area Remodel L573 October 2010 1,359,600$ Brentwood Expansion Phase 2 L567 March 2010 86,645$
Total Active Projects 1,806,380$ 1,774,455$ 1,341,291$
Closed Projects
ADA Path of Travel 836,914$ 836,914$ 836,914$ ADA Improvements 289,292$ 289,292$ 289,292$ VA Building Renovation 635,876$ 635,876$ 635,876$ Remodel Student Activities 1,072,165$ 1,072,165$ 1,072,165$ Vocational Technology Remodel 5,788,062$ 5,788,062$ 5,788,062$ New College Center Design 4,756,544$ 4,756,544$ 4,756,544$ Art Building Seismic 332,865$ 332,865$ 332,865$ Library Building Remodel 6,883,920$ 6,883,920$ 6,883,920$ Parking Lot 16 Repair 41,165$ 41,165$ 41,166$ AA Roofing 332,903$ 332,903$ 332,903$ Smart Classrooms 417,183$ 417,183$ 417,183$ Remodel Applied Arts Bldg 1,642,750$ 1,642,750$ 1,642,750$ Athletic Field Resurfacing-
Phase l (Partial) 629,498$ 629,498$ 629,498$ Student Service Center 8,976,209$ 8,976,209$ 8,976,209$ Remodel Music Building 4,461,620$ 4,461,620$ 4,461,620$ Repair and Renovation 5,625,110$ 5,625,111$ 5,625,111$ Perimeter Fencing 214,316$ 214,316$ 214,316$
-$ -$
Total Closed Projects 42,936,392$ 42,936,392$ 42,936,393$
Total 44,742,772$ 44,710,847$ 44,277,683$
CCC 2002 Bond
-13-
CCC
Previous Oversight Current Oversight Reason for
Project Name Project # Funding Budget Budget Budget Changes Change
Remodel Music Building C-581-A State -$ -$
Bond 1,209,678$ 1,209,678$ $0Other 3,251,942$ 3,251,942$ ($0)
Repair and Renovation State 87,385$ 87,385$ $0
Bond 5,618,697$ 5,618,697$ ($0)Other 6,413$ 6,413$ $0
Card Access C-523 State -$ -$ $0
Bond 29,838$ 29,838$ $0Other 462,061$ 462,061$ ($0)
Gym Annex Elevator C-526 State -$ -$ $0
Bond -$ -$ $0Other 500,000$ 500,000$ $0
Project Admin/CM C-599 State -$ -$ $0
Bond 651,900$ 651,900$ $0Other 162,581$ 162,581$ $0
Campus Contingency N/A State -$ -$ $0
Bond -$ -$ $0Other -$ -$ $0
NET CHANGE 0$
QUARTERLY REPORT OVERVIEW
2002 BUDGET ADJUSTMENTS
501,519,583, 585,587,588, 591,
610
-14-
2002 Bond Financial Summary
August 31, 2014
Budget Estimated at Completion Expenses
Active Projects
Total Active Projects -$ -$ -$
Closed Projects
Tech Education Seismic Upgrade 158,205$ 158,205$ 158,205$ Life Science Remodel for Labs 1,398,395$ 1,398,395$ 1,398,395$ San Ramon Center 9,506,168$ 9,506,168$ 9,506,168$ Tech Education Swing Space 513,106$ 513,106$ 513,106$ New Bookstore 9,334,067$ 9,334,067$ 9,334,067$ Commons Area Development (Partial Design)468,092$ 468,092$ 468,092$ Gas Line Replacement 108,039$ 108,039$ 108,039$ Life/Health Science Remodel 3,679,638$ 3,679,638$ 3,679,638$ Planetarium & Museum 2,582,123$ 2,582,123$ 2,582,123$ Repair and Renovation 9,828,529$ 9,828,529$ 9,828,529$ Project Admin/CM 350,000$ 350,000$ 350,000$ Remodel Student Activities 336,962$ 336,962$ 336,962$
Total Closed Projects 38,263,324$ 38,263,324$ 38,263,324$
Total 38,263,324$ 38,263,324$ 38,263,324$
MEASURE A 2002 BOND PROGRAM FOR DVC IS CLOSED
DVC 2002 Bond
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intentionally left blank
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CONTRA COSTA COMMUNITY COLLEGE DISTRICT
QUARTERLY PROJECT REPORT 2002 BOND
AUGUST 2014
PROJECT - LMC
PROJECT BUDGET gBudget Est. At CompletionVariance 0.0% Paid to Date
BudgetFundingStateBondOtherTotal Funding
PROJECT - LMC
PROJECT SCHEDULE g Planned Completion: March 2015PROJECT BUDGET g
Budget Est. At CompletionVariance 0.0% Paid to DateBudgetFundingStateBondOtherTotal Funding
COMMENTS: Construction Document review is completed with
final edits in progress prior to submission to DSA.
-$ -$ -$ -$ -$ -$ -$ -$
Mechanical Systems
UpgradesProject # L-527
PROJECT DESCRIPTION: Remove and replace three Air Handling Units with associated roof
mounted piping and supports, valving, fans, ductwork and windscreens located on the roof of the
Main College Complex Building. Roofing shall be replaced underneath all three units.
905,953$ 905,953$ -$ 78,620$
-$ -$ -$ -$
Project Adm/CM Project # L-599
PROJECT DESCRIPTION: Provide full-time, on-site construction management services to
coordinate and oversee construction projects on the campus throughout design, construction and
occupancy phases.
100,000$ 100,000$ -$ 100,000$
100,000$ 100,000$ -$ 100,000$
COMMENTS:
100,000$ 100,000$ -$ 100,000$ -$ -$ -$ -$
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CONTRA COSTA COMMUNITY COLLEGE DISTRICT
QUARTERLY PROJECT REPORT 2002 BOND
AUGUST 2014
PROJECT - LMC
PROJECT BUDGET gBudget Est. At CompletionVariance Paid to Date
BudgetFundingStateBondOtherTotal Funding
-$ -$ -$ -$
Campus Contingency Project # N/A
PROJECT DESCRIPTION: Includes funds from projects that have been completed and financially
closed out.
-$ -$ -$ -$
-$ -$ -$ -$
COMMENTS:
-$ -$ -$ -$ -$ -$ -$ -$
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2002 Bond Financial Summary
August 31, 2014
Budget Estimated at Completion Expenses
Active Projects
Project Adm/CM 100,000$ 100,000$ 100,000$ Roofing and HVAC Units Replacement 905,953$ 905,953$ 78,620$ Campus Contingency -$ -$ -$
Total Active Projects 1,005,953$ 1,005,953$ 178,620$
Closed Projects
Repair and Renovation 4,419,706$ 4,419,706$ 4,419,705$ Information Resource Center 3,994,216$ 3,994,216$ 3,994,216$ Art Area Remodel 1,359,600$ 1,359,600$ 1,359,600$ Core Building Remodel 409,680$ 409,680$ 409,680$ Brentwood Center Phase 1 58,374$ 58,374$ 58,374$ Brentwood Center Phase 2 86,645$ 86,645$ 86,645$ Remodel College Complex 107,583$ 107,583$ 107,583$ Planetarium 1,005,795$ 1,005,795$ 1,005,795$ Science Building 12,669,778$ 12,669,778$ 12,669,778$ Math Building 2,861,589$ 2,861,589$ 2,861,589$ Site Prep/New Quad Area 13,494,099$ 13,494,099$ 13,494,099$
Total Closed Projects 40,467,065$ 40,467,065$ 40,467,064$
Total 41,473,018$ 41,473,018$ 40,645,684$
LMC 2002 Bond
-19-
LMC
Previous Oversight Current Oversight Reason for
Project Name Project # Funding Budget Budget Budget Changes Change
Project Adm/CM L-599 State -$ -$
Bond 100,000$ 100,000$ -$ Other -$ -$
Mechanical Systems
Upgrades L-527 State -$ -$ -$
Bond -$ -$ -$ Other 905,953$ 905,953$ -$
Campus Contingency N/A State -$ -$ -$
Bond -$ -$ -$ Other -$ -$ -$
NET CHANGE -$
QUARTERLY REPORT OVERVIEW
2002 BUDGET ADJUSTMENTS
-20-
OVERVIEW
2006 Bond
October 15, 2014
-21-
%Remaining Remaining
Campus Allocation Expenses Projection After Projection of Allocation
Projects
Contra Costa College 85,633,334$ 13,091,731$ 85,633,334$ -$ 0%
Diablo Valley College 70,433,333$ 56,893,064$ 70,433,333$ -$ 0%
Los Medanos College 69,333,333$ 36,198,551$ 69,333,333$ -$ 0%
Total College Allocations 225,400,000$ 106,183,346$ 225,400,000$ -$ 0%
District-wide Projects
Energy Management 36,087,097$ 35,815,070$ 36,087,097$ -$ 0%
IT Infrastructure Upgrades 13,700,000$ 10,665,221$ 13,700,000$ -$ 0%
Program Allocation 26,312,903$ 10,857,319$ 26,312,903$ -$ 0%
Total District-wide Projects 76,100,000$ 57,337,610$ 76,100,000$ -$ 0%
Program Allocation Total 301,500,000$ 163,520,956$ 301,500,000$ -$ 0%
Approved Bond Revenue 286,500,000$
Additional Revenue
Estimated Actual to Date
Rebates 8,651,000$ 8,466,617$
Interest 10,000,000$ 4,066,259$
Total Additional Revenue 18,651,000$ 12,532,876$
Total Program 305,151,000$
Unallocated Revenue (estimated) 3,651,000$
Contra Costa Community College District
2006 Bond Program Allocation
As of August 31, 2014
K:\Oversight Presentation\FY14.15\October 2014\2006 Bond Projection & Expenses August 2014
-22-
Costra Costa CollegeProject Project # Completion Date Bond Cost
BioSci Remodel for Art N/A Cancelled -$
New Science Bldg Planning C-631 August 2010 91,211$
ADA Parking at PAC C-635 December 2013 100,789$
Athletic Field C-605 May 2014 3,346,179$
Total 3,538,179$
Diablo Valley CollegeProject Project # Completion Date Bond Cost
Walnut Creek Real Estate Valuation D625 4,900$
Athletic Fields D605 April 2009 2,766,668$
Soccer Field D627 October 2010 496,948$
Parking Lot Repaving D621 June 2010 1,175,031$
Total 4,438,647$
Los Medanos CollegeProject Project # Completion Date Bond Cost
Athletic Fields L605 May 2009 2,950,743$
Parking Lot B L626 June 2012 985,932$
Total 3,936,675$
DistrictProject Project # Completion Date Bond Cost
Energy Management
P415,416,
417,607 January 2009 35,743,347$
Total 35,743,347$
Contra Costa Community College District
2006 Bond
Projects Completed
As August 31, 2014
-23-
CONTRA COSTA COMMUNITY COLLEGE DISTRICT
QUARTERLY PROJECT REPORT 2006 BOND
AUGUST 2014
PROJECT
PROJECT BUDGET Planned Completion: Ongoing
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT BUDGET Planned Completion: Ongoing
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT BUDGET Planned Completion: Ongoing
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
P-599-A
PROJECT DESCRIPTION: Provide administrative support for the 2006 Bond, which primarily
includes labor at program level, and consultant services.
Program and Project Management Project #
-$ -$ -$ -$
11,000,000$ 11,000,000$ -$ 7,752,319$
11,000,000$ 11,000,000$ -$ 7,752,319$
11,000,000$ 11,000,000$ -$ 7,752,319$
-$ -$ -$ -$
-$ -$ -$ -$
Other Related Charges Project # P-599-B
PROJECT DESCRIPTION: Expenses for office supplies, equipment, travel and conferences,
software licenses and other special studies.
1,700,000$ 1,700,000$ -$ 138,688$
1,700,000$ 1,700,000$ -$ 138,688$
1,700,000$ 1,700,000$ -$ 138,688$
-$ -$ -$ -$
Program Studies Project # P-901, P-902
PROJECT DESCRIPTION: Programwide studies and reports, Master Plans for each college
and other studies that have a Districtwide scope, such as access control, utility mapping and
other standards development initiatives.
2,917,500$ 2,917,500$ -$ 2,296,617$
2,917,500$ 2,917,500$ -$ 2,296,617$
-$ -$ -$ -$
2,917,500$ 2,917,500$ -$ 2,296,617$
-$ -$ -$ -$
-24-
CONTRA COSTA COMMUNITY COLLEGE DISTRICT
QUARTERLY PROJECT REPORT 2006 BOND
AUGUST 2014
PROJECT
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
1,100,000$ 1,100,000$ -$ 648,987$
-$ -$ -$ -$
1,100,000$ 1,100,000$ -$ 648,987$
-$ -$ -$ -$
Financing Fees Project # P-925
PROJECT DESCRIPTION: Cost to issue bonds, which includes bond counsel, financial
advise and paying agents.
1,100,000$ 1,100,000$ -$ 648,987$
Contingency Project # P-999
PROJECT DESCRIPTION: Programwide contingency funds held in reserve for unforeseen
cost increases.
8,700,000$ 8,700,000$ -$ -$
-$ -$ -$ -$
300,000$ 300,000$ -$ -$
8,400,000$ 8,400,000$ -$ -$
8,700,000$ 8,700,000$ -$ -$
Districtwide Future Projects Project # N/A
PROJECT DESCRIPTION: Excess funds that become available when District projects come
in under budget.
594,932$ 594,932$ -$ -$
-$ -$ -$ -$
594,932$ 594,932$ -$ -$
-$ -$ -$ -$
594,932$ 594,932$ -$ -$
-25-
CONTRA COSTA COMMUNITY COLLEGE DISTRICT
QUARTERLY PROJECT REPORT 2006 BOND
AUGUST 2014
PROJECT
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT SCHEDULE Planned Completion: TBD
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT SCHEDULE Planned Completion: TBD
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
COMMENTS: Funds may be used to supplement, not
supplant, Proposition 39 energy conservation funds.
3,651,000$ 3,651,000$ -$ -$
-$ -$ -$ -$
-$ -$ -$ -$
3,651,000$ 3,651,000$ -$ -$
-$ 71,723$
Districtwide Unallocated Funds Project # N/A
PROJECT DESCRIPTION:
3,651,000$ 3,651,000$ -$ -$
343,750$ 343,750$ -$ 71,723$
-$ -$ -$ -$
343,750$ 343,750$ -$ 71,723$
-$ -$ -$ -$
Energy Conservation Study Project # P-903
PROJECT DESCRIPTION: Professional services for evaluating energy conservation
measures Districtwide and determining the feasibility and scope of individual projects. It also
includes construction estimates, return on investment, submitting rebate and loan application
forms, writing bid specifications, and providing construction administration and
commissioning, as needed.
217,971$ 217,971$ -$ 20,157$
217,971$ 217,971$ -$ 20,157$
-$ -$ -$ -$
217,971$ 217,971$ -$ 20,157$
-$ -$ -$ -$
COMMENTS: Electricity and gas meters have been
installed at the San Ramon Campus.
Monitoring Based Commissioning Project # P-632
PROJECT DESCRIPTION: This project will adjust the mechanical system controls on
various buildings so as to become more energy efficient.
343,750$ 343,750$
-26-
CONTRA COSTA COMMUNITY COLLEGE DISTRICT
QUARTERLY PROJECT REPORT 2006 BOND
AUGUST 2014
PROJECT
PROJECT SCHEDULE Planned Completion: TBD
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
PROJECT
PROJECT SCHEDULE Planned Completion: August 2014
PROJECT BUDGET
Budget Est. At Completion Variance 0% Paid to Date
Budget
Funding
State
Bond
Other
Total Funding
COMMENTS: Planned completion date is for the main
technology contract. This work is coming in significantly
under budget. District will expand the project scope to
include server room backup power and security controls to
add additional protection and functionality to the project.
New completion date will be established for the additional
work.
-$ -$ -$ -$
IT Infrastructure Project # P-609
PROJECT DESCRIPTION: IT upgrades Districtwide.
13,700,000$ 13,700,000$ -$ 10,665,221$
13,700,000$ 13,700,000$ -$ 10,665,221$
12,500,000$ 12,500,000$ -$ 10,665,221$
1,200,000$ 1,200,000$ -$ -$
Electrical Distribution Assessment Project # P-904
PROJECT DESCRIPTION: Conduct a condition assessment of all high voltage distribution
equipment and cabling at CCC, DVC, and LMC and provide a report that includes current
condition, expected reliability, current configuration diagrams, and a draft 10-year upgrade
schedule and estimate
82,500$ 82,500$ -$ 551$
82,500$ 82,500$ -$ 551$
COMMENTS: Staff is evaluating proposals. Completion
was changed from June 2014 to TBD during this reporting
period.
-$ -$ -$ -$
82,500$ 82,500$ -$ 551$
-$ -$ -$ -$
-27-
2006 Bond Financial Summary
August 31, 2014
Districtwide 2006 Bond
Budget Estimated at Completion Expenses
Active Projects
IT Infrastructure 13,700,000.00$ 13,700,000.00$ 10,665,221.49$
Monitoring Based Commissioning 343,750.00$ 343,750.00$ 71,723.45$
Program Studies 3,000,000.00$ 3,000,000.00$ 2,297,167.35$
Program and Project Management 11,000,000.00$ 11,000,000.00$ 7,752,319.39$
Energy Conservation Study 217,971.00$ 217,971.00$ 20,157.46$
Other Related Charges 1,700,000.00$ 1,700,000.00$ 138,688.29$
Total Active Projects 65,396,658$ 65,336,658$ 32,261,876$
Closed Projects
Athletic Fields 2,950,743$ 2,950,743$ 2,950,743$
Parking Lot B 985,932$ 985,932$ 985,932$
Total Closed Projects 3,936,675$ 3,936,675$ 3,936,675$
Total 69,333,333$ 69,273,333$ 36,198,550$
LMC 2006 Bond
* Financial close out in process. -49-
LMC
Previous Oversight Current Oversight Reason for
Project Name Project # Funding Budget Budget Budget Changes Change
Student Services L-612 State -$ -$ -$
Bond 24,309,363$ 24,309,363$ -$
Other 1,000,000$ 1,000,000$ -$
Nursing /EMT Remodel L-614 State -$ -$ -$
Bond 5,662,234$ 5,662,234$ -$
Other -$ -$ -$
Parking Lot B Extension L-626 State -$ -$ -$
Bond 985,932$ 985,932$ -$
Other -$ -$ -$
New Brentwood Center L- 630 State -$ -$ -$
Bond 13,888,775$ 13,888,775$ -$
Other 27,404,025$ 27,404,025$ -$
New Physical Education Complex L-636 State -$ -$ -$
Bond 14,859,377$ 14,859,377$ -$
Other -$ -$ -$
ADA Improvement Projects N/A State -$ -$ -$
Bond 1,079,100$ 1,079,100$ -$
Other -$ -$
Infrastructure Improvement N/A State -$ -$ -$
Bond 3,197,809$ 3,197,809$ -$
Other -$ -$
Campus Project Admin/CM L-599 State -$ -$ -$
Bond 1,400,000$ 1,400,000$ -$
Other -$ -$
Future Projects L- 999 State -$ -$ -$
Bond -$ -$ -$
Other -$ -$ -$
NET CHANGE -$
QUARTERLY REPORT OVERVIEW
BUDGET ADJUSTMENTS 2006 BOND
-50-
CONTRA COSTA COMMUNITY COLLEGE DISTRICT Modernization Program
., ,, Project: D-634 Softball & Baseball Fleld Renovation •,. -. Project Scope: Renovation and upgrade of softball and baseball field components such as dugouts, bleachers, and backstops. Campus has requested new softball bleachers.
[AJ [BJ
Budget P.O. Project Original Code No. Vendor Budget Contract
201 Preliminary Planning
80004170 Verde Design 9,600.00
80004272 Geosphere Consultants Inc 7,678.00
80005605 Kendal, Young and Associates 14,800.00
Total for: 201 32,278.00 32,078.00
202 Working Drawings BC7614.0 Verde Design 116,370.00
Total for: 202 159,722.00 116,370.00
204 Testing and Inspection 80004215 RGA Environmental, Inc. 700.00
80004373 RGA Environmental, Inc. 2,275.00
BC7863.0 M & M Project Inspection, Inc. 39,300.00
BC7874.0 Smith-Emery Company 62,406.00
RGAE01 RGA Environmental, Inc. 540.00
Total for: 204 114,000.00 105,221 .00
205 Construction 80004222 Janus Corporation 4,361 .00
BC7833.0 Goodland Landscape Construction 1,310,000.00
Total for: 205 1,438,000.00 1,314,361.00
206 Other 80004294 CA Dept of General Services 9,910.00
80004302 ARC/BPS Reprographic Services 5,000.00
80004884 Parsons Brinckerhoff Construction Svcs, Inc. 4,065.00
Date Printed: September 30, 2014 Page 1 PARAGON Program Managem.ent System Status Date: August 31, 2014 www.Vlanovus.com PROJ20-02~CD Project Budget Detail- revised
CONTRA COSTA COMMUNITY COLLEGE DISTRICT Modernization Program
· Project: D-634 Softball & Baseball Field Renovatlc;,n >,;
.,
Project Scope: Renovation and upgrade of softball and baseball field components such as dugouts, Project Manager:
bleachers, and backstops. Campus has requested new softball bleachers. Original Funding:
Project Detail
G,ouped By Budget Code
·- - ,, .
David Lenahan Status:
$1,500,000.00 Current Budget:
•, '. . - ..
Active
$1,800,000.00
Start Date: 07/22/2011 Project End: 12/30/2015
[AJ [BJ [CJ [DJ=[BJ+[CJ [EJ [FJ [GJ [HJ=[AJ-[F] Budget P.O. Project Original Approved Current Forecast to Forecast at Invoiced Code No. Vendor Budget Contract Changes Contract Complete Completion to Date Variance
206 Other
BANG07 Bay Area News Group 975.52 0.00 975.52 0.00 975.52 975.52