Consulate General of Mexico in Vancouver Guidelines for the Seasonal Agricultural Workers Program 2013 To be used only by SAWP recognized parties registered by the Consulate General of Mexico in Vancouver. Reproduction of these forms and documents is not allowed, unless written authorization is issued by the Consulate General of Mexico in Vancouver.
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Consulate General of Mexico in Vancouver
Guidelines for the Seasonal Agricultural Workers
Program 2013
To be used only by SAWP recognized parties registered by the Consulate General of Mexico in Vancouver. Reproduction of these forms and documents is not allowed, unless written authorization is issued by the Consulate General of
Mexico in Vancouver.
2013
2
1. Planning and Following Up on Your Labour Needs
In the event that an employer and worker agree to work together in the following season, the
employer must ensure that he or she provides the worker with an estimated date to travel back to
Canada to work. Accordingly, the worker must also verify his or her final stated arrival date and
travelling date by calling (0)1-800-841-2020 (Mexican Ministry of Labour).
Upon their return home, SAWP workers must report to Mexico’s Ministry of Labour (STPS)
Employment Counsellor and provide the following information:
Income & expenses analysis.
Worker’s evaluation.
Employer’s Evaluation.
Employers have the option to fill out their evaluation online. Please note that this requires
internet explorer 6.0 or higher. To enquire for assistance regarding this matter, contact the
ACEPTACIÓN DE EXTENSIÓN DE CONTRATO CONTRACT EXTENSION ACCEPTANCE
Trabajador / Worker Si usted no está de acuerdo en la extensión de su contrato, NO firme este documento y comuníquese al Consulado: (604) 682-7616. / If you do not want to extend your work contract do not sign this document and call the Consulate at (604) 682-
7616.
Si usted está interesado en extender su compromiso de trabajo complete este formato con ayuda de su empleador. / If
you are interested in extending your commitment with your employer; fill this form out with his/her support. Nombre / Name: __________________________________________________________________________________
ACEPTACIÓN DE TRANSFERENCIA POR EL TRABAJADOR WORKER TRANSFER ACCEPTANCE
Temporada 2013 / Season 2013 Si usted NO está de acuerdo con transferirse, NO firme este documento y comuníquese al Consulado: 604 682 7617 / If you disagree
with the transfer do not sign this document and get assistance from the Consulate by calling 604 682 7617.
Si usted está interesado en adquirir un nuevo compromiso de trabajo complete este formato con ayuda de su empleador antes de trasladarse a su nuevo empleo. / If you are interested in obtaining a new work commitment with another employer, fill out this form with your employer’s support prior to your departure.
Revise sus talones de pago para asegurarse que el total de las deducciones por vivienda no rebase la cantidad de $589.00 dólares entre todos los empleadores. Las deducciones de permiso de trabajo ($150.00) solo deberán ser pagadas a su primer empleador /
Look over your payroll slips to ensure deductions for housing made by all employers do not exceed $589.00 CAD. Visa deduction will be paid only to the first employer.
Lleve consigo la tarjeta de cobertura médica expedida por la aseguradora y copia de las TD1. / Take with you the private insurance card and a copy of your TD1.
Sending employer: Please inform the private insurance provider, Great West Life, of the transfer at 1(855) 896 0808.
Apellido Paterno / Last name Apellido Materno Nombre(s)/ First Name(s)
No. Expediente / STPS Number Granja en la que trabaja / Farm
Fecha de llegada / Arrival date
Fecha de regreso en contrato / Return
date (as stated in contract) Fecha Regreso Anticipado/ Early repatriation date
Estimado trabajador / Dear worker,
En el espacio que se ofrece a continuación, por favor exponga con detalle la o las razones por las que desea regresar antes de cumplir con su contrato. Favor de incluir cualquier documento que sustente su petición / Please provide a detailed explanation of the reasons why you wish to return before the end of your contract. Please
include any document(s) available to support your request.
Use is restricted only to SAWP recognized parties.
___________________________________ Firma del trabajador / Worker’s signature
Programa de Trabajadores Agrícolas Temporales Seasonal Agricultural Workers Program
El que suscribe / The undersigning of _____________________________________________________ con número de expediente / with the file number ____________ manifiesto mi deseo de regresar a México / I
express my desire to return to Mexico. He recibido atención y consulta médica en Canadá, (sí) (no) me encuentro en la etapa de recuperación y es mi deseo iniciar ( ) y/o continuar ( ) el tratamiento en México. Entiendo los términos de cobertura que ha proporcionado la compañía aseguradora GWL _______ / WorkSafeBC_________. I have received medical treatment in Canada. I’m recovering and it is my wish to begin ( ) and/or continue ( ) my treatment in Mexico. I understand the insurance coverage terms and conditions by GWL ______ / WorkSafeBC _____.
Los reembolsos, compensación salarial o cobertura pendiente, de acuerdo con el párrafo anterior, solicito / Pending reimbursement(s), wage compensation or coverage according to the preceding paragraph I request the
following: o Se depositen en mi cuenta No. / To be deposited to my account No:_____________________________
de la siguiente institución / of the following institution_________________________________________
o El cheque se me entregará contra recibo a través de la Secretaría de Relaciones Exteriores en la Delegación / The cheque to be delivered to me through the Ministry of Foreign Affairs in: ________________________________________________________________________________
También entiendo que debo enviar los documentos requeridos para cerrar o continuar el trámite de mi caso a través del Consulado General de México en Vancouver / I also understand that I must submit the necessary
documents in order to close or continue processing my claim through the Consulate General of Mexico in Vancouver.
_________________________________________ Firma de conocimiento del Interesado /
____________________________________________ Funcionario Consular que apoyó el trámite /
Worker’s signature Consular Officer Signature
Use is restricted only to SAWP recognized parties.
Forma para uso exclusivo de los trabajadores y el gobierno de México. Se prohíbe su reproducción.
Programa de Trabajadores Agrícolas Temporales Seasonal Agricultural Workers Program
Entiendo que no cumplir con los reglamentos de la compañía provocará una medida disciplinaria / I understand that failure to comply with the company rules will provoke a disciplinary warning.
Iniciales de trabajador / Worker’s initials: _____
Entiendo que la compañía tomará como verdadera mi palabra, llevará a cabo una indagación y de acuerdo con el resultado de la misma se aclarará la situación. A partir de ello, una medida disciplinaria podrá tener o no efecto / I understand that the company will take for granted my word and will conduct an investigation and in accordance to their findings, the issue will be resolved and disciplinary action will or will not occur.
Iniciales de trabajador / Worker’s initials: _____
Tipo de advertencia disciplinaria / Type of warning
[ ] Verbal / Verbal
[ ] Primera advertencia escrita / First Written Warning
[ ] Segunda advertencia escrita / Second Written Warning
[ ] Advertencia Final / Final Written Warning
Motivo de advertencia disciplinaria / Reason for a warning
Relacionada con el reglamento / Rule-related:
[ ] Violación de las reglas de trabajo / Violation of
work rules
[ ] Violación de las reglas de seguridad / Violation of
safety rules
[ ] Violación de las reglas de la vivienda / Violation
of house rules
[ ] Otro / Other_________________________________
Relacionado con el Horario de Trabajo / Work Schedule related:
[ ] Constantes ausencias / Excessive absence
[ ] Incumplimiento del horario trabajo / Non-
compliance with work schedule
[ ] Otro /
Other:______________________________________
Continue on page 2
Use is restricted only to SAWP recognized parties.
Programa de Trabajadores Agrícolas Temporales Seasonal Agricultural Workers Program
Fecha incidente / Date of incident:________________
Fecha advertencia / Warning Date: ____________________________________________
Fecha advertencia previa / Previous warning date: ____________________________________________
Comentarios del supervisor / Supervisor's Comments
Esta advertencia disciplinaria está basada en referencia al Inciso VIII numeral 3 del contrato de trabajo para Trabajadores Agrícolas Temporales Mexicanos en Columbia Británica 2013, y de los Lineamientos de la Secretaría del Trabajo y Previsión Social numeral III en el marco normativo del PTAT. / This warning
is based on disciplinary reference to paragraph 3 of Clause VII of the 2012 employment contract for Mexican Seasonal Agricultural Workers in British Columbia, and the Guidelines of the Ministry of Labor and Social numeral III in the regulatory framework of SAWP.
Continue on page 3
Use is restricted only to SAWP recognized parties.
Programa de Trabajadores Agrícolas Temporales Seasonal Agricultural Workers Program
Gerente y/o Recursos Humanos / Manager and/or Human Resources:
Fecha / Date:
Use is restricted only to SAWP recognized parties.
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 1 of 9
BC Inspection Form and Report of Agricultural Housing for Temporary Foreign Workers
EMPLOYER INFORMATION Legal name: _________________________________________________________________ Common name: ______________________________________________________________ Address (Number / Street / PO Box #): ____________________________________________ ____________________________________________________________________________ Mailing address if different: _____________________________________________________ City/Town/County/Municipality: __________________________________________________ Province/Territory: ____________________________________________________________ Postal Code: ___________________________________ Name of Company Owner(s): ____________________________________________________ Email Address of Company Owner: _______________________________________________ Company Owner’s Telephone Number: ____________________________________________ Representative Name: _________________________________________________________ Representative Job Title: _______________________________________________________ Representative Telephone Number: ______________________________________________ Email Address of Representative: _________________________________________________
A. BUILDING GENERAL / EXTERIOR / PROPERTY {Bldg # ___ of ___ }
1. Nature of accommodation: Single Family Dwelling Apartment Dormitory/Bunkhouse Converted Storage Area Mobile Home Other: 2. Are the accommodations located on well-drained ground at least 30 meters (OR separated from a foundation wall) from any building to be used or intended to be used for sheltering animals or for poultry husbandry likely to cause offensive environmental conditions or other environmental conditions that may be hazardous to health? Yes No (automatic fail grade) 3. Are the following exterior components of the accommodations in good condition and weatherproof? Roof: Yes No Windows: Yes No Doors: Yes No Wall surfaces: Yes No Gutters: Yes No Not applicable Downspouts: Yes No Not applicable
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 2 of 9
4. Are the accommodations detached from any building or surroundings where highly inflammable materials are used or stored, and free of safety hazards and/or chemical substances which may become hazardous to the occupants? Yes No (automatic fail grade) 5. Are the accommodations used solely for worker housing i.e. not to be used as a work or storage place? If accommodation is part of a multi-unit facility all units must be inspected and approved or sealed off from use. Yes No 6. Have sufficient garbage containers with lids been placed around the exterior of the accommodations to ensure all garbage accumulated between collections can be stored? Yes No 7. Location of rodent-proof garbage containers: Kitchen (mandatory) Living Room Dining Room Bedroom Other: 8. If it is a mobile home, has skirting been installed around the bottom perimeter to protect the crawl space from debris and animals? Yes No Not applicable Additional Comments: ________________________________________________________
B. BUILDING INTERIOR General 9. Are the following interior components of the accommodations in good condition and appropriately sealed? Ceilings: Yes No Windows: Yes No Doors: Yes No Walls: Yes No Floors: Yes No 10. Are the ceilings in the accommodations’ living spaces at least seven feet high?
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 3 of 9
Yes No 11. Can a temperature ranging between 18 degrees Celsius minimum and 25.5 degrees Celsius maximum be maintained in the accommodations at all times either by heating or cooling as necessary? Yes No 12. Is there adequate lighting by either natural or artificial means? Yes No 13. Is there adequate ventilation by either natural or artificial means? Yes No 14. Do all the windows and doors in the accommodation have screens covering all openings to the outside? Yes No 15. Do the accommodations have basic furnishings in good repair (tables, chairs, couches, shelves, etc.) that are compatible with the number of TFW’s requested by the employer? Yes No Sleeping Quarters / Facilities 16. Are the sleeping quarters and facilities partitioned from other living areas (excludes hotel style accommodations designed for maximum one or two person occupancy)? Yes No 17. Are all the beds/bunks equipped with mattresses, pillows and linens that are clean, sanitary and non-ripped condition? Yes No 18. Are beds/bunks at least 20 cms (8 inches) off the floor? Yes No 19. Is there a minimum distance of 75 cms (30 inches) between all beds/bunks?
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 4 of 9
Yes No 20. Has an adequate amount of enclosed storage space/compartment been provided i.e. two dresser drawers, hanging closet space, excess luggage storage, etc. per worker? Yes No Personal Washing Facilities 21. Are the personal washing facilities partitioned from other living areas and for the sole use of the resident TFW’s? Yes No 22. Are toilets and showers guarded with privacy barriers and for the sole use of the resident TFW’s? Yes No 23. Are all toilets operational, sanitary and in good repair and for the sole use of the resident TFW’s? Yes No 24. Have hand washing provisions been installed near toilets and for the sole use of the resident TFW’s? Yes No 25. Are the floors and walls of the washroom and/or shower facilities made of or covered by a suitable material that can be cleaned and sanitized? Yes No 26. Are adequate laundry facilities (e.g. washer) provided on site or has the employer agreed to provide weekly access to a local laundromat? On site Weekly access No facilities / no access (automatic fail grade) 27. Are laundry facilities separate from machines designated for personal protective equipment cleaning? Yes No 28. Is there an adequate supply of hot water to accommodate the number of TFW’s? Yes No
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 5 of 9
Kitchen 29. Are all of the following appliances clean, and in working condition? Refrigerators: Yes No Stoves: Yes No Fans (over stove) Yes No Ovens: Yes No NA Hot Plates: Yes No NA Microwaves: Yes No NA 30. Are the floors and walls of the kitchen facilities made of or covered by suitable material that can be cleaned and sanitized? Yes No 31. Kitchen counter tops that are not supported by attached enclosed cabinetry may not be longer than 3 feet in length. Are there counter tops longer than 3” which are not supported by enclosed cabinetry? Yes No 32. Has an adequate amount of protective food storage and enclosed cupboard space been provided? Yes No 33. Has an adequate amount of the following kitchen items been provided (minimum one set per TFW)? Plates: Yes No Bowls: Yes No Cups and Drinking Glasses Yes No Pots and Pans: Yes No Utensils: Yes No Tables and Chairs: Yes No C. WATER SAFETY 34. Water Source for the Accommodations: Public Water System Private Water Supply (e.g. Well) 35. If you have a private water supply, have you included your annual water quality test results showing that a sample is safe for occupants to drink?
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 6 of 9
Yes No D. FIRE SAFETY (This section does not supersede any requirements by the Fire
Department of the District in which the accommodation is located.) 36. Number of fire extinguishers: 37. Location of fire extinguishers: Kitchen near exit (mandatory) Living Room near exit Dining Room near exit Bedroom near exit Other: 38. Are all the fire extinguishers easily seen, accessible at all times and located away from potential heat sources? Yes No 39. Do all fire extinguishers have, at minimum, an ABC rating? Yes No 40. Number of smoke detectors: 41. Location of smoke detectors: Kitchen Living Room Dining Room Outside each Bedroom/Sleeping Area (mandatory) Other: 42. Have all smoke detectors been securely mounted and tested to ensure they are operational? Yes No E. OCCUPANCY CALCULATION
Total living space (square feet): ______ /80 square feet per person = ______ (a) Number of showers: ______ x 7 (1 per 10 workers) = ______ (b) Number of toilets: ______ x 7 (1 per 10 workers) = ______ (c) Number of sinks in washroom: ______ x 7 (1 per 7 workers) = ______ (d) Number of ovens or stoves: ______ x 6 (1 per 6 workers) = ______ (e)
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 7 of 9
Number of fridges: ______ x 6 (1 per 6 workers) = ______ (f) What is the lowest value in boxes (a) through (f) directly above: ______ * * Figures indicates the maximum number of workers permitted in accommodation
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 8 of 9
INSPECTION RESULT Inspection Result: Pass Pass with follow-up actions Fail If “pass” or “pass with follow-up actions”, the accommodation is suitable for a maximum of ______ workers. List of follow-up actions required by business to meet inspection standards: 1. __________________________________________________________________________ 2.___________________________________________________________________________ 3.___________________________________________________________________________ 4.___________________________________________________________________________ 5.___________________________________________________________________________ 6.___________________________________________________________________________ 7.___________________________________________________________________________ 8.___________________________________________________________________________ 9.___________________________________________________________________________ 10.__________________________________________________________________________ ----- More than 10 follow-up actions is a failing grade ----- 11.__________________________________________________________________________ 12.__________________________________________________________________________ 13.__________________________________________________________________________ 14.__________________________________________________________________________ 15.__________________________________________________________________________ Date all follow-up actions are to be completed: yy/mm/dd ______ / ______ / ______ General Comments: ___________________________________________________________
Housing Guidelines proposed by SAWP stakeholders
(pending approval from Service Canada)
2013
Page 9 of 9
Inspector Name: Inspector Organization: Inspector telephone number: Inspector Signature: ___________________________________________________________ Date: yy/mm/dd ______ / ______ /______ Expiry Date: yy/mm/dd ______ / ______ / ______ Were photographs taken during inspection? Yes No EMPLOYER DECLARATION: I understand that copies of this inspection report will be shared with Human Resources and Skills Development Canada (HRSDC)/Service Canada (SC) for the administration of the Seasonal Agricultural Worker Program (SAWP), with the appropriate Consulate and the SAWP Enhancement Committee. HRSDC/SC requires this information in order to make a Labour Market Opinion decision. Should I not consent to disclosing this information to HRSDC/Service Canada, I will not be considered for the SAWP. I have read and understand the inspection checklist and agree to be re-inspected to confirm any follow up actions are completed or to confirm that the housing site is maintained at the level of first inspection: Yes No (automatic fail grade) Please print employer contact name: ______________________________________________ Employer contact name signature: ________________________________________________ Date: yy/mm/dd ______ / ______ / ______