Construction Mgt Readiness

1 BROOKHAVEN SCIENCE ASSOCIATES

Construction Management Readiness

Stephen Sawch, Assistant Director for Construction ManagementConventional Facilities Advisory Committee Review

March 10 –11, 2009


Construction Preparations Outline

• Safety – Critical Requirement• Construction Management Plan• Policies and Procedures• Construction Management Team• CF Field Office• External CM Oversight• Construction Readiness• CFAC Topics for Discussion• Path Forward


Construction Safety

• Objective – “Best in Class” Safety Program• Torcon - Proven Safety Record

• Safety performance highest weighted selection criteria• OSHA Voluntary Protection Program (VPP Contractor)• Goal of DOE VPP & Star Worksite for LT

• CF ESH Plan in Place• Regular meetings to continue improvements• Applied Lessons Learned in ESH Plan Development

• CF Staff Taken OSHA 10 Hour Course• Our success measured by our Safety Performance


Construction Management Plan

• Construction Management Scope• Methods & Procedures to Meet Project Objectives• Quality Assurance Plan and CM Plan Work in Concert

• CM Organization• Defines Responsibilities

• ESH for Conventional Facilities• ESH Plan and CM Plan Work in Concert

• Communication and Document Management• Define and Standardize Communication



• Communication and Document Management cont’d• Establish Meeting & Reporting Requirements• Shop Drawing and RFI Routing

• Project Control Software • Purchased Primavera Contract Mgr. (formerly Expedition)• CF Team trained on Contract Manager• Create, Share and Access Project Documents

– Transmittals – Submittals – Correspondence– Web Based and is Used by Most Contractors

• Manage Submittals – Submittals Logs & Dunning Letters



• Project Control Software– Issue and Track Noncompliance– Build and Link Issue Files with Documents

• Field Inspection & Oversight• Develop Project Checklist• Oversee Day to Day Activity• Document Nonconformance

• Testing & Commissioning• Test Record Index• Commissioning Contractor



• Acceptance and Transition to Operations• Testing & Training Complete• O&M Documents Available• Punch List Preparation• BORE – Beneficial Occupancy Readiness Evaluation

• Change Control & Configuration Management• Technical Changes

– Reviewed & Approved– Documented (ECN –Engineering Change Notice)– Maintain As-Built Drawings – Monthly Updates Part of Pay Req.


CF Procedures Manual

• Used BNL’s Plant Engineering Policies & Procedures as basis for CF Procedures Manual

• Worked with Quality Assurance identified applicable Policies

• Successfully used for CFN• Transmittals, submittals, RFIs, reports, inspections

and closeout• Integrated Contract Manager Software into CF

Procedures Manual (Primavera)






Procedures – Inspection Forms


LT- CF Construction Team

• Staffing Requirements Determined• Roles and Responsibilities Identified• Project Team Established

• 3 Lead Engineers Hired• Administrative Assistant Hired• Construction Engineer/Civil & Electrical Inspectors Hired• Last Hire - Mechanical Inspector – Currently Interviewing

• Anticipate Staff Augmentation Requirements• Augment with CM Firm (Liro/Gilbane) Staffing• Inspectors/Clerk of Works/Administrative Assistant/Others


Construction Staffing Requirements

CONVENTIONAL FACILITIES 2008 2009 2010 2011 2012 2013 2014

DESIGN

BID & AWARD

SITE PREP

RING BUILDING

RING BUILDING CLOSE-OUT

LOBs

LOB CLOSE-OUT

CF PERSONNEL 2008 2009 2010 2011 2012 2013 2014 Division Status RESPONSIBILITIES

1 DIRECTOR CF Filled CF Oversight

2 ASSISTANT DIRECTOR DESIGN CF Filled A/E Design

3 ASSISTANT DIRECTOR CM CF Filled Construction Management

4 SCHEDULE ENGINEER PS Filled Scheduling/Cost tracking

5 CIVIL ENGINEER CF Filled A/E Design & Construction RFI's

6 MECHANICAL ENGINEER CF Filled A/E Design & Construction RFI's

7 ELECTRICAL ENGINEER CF Filled A/E Design & Construction RFI's

8 CONSTRUCTION ENGINEER CF Filled Construction Management

9 ADMINITIVE ASSISTANT CF* Filled Office Administration

10 CLERK OF THE WORKS CF* Plan 2Q09 Files/Logs/Record Keeping

11 CIVIL/ARCH. INSPECTOR CF Filled Field Inspection

12 MECHANICAL INSPECTOR CF* Plan 1Q09 Field Inspection

13 ELECTRICAL INSPECTOR CF Filled Field Inspection

14 SAFETY ENGINEER (1.5 FTE) ESH Filled Project Safety

15 PROCUREMENT (3 FTE) PS Filled Contracting

16 PE Engineers/Trades (1.5 FTE) PE Filled Utility/Fire Protection Support

17 ARCH./ENGINEERS (3.5 FTE) HDR Filled Design

Total of 22.5 FTE CF-Conventional Facilities/PS-Project Support/PE-Plant Engineering

* Either BNL hire or augmented staff


Construction Management Organization


Establish LT Field Office

• Field Staff of Approximately 10• Trailer Purchased – Delivery March 23• FFE Ordered• Utilities – Power and Communications Available• Services Required – Sanitary, Cleaning, Trash• Signage Plan Complete – Ordered Shortly• Occupy April 6


LT Field Office Site Plan


LT Field Office Layout


LT Field Office Furniture


External CM Construction Services

• Liro/Gilbane Provided Design Phase CM Services• Estimating• Value Engineering• Scheduling • Market Analysis

• Liro/Gilbane Hired for Construction Phase Services• Construction Delivery Changed – CM Limited Role• Monthly Construction Management Assessment• Staff Augmentation (As Required)



Part A: Project Management Review• CM Assessment Scope

• Kick-off Meeting To Initiate Development of Construction Management Procedural Review (CMPR)

• Evaluation of CF Procedures• Evaluation of GC Schedule of Values• Assist In Development of Deliverables List• Monthly Site Visits With Conventional Facilities

Management Team (CFMT)• Attend Progress Meetings



Part A: Project Management Review - Continued• Produce Construction Management Procedural Review

(CMPR) - A Monthly Report Outlining:– Administration (Staffing, Document Control, etc.)– Engineering (Submittals, RFIs) – Quality (Testing and Inspection)– Change Management Process (Review, Approve & Document)– Closeout (Warranties, As Built drawings, O&M Manuals, etc.)

• Evaluate and Provide Recommendations Regarding Management of Construction



Part B: Staff Augmentation

• Anticipated Staff Augmentation Positions • Clerk of the Works (Office Engineer from CM)• Civil/Arch/Mech/Elect Inspectors (from CM)• Structural Engineer (from CM)

• Administrative Assistant (from BNL)


Construction Readiness

• BNL Warehouse Relocation- Complete• Site Prep - Civil - Complete• Site Prep - Electrical - Complete• Site Logistics - Complete• Site Access Planning - Complete• Visitor Badging/Training Facility Upgrade – Summer

09


Torcon Site Logistics Plan


CFAC Topics for Discussion

• Successful Ring Building Construction Start• How can we ensure a safe and smooth start for Torcon

– Establish Communication Channels– Collaborative Approach to Site Logistics Planning– Timely Response to RFIs & Submittals– Streamline Site Access for Contractors/Vendors– Streamline Equipment Inspection Process



• Potential Acceleration of Ring Building Schedule

• Confirm Feasibility by Torcon • Confirm Funding Availability• Benefit from Current Market Conditions



• Coordination w/ the Accelerated LOB Schedule

• Ensure LOB Design Meets Schedule• Prepare Revised Construction Program to Accommodate

LOB Design• Consider Contracting Options to Minimize Impacts


Path Forward

• Hire Mechanical Inspector – Complete Training• Implement ‘Best in Class’ Project Safety Program• Work with Torcon to Facilitate Mobilization• Work with Torcon to Implement Project Procedures• Establish effective communication, planning and execution• Interface CM Software Programs

• NSLS-II Contract Manager• Torcon Prolog

• Continuous improvement of CF Procedures Manual

Construction Mgt Readiness

Technology

director cf

construction preparations

works cf

lt cf esh plan

civil engineer cf

electrical inspector

mechanical inspector

adminitive assistant