ConnX V6.1 Release Notes Copyright © 2020 ConnX Pty Ltd 1 of 55 CONNX V6.1 RELEASE NOTES SEPTEMBER 2020
C o n n X V 6 . 1 R e l e a s e N o t e s
Copyright © 2020 ConnX Pty Ltd 1 of 55
CONNX V6.1
RELEASE NOTES
SEPTEMBER 2020
C o n n X V 6 . 1 R e l e a s e N o t e s
2 of 55 Copyright © 2020 ConnX Pty Ltd
Copyright © 2020 ConnX Pty Ltd ABN 46 108 567 960
Reproduction in whole or in part by electronic, mechanical or chemical means,
including photocopying recording or by any information storage and retrieval system,
in any language, is strictly prohibited except in accordance with the Copyright Act 1968.
The information contained within this document is for illustrative purposes only. ConnX
Pty Ltd and its employees accept no responsibility or liability whatsoever for any act or
omission upon the contents of this document.
ConnX Pty Ltd acknowledges that the product and company names mentioned in this
document may be the trademarks of their respective owners.
ConnX Pty Ltd
Level 8
303 Coronation Drive
MILTON QLD
PO Box 1122
MILTON QLD 4064
AUSTRALIA
Ph: 1300 CONNXHR
1300 266 694
Intl: +61 7 3368 2623
Web: www.connx.com.au
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Table of Contents
INTRODUCTION 5
DOCUMENT PURPOSE 5
AUDIENCE 5
BACKGROUND 5
COMPATIBILITY 5
SECURITY 5
CONNX SUPPORT 5
1.0 MAJOR CHANGES 6
1.1 MOBILE UPDATES 6
1.2 TIMECARDS WITH ANNUALISED SALARY 7
1.3 SAP LITMOS LMS INTEGRATION 8
1.4 SPEED IMPROVEMENTS 8
1.5 SECURITY IMPROVEMENTS 8
2.0 CONNX BASE ESP SYSTEM 9
2.1 WELCOME SCREEN 9
2.2 EMAIL NOTIFICATIONS 9
2.3 DOUBLE GRID PAGES 9
2.4 UPDATED USAGE REQUIREMENT 9
2.5 MY DETAILS 10
2.6 MY TEAM 11
2.7 COMPANY INFO 12
2.8 HR ADMIN 12
2.9 ADMIN 16
3.0 CONNX MODULES 23
3.1 BUSINESS INTELLIGENCE 23
3.2 CONNXCAREERS 23
3.3 LEARNING & EDUCATION 24
3.4 MOBILE 24
3.5 PERFORMANCE REVIEWS 25
3.6 RECRUITMENT 27
3.7 REPORTS MANAGER 29
3.8 ROLES & POSITIONS 31
3.9 TIMECARDS AND AWARD INTERPRETATION 33
3.10 TIMESHEETS 35
3.11 WEB SERVICE 36
3.12 WHS 36
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3.13 WORKFLOW FORMS 37
3.14 WORKFORCE PLANNING 38
4.0 PAYROLL INTEGRATION 39
4.1 SAGE MICROPAY 39
4.2 HR3PAY 39
4.3 ALL OTHER PAYROLL & TIME ATTENDANCE INTERFACES 40
APPENDIX A CONNX MOBILE 41
A1 EMPLOYEES 41
A2 MANAGERS 51
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INTRODUCTION
Document Purpose
This document outlines the new features and changes in ConnX V6.1.
Audience
This document is intended for existing clients with ConnX V6.0.
Background
This release includes changes made since ConnX V6.0.0742 (20200113).
Please refer to the Release Notes provided with that release for a complete list of
changes.
Download the ConnX V6.0 Release Notes
Compatibility
Please refer to the technical specifications document for more information.
Download the ConnX Technical Specifications
Security
Please refer to the security overview document for more information.
Download the ConnX Security Overview
ConnX Support
Please contact the ConnX Product Support Team if you require any assistance.
Contact Address
Ph: 1300 CONNXHR
1300 266 694
Intl: +61 7 3368 2623
Email: [email protected]
Level 8
303 Coronation Drive
MILTON QLD 4064
AUSTRALIA
PO Box 1122
MILTON QLD 4064
AUSTRALIA
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1.0 MAJOR CHANGES
1.1 Mobile Updates
Many changes have taken place within the ConnX Mobile module for V6.1. With an ever
increasingly mobile workforce it’s important to give employees on the go access to
organisational systems in an easy to use, but secure way. ConnX V6.1 builds on the new
user interface that was introduced in V6.0 and adds the following new features:
Employees:
• can now add, edit or delete (depending on item and permissions) the following
items:
- Personal Details
- Emergency Contacts
- Qualifications
- Licences
• can take a profile photo and upload it
• can now request a bank account change
• can now withdraw leave applications
• can access Items Register (read only)
• can access Employee Documents (read only)
Managers
• now get to see relevant leave balances on the leave application approval screen
• can add additional approvers on the leave application approval screen
• can Rescind leave applications
• can access employee’s Items Register (read only)
• can access employee’s Documents (read only)
Please see Appendix A for more information about these new features.
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1.2 Timecards with Annualised Salary
Changes have been made to the Timecard module to cater for new legislation
requirements around Annualised Salary employees.
The new features included are:
• Extra income type categories and sub categories.
• Ability to add the employee to the timecard approval process if they were not the
one to submit it for approval.
• Ability to add a custom message when submitting for approval.
• Ability to export approved leave even if the timecard is not approved.
Organisations who pay in advance will use this feature.
• Ability to configure rules under the one Ruleset Group which link to individual
employees. For example, you only want to trigger First Aid Allowance for one
employee.
• New reports
- Timecard Approval Report
- Timecard – Annualised Salary Cost Summary
- Timecard – Annualised Salary (Included)
- Timecard – Annualised Salary (Excluded)
- Timecard – Annualised Salary (Included & Excluded)
Please see the Timecard module section below in this document for more information
about these new features.
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1.3 SAP Litmos LMS Integration
SAP Litmos is a Learning Management System that is separate from ConnX. The interface
allows ConnX to connect and grant employees access to Litmos software. It also gives
the ability to launch Litmos from within ConnX.
Granting access to employees can be done in two ways. One is by manual (single)
registration and another is automatic (bulk) registration.
Both ways will do the following:
• Registration of employees to Litmos
• Deactivation of employees’ access to Litmos
• Activation of employees’ access to Litmos
NOTE
At this stage, the interface manages only the access of employees
to the SAP Litmos system. It does not include sending or receiving
any other data such as courses or learning data to/from
SAP Litmos.
Please refer to the ConnX – SAP Litmos Interface Implementation Manual for more
information about these new features.
1.4 Speed Improvements
Further speed improvements have been made throughout the system when processing
items. For example, when submitting timecards for approval. While improvements
have been made system wide, they will be most noticeable in heavy transaction
processing areas such as timecards, timesheets and leave applications.
1.5 Security Improvements
For organisations who have their ConnX system hosted by Sage, changes have been
made due to Sage implementing Cloudflare within their hosted environment. Changes
were made relating to how Login Images and Logo Images where uploaded to give a
better end user experience.
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2.0 CONNX BASE ESP SYSTEM
2.1 Welcome Screen
Resolved an issue where some links were not working in widgets on the welcome screen
due to overlapping issues in the background.
2.2 Email Notifications
Login links have been added to more email notifications including workflow approval
forward and reminder notifications.
2.3 Double Grid Pages
Made the following changes on double grid pages (eg Company Info > Administration >
Departments):
• Selecting the name of the lower grid will expand that grid
• Exporting the grid will no longer have a column on the left for the Linked Records
icon.
2.4 Updated Usage Requirement
The Usage Requirements have been updated to be more specific especially regarding
screen resolution and web browser support. The new Usage Requirements are seen
below:
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2.5 My Details
Current and Previous Leave Applications
My Details > Leave > Leave Applications – Current
My Details > Leave > Leave Applications – Previous
The layout and styling of the Current and Previous Leave Application screens have been
updated to improve readability and understanding.
Employee Notes
My Details > Employee Notes
If an Employee adds their own Employee Note, then the Employee Can See checkbox will
be selected on by default. This reduces the risk of the employee creating an employee
note, but then not being able to see it after saving.
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Pay Advice Notification
My Details > Pay Advices
Updated the pay advice notification process so that if you have multiple pay frequency
groups with the same period end date (e.g. monthly and fortnightly with the same period
end date of 30 March 2020), then your employees will only be notified when their pay
advice is imported.
Qualifications
My Details > Qualifications
Resolved an issue so that an attached document will no longer disappear when you are
editing the qualification record.
Personal Details – External Site Details
My Details > Personal Details
Corrected an issue where the Return Date in the External Site Details section was not
saving the entered value.
2.6 My Team
Employee Notes
My Team > Employee Notes
A new page has been added for Managers/Supervisors (depending on permissions) so
that you can see Employee Notes for all your employees rather than open them one at
a time. The new page is accessed via My Team > Employee Notes. Depending on the
permissions for Manager/Supervisor access levels, they can view, add, edit or delete
items.
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Leave Approval
The layout and styling of the Leave Approval screen has been updated for improved
readability and understanding.
2.7 Company Info
No substantial changes have been made.
2.8 HR Admin
Perform Import
HR Admin > Perform Import
The import process was occasionally timing out for some organisations who hold a large
number of Cost Accounts within their payroll system. Changes have been made to
improve the speed of the import process in these situations.
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Perform Export
HR Admin > Perform Export
To avoid double-clicking the Create Export File button, it is now hidden after the first
click and reappears after the export process has completed.
New Starter
HR Admin > Manage New Employees
When you create a new employee the Department field is no longer pre-populated with
the first option in the drop down list. Department has been made a mandatory field and
is blank when the form loads. This change was made so that Departments will not be
accidently set as the first option in the list.
In accordance with new ATO guidelines (initiated by Single Touch Payroll), ConnX will no
longer send an invalid TFN or ABN to Sage MicrOpay, HR3pay or Generic Payroll
Interface. ConnX will still accept unvalidated TFN and ABN entries via 3rd parties or
manual input, but will not pass them to the payroll systems when passing the New Starter
details.
Manage Employee Changes
HR Admin > Manage Employee Changes
When filtering using the page filter to select a terminated employee, ConnX will now
display all the Employee Change records for that selected terminated employee. Note
that the Include Terminated checkbox is associated with the Employee drop down list
above it. If you want to select an employee that is terminated, first select the Include
Terminated checkbox, then select the specific employee from the Employee drop down
list, then select Apply.
When viewing Processed Employee Change records, a display issue has been fixed where
the Position To field was not displaying if:
• the position’s Allow Overfill Position = No; and
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• the Manage Employee Change record originated from a Request Employee
Change record; and
• the number of members allocated has already reached the maximum number of
members for the position.
ConnX now properly allows an Employee Change request for an employee who has an
Employee Separation record, as long as that separation record is further in the future
than the change record.
Process Leave Applications
HR Admin > Process Leave Applications
Resolved an issue where the next and previous arrows would not work correctly after
completing leave application.
Pending Leave Report
HR Admin > Process Leave Applications > Pending Leave
Filtering the grid when you have two or more pay frequency groups with the same period
end date, now correctly displays the leave applications just for the selected pay frequency
group. Previously it displayed all pay frequency groups for that period end date.
Leave Applications – Bulk Change Period End Dates
HR Admin > Process Leave Applications > Bulk Change PE Dates
Due to slow performance, some organisations have experienced issues on this page
where it appeared to be doing nothing. The underlying process for this page has been
improved, thereby significantly increasing the speed.
Resolved an issue where HR Admins could only see employees at the top level of their
restriction.
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Period End Dates
HR Admin > Period End Dates
ConnX now correctly updates the Current Period field on the PE Date record after
importing, even if the PE Date record has For Transactions = No.
Employee Notes
HR Admin > Employee Notes
Department has been added as an optional column to add to the grid. This has also
been added to My Team > Employee Notes and My Details > Employee Notes.
Maintain Employees
HR Admin > Maintain Employees
Sticky header has been added to this page so that you can see who you have selected
even after scrolling to the bottom of the screen.
Assigning Regions
HR Admin > Regions – Assign to Employees
When assigning a region to an employee the associated process to generate their work
schedule has been improved so that it is now faster.
Work Patterns
HR Admin > Work Patterns
Made a change so old inactive work patterns (without a code) can now be correctly
reactivated. This only affected work patterns created prior to V6.0.
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2.9 Admin
Onboard Configuration
Admin > Set Up Tab > Settings > Onboard Config
Updated the Test Connection button for more robust operation including trimming the
Domain field of any unwanted characters.
Departments
Company Info > Administration > Departments
When deleting a department, ConnX will now check and prevent the deletion if the
department is linked to a position. You will need to unlink the position first, before
proceeding with the deletion.
Email Settings
Admin > Settings > E-mail
Moved the URL link that can be added to the bottom of email notifications from the
web.config file into the ConnX system. This URL link can now be accessed from the Email
Settings page and updated as needed.
Health Checks
Admin > General > Health Checks
Added two new health checks, as follows:
• Employees with duplicate email addresses
This health check displays a list of all employees (including terminated) which have
the same work email address.
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• Employees with duplicate SSO details
This health check displays a list of all employees (including terminated) which have
the same single sign on AD Username.
Updated the Distribution lists with no employees health check to no longer return a
failed result if the distribution list contains only “Manager” tags instead of specific
employees.
Activate User Accounts
Admin > General > User Accounts - Activate
If using SMTP Authenticated Email in Admin > Settings > E-mail, then when sending
activation emails from Admin > User Accounts – Activate the email sending address will
be the same email from address in Admin > Settings > E-mail and you will not be able
to set a different email address.
When activating a user account, if the employee is using Same Sign On with the fallback
option of ConnX Username and Password, the system will now redirect the user to the
password create screen in order to set a new ConnX Username and Password.
Terminated Employee Processes
When an employee is terminated, the following associated processes have been updated:
• terminated employees are removed as being a backup approval person from
other employee’s accounts. That is, users cannot have a terminated employee as
their backup approval person.
• AD Username in single sign on is removed for terminated employees.
When an employee is terminated outside ConnX (e.g. within your payroll system),
additional processes have been introduced which will occur upon import:
• If the employee is a department manager, they will be removed as the manager
of all departments they manage
• Set the employee’s position to historical
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• Cancel all employee changes for the terminated employee which are scheduled to
occur subsequent to their termination date
• Deactivate them from being a Timecard user if they were assigned to an export
template
• Remove them from being the Primary Recruiter from all vacancies they were
assigned to
iCals for Auto-approved Leave Applications
Leave applications which are auto-approved will now include an iCal file on the email
notification if this is configured for the specific leave type. Previously the notification was
sent without the iCal file.
ConnX Automated Process
Admin > Settings > Automated Process Scheduler
The Send Qualification Reminders CAP has been updated so that it now also sends
reminders for qualifications that were created through the Learning & Education module.
Single Sign-On / Same Sign On
Admin > Settings > Single Sign-On
When you select “Include Terminated Employees”, the grid will include a terminated
column showing the employee’s termination date.
Resolved an issue where in some cases typing in AD Username details into the grid did
not save.
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ConnX will no longer allow duplicate AD Usernames to be entered. A message similar
to the below will be displayed.
User Accounts
Admin > General > User Accounts
When Restricted Administrators are setting user account access levels for Supervisor, HR
Admin or Admin, only departments within the logged in Restricted Administrator access
are allowed to be selected.
When trying to activate a user account and the employee does not have a unique email
address, the system will provide a notification requesting further action. This notification
will also appear when trying to reset an employee’s password.
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User Accounts - Activate
Admin > General > User Accounts - Activate
In association with the new Password Security settings in relation to Single Sign On, when
bulk activating user accounts via Admin > User Accounts – Activate, accounts will be
activated or reset with a temporary password if the email address is unique. The email
template must include the <@password> field if not using Single Sign On or using Single
Sign On (with fallback option). If the email address is not unique or not set, the
Administrator will be notified via an on screen message, which will require further action.
Workflow Actions
Admin > General > Workflow Actions
Selecting a Workflow Action from the table, now displays the name in the sticky header
so that you know which workflow action you are working on when you scroll down the
screen.
Leave Reasons
Admin > Leave > Leave Reasons
When a Leave Reason requires a certificate (document) to be uploaded, you now have
the ability to enforce the rule. This will restrict employees submitting leave applications
if there is no document attached. Upon upgrading to this version, this feature is not
automatically enabled. This functionality will also be available in the ConnX Mobile
module if you choose to enable this feature.
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Page Security
Admin > Settings > Page Security
Resolved an issue whereby the page security associated with the Request to Create
Employee Record form was not loading for some users.
Password Security
Admin > Settings > Password Security
Updated the length of login and approval password fields to allow up to 200 characters.
Previously some were restricted to only 16 characters.
Password Security & Single Sign-on
Admin > Settings > Password Security
Removed the setting for “generate a temporary password for users using Single Sign-on
(SSO) when activating their account or resetting their password”.
The activation of user accounts via Admin – User Accounts where Single/Same Sign-on is
enabled (with fallback option) will activate the user account, however an email will not
be generated. When resetting the password for SSO accounts (with fallback option), an
email will be generated if the user has a unique email address.
If the user does not have an email address or a unique email address, the password will
not be reset and the Administrator will be notified via an on-screen message, which will
require further action. In both of these scenarios, if the accounts are activated, an email
will not be generated.
User Defined Fields
Admin > Settings > User Defined Fields
Corrected an issue with ‘textbox’ UDFs where the width settings was not being used.
Now, the width for textbox controls will apply properly.
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Export Interfaces
Admin > Settings > Interfaces - Export
Made a change so that export interfaces being sent via SFTP and the ConnX Automated
Process will now work as expected.
Batch Email Sending
Admin > Settings > E-mail
Resolved an issue that made the existing Batch Email Sending functionality not work
correctly. This feature now works as expected.
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3.0 CONNX MODULES
3.1 Business Intelligence
In the Employee Details View, Department Code and Department Description have
been added to each of the sections below:
• Employee Positions Current
• Employee Positions Historical
• Employee Positions Last Assigned
3.2 ConnXCareers
Updated the application page so the Permission to retain details for other positions
field is now mandatory and the applicant cannot submit without making a selection.
Added a Go to Available Jobs button when on the Expression of Interest page to make
it easier to navigate.
Added the capability to run two iFrames within your own company website on the same
webpage with auto resize capabilities. This is typically used for showing Available Jobs
and Expressions of Interest on the same webpage within your company’s website.
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3.3 Learning & Education
Courses
Learning > Courses
Course names can now be up to 100 characters long (instead of 50).
Updated the user interface process when adding skills to a course during the course
creation process. Now, instead of opening a new tab/window to create new skills on the
fly, a modal is presented. This keeps the user in context when adding these new details.
3.4 Mobile
Leave Applications
When submitting a new leave application, users can see their leave balances in hours and
days. The balances are now displayed similar to how they show on the Leave Balances
screen.
When approving leave applications via ConnX Mobile:
• the employee’s relevant leave balances are now available on the same screen so
that you can review them before actioning.
• additional approvers can be added (depending on workflow settings)
Employees can now withdraw their leave applications from the Current Leave Application
screen (as long as the leave application is not approved).
Approvers can now rescind an employee’s leave application via the My Team > Select
Employee > Current Leave Applications screen.
Corrected an issue when viewing RDO leave balances and when applying for RDO leave.
This can now be performed as expected.
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Timecards
The description/name of a Public Holiday is now shown on the Timecard Totals screen
so the information about the public holiday is complete.
Please see Appendix A for more information about the Mobile module features.
3.5 Performance Reviews
Goals
Performance > Goals
Added the ability to save a goal in draft mode. This allows the creation and saving of a
goal without the need to submit it for approval at the same time. This feature was
available when creating a goal during the review process, and is now available directly
on the goals page. After adding your new goal, either select Save in Draft (to save your
work but not send it for approval) or Submit (to send your goal for approval).
Note: Upon upgrade the Save in Draft button will not automatically be available. To
enable it, go to Admin > Settings > Page Security, select Performance – Personal Goals
and then turn on Save in Draft button for each required access level.
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Correct an issue when updating the Weighting field on a goal it rounded the value to a
whole number.
Review Forms
Performance > Review Forms
An additional option has been included on the Goal Review settings section to allow
Performance Administrators to hide goals which have a status of “Not Applicable”. If this
feature is set to “No”, goals associated with the review form section with a status of “Not
Applicable” will no longer display on the review form.
This feature will automatically be set to “No” upon upgrade for all goal review sections.
Resolved an issue when adding an answer which includes an apostrophe to the Goal
Review section, it would not save the answer.
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Current Reviews
Performance > Performance > Current Reviews
When adding a goal during the review form, validation has been added to the Weighting
field so that it only accepts numbers. You should not type in a % symbol.
Corrected an issue where in some rare cases the Summary screen was incorrectly
counting the number of goals for a given goal category due to older data causing
conflicts. The Summary screen now includes an additional check to prevent this kind of
conflict.
3.6 Recruitment
Vacancy Noticeboard Settings
Recruitment > Vacancies
Corrected an issue where the internal vacancy noticeboard settings where not being
applied properly to a vacancy that was created via the Request to Recruit workflow form.
Please note, the vacancy noticeboard settings where properly applied if a vacancy was
created via the Vacancy page itself.
Applications
Recruitment > Applications
Resolved an issue where the applications page would error due to an incorrect image
type on a persons (Non-Employees) record.
Applicant Notifications
Recruitment > Applications – Send Notifications
In some situations manually sending notifications to applicant via Recruitment >
Applications – Send Notifications was not actually sending the emails out. This is now
resolved.
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Vacancy
Recruitment > Vacancies
Resolved some styling and formatting issues when copying from a MS Word document
into the Details field.
Updated some file upload controls in Recruitment to correctly upload email files
(e.g. .msg).
Finalise Vacancy
Recruitment > Vacancies
Made a change so that the Request to Create Employee button cannot be selected
multiple times. Multiple workflow approvals are now no longer being generated.
Persons
Recruitment > Persons (Non-Employees)
Resolved an issue where a person (Non-Employee) could not be added if name
formatting setting was not “As Entered”.
Process Application Service
In some situations, Administrator users were receiving an email with a subject line of
“ConnX Process Applicant Service Failed: no access to PAS logfile”. We have now
changed the way the logfile is created to avoid this issue and also made a further change
so that the Process Applicant Service does not stop.
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3.7 Reports Manager
Report View
If a report filter has an apostrophe in it (e.g. Driver’s Licence), the report will now correctly
run and return the expected results. Previously, an error of “An invalid parameter string
has been set. Please check the Parameters in the Report Administration Page” would
have been shown.
Managers with Multiple Departments
For Manager and Supervisor access level, report filters (eg Department and Employee
drop down list) and report contents will now show data for all of the departments that a
Manager/Supervisor is responsible for. Previously ConnX would only show details of the
Manager/Supervisor’s primary department.
Learning & Education Reports
Updated the Course drop down list in the filter for all Learning & Education reports to
display the courses in two sections, “Current Courses” and “Inactive Courses”.
New Reports – Casual Employee’s Patterns of Work
Due to a recent court ruling regarding casual employees, a new report has been added
which can be used to determine employee’s pattern of work. There are two reports, each
obtaining its data from either ConnX Timesheets or ConnX Timecards, as follows:
• ID215 - Timesheet Casual Employee - Pattern of Work Report
• ID563 - Timecard Casual Employee - Pattern of Work Report
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ID 400 – Applicants by Source (Recruitment Report)
Updated the report so employees that applied via the ConnX noticeboard do not show
under a group of “Unknown” source. They now show under “ConnX Vacancy
Noticeboard – Current Employee”.
ID 554 – Timecard Approval Report
Added a new report which shows the timecard approval history. This will also include the
date and time when the employee submitted the timecard for approval.
ID 559 – Timecard – Annualised Salary Cost Summary (Included)
Added a new report for annualised salary employees showing total cost summary on
what the employee would have been paid under award condition, and pay classification
based on timecard for included in annualised salary income types.
ID 554 – Timecard – Annualised Salary (Included)
Added a new report for annualised salary employees showing total cost for each income
type sub category on what the employee would have been paid under award condition,
and pay classification based on timecard for included in annualised salary income types.
ID 554 – Timecard – Annualised Salary (Excluded)
Added a new report for annualised salary employees showing total cost for each income
type sub category on what the employee would have been paid under award condition,
and pay classification based on timecard for excluded in annualised salary income types.
ID 554 – Timecard Annualised Salary (Included and Excluded)
Added a new report which is designed for export to Excel. Annualised salary employees
showing total cost for each income type sub category on what the employee would have
been paid under award condition, and pay classification based on timecard for included
and excluded in annualised salary income types.
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3.8 Roles & Positions
Positions
Company Info > Roles, Positions & Skills > Positions
Updated some file upload controls in Roles & Positions to correctly upload email files
(e.g. .msg).
Resolved a display issue where the shortfall column on the Position grid would show a
decimal value (e.g. 0.3999) even though there was no shortfall.
Corrected an issue when attempting to edit a position where the position assignment
reason was set as inactive. This has been updated within the Position page, the Request
Employee Changes page and the Manage Employee Changes page.
Added the following fields to the Request to Create Employee page and the Manage
New Employee page:
• Position Assignment Status
• Assignment Reason
• Hour allocation to this position
• Salary allocation to this position
These fields have also been added to Admin > Page Security for the above pages so that
access can be controlled.
Position Name is no longer unique and ConnX now allows multiple positions with the
same name.
Position Code has been made mandatory for new positions and editing existing
positions. Position Code must be unique. Please use the Code Prefixes page to set a
position prefix if you wish to use this feature.
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Throughout ConnX, when selecting a position from a drop down list, you will now be
able to see the Position Code, the Position Name and the Department the position is
linked to. The new drop down list control also allows searching across all three fields.
This will make selecting the position much easier when you have the same position in
multiple departments.
Throughout ConnX, when selecting a role from a drop down list, you will now be able to
see the Role Code and the Role Name. The new drop down list control also allows
searching across both of these fields. This will make selecting the correct role easier.
When Role is selected creating an employee record and the role has a role grade, this will
be pre-populated in the Role Grade field.
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3.9 Timecards and Award Interpretation
Timecards
Timesheets > Timecard Entry
When selecting Remove Attendance Variation Code only in Rounding Override, ConnX
will now hide the Automatic Break Deduction option as it is not relevant.
Resolved an issue where the pay period was not getting populated in the Timecard
Summary drop down list when a Pay Frequency Group was changed.
Resolved an issue where Leave Income Types were set to export rate on upgrade if the
value was previously set to No.
Fixed an issue where the alert for Hours do not match Schedule Hours was displaying
when the work schedule was set to hide on the timecard.
Resolved an issue where the Use Work Schedule button was adding clockings on Public
Holiday days.
Custom messages can now be displayed to the employee when they submit their
timecard for approval. Custom messages can be different for each Export Template.
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Workflow details will now show on the timecard when the timecard is Submitted, Pending
Approval, Approved, Denied or Completed. Historical timecards will also display this
information.
Added an extra setting on the export template, to force the employee to approve the
timecard if it was not the employee who submitted the timecard.
Added an extra setting on the export template which allows leave to be exported
separately from the timecard. This would be used when you are paying employees in
advance and want all approved leave to export to payroll even if the timecard is not
approved.
Rules can now be configured to link to an individual employee so that new ruleset groups
do not need to be configured. An example of this is one employee gets a First Aid
allowance after working “x” hours and no other employee on the ruleset group gets it.
This setting can also be used for annualised salary employees who have different
overtime limits built into their annualised salary contracts.
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Added the following reports for annualised salary employees:
• ID 554 – Timecard Approval Report
• ID 559 – Timecard – Annualised Salary Cost Summary (Included)
• ID 554 – Timecard – Annualised Salary (Included)
• ID 554 – Timecard – Annualised Salary (Excluded)
• ID 554 – Timecard Annualised Salary (Included and Excluded)
Further speed improvements have been made throughout the system when processing
items. For example, when submitting timecards for approval. While improvements have
been made system wide, they will be most noticeable in heavy transaction processing
areas such as timecards, timesheets and leave applications.
3.10 Timesheets
Timesheet Entry
Timesheets > Open Current Timesheet
As part of V6.0 styling the public holiday colouring in the summary table heading was
lost. We have re-instated the colour in the heading to indicate a public holiday.
Resolved an issue where in some situations when using a Timesheet Template including
Start/Finish Times and Cost Accounts, each time you save the timesheet the normal hours
on any populated day of the period would incorrectly increase.
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Verification Summary
Timesheets > Verification Summary
The ability to select multiple timesheets at once has now returned. The checkbox in the
grid header has also returned.
3.11 Web Service
If an error occurs when HROnboard is sending data to ConnX more information is now
being shown in the log to make finding a resolution easier.
3.12 WHS
Locations
WHS > Locations
Corrected an issue where you were not able to remove a WHS Location if it was a root
location and you did not have Recruitment access.
Incidents
WHS > Incidents
Updated some file upload controls in WHS to correctly upload email files (e.g. .msg).
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3.13 Workflow Forms
Request to Terminate Employee & Notice of Resignation
My Team > List Employees - Workflow Forms > Request to Terminate Employee
My Details > Workflow Forms > Notice of Resignation or Retirement
The layout for the Request to Terminate Employee and Notice of Resignation or
Retirement have been updated into a two tab layout. The first tab for new data entry
and the second tab to list any existing requests. This is the new layout that all workflows
are moving towards to add clarity when using the page.
Save in Draft and Submit buttons have all been moved to the top right of the screen.
Request Employee Changes
My Team > List Employees - Workflow Forms > Request Employee Changes
The Request Employee Change workflow form now has the same two tab styling to align
with the Create Employee Record workflow form.
When requesting a change in salary or rates, the Auto Calculate Values checkbox was
automatically ticked on and could not be turned off. This field can now be turned off for
manual calculation if needed.
Custom Workflow Forms
My Details > Workflow Forms > [Custom Workflow Form Name]
The layout for Custom Workflow Forms have been updated into a two tab layout. The
first tab for new data entry and the second tab to list any existing requests. This is the
new layout that all workflows are moving towards to add clarity when using the page.
Save in Draft, Submit and Clear Request buttons have all been moved to the top right of
the screen.
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3.14 Workforce Planning
No substantial changes have been made.
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4.0 PAYROLL INTEGRATION
4.1 Sage Micropay
Employee personal email address will now flow through to Sage MicrOpay payroll
correctly when a new starter is created in ConnX and the email address is mapped to
personal email address.
4.2 HR3pay
Manage New Employees
Corrected an issue where in some cases the Emp Id field from HR3pay was not being
accepted back into ConnX when performing an End of Pay import.
Manage Employee Changes
Corrected an issue when sending Normal Hours paid to HR3pay for an existing employee
via HR Admin > Manage Employee Changes. ConnX now sends the proper value.
Resolved an on-screen error message when changing Yearly Salary of an employee via
HR Admin > Manage Employee Changes. ConnX now handles the value as expected.
Updated ConnX to work with HR3 REST API Version 1.0.40.0. This version of the HR3
REST API included a breaking change by HR3 on how to send employee addresses to
HR3pay. ConnX is now compatible to send Suburb and Postcode details using this HR3
REST API version.
Changing Personal Details
If using HR3pay with the REST interface, a change has been made to how Personal Details
are sent from ConnX to HR3pay. Once a change is made and workflow approval has
been completed (if applicable), ConnX will save the data into a ‘staging’ table ready to
be sent to HR3pay. A new CAP process will check this ‘staging’ table periodically and
send any unprocessed records to HR3pay. If an error should error during the CAP
process of sending personal detail changes to HR3pay, then an email will be sent to all
unrestricted Admins with details of the employee affected and any error message details
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that are available from the HR3 REST API. The CAP process will not try to send these
changes again – instead they will need to be manually updated in HR3pay.
All other processes such as New Starter, Manage Employee Separations, Manage
Employee Changes have not been changed and will continue to work as per V6.0 GR,
which is the data will be sent as part of the inline process, and not via CAP.
Activating Accounts/Resetting Passwords
When activating or resetting an employee’s password, the system will identify any non-
unique email addresses and provide a pop up modal requesting further action.
If needed, the changes made on this screen will correctly trigger a payroll update for your
HR3pay payroll system.
4.3 All Other Payroll & Time Attendance Interfaces
TimeTEQ
The Create Timeclock File button is available again for use when exporting Timesheet
data to TimeTEQ.
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APPENDIX A CONNX MOBILE
A1 EMPLOYEES
Personal Details
Profile > Personal Details
Tap the pencil icon to edit
your personal details.
Once completed, tap the
green tick icon to save your
changes.
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Profile Photo
Profile > Personal Details > Profile Photo
Tap the image thumbnail or
placeholder to upload a
photo from your gallery, or
take a new picture with your
camera.
Once selected, tap the Save
Photo button to save the
image.
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Emergency Contacts
Profile > Emergency Contacts
Tap the Add (+) Icon to add
an emergency contact.
Once completed, tap the
green tick icon to save your
changes.
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Qualifications
Profile > Qualifications
Tap the Add (+) icon to add
a qualification.
Once completed, tap the
green tick icon to save your
changes.
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Licences
Profile > Licences
Tap the Add (+) Icon to add
a licence.
Once completed, tap the
green tick icon to save your
changes.
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Request Bank Account Change
Profile > Pay Details > Bank Accounts > Request Change
Tap the Request Change
link to enable changes.
Scroll down until +Add New
Account button appears
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Tap the +Add New
Account button.
Scroll down until +Add New
Account button appears.
Once Completed, tap the
Save button.
Enter the Date Effective and
tap the Submit button.
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Withdraw a Leave Application
Profile > Leave > Current Leave Apps
Tap the Withdraw button.
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Items Register (read only)
Profile > Items Register
Tap the Items Register
menu item.
The Items Register will be
displayed
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Documents (read only)
Profile > Documents
Tap the Documents menu
item.
The Documents page will
be displayed
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A2 MANAGERS
See relevant leave balances on the leave application approval screen.
Inbox > Workflow
Open the leave application
and scroll down.
The relevant leave balances
will be visible for your
reference.
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Add additional approvers on the Leave Application Approval screen
Open the leave application
and scroll down.
If configured, you may be
allowed to add further
approvers.
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Rescind Leave Applications
My Team > Employee > Leave > Current Leave Applications
Tap the Rescind button.
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Access employee’s Items Register (read only)
My Team > Employee > My Details > Items Register
Tap the Filter button Tap the Apply button when
done.
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Access employee’s Documents (read only)
My Team > Employee > My Details > Documents