Connecting with the Texas Immunization Registry via HL7 Format Understand How to send HL7 Immunization Information to the Texas Immunization Registry.

Connecting with the Texas Immunization Registry via HL7

Format

Understand How to send HL7 Immunization Information to the Texas Immunization

Registry

Agenda

2

•Team Introductions

•Overview – Why do this? – What is HL7?

•Getting Started

– Review key documentation • Next Steps

Introductions – Key Staff

State Program Staff

ImmTrac Manager – Lori Ashford

Provider Relationship Management (PRM) Team

Bill Carswell - Lead Marc Heymann – PRM Susan Keeler – Registration Rachelle Zani - Test

Your Team

Key Contact:

Provider Contact(s):

Technical Contact(s):

Registration Contact:

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Why Do This?

State’s Objective - Improve the well-being of Texans Enhance the accuracy and timeliness of Immunization reporting

by: Increasing the number of Providers submitting electronically Increase the number/proportion of reported events recorded

in ImmTrac within 30 days

What is in it for you? No need to enter data in both your EHR software and the

State’s Immunization Registry Tool Immtrac Meaningful Use Incentives

4

Steps in HL7 On-Boarding Process

Steps

• Discovery

• Registration

• Testing/Live File Submission

• File Processing and Maintenance

Purpose

Introduction to the process on the whole and received high-level explanation of what is required to Complete Stage 1 and move forward with Stage 2 Meaningful Use.

Add first time registrants to ImmTrac, or update site agreement in the system; Determine Parent/Child Relationship; update site contacts; request Import Code

Submit FTP requests; walk-through HL7 Validation Process with Provider/EHR; review submitted test files until promoted to live; address formatting questions and submission issues.

Discover and process all incoming test and live HL7 files

5

Who is involved?

Steps People

6

From HL7 Team From Your Team

Discovery Marc Heymann HL7 CoordinatorTechnical Resource(s)Provider Resource(s)

Registration Susan Keeler Registration Contact

Testing/Live File Submission

Rachelle Zani HL7 CoordinatorTechnical Resource(s)Provider Resource(s)

File Processing and Maintenance

Rachelle ZaniBill Carswell

Provider Resource(s) with support from Technical Resource(s)

NK1 = Next of kinThings about the patient’s parents

MSH Message Header Things about your clinic and your EHR.

PID = Patient Information Things about your patient

PV1 = Patient Visit Things about the visit

RXA = Pharmacy Treatment Administration Things about the treatment

The HL7 File Format

7

MSH

OPTIONAL

Discuss any questions you may have of the HL7 2.5.1 Implementation Guide File Format Data fields

Web Attest, Registration, Test, and Going Live Processes

Note: Schedule for uploading live data files is weekly, however during test feel free to submit as many files as possible to get the most feedback and get promoted to live faster!

Next Steps

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Appendix A – DocumentationHL7 2.5.1 Implementation Guide (This guide details all the

requirements and technical information for the HL7 Onboarding Process and HL7 file information)

Secure FTP Connection Information & Registration

Microsoft Word 97 - 2003 Document

FTP Spec V4 Registration Form Renewal