CONNECTICUT TECHNICAL HIGH SCHOOL SYSTEM

CONNECTICUT TECHNICAL HIGH CONNECTICUT TECHNICAL HIGH SCHOOL SYSTEMSCHOOL SYSTEM

08/25/04

Trade Technology Advisory Committee Procedures

COMMITTEECOMMITTEE

COMPOSITIONCOMPOSITION

COMMITTEECOMMITTEE

COMPOSITIONCOMPOSITION

TRADE TECHNOLOGY ADVISORY COMMITTEE

1) Industry Representatives (minimum of three) from Local 1) Industry Representatives (minimum of three) from Local Area Companies Area Companies inin your school districtyour school district

Including Specialty Representative (where applicable)Including Specialty Representative (where applicable)

(Example-Building Inspector for the Construction Trades)(Example-Building Inspector for the Construction Trades)

2) Department Head and Instructor(s)2) Department Head and Instructor(s)

3) Students3) Students(Graduate within the last five years-current student is (Graduate within the last five years-current student is optional)optional)

4) Trade Consultant – Ex Officio4) Trade Consultant – Ex Officio

5) School Administrator – Ex Officio5) School Administrator – Ex Officio

6) Optional Members – Academic Teachers, Parents, Students, 6) Optional Members – Academic Teachers, Parents, Students, Etc.Etc.

7) Chairperson – selected from anyone within the committee7) Chairperson – selected from anyone within the committee

COMPOSITIONCOMPOSITIONCOMPOSITIONCOMPOSITION

MEETING PROCESSMEETING PROCESSMEETING PROCESSMEETING PROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

Minimum of two (2) per yearMinimum of two (2) per year

Meetings scheduled by Department Head and Meetings scheduled by Department Head and reviewed by their Administrator by September 20 reviewed by their Administrator by September 20 with notification to the Assistant Superintendent, with notification to the Assistant Superintendent,

Judy Thompson, by October 1stJudy Thompson, by October 1st

GENERAL ITEMS FOR EVERY MEETINGGENERAL ITEMS FOR EVERY MEETING

Agenda, which is reflective of the minute form Agenda, which is reflective of the minute form supplied, along with additional items that are supplied, along with additional items that are important to your program reviewed with important to your program reviewed with AdministratorAdministrator

Examples:Examples:

Field Trips, Professional Development , Legal Field Trips, Professional Development , Legal Questions, Skills USA, Questions, Skills USA,

MEETING PROCESSMEETING PROCESSMEETING PROCESSMEETING PROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

FIRST MEETINGFIRST MEETING

Completed Completed beforebefore November 19th November 19th

GENERAL ITEMS PREVIOUSLY LISTED PLUS GENERAL ITEMS PREVIOUSLY LISTED PLUS THESETHESE

SStandard tandard EEquipment quipment LList reviewed and signed ist reviewed and signed off by chairpersonoff by chairperson

NOCTI or Perkins Examination process and NOCTI or Perkins Examination process and results reviewedresults reviewed

Textbooks and Technology reviewed and Textbooks and Technology reviewed and suggestions madesuggestions made

Meeting length 60 minutes (not including Meeting length 60 minutes (not including dinner)dinner)

Simplified Standardized minute and participant Simplified Standardized minute and participant forms on the “Q” drive completed and forms on the “Q” drive completed and

forwarded to Principal by 11/29forwarded to Principal by 11/29

MEETING PROCESSMEETING PROCESSMEETING PROCESSMEETING PROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

SECOND MEETINGSECOND MEETING

Completed between February 23 and May 21Completed between February 23 and May 21

GENERAL ITEMS PREVIOUSLY LISTED PLUS THESEGENERAL ITEMS PREVIOUSLY LISTED PLUS THESE

Curriculum reviewed and suggestions notedCurriculum reviewed and suggestions noted

NOCTI –Preparation or Debriefing NOCTI –Preparation or Debriefing

Review the Graduate Follow-Up StudyReview the Graduate Follow-Up Study

(available from Bill Turek)(available from Bill Turek)

Notification of Trade Reauthorization dateNotification of Trade Reauthorization date

(available from Robert Martin)(available from Robert Martin)

Meeting length 60 minutes (not including dinner)Meeting length 60 minutes (not including dinner)

Simplified Standardized minute and participant forms on the Simplified Standardized minute and participant forms on the “Q” drive completed and “Q” drive completed and forwarded to Principal by 5/28forwarded to Principal by 5/28

MEETING PROCESSMEETING PROCESSMEETING PROCESSMEETING PROCESS

MINUTE RECORDING MINUTE RECORDING PROCESSPROCESS

MINUTE RECORDING MINUTE RECORDING PROCESSPROCESS

TRADE TECHNOLOGY ADVISORY COMMITTEE

Responsibility of Responsibility of Department HeadDepartment Head to designate to designate recorder and recorder and mustmust ensure that minutes are ensure that minutes are

recorded at every meeting using the simplified recorded at every meeting using the simplified standardized standardized templatetemplate that is available that is available

electronically on the “Q” drive in a folder labeled electronically on the “Q” drive in a folder labeled T.T.A.C.T.T.A.C.

Document will be “saved as”Document will be “saved as”

TTAC – Trade - School - DateTTAC – Trade - School - Date

example: TTAC - Carpentry - Grasso - 10-15-03example: TTAC - Carpentry - Grasso - 10-15-03

*Remember it’s a *Remember it’s a TEMPLATETEMPLATE and must be saved back into and must be saved back into your your “Q” Drive folder“Q” Drive folder as a as a DOCUMENTDOCUMENT titled TTAC – Trade – titled TTAC – Trade – School - DateSchool - Date

Trade Advisory Minutes are to be Trade Advisory Minutes are to be e-mailed onlye-mailed only to to the the Principal Principal who will review and forward the final who will review and forward the final version of all their trade/technologies minutes) to version of all their trade/technologies minutes) to Barbara O’Brien, administrative assistant to the Barbara O’Brien, administrative assistant to the Assistant Superintendent, Judy Thompson.Assistant Superintendent, Judy Thompson.

MINUTE RECORDING PROCESSMINUTE RECORDING PROCESSMINUTE RECORDING PROCESSMINUTE RECORDING PROCESS

RESPONSIBILITIERESPONSIBILITIESS

RESPONSIBILITIERESPONSIBILITIESS

DEPARTMENT HEADDEPARTMENT HEADDEPARTMENT HEADDEPARTMENT HEAD

TRADE TECHNOLOGY ADVISORY COMMITTEE

Meet with administration to schedule two (2) Meet with administration to schedule two (2) tentative meeting dates by September 20thtentative meeting dates by September 20th

Complete Committee Composition by October 1Complete Committee Composition by October 1stst and Publish meeting dates with Trade Advisory and Publish meeting dates with Trade Advisory members, and Principal who will forward to the members, and Principal who will forward to the

Barbara O’Brien, administrative assistant to Barbara O’Brien, administrative assistant to Assistant Superintendent, Judy Thompson. Assistant Superintendent, Judy Thompson.

Compose the Meeting Agenda following the Compose the Meeting Agenda following the Minutes FormMinutes Form

Elect a Chairperson and designate recorderElect a Chairperson and designate recorder

Minutes and participant information recorded on Minutes and participant information recorded on standardized form and forward electronically to the standardized form and forward electronically to the Principal.Principal.

Complete tasks Complete tasks requiredrequired – Standard Equipment List – Standard Equipment List sign-off, review of textbooks, curriculum, and sign-off, review of textbooks, curriculum, and review of supply money, etc.review of supply money, etc.

DEPARTMENT HEAD RESPONSIBILITIESDEPARTMENT HEAD RESPONSIBILITIESDEPARTMENT HEAD RESPONSIBILITIESDEPARTMENT HEAD RESPONSIBILITIES

RESPONSIBILITIERESPONSIBILITIESS

RESPONSIBILITIERESPONSIBILITIESS

ADMINISTRATIVE ADMINISTRATIVE TEAMTEAM

ADMINISTRATIVE ADMINISTRATIVE TEAMTEAM

TRADE TECHNOLOGY ADVISORY COMMITTEE

Review Trade Technology Advisory Committee guidelines with Review Trade Technology Advisory Committee guidelines with the Trade Department Head and Instructor(s) by August 29ththe Trade Department Head and Instructor(s) by August 29th

Set tentative meeting dates with Trade Department Heads by Set tentative meeting dates with Trade Department Heads by September 17September 17thth. . Place the dates of your trade / technology Place the dates of your trade / technology meeting dates on the appropriate form on the “V” drive by meeting dates on the appropriate form on the “V” drive by October 1st.October 1st.

Review standardized reporting forms, located on the “Q Review standardized reporting forms, located on the “Q Drive” with the Department Head prior to the 1Drive” with the Department Head prior to the 1stst meeting. meeting.

Review the agenda with Department HeadReview the agenda with Department Head

Secure information on Trade Reauthorization and Graduate Secure information on Trade Reauthorization and Graduate Follow-Up from Central Office and forward to the Department Follow-Up from Central Office and forward to the Department

HeadHead

ReviewReview committee minutes and insure they are committee minutes and insure they are forwardedforwarded to to Barbara O’Brien, administrative assistant to Assistant Barbara O’Brien, administrative assistant to Assistant

Superintendent, Judy Thompson. Superintendent, Judy Thompson.

ADMINISTRATIVE TEAM ADMINISTRATIVE TEAM RESPONSIBILITIESRESPONSIBILITIES

ADMINISTRATIVE TEAM ADMINISTRATIVE TEAM RESPONSIBILITIESRESPONSIBILITIES

RESPONSIBILITIERESPONSIBILITIESS

RESPONSIBILITIERESPONSIBILITIESS

TRADE CONSULTANTTRADE CONSULTANTTRADE CONSULTANTTRADE CONSULTANT

TRADE TECHNOLOGY ADVISORY COMMITTEE

Review Trade Technology Advisory Committee meeting dates.Review Trade Technology Advisory Committee meeting dates.

Assist in locating participants if requested by Department HeadAssist in locating participants if requested by Department Head

Attend as many meetings as possibleAttend as many meetings as possible

Review minutes, list the top three (3) concerns for each of the Review minutes, list the top three (3) concerns for each of the trade areas and trade areas and forward to your State Steering Teamforward to your State Steering Team

Construct action plans for each concern in conjunction with your Construct action plans for each concern in conjunction with your State Steering TeamState Steering Team

Forward process improvement ideas via “e-mail” to Forward process improvement ideas via “e-mail” to Drew SoltysDrew Soltys

TRADE CONSULTANT TRADE CONSULTANT RESPONSIBILITIESRESPONSIBILITIES

TRADE CONSULTANT TRADE CONSULTANT RESPONSIBILITIESRESPONSIBILITIES

RESPONSIBILITIERESPONSIBILITIESS

RESPONSIBILITIERESPONSIBILITIESS

ASSISTANT ASSISTANT SUPERINTENDENTSUPERINTENDENT

ASSISTANT ASSISTANT SUPERINTENDENTSUPERINTENDENT

TRADE TECHNOLOGY ADVISORY COMMITTEE

Support the process in detail to the Administrative Support the process in detail to the Administrative Teams Teams

Produce a spreadsheet of all Trade Technology Advisory Produce a spreadsheet of all Trade Technology Advisory Committee meetings for the school year which will be Committee meetings for the school year which will be

placed on the “Q” drive.placed on the “Q” drive.

Attend as many meetings as possibleAttend as many meetings as possible

Review common concerns and action plans with the Review common concerns and action plans with the Management Team and report back at a Trade Management Team and report back at a Trade

Consultants MeetingConsultants Meeting

Advise Administrative Teams on success and/or needed Advise Administrative Teams on success and/or needed improvement of individual Trade Technology Advisory improvement of individual Trade Technology Advisory

CommitteesCommittees

Assist in the development of an External Customer Assist in the development of an External Customer Survey to measure the success of the Trade Technology Survey to measure the success of the Trade Technology

Advisory Committee processAdvisory Committee process

ASSISTANT SUPERINTENDENT ASSISTANT SUPERINTENDENT RESPONSIBILITIESRESPONSIBILITIES

ASSISTANT SUPERINTENDENT ASSISTANT SUPERINTENDENT RESPONSIBILITIESRESPONSIBILITIES

EXTERNAL CUSTOMER EXTERNAL CUSTOMER SURVEYSURVEY

EXTERNAL CUSTOMER EXTERNAL CUSTOMER SURVEYSURVEY

TRADE TECHNOLOGY ADVISORY COMMITTEE

Assistant Superintendent and Trade Consultant Generated Assistant Superintendent and Trade Consultant Generated Measuring:Measuring:

Trade Technology Advisory Committee successTrade Technology Advisory Committee success

CWE employer / employee satisfactionCWE employer / employee satisfaction

NOCTI Validity for VTSSNOCTI Validity for VTSS

Skills USA Involvement Skills USA Involvement

Our ability to implement and measure T.T.A.C. action plansOur ability to implement and measure T.T.A.C. action plans

Newsletter qualityNewsletter quality

Program suggestionsProgram suggestions

EXTERNAL CUSTOMER SURVEYEXTERNAL CUSTOMER SURVEYEXTERNAL CUSTOMER SURVEYEXTERNAL CUSTOMER SURVEY

TRADE TECHNOLOGY TRADE TECHNOLOGY ADVISORY COMMITTEE ADVISORY COMMITTEE STATE STEERING TEAMSTATE STEERING TEAM

TRADE TECHNOLOGY TRADE TECHNOLOGY ADVISORY COMMITTEE ADVISORY COMMITTEE STATE STEERING TEAMSTATE STEERING TEAM

TRADE TECHNOLOGY ADVISORY COMMITTEE STATE STEERING TEAM

Jeff SeitzJeff Seitz – – Seitz Corporation, TorringtonSeitz Corporation, Torrington

John HoganJohn Hogan – – Chief Building Inspector, Chief Building Inspector, ManchesterManchester

Robert RothsteinRobert Rothstein – – CBOA, Madison CBOA, Madison

Ruth DeMandRuth DeMand – – D. H. Drafting-Machine, D. H. Drafting-Machine, KaynorKaynor

Ralph SalemmeRalph Salemme – – D. H. Plumbing & D. H. Plumbing & Heating, PlattHeating, Platt

Chris JonesChris Jones – – D.H. – Hotel Grasso D.H. – Hotel Grasso

Bruce SieversBruce Sievers – – Director, CheneyDirector, Cheney

Dave GrzychDave Grzych – – Education Consultant, Education Consultant, Central OfficeCentral Office

Ray MencioRay Mencio – – Education Consultant, Education Consultant, Central OfficeCentral Office