Connect with next- generation meeting spaces - NTT

Connect withnext-generationmeeting spacesUnlock team potential andcreate an outstandingemployee experience, wherethe space they're in, at anytime, prioritizes theirperformance, wellbeing andability to connect.

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Introduction

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With the arrival of agile practices and thedemand for cross-functional skills, teamwork isan essential tool for any successful organization.Each member is unique, and brings their ownindividual perspective, skill and expertise toenable the team to reach its objectives.

The importanceof teamwork

45 minutes per week are saved byfirstline workers collaborating withcolleagues.

When teams collaborate, the purpose andintended outcomes driving them forward shouldbe clearly articulated. If goals are set from thestart, each teammate will have a sense ofautonomy to make their own decisions and beconfident that the team is aligned. This helps thegroup remain focused and happy, while ensuringits success.

Team purpose

63% of C-Suite believe that thedriving force behind workplacetransformation is 'betteringemployee collaboration'(Futurum-Technology insights forbusiness leaders).

To promote inclusion, all the voices within ateam must be heard, regardless of culture,location, environment or language differences.Awareness of individual identities is key, and bynurturing the differing dynamics within a groupyou can construct a team focused on achievingthe same goals. Innovation is the result ofdiverse perspectives — people thinkingdifferently, not differing opinions.

Awarenessand inclusion

87% of leaders believe a culturethat encourages creativity is a top5 investment.

Frictionlessexperience

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Employees can be overwhelmed with multipleand constantly changing workplace technologiesthat can negatively impact employeeengagement and productivity. With the rightapproach to engagement and collaboration, theadoption of next-gen meeting spaces can reducethe technology burden on workers and unlock africtionless employee experience.

84% of people believe newtechnology will help them be morecreative.

In the world today, every company’smost coveted asset is its people. So,honing in on workplace experience, andmaking the space they use enjoyableand productive, is a top priority for mostorganizations.

Reimagine employee journeys

Meeting space

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More than ever, enterprises need to build flexibleand resilient work environments that enableemployees to remain effectively engaged whenresponding to changing conditions — whether itbe budget, travel, coalitions and teamworkacross boundaries, or world events.

Culture has traditionally been one of the biggesthurdles to the widespread adoption of intelligentworkplace solutions. When the world switchedfrom live to virtual interactions and events in2020, a collective light bulb went off about thereal potential of collaboration technology for thework environment and the different spaces thatemployees use to meet.

Now is the time to think big and broad about howyour employees meet and the spaces that theyuse to do it. Create a bold technology vision thatenhances collaboration and fosters connection— improving access to people and resourceswhile minimizing interruptions and wasted time.

Make anyspacework for you

150 trips – average number of overnight tripsreplaced with online meetings by year 3.

8–10 users are frustrated with their currentmeeting space technology.

88% of survey respondents feel 'having all ofour solutions in one place saves time.'

Meeting space capabilitiesTo achieve the next-gen meeting space experience, we offer three packagetiers across five space profiles made up of the following capabilities:

Personal AV devicesA range of individual devices including headsets,speakerphones, webcams and personal videodevices targeted at information workers, digitalnomads and executives.

Modern AV room systemsTransform meeting spaces ranging from smallhuddle areas to large conference rooms with arich, collaborative experience that's simple touse, deploy and manage.

Video interoperabilityProvide accessibility to multiple platforms from asingle device, creating an improved employeeexperience.

Meeting space schedulingUnplanned meetings have become the norm.Now, imagine that you have a complete overviewof all the spaces in your environment. In-depthinformation on every available space at a glance,in the palm of your hand.

Visitor managementMake the everyday working lives of receptionteams easier with the most intuitive andintelligent visitor management system. Controlevery aspect of the visitor management processwith one simple solution.

Wireless presentationMake it easy for employees or visitors to presentover your network, independent of physicalconnectivity or device.

Office analyticsKeep track of all the meeting spaces in yoursmart office with real-time occupancy data andheatmaps. You can monitor usage statistics ofall spaces and generate reports that helpmaximize efficiency and cut cost.

Space controlEasily control the different environmentalelements of your meeting space through controlpanels or mobile devices. Provide an integratedemployee experience when using roomcapabilities.

Meeting space servicesAs a global system integrator, we offer a fullrange of services from Advisory, Site Survey,Design and Deployment to support and manageservices.

Network infrastructure and services Tocomplement the meeting space and to providethe best employee experience it's key to have theright connectivity in place and provide additionalvalue through services such as indoor locationservices and guest Wi-Fi.

'The financial return that can be achieved by investing in people through high performancereal estate: the data represents a 3% increase in productivity, 5% increase in retention, and30% reduction in absenteeism across all sectors.'Stok - The financial case for high performance buildings.

Meeting spaceprofiles

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Go beyondspace design

Activity-based working (ABW) and technology haveuntethered work from a desk, freeing people to choose thebest place to complete their tasks.

Investment in space prioritizes human performance whilebeing focused on supporting user functionality,concentration, well-being and connection. Brand is integral,connecting users to the organization's mission and purposethrough visual and practical elements. Services and spacesshould be a flexible and safe amenities, providing employeesand teams the support needed to make the most of theirtime at work.

'Organizations that support a choose-your-ownwork style and culture will boost employee retentionrates by more than 10 percent'. (Gartner)

Type: Sit, stand, studio

Size: 1 to 2 people

Type: Sit, stand, studio

Size: 3 to 6 people

Type: Sit

Size: 7 to 18 people

Type: Sit

Size: 19+ people

Type: Personal

Size: Personal

Meeting space profiles

Focus Huddle/Collaboration Medium/Large Executive/Custom Home/Personal

Next-gen meetingspace packages

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A simplified next-gen meetingspace, with packages that meetcustomer needs and are easy to buy.

Essential

Essential contains:

Meeting room deviceEnterprise displayRoom scheduling screenProfessional ServicesManaged Services (Optional)

Frictionless meeting spaces

Effortless connectivity — Join meetings frommultiple vendors in one click.Increased efficiency — Find and bookmeeting rooms easily, from Outlook or right onthe spot.Seamless management — Pro-activemonitoring across applications to reduceoperational complexity and costs.

75% of job seekers care thattheir potential employersupports and values theirhealth and wellness.

Insightful

Essential +

Room/desk bookingConnected employee experienceOccupancy sensors and space analytics

Gather insights, save moneyand improve the experience.

Ease of use — Intuitive booking forrooms and spaces via mobile, tabletand desktop devices.Cost reductions — AI-enabled insightsto improve space utilization by up to30%.Increase flexibility with access to time-limited ad-hoc meeting areas.Easily find your way to your requiredlocation.

High Performance Buildingsare estimated to enhanceproductivity by 9%.

Intelligent

Insightful +

Environmental/air quality monitorsEnvironmental analyticsSmart meeting room control(temperature, light, etc.)

Improve employee well-beingand retain talent.

Employee at the center — In-roomlighting and heating control from yourfingertips.Ease of management — Escalate roomor device issues in real-time to supportgroups.Improve employee experience —Monitor and improve indoor air quality.Promote well-being — Informemployees of their environment andwell-being.

57% of job seekers are morelikely to stay with the companylonger if their employersupports and values theirhealth and wellness.

Employee and visitorexperience

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While deploying great spaces for people to work and meet isa great first step, the actions required to gain access tospaces can often cause frustration amongst employees.

These are the typical issues that employees are faced with ona daily basis in an office:

finding a meeting room that meets your requirementsgetting to the meeting room and finding it busybooking a hot desk for the dayhaving visitors arriving at the wrong receptionbooking a locker for your belongings...and the list goes on.

Employeeexperience

Smart office assistant

The interactive 3D model of your building provides anoverview of everything that is happening in the office. Thissmart office assistant enables you to easily find facilities,available desks, meeting spaces, colleagues and lockers

The web interface is available on any device such as laptops,PC, tablets, smartphones and kiosk/signage screens.

The smart office assistant provides the followingcapabilities:

location-based desk and room findersuggestion-based room and desk bookingpeer / colleague findermeeting space environment controlsmart locker controldigital lockproblem reporting to facilities

OfficeanalyticsThe analytics dashboards provide an overview of all officeanalytics. Here you can deep-dive and discover howemployees really use the space.

A sneak-peek of the available insights:

occupancy per floormost popular workspacesaverage percentage of occupied workspaces over timemost popular meeting rooms, including busiest days perweekaverage percentage of occupied meeting rooms over timeCOVID-19 readiness report

Return employeessafely to the office

Smart office assistant:To support the safe return to the office, the smart officeassistant can provide employees with:

Calculate office capacity:Use the upgraded algorithm in the COVID-19 ReadinessReport to automatically calculate the maximum capacity ofyour space.

Monitor social distancing:Use the COVID-19 social distance report to monitor howsocial distance is being respected and which places aregetting too crowded.

office check inworkspace and room reservationcapacity planningmonitor social distancingspace utilizationvisitor management

Deploy withconfidence

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Thank you for reading

Next-genmeeting spaces

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