Confined Space Entry Policy

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Confined Space Entry Policy

1. APPLICABLE DOC UM ENTS

a. 29 CFR Part 1910 .146 "Permit-Required Confined Spaces"

b. “Confined Space Entry Program Guide” published by the Indiana Bureau of Safety Education and

Training of the Indiana Department of Labor

2. PURPO SE

a. This standard establishes the minimum requirements for Confined Space entry on Manchester College

property. These requirements pertain to, but are not limited to, confined spaces such as tanks, boilers,

pits, transformer vaults, or utility manholes.

3. POLICY

a. Confined space entries at Manchester College shall be under the supervision of the Physical Plant. The

Physical Plant shall implement the procedures outlined in this document. All Manchester College

employees shall follow this policy.

b. Confined spaces at Manchester College are of two types: non-permit-required and permit-required.

The known permit-required confined spaces at Manchester College are listed in Attachment A.

c. Prior to entering a non-permit-required confined space, the confined space is to be checked for any

perceivable hazards (see “Confined Space and Permit-Required Defined Space Recognition Form”).

If hazards appear to be present, the confined space will be treated as though it were a “P reviously

Unidentified Permit-required Confined Space.” The entry supervisor will then determine the hazards

present, the equipment to be used, and the appropriate procedures to use. The hazards, equipment,

and procedures will be documented and used in a reclassification of the space to a permit-required

space for future entries.

d. Prior to entering a permit-required confined space the entry supervisor is to fill out a “Confined Space

Entry Permit” and the “Confined Space Hazards, Equipment, Procedures Checklist” for the particular

confined space. A check of the confined space will be performed (including atmospheric testing) by

the entry supervisor. Prior to entry, the “Confined Space Hazard , Procedures, and checklist”

document pertaining to the space will be read by the entry supervisor, attendant, and all authorized

entrants. The supervisor is to make sure all required equipment is present and used properly.

e. If the confined space exhibits no potential hazards, it may be reclassified by the entry supervisor as

a non-permit-required confined space. To be reclassified as a non-permit-required confined space,

the entry supervisor must fill out a “confined space reclassification form.”

f. Before any welding or cutting is preformed in a confined space, a “Welding/Cutting Permit for

Confined Spaces” must be filled out by the entry supervisor, in addition to any permits for entering

the confined space.

g. Entry permits and permit procedures are to be reviewed at least yearly by the Director of the Physical

Plant and the Director of the Department of Safety and Security. At this time, any necessary changes

to entry procedures will be made. If an entry must be aborted for any reason, the Director of the

Department of Safety and Security will review the documents for the particular confined space and,

in conjunction with the Director of the Physical P lant, make any modifications necessary to entry

documents. All permits or documents pertaining to a confined space entry will be maintained on file

at the Physical Plant Office for a period of at least one year. Any permits or documents turned in to

the Director of Safety and Security will be put on file in the Physical Plant Office after being reviewed.

h. Training will be provided on at least a yearly basis. Each trainee will be trained in all aspects of

permit-required confined space entry. New employees must receive training before participating in

any confined space entries.

i. All practices established by this standard are expected to be retained and demonstrated by each

member of the entry team.

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4. DEFINITIONS

a. ATTENDANT - an individual stationed outside the permit-required confined space, who had specific

training, and who monitors the authorized entrants inside the space.

b. AUTHORIZED ENTRANT - An employee who is trained and authorized by Manchester College to

enter a permit-required space.

c. CONFINED SPACE - a space that meets all the following criteria:

i. is large enough to bodily enter and perform work;

ii. has limited means of entry and egress; and

iii. is not designed for continuous employee occupancy.

d. CONFINED SPACE RECLASSIFICAT ION FORM - a form required to be filled out by an entry

supervisor to reclassify a permit-required confined space as a non-permit-required confined space.

The duration of the reclassification is only for one entry. The form is used to document the testing of

the confined space prior to the reclassification. This document must be taken to the Security Office

after the entry is concluded.

e. ENGULFMENT - surrounding and effective capture of a person by a liquid or finely divided solid

substance.

f. ENTRY - The act of a person intentionally passing though an opening into a permit-required confined

space.

g. ENT RY PERM IT - a written or printed document provided by Manchester College to allow and

control entry into a permit space. The document is available from the Physical Plant. The document

must be returned to the Physical Plant Office after expiration of the permit.

h. ENT RY SUPERVISO R - person responsible for:

i. filling out the necessary permits and forms;

ii. determining if acceptable conditions are present before entering a permit space;

iii. for authorizing entry;

iv. designating the attendant and any authorized entrants;

v. overseeing entry operations; and

vi. terminating entry.

i. HAZARDOUS ATMOSPHERE - an atmosphere that may expose employees to the risk of death,

incapacitation, impairment of ability to self-rescue, injury, or acute illness.

j. IMM EDIATELY DANGERO US TO LIFE OR HEALTH (IDLH) - any condition that poses an

immediate or delayed threat to life, or that would cause irreversible adverse health effects, or that

would interfere with an individual’s ability to escape unaided from a permit space.

k. LOWER EXPLOSIVE LIMIT (LEL) - the lowest concentration of gas or vapor, expressed in percent

by volume in air, that burns or explodes if an ignition source is present at room temperature.

l. NON-PERMIT-REQUIRED CONFINED SPACE - a confined space which exhibits no potential

hazards as listed in the “Confined Space and Permit-required Confined Space Recognition Form.”

Continual monitoring of the conditions are required to assure that the space still poses no hazard to

the authorized entrants.

m. OXYGEN D EFICIENT ATM OSPHERE - an atmosphere containing less that 19.5 % oxygen.

n. PERMIT-REQUIRED CONFINED SPACE - a confined space that has one or more of the following

characteristics:

i. contains or has a reasonable potential for hazardous atmospheres;

ii. contains a material that has the potential for engulfment;

iii. is internally configured so an employee could become trapped or asphyxiated by inwardly

converging walls or a floor that slopes downward into a smaller cross section; or

iv. contains any other recognized serious safety or health hazard.

o. PROHIBITED CONDITION - any condition in a permit space that would deny entry into the confined

space.

p. RESCUE SERVICE - any service called to the confined space by the 911 operator.

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q. TESTING - process by which hazards are identified and evaluated that may affect entrants of a permit

space.

r. WELDING/CUTTING PERMIT - written author ization to perform operations that can provide a

source of ignition (e.g., welding, cutting, burning, or heating) or a hazardous atmosphere.

5. THE PERMIT-REQUIRED CONFINED SPACES PROGRAM

a. The Permit-required Confined Space Entry Program consists of procedures to communicate the

program requirements to all Manchester College employees, as well as contractors. The program

consists of the following elements:

i. Confined Space Entry Requirements as outlined in this document;

ii. Confined Space Entry Permit (for College personnel);

iii. Contractor’s Confined Space Entry Permit;

iv. Confined Space Hazards, Equipment and Procedures Checklists;

v. Confined Space Reclassification Form;

vi. Confined Space and Permit-Required Confined Space Recognition Form; and

vii. Welding/Cutting Permit for Confined Spaces.

b. Entry Requirements, Procedures, and Techniques

i. The purpose of this program is to ensure the proper entry, work practices and exit from

confined spaces.

ii. Labeling Requirements

(1) Where reasonable, each permit-required confined space should be labeled,

indicating that special precautions must be taken prior to entering the space. The

sign for each space will read: “DAN GER Confined Space Enter by Permit Only”

(2) Some variation will be allowed as long as the general message is clearly conveyed.

iii. Atmospheric Requirements Prior to Entry

(1) Before entering, the following atmospheric conditions must be met:

(a) oxygen level between 19.5% and 23.5%;

(b) flammable gas, vapor, or mist below 10% of its LEL;

(c) airborne combustible dusts which exceed their lower flammable limit.

This limit is approximated as a condition in which dust obscures vision at

a distance of 5 feet;

(d) carbon monoxide below 35 parts per million (PPM); and

(e) hydrogen sulfide level below 10 parts per million (PPM ).

(2) Entry into a permit-required space will not be allowed if testing and monitoring

indicates deficiency in any of these categories. Respirators or a self contained

breathing apparatus (SCBA) are not to be used to allow entry into deficient

atmospheres except for rescues and only by entrants who have been given special

training by qualified trainers. To achieve and maintain a safe atmosphere, it may

become necessary to take some action to render the space safe for human

occupancy. This may include:

(a) Isolation - precautions taken to prevent release of material and/or energy

into the space. This can be achieved through blinding, blanking,

disconnecting, lockout/tagout, or removal of incoming pipes or related

energy sources.

(b) Ventilation - purging, inerting, flushing or otherwise ventilating the space

with fresh air. The fresh air will displace the contaminated air allowing

for safe entry. T his can be accomplished by removing ports and openings

or by mechanically ventilating the space. Mechanical ventilation should

be directed toward the immediate area where the entrants are or will be.

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Once mechanical ventilation is started, it must be maintained for the

duration of the entry. Atmospheric testing must be conducted continually

during the entry period while ventilation is taking place.

(c) Verification - conditions within the permit space must remain acceptable

throughout the duration of entry. Manchester College will require the

entry supervisor to place an oxygen/LEL meter in the space during the

duration of the entry.

(d) Separation - where there is a possibility of external hazards, the space may

require barricades to protect the entrants from falling objects or from

unauthorized entry.

iv. Evaluation of the Hazards

(1) Before granting entry, the entry supervisor should be aware of the fo llowing

possible hazards specific to a particular permit-required confined space:

(a) oxygen deficiency;

(b) combustible, flammable or explosive atmospheres. Toxic gases or vapors;

(c) physical hazards, including, but not limited to engulfment, internal

configuration, moving parts or machinery;

(d) corrosive chemicals;

(e) biologicals;

(f) exposure to live electrical parts; and

(g) unknowns.

(2) The “Confined Space and Permit-required Confined Space Recognition Form” may

help identity hazards.

(3) Note: Before entry, hazardous atmospheric conditions must be rendered

harmless. Residual and physical hazards can be minimized by personal protective

equipment. The entry supervisor should contact the Director of the Physical Plant

or Director of the Department of Safety and Security with any questions pertaining

to entry.

v. Personal Protective Equipment (PPE)

(1) When physical, chemical and/or biological hazards exist, the space should be

rendered safe for entry without the use of PPE. If this is not possible, the entry

supervisor must outfit the entrants with the appropriate gear. Most PPE is available

through the Physical Plant. Contact the Physical Plant Office with questions

regarding the use of PPE.

vi. Monitoring

(1) Prior to entry, each permit space must be tested for the fo llowing atmospheric

conditions in the listed order:

(a) oxygen level (must be between 19.5% and 23.5%);

(b) lower explosive limit (cannot exceed 10%);

(c) hydrogen sulfide (cannot exceed 10 ppm);

(d) carbon monoxide (cannot exceed 35 ppm);

(e) airborne combustible dusts which obscures vision at a distance of 5 feet;

(f) and other toxic gas levels.

(2) Note: The oxygen level is sampled first because most combustible gas meters are

oxygen dependent. Monitoring in an oxygen deficient atmosphere may result in

erroneous readings. Combustible gases are sampled next because the threat of fire

or explosion is both more immediate and more life threatening.

(3) All initial testing will be done by the Entry Supervisor. The Attendant, Authorized

Entrant, or Entry Supervisor will conduct continuous testing for oxygen, LEL,

hydrogen sulphide, carbon monoxide, and airborne combustible dusts throughout

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the entry. If a hazardous condition is detected by testing, entry will not be allowed

or the entry must be immediately aborted.

(4) All atmospheric testing units are required to be calibrated every year. The

calibration will be done by the Physical Plant.

vii. Communication

(1) Each entry team is required to establish and maintain communication with its

members during the course of work. In instances where distance or surrounding

noise prohibit visual or audible communication, two-way radios will be used. Radio

and telephone communication must be readily available to the attendant for

emergencies. The attendant is responsible for establishing and maintaining a means

of communication, via radio, telephone, or cellular telephone.

viii. Multiple Entrants

(1) Multiple entrants may enter using the same attendant as long as the following

conditions are met:

(a) all entrants are working on the same project;

(b) visual or audible contact is maintained between entrants and attendant; and

(c) for Manchester College supervised entries involving Manchester College

employees and contractors, the attendant must be a member of the

Manchester College Physical Plant.

(2) Communication equipment needs to be given to the attendant. However, if the

entrants are at distances greater than what would allow for clear communication, the

equipment will be provided to entrants as well. This decision must be made by the

entry supervisor before the commencement of work.

ix. Notification of Entry and Termination of Entry

(1) Just prior to entry, the entry team is required to notify the Physical Plant Office (or

Security if the Physical Plant Office is not open) as to the location, time of entry,

and number of personnel entering the permit-required space. The entry team must

notify the Physical Plant Office (or Security if the Physical Plant Office is not open)

when entry activities are complete.

x. Confined Space Permit Procedures

(1) Confined space entry permits (copies of which may be found toward the end of this

document) are required for entering any confined space. To obtain a permit, the

entry supervisor must first confirm that work cannot be accomplished without

entering the space. If work requires entry, a permit will be obtained from the

Physical Plant and completed by the entry supervisor. At the same time, a

“Confined Space Hazards, Equipment and Procedures Checklist” will be issued.

(2) The entry supervisor must make all determinations regarding the safe entry into the

space. Following all requirements set forth in this document, the entry supervisor

will grant or refuse entry into the space after reviewing the monitoring results.

(3) If entry is granted, the completed permit will be turned over to the attendant, and

it will be posted or otherwise made readily accessible to all authorized entrants. All

authorized entrants will review the “Confined Space Hazards, Equipment and

Procedures Checklist,” the “Confined Space Entry Permit,” and put on any personal

protective equipment required before entering the space. The entry supervisor or

attendant will contact Security just prior to entering the space.

(4) Permits are only valid for the period of time necessary to complete the assigned

task.

(5) The entry supervisor or attendant (if the supervisor is an entrant) is required to

terminate an entry or cancel the permit when the job is complete or a prohibited

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condition arises in the work area. Upon termination/cancellation, Security must be

notified that the entry team(s) has emerged from the space. The permit and any

reclassification form are then to be mailed or delivered to the Director of the

Department Safety and Security. All permits will be retained for a minimum of one

(1) year.

xi. Training

(1) Training will be provided to all employees who must enter confined spaces. Each

employee will be provided with the understanding, knowledge, and skills necessary

to carry out their duties, as well as the functions of this program. Each employee

will be trained in all aspects of entry responsibilities, including those of the

attendant, entrant, and entry supervisor. Each employee shall be made aware that

the nature of his work or his very presence in a confined space can change a non-

permit-required confined space into a permit-required confined space.

(2) Initial training will be provided by the Physical Plant. Refresher training will be

performed by the employee's supervisor or designee. Refresher training must be

conducted under the following circumstances:

(a) When there is a change in permit space operations that presents a hazard

about which an employee has not previously been trained;

(b) Whenever the Director of the Physical Plant or Director of the Department

of Safety and Security has reason to believe either that there are deviations

from the permit space entry procedures or that there are inadequacies in

the employee's knowledge or use of these procedures.

(3) Records of training will be kept by the Physical Plant. These records are to include

the name of the trainer, the individuals trained, and the date of the training.

xii. Confined Space Rescue

(1) For confined space rescues, all participants of the entry should adhere to the

requirements of section 7 - Emergency Procedures.

(2) To facilitate rescues, a full body harness and retrieval lines will be used for all

entries where the use of such equipment does not create other potential hazards,

such as entanglements. Each member of the team will be trained in the proper

operation of this piece of equipment.

xiii. Contractor Coordination

(1) No contractor may perform a confined space entry on campus without permission

from the College. The contractor must inform the Pro ject Manager of any

necessary confined space entries.

(2) The Project Manager will inform any contractor of the Manchester College

Confined Space Entry Program and its requirements. Contractors are responsible

for following all requirements set forth in this document.

(3) If any work requires a contractor's personnel to enter permit-required spaces without

the help of College personnel, the College requires submittal of the contractor's

confined space entry plan before the commencement of work. In addition, the

contractor is to fill out a “Contractor’s Confined Space Entry Permit” and obtain a

“Confined Space Hazards, Equipment and Procedures Checklist” for the particular

confined space. These documents are available in the Office of the Physical Plant.

All regulatory requirements of 1910.146 "Permit-Required Confined Spaces" will

be followed by the contractor. The contractor must furnish all equipment required

for entry.

(4) In instances where both Manchester College employees and contractors are serving

as entrants, Manchester College will perform all duties prior to entry. In addition,

Manchester College will furnish communication equipment and personnel to serve

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as attendant and entry supervisor. The qualified entrants for the contractor are to

follow the instructions given by any Entry Supervisor or Attendant provided by the

College.

(5) After completing all work in the confined space, the project manager will debrief

the contractor regarding the entry, and identify any hazards encountered or created

during the job. Details of any problems will be forwarded to the Director of the

Department of Safety and Security.

(6) A contractor performing an entry without the aid of College personnel, assumes all

responsibility for the confined space entry.

xiv. Annual Review of Confined Spaces

(1) The Manchester College Confined Space Entry Program will be reviewed annually

to determine its effectiveness. Utilizing canceled permits and other available

information the Director of the Department of Safety and Security, in conjunction

with the Director of the Physical P lant, will determine if additional hazards have

been identified within a given space; additional measures should be taken to protect

the entrants; additional spaces should be included within the program; and some

locations can be removed from the program. All confined space entry permits

returned to the Physical P lant Office or the Director of the Department of Safety

and Security will be retained for a period of one year to help facilitate the annual

review of the Confined Space Entry Procedures.

6. PERSONNEL REQ UIREMEN TS AND RESPONSIBILITIES

a. The following are the requirements for each member of the entry team:

i. ATTENDANT

(1) Know and recognize hazards that may be faced during entry, by reading the

“Confined Space Hazards, Equipment and Procedures Checklist.”

(2) Be aware of behavioral effects of exposure to hazardous atmospheres.

(3) Maintain accurate counts and means to identify all entrants.

(4) Remain outside the space unless relieved by another qualified attendant.

(5) Monitor activities inside and outside the space.

(6) Monitor status of entrants and initiate evacuation if:

(a) prohibited conditions are detected;

(b) present situation may endanger the entrant;

(c) determines that an entrant may be exhibiting signs of exposure to a

hazardous atmosphere; or

(d) attendant cannot effectively and safely perform duties.

(7) Know proper method of summoning rescue services before entry.

(8) Retain a copy of the “Confined Space Hazards, Equipment and Procedures

Checklist” and the “Confined Space Entry Permit” which can be presented to rescue

services when needed.

(9) Establish a means of communication, via radio , with Security, and check that the

cell phone he/she has been issued works properly.

(10) If rescue services are needed, contact Security by radio (or use the cell phone to dial

911 if the radio fails).

(11) Keep unauthorized persons out of and away from the entry space.

(12) Perform non-entry vertical rescues using a winch.

(13) Perform no other duties.

b. AUTHORIZED ENTRANT

i. Know and recognize hazards that may be faced during entry, by reading the “Confined Space

Hazards, Equipment and Procedures Checklist.”

ii. Obtain and properly use necessary personal protective equipment.

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iii. Communicate as necessary with the attendant.

iv. Alert attendant when hazardous conditions are detected, identified or suspected.

v. Exit the space immediately whenever:

(1) ordered to do so by o ther members of the entry team;

(2) warning signs/symptoms are identified;

(3) prohibited conditions are identified; or

(4) evacuation alarm is activated.

c. ENTRY SUPERVISOR

i. Know and recognize hazards that may be faced during entry by having read the “Confined

Space Hazards, Equipment and Procedures Checklist.”

ii. Fill out the “Confined Space Entry Permit” and the “Confined Space Hazards, Equipment

and Procedures Checklist.”

iii. Have the authorized entrants read both the “Confined Space Hazards, Equipment and

Procedures Checklist” and the “Confined Space Entry Permit.”

iv. Present both the “Confined Space Hazards, Equipment and Procedures Checklist” and the

“Confined Space Entry Permit” to the attendant for safe keeping during the entry.

v. Verify that tests are completed and procedures and equipment are in place.

vi. Reclassify the confined space as a “non-permit-required confined space” if no hazards are

present and provide the document to the attendant.

vii. Know the proper method of summoning rescue services before entry and verify with the

attendant the operation of the emergency communication equipment.

viii. Ensure that responsibilities are safely and effectively transferred.

ix. Ensure entrants have all necessary personal protective equipment.

x. Authorize entry to begin, if safe entry can be achieved.

xi. Cancel the permit when the job is complete or unacceptable conditions arise .

xii. If the entry supervisor also enters the confined space, while he/she is in the confined space,

he/she is to follow the requirements for an authorized entrant and cannot refuse to abort the

entry when so directed by the attendant.

xiii. Fill out a W elding/Cutting Permit for Confined Spaces if the work requires it.

7. EMERGENCY PR OCEDURES

a. Any event that causes injury or death to an entrant is an emergency situation. The attendant may deem

other events to be an emergency situation.

b. For an emergency situation, the attendant shall immediately contact the Physical Plant Office, by radio,

and inform them of the situation. The attendant should request the Physical Plant Office to summon

rescue services. In the event the radio fails, he/she is to use a phone and dial 911 (if it is a campus

phone dial 9-911), and then Maintenance and the Security emergency phone, 5999. In the event that

the Physical P lant Office is closed, Security should handle the call.

c. After the emergency services arrive, they are in charge of the scene.

d. The attendant shall not enter the confined space for any purpose, neither before nor after emergency

services arrive.

e. Immediately after the emergency services arrive, the attendant shall provide the emergency services

with a copy of the Confined Space Hazards, Equipment and Procedures Checklist” and the “Confined

Space Entry Permit.” In addition, he/she is to inform emergency services of the time of the event, the

number of entrants involved and any other conditions which may be necessary for the emergency

services to know about. If the entrants were working with a particular substance for which Material

Safety Data Sheets (MSDS) were required, the MSDS must be made availab le to the treating health

care professionals.

f. The attendant shall keep individuals from entering the space if they are not part of the emergency

services.

g. After the emergency services arrive, the attendant shall remain on the scene and be available for any

help the emergency services may need.

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h. No injured or incapacitated entrant should be removed before the emergency services arrive if their

life is not in immediate danger. If the entrant’s life is in immediate danger, the attendant, with the help

of others, may use the safety lanyards to attempt to remove the entrants from the confined space,

providing this does not pose a threat to the life of any other entrant. Attempting to remove an entrant

should not take priority over summoning help from the emergency services. Attempting to remove

an entrant should not involve entry by anyone not already in the confined space. No authorized entrant

should attempt removal if it could place him/her in jeopardy.

i. Both the entry supervisor and the attendant are to report the details of the incident to both the Director

of the Physical Plant and the Director of the Department of Safety and Security immediately after

emergency services leave the scene.

j. It is recommended that College emergency equipment be on site for any permit required confined

space entry. This includes the tripod, winch, and SCBA equipment. SCBA equipment should not be

used by anyone not properly trained in its use.

8. THE NON-PERMIT-REQUIRED CONFINED SPACES PROGRAM

a. A non-permit-required confined space can be changed into a permit-required confined space due to

the nature of the work being done in the confined space (i.e., spray painting) or the very presence of

the entrant (i.e., depletion of oxygen). All confined spaces where hazardous materials (or other

hazards) are introduced by the work shall be treated as permit-required confined spaces. Such

redefined confined spaces shall be evacuated and reentered only as a permit-required confined space.

Redefined confined spaces shall use the Confined Space Hazards, Equipment and Procedures

Checklist #CS23.

b. No less than two workers shall be involved in a non-permit-required confined space entry.

c. Documentation, attendants, and entry supervisor shall not be required as long as a confined space

remains non-permit-required and poses no hazards to the entrants.

d. For a non-permit-required confined space entry, personnel protective equipment may be reduced or

eliminated if not needed. However, a full body harness is required in those spaces where it would be

helpful in removing an injured entrant from the confined space. A full body harness will not be

required if it poses the possibility of entanglement (i.e., a pipe chase for a restroom where the entrant

must climb around and under pipes). It is not necessarily to have a safety lanyard if the entry

supervisor determines its lack does not pose a hazard.

e. Radios are to be issued to each entrant during a non-permit-required space entry. At the first sign of

a hazard, or other problem, the workers should abort the entry. The workers of an aborted entry shall

contact the Physical Plant Office or Security by radio and advise them of their problem.

f. A “Confined Space Reclassification Form” reclassifies the confined space as non-permit-required for

only the duration of one entry. The confined space reverts to a permit-required confined space after

the entry has been concluded.

9. Working in Streets

a. Work in confined spaces with entry from a street may proceed as long as the following conditions are

met:

i. an entry team vehicle shall be parked in such a manner to not obstruct traffic, yet provide

protection for the employees;

ii. running vehicles used by entry personnel (or anyone else) shall be parked so that the exhaust

does not enter the confined space; and

iii. easily visible traffic safety cones shall be placed around the entry team vehicle and manhole.

10. APPROVAL

a. The Confined Space Entry Standard is effective immediately. All Manchester College employees

shall fulfill their responsibilities as designated within this written standard.

April 30, 2002

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Appendix A

Manchester CollegeList of Permit-required Confined Spaces

1. The pit which was west of the old girls gymnasium. cs1

2. The pit east of PERC used for the irrigation equipment. cs2

3. The fire box of boiler #1 (the north boiler). cs3

4. The water drum of boiler #1 (the north boiler). cs4

5. The fire box of boiler #2 (the south boiler). cs5

6. The water drum of boiler #2 (the south boiler). cs6

7. The transformer vault south of Winger. cs7

8. The transformer vault south of Cordier Auditorium. cs8

9. The transformer vault west of the Science Building. cs9

10. The Union transformer vault. cs10

11. The transformer vault south of the Library. cs11

12. The transformer vault south of the Power House. cs12

13. Any sewage pits, sewage pipes, or sewage manholes large enough for a worker. cs13

14. The sewage ejector pit. cs14

15. The sump pump pit in the tunnel. cs15

16. The pit in the south mechanical room of Schwalm Hall. cs16

17. The hot water storage tanks. cs17

18. The receiver tank in the Power House. cs18

19. The aerator tank in the Power House. cs19

20. The Science Building mechanical room pit. cs20

21. The Helman Hall exterior service pit. cs21

22. The Helman Hall mechanical room pit. cs22

23. Previously unidentified permit-required confined spaces. cs23

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CONFINED SPACE ENTRY PERMIT(Entry using College Personnel)

Location of Space:____________________________________________________________

Number of the Confined Space Hazards, Equipment and Procedures Checklist:________i.e., CS3

Entry Date:______________ Entry Time:___________AM/PM

Purpose of Entry:_____________________________________________________________

Entry Supervisor:_____________________________________________

Entry Attendant:________________________________________

Authorized Entrants (list name and check appropriate items):

Confined CPR First

Space Trained Aid

Name Training Trained

1.__________________________________ _____ _____ _____

2.__________________________________ _____ _____ _____

3.__________________________________ _____ _____ _____

4.__________________________________ _____ _____ _____

5.__________________________________ _____ _____ _____

6.__________________________________ _____ _____ _____

Was all the equipment on the Confined Space Hazards, Equipment and Procedures Checklist Present?

_____Y/N If not explain why on the back of this form.

Were all the procedures on the Confined Space Hazards, Equipment and Procedures Checklist Used?

_____Y/N If not explain why on the back of this form.

Results of Initial Atmosphere Testing:

Oxygen_______ Acceptable Levels: 19.5% to 23.5%

Combustible Gases_______ Acceptable Level: below 10 %

Airborne Combustible Dusts_______Acceptable Level: no less than 5 foot obscuration

Carbon Monoxide_______ Acceptable Level: below 35 PPM

Hydrogen Sulphide_______ Acceptable Level: below 10 PPM

Was continual atmospheric testing required? _____Y/N

Date Entry Terminated:_____________ Time Entry Terminated:___________AM/PM

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CONTRACTOR’S CONFINED SPACE ENTRY PERMIT(No College personnel involved)



Purpose of Entry:_____________________________________________________________


Entry Attendant:________________________________________


Confined CPR First

Space Trained Aid


1.__________________________________ _____ _____ _____

2.__________________________________ _____ _____ _____

3.__________________________________ _____ _____ _____

4.__________________________________ _____ _____ _____

5.__________________________________ _____ _____ _____

6.__________________________________ _____ _____ _____

Were you provided a “Confined Space Hazards, Equipment and Procedures Checklist”? _____Y/N

If not, request one. You must have obtained and read one for the space before any entry is permitted.

What was the number of the “Confined Space Hazards, Equipment and Procedure Checklist”? ______

The form should contain a number such as CS1, CS2, etc.

Do you understand that the College requires all its contractors to follow the OSHA guidelines for permit-

required confined spaces? _____Y /N

Do you understand that you are to report to the College any hazards not listed on the “Confined Space Hazards,

Equipment and Procedure Checklist”? _____Y/N

Do you understand that the College assumes no liability for a permit-required confined space entry after the

College has informed you of the known hazards? ______Y/N

Company Name (print):_____________________________________

Signed:_______________________________ Date:___________

Printed Name:______________________________

13

CONFINED SPACE RECLASSIFICATION FORM


Number of Confined Space Hazards, Procedures and Checklist Form:_____________


Purpose of Entry:_____________________________________________________________


Results of Initial Atmosphere Testing:

Oxygen_______ Acceptable Levels: 19.5% to 23.5%

Combustible Gases_______ Acceptable Level: Less than 10%

Airborne Combustible Gasses______ Acceptable Level: Less than 5 ft visible obscuration

Carbon Monoxide_______ Acceptable Level: Less than 35 PPM

Hydrogen Sulphide_______ Acceptable Level: Less than 10 PPM

Was atmospheric testing performed continually? _____Y/N

If not, why not?______________________________________________________________________

Were any of the hazards described on the Confined Space Hazards, Procedures and Checklist Form Present?

_____Y/N If Yes, the confined space may not be reclassified

Did the entry need to be aborted due to any noted hazards? _____Y/N

If yes, describe the hazards:

_____________________________________________________________________________________

_____________________________________________________________________________________

Date Entry Terminated:_____________ Time Entry Terminated:___________AM/PM

Signature of Entry Supervisor:_____________________________________________________

14

Welding/Cutting Permit For Confined Spaces

Any confined space in which welding or cutting is taking place must be considered a permit-required

confined space. Thus a confined space entry permit is required as well.


Reason for welding/cutting? ____________________________________________________



Entry Attendant:________________________________________


Confined CPR First

Space Trained Aid


1.__________________________________ _____ _____ _____

2.__________________________________ _____ _____ _____

3.__________________________________ _____ _____ _____

4.__________________________________ _____ _____ _____

5.__________________________________ _____ _____ _____

6.__________________________________ _____ _____ _____

Do you understand that ventilation is required continually in any confined space in which cutting or welding

is taking place? __________Y/N

Do you understand that entrants must not be allowed to breath the fumes from welding/cutting

materials?________Y/N

Do you understand that entrants may have a delayed fatal reaction to breathing fumes from

welding/cutting galvanized materials?_________Y/N

Do you understand that you are to remove or protect all sources of ignition before working?________Y /N

Signature of Entry Supervisor:_____________________________________________

15

CONFINED SPACE AND PERMIT-REQUIRED CONFINED SPACERECOGNITION FORM

Part I - Is it a Confined Space?

1) Is the space large enough so an employee can bodily enter and perform work? Y/N

2) Does the space have limited or restricted means for entry and exit? Y /N

3) Is the space designed for occupancy? Y/N

If the answer is no to any of the above items, the space is not considered a confined space and no further

action is needed.

Part II - Is it a Permit-required Confined Space

1) Does the space contain or po tentially contain a hazardous atmosphere? Y/N

2) Does the space contain any chemicals or chemical residues? Y/N

3) Does the space contain any flammable combustible substances? Y/N

4) Does the space contain or po tentially contain any decomposing organic matter? Y/N

5) Does the space have any pipes which bring chemicals into it? Y/N

6) Does the space have any materials that can trap or potentially trap, engulf, or drown an

entrant? Y/N

7) Is Vision obscured by dust at 5 feet or less? Y/N

8) Does the space contain any mechanical equipment servicing the space? Y/N

9) Does the space have converging walls, sloped floors or tapered floor to smaller cross-sections which

could trap or asphyxiate an entrant (Entrapment Hazard)? Y/N

10) Does the tank or vessel contain rusted interior surfaces? Y/N

11) Does the space contain thermal hazards (e.g.; extreme hot or cold)? Y/N

12) Does the space contain excessive noise levels which could interfere with communication with an

attendant? Y /N

13) Does the space present any slip, trip, or fall hazards? Y/N

14) Are there any operations conducted near the space opening which could present a hazard to entrants?

Y/N

15) Are there any hazards from falling objects? Y/N

16) Are there lines under pressure servicing the space? Y/N

17) Are cleaning solvents or paints going to be used in the space? Y/N

16

18) Is welding, cutting, brazing, riveting, scraping, or sanding going to be performed in the space? Y/N

19) Is electrical equipment located in or required to be used in the space? Y/N

20) Does the space have poor natural ventilation which would allow an atmospheric hazard to

develop? Y/N

21) Are there any corrosives which could irritate the eyes in the space? Y/N

22) Are there any conditions which could prevent any entrants’ self rescue from the space? Y/N

23) Are there any substances used in the space which have acute hazards? Y/N

24) Is mechanical ventilation needed to maintain a safe environment? Y/N

25) Is air monitoring necessary to ensure the space is safe for entry due to a potential hazardous

atmosphere? Y /N

26) Will entry be made into a diked area where the dike is 5 feet or more in height? Y/N

27) Are residues going to be scraped off the interior surfaces of the vessel? Y /N

28) Are non-sparking tools required to remove residues? Y/N

29) Does the space restrict mobility to the extent it could trap an entrant? Y/N

30) Is respiratory protection required because of a hazardous atmosphere? Y /N

31) Is there exposure to uninsulated primary electrical voltages? Y/N

32) Does the space present a hazard other than those noted above which would make it a permit-required

space? Y/N

Note: If any of the questions in Part II have been answered yes, the confined space is a permit-required

confined space.

17

Confined Space Hazards, Equipment and Procedures Checklist

CS1

Description of the confined space:

The pit which was west of the old girls gymnasium.

Description of K now n Hazards:

1. Possible carbon monoxide from nearby vehicles.

2. Possible oxygen deficient atmosphere.

3. Possible levels of excessive heat.

4. Possible exposure to steam.

5. Possible electrocution if the confined space does not have a dry floor.

6. Possible electrocution if electrical faults are present in either the outlets, electrical panel, sump pump,

or primary electric lines.

Check List for Equipment:

_____1 . Radio and cell phone for attendant

_____2. Full body harness for each entrant

_____3. Lanyard for each full body harness

_____4. Four gas monitor

_____5. Electrical gloves

_____6. Ventilation equipment

Procedure Checklist:

_____1. Fill out a Confined Space Entry Form.

_____2. Designate an attendant and qualified entrants.

_____3. Review all procedures with attendant and qualified entrants.

_____4 . Check the atmosphere with the four gas meter and record the readings.

Do permit entry if the meter shows an alarm condition. Ventilate for 15 minutes if an

alarm condition was present and check the atmosphere again with the four gas meter while

the ventilation equipment is running. If the confined space does not show any alarm

conditions, entry may proceed, but ventilation is required during the entire entry and testing

must be continual during the entry. If the alarm condition persists, entry may not be

authorized.

_____5. Check for water in the space or a wet floor

If there is water in the space (such as for a failed sump pump), it must be pumped out

before entry. If the floor is wet, a careful check for electrical hazards must be made.

_____6. Check for steam in the space

If steam is present, the source of the steam must be valved off at the source (not in the

space) and the temperature must be reduced to an acceptable level.

_____7. Check for ambient temperatures above 100 deg. F.

If the temperature is above 100 deg. F. and below 120 deg. F, continual ventilation must

be provided and an entrant allowed out for at least five minutes after a period of ten minutes

in the space. Entry should not be allowed if the ambient temperature is 120 deg. F. or above.

_____8. Check for electrical hazards

If electrical hazards are present, the hazard must be eliminated by turning off the breaker

in the panel under the bridge by Cordier Auditorium which supplies the electrical panel in

the space, or by de-energizing the primary electrical lines by opening the appropriate cutouts

in the Power Electrical Vault. This should only be done by workers qualified for work on

primary voltages..

_____9 . After completing the entry, return all necessary forms to Security.

18


CS2


The pit east of PERC used for the irrigation equipment.




3. Possible electrocution if electrical faults are present in either the outlets, electrical panel, or sump pump.












Do permit entry if the meter shows an alarm condition. Ventilate for 15 minutes if an

alarm condition was present and check the atmosphere again with the four gas meter while

the ventilation equipment is running. If the confined space does not show any alarm

conditions, entry may proceed, but ventilation is required during the entire entry and testing

must be continual during the entry. If the alarm condition persists, entry may not be

authorized.


If there is water in the space (such as for a failed sump pump), it must be pumped out

before entry. If the floor is wet, a careful check for electrical hazards must be made.


If electrical hazards are present, the hazard must be eliminated by turning off the switch

in the panel in the upper mechanical room in PERC.


19


CS3


The fire box of boiler #1 (the north boiler).


1. Possible carbon monoxide.




5. Possible natural gas











_____4. Turn off the power to the boiler and “lock out”

_____5 . Valve off the gas and “Lock out”


Do permit entry if the meter shows an alarm condition. Test continually during the

entire entry.

_____7 . Ventilate the space for at least 15 minutes prior to entry and during the entire entry.






20


CS4


The water drum of boiler #1 (the north boiler).





5. Possible natural gas.

6. Possible electrocution if lighting is used.







_____6. GFCI pro tection for lighting







_____6. Use GFCI equipment to protect entrant from possible shocks from electric lighting.



entire entry.






_____10. After completing the entry, return all necessary forms to Security.

21


CS5


The fire box of boiler #2 (the south boiler).


1. Possible carbon monoxide.




5. Possible natural gas















entire entry.







22


CS6


The water drum of boiler #2 (the south boiler).





5. Possible natural gas.

















Do permit entry if the meter shows an alarm condition. Test continually during the entire entry.



If the temperature is above 100 deg. F. and below 120 deg. F, continual ventilation must be provided and

an entrant allowed out for at least five minutes after a period of ten minutes in the space. Entry should not be

allowed if the ambient temperature is 120 deg. F. or above.


23


CS7


The transformer vault south of Winger.



2. Possible electrocution due to exposed primary voltages.







_____6. High voltage stick

_____7. Shorting cables for the primary lines

_____8. Ear protection for each entrant

_____9. Face shield for each entrant

_____10. Helmet for each entrant

_____11. High voltage protective sleeves





_____4. Entry should only be made with the aid of a worker qualified to work on primary voltages.


If there is water in the space, the primary voltage should be turned off. The primary voltage switches to

turn off the primary voltage are on the pole south of W inger. Lock out the primary voltage switches. Short out

the primary lines with shorting cables. Watch out for capacitor discharge when applying the shorting cables.

_____6. If work must be done within close proximity of the primary voltage equipment, either a suitable

barrier must be erected to protect the workers from the primary voltage or the primary voltage must be turned

off and the primary lines shorted out with shorting jumpers until the entry is complete. If the primary voltage

switch is turned off, lock out the switch. Watch out for capacitor discharge when applying the shorting cables.


24


CS8


The transformer vault south of Cordier Auditorium.











_____7. Shorting jumpers for the primary lines











If there is water in the space, the primary voltage should be turned off. The switches to turn off the primary

voltage are on the pole south of Winger. Lock out the primary voltage switches. The primary lines are to be

shorted out with shorting jumpers until the entry is complete Watch for capacitor discharge when the shorting

jumpers are applied.



off and the primary lines shorted out with shorting jumpers until the entry is complete. If the primary switches

are turned off, lock out the primary switches. Watch out for capacitor discharge when applying the shorting

jumpers.


25


CS9


The transformer vault west of the Science Building.

























jumpers are applied. Check to make sure none of the cutouts are open to the capacitor bank. If so, use jumper

cables on each of the capacitors.





jumpers. Check to make sure none of the cutouts are open to the capacitor bank. If so, use jumper cables on

each of the capacitors.


26


CS10


The Union transformer vault.






























jumpers.


27


CS11


The transformer vault south of the Library.






























jumpers.


28


CS12


The transformer vault south of the Power House.






























jumpers.


29


CS13


Any sewage pits, sewage pipes, or sewage manholes large enough for a worker.



3. Possible sewage fumes..











_____4. Ventilation must be started at least 15 minutes before the entry. Ventilation must be maintained

during the entire entry.


Continual monitoring of the atmosphere must be maintained. Do permit entry if the meter shows an alarm

condition. Abort the entry if an alarm condition occurs at any time during the entry.


30


CS14


Any sewage ejector pit.



2. Possible sewage fumes.

3. Possible electrocution if the sewage ejector for the confined space is not off.












_____4. Turn off the electric to the sewage ejector. Lock out the electric to the sewage ejector.







31


CS15


The sump pump p it in the tunnel.



2. Possible electrocution if the sump pump is on.












_____4. Turn off the electric to the sump pump. Lock out the electric to the sump pump.







32


CS16


The pit in the south mechanical room of Schwalm Hall.



2. Possible sewage fumes.




















If there is water in the space (such as for a sewage ejector pump), it must be pumped out before entry. If

the floor is wet, a careful check for electrical hazards must be made.


If electrical hazards are present, the hazard must be eliminated by turning off the breakers associated with

the power source. Be sure they are locked out.


33


CS17


The hot water storage tanks.


























34


CS18


The receiver tank at the Power House.

























35


CS19


The deaerator tank at the Power House.

























36


CS20


The Science Building M echanical Room Pit.


















Do permit entry if the meter shows an alarm condition. Ventilate for 15 minutes if an alarm condition was

present and check the atmosphere again with the four gas meter while the ventilation equipment is running. If

the confined space does not show any alarm conditions, entry may proceed, but ventilation is required during

the entire entry and testing must be continual during the entry. If the alarm condition persists, entry may not

be authorized.





If steam is present, the source of the steam must be valved off at the source (not in the space) and the

temperature must be reduced to an acceptable level.






37


CS21


The Helman Hall exterior service pit.






















be authorized.












38


CS22


The Helman Hall Mechanical Room P it.






















be authorized.












39


CS23


Previously unidentified permit-required confined spaces.


Check the attached “Confined Space and Permit-required Confined Space Recognition Form” for possible

hazards present in the space.








_____7. Any other equipment that might be necessary for the particular hazards










be authorized.


If there is water in the space (such as for a failed sump pump or leaking pipe), it must be pumped out before

entry. If the floor is wet, a careful check for electrical hazards must be made.









If electrical hazards are present, the hazard must be eliminated by turning off the breaker in the panel under

the bridge by Cordier Auditorium which supplies the electrical panel in the space, or by de-energizing the

primary electrical lines by opening the appropriate cutouts in the Power Electrical Vault. This should only be

done by workers qualified for work on primary voltages.

_____9. If possible, eliminate any other hazards that are present before entry. If it is not possible to

eliminate the hazard, provide necessary personal protective equipment and take any other safety measures to

protect the entrants.


Confined Space Entry Policy

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