Configuration Steps in ‘SAP FICA’ ************************************* This post will describe you briefly, which basic configuration steps to be followed for SAP FICA module implementation. Other detailed configuration & business transaction related posts would be updated separately in same blog. Start With Organizational Structure:- 01 Set up Company Codes for Contract Accounts Receivable and Payable IMG Access path Financial Accounting(new) – Contract Accounts Receivable and Payable – Organizational Units- Set Up Company Codes for Contract Accounts Receivable and Payable Transaction Code: SPRO Description: Define the company codes that want to use in Contract Accounts Receivable and Payable. Configuration Instructions Assign the attributes required for controlling postings in Contract Accounts Receivable and Payable to each company code Client dependency: Yes ___________________________________________________________________ ______________ 02 Define Company Code Groups IMG Access path Financial Accounting(new)- Contract Accounts Receivable and Payable – Organizational Units- Define Company Code Groups Transaction Code: SPRO Description: Define the company codes to be used for posting to the contract account. These company codes are summarized in company code groups Configuration Instructions Define a company code group for each combination. The groups must not overlap. Client dependency: Yes
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Configuration Steps in ‘SAP FICA’
*************************************
This post will describe you briefly, which basic configuration steps to be followed for SAP
FICA module implementation.
Other detailed configuration & business transaction related posts would be updated
separately in same blog.
Start With Organizational Structure:-
01 Set up Company Codes for Contract Accounts Receivable and Payable
IMG Access path
Financial Accounting(new) – Contract Accounts
Receivable and Payable – Organizational Units- Set Up
Company Codes for Contract Accounts Receivable and
Payable
Transaction Code: SPRO
Description:
Define the company codes that want to use in Contract
Accounts Receivable and Payable.
Configuration Instructions
Assign the attributes required for controlling postings in
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Data Transfer- Define Sender Structure
Transaction Code: SPRO
Description:
Define the structure for external data.Also create an assignment between the structure of external data and the transfer program. It is important to assign a transfer category.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Define Account Determination IDs for Contracts
Transaction Code: SPRO
Description:
Define the account determination ID for contracts in connection with a company code and a division. The account determination ID is needed along with the company code, the division, the main transaction and the sub-transaction for determining a G/L account in automatic account determination.
Configuration Instructions
e.g. Define account determination ID 01 along with company code 1010 and division 01 for Local customers.
09 Define Account Determination IDs for Contract Accounts
IMG Access path
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Contract Accounts- Define Account Determination IDs for Contract Accounts
Transaction Code: SPRO
Description:
In the following IMG step, Define the account determination ID for contract accounts. The account determination ID is used for determining a G/L account during automatic account determination.
Configuration Instructionse.g. Account determination “01” for Local Customer.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Basic Settings- Maintain Central Settings for Posting
Transaction Code: SPRO
Description:
In this activity define whether use certain functions for posting and editing documents. Whether or not require these functions depends on which business transactions for posting.
Configuration Instructions
Find out whether the functions offered are required for company.
Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions-Postings and Documents- Basic Settings- Maintain Document Number Ranges
Transaction Code: FPN1
Description:
In this activity, maintain the number ranges that are used for posting documents. In the “Maintain document types” activity, assign the number ranges to the document types.
Configuration Instructions
Analyze the documents posted up until now and establish how many documents were posted for each year and each document type. Then create number ranges accordingly, so that they cover several years.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions-Postings and Documents- Basic Settings- Define Lock Reasons for Posting Locks
Transaction Code: SPRO
Description:
In this activity Define posting lock reasons.The lock reasons defined can be assigned at the contract account/ business partner level in the master record of the contract account.
Posting locks in the clearing lock category can also be
entered in the line item and prevent the line item from
being cleared
Configuration InstructionsCheck the standard lock reasons and change, if necessary.
14 Maintain Document Types and Assign Number Ranges
IMG Access path
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types-Maintain Document Types and Assign Number Ranges
Transaction Code: SPRO
Description:
In this activity maintain the document types for business transactions in contract accounts receivable/payable.Document types differentiate different business transactions. The number ranges assigned to them also control the way documents are stored. During document posting, the system determines the document number from these number ranges.
Configuration InstructionsCheck and where necessary change these predefined document types.
18 Document Types for Consumption and Partial Bills
IMG Access path
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions – Postings and Documents- Document- Maintain Document Assignments- Document Types- Maintain Standard Document Types for Consumption and Partial Bills
Transaction Code: SPRO
Description:
In this IMG activity, Define the document types for consumption billing and partial billing. When the generate joint bills for consumption and partial bills, Maintain the document types for the contract accounting document for consumption billing, partial billing, budget billing clearing, clearing, interest calculation, and cash security deposit interest calculation documents, as well as for invoices from SD billing documents and other debit entries resulting from statistical documents.
Configuration Instructions
Maintain the document type for the Contract accounting document from consumption
Define the tax on sales and purchases determination code and assign this to the corresponding tax on sales and purchases codes of the component Financial Accounting. In contrast to the tax on sales and purchases codes (FI), for the tax on sales and purchases determination codes can define the start of the validity.
Configuration Instructions
Define the tax on sales and purchases determination code and assign this to the corresponding tax on sales and purchases codes of the componentFinancial Accounting (FI)
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document -Define Account Assignments for Automatic Postings- Define CO Account Assignment Keys
Transaction Code: SPRO
Description:
In this activity ,define short keys that provide information on account assignments for cost accounting (such as the cost centre), in conjunction with the company code
Configuration InstructionsDefine the account assignment key Cost Center / Profit Center.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document -Define Account Assignments for Automatic Postings – Store CO Account Determination Key for IS-U Contracts
Transaction Code: SPRO
Description:
Define the CO account assignment key that is used together with the company code to derive account assignments for cost accounting (like the cost centre).
Configuration Instructions
Map the account assignment key with the company code and cost center
Financial Accounting(new)- Contract Accounts Receivable and Payable – Basic Functions- Postings and Documents- Document – Maintain Payment Terms
Transaction Code: SPRO
Description:
In the following section, maintain the payment terms. The rules for determining the due dates are copied as payment terms from the Financial Accounting (new) (FI) component.Carry out different assignments for incoming and outgoing payments. Make a calendar assignment which will then be valid for both incoming and outgoing payments.
Configuration Instructions
e.g. Enter Payment term & Name such as “P001” for Local Customers.
27 Define Line Layout Variants for Account Balance
IMG Access path
Financial Accounting(new)- Contract Accounts Receivable and Payable - Basic Functions- Account Balance Display- Define Line Layout Variants for Account Balance
Transaction Code: SPRO
Description:
Define line layout Variant for Account Balance DisplayDefine totals variants. Specify subsequent variants for each total variant so as to display variants which are well-suited to each other in a hierarchy. Specify both using the attributes for a variant.
Configuration InstructionsCheck and, if required, change the standard line layout variants.Create line layout variants if necessary.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Number Ranges for Security Deposits
Transaction Code: SPRODescription: Define Number Ranges for Security Deposits.
Configuration InstructionsEnter the number range “From Number” to “To Number”.
29 Define General Parameters for Security Deposits
IMG Access path
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits -Define General Parameters for Security Deposits
Transaction Code: SPRO
Description:
Define a number range that uses internal number assignment, and a document type with which the request document is posted when cash security payments are made.
Configuration InstructionsAssign the number range define in pervious activityAlso assign the document type
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Status of Noncash Security Deposits
Transaction Code: SPRODescription: Define Status of Noncash Security Deposits
Configuration Instructions
e.g. Define the additional statuses required in the system , such as “10” is for Bank Guarantee / LOC received – Local Customers.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions-Security Deposits- Define Reversal Reasons for Security Deposits
Transaction Code: SPRODescription: Define the reversal reasons for cash security deposits.Configuration InstructionsDefine reasons code and text (description).
and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Maintain Specifications for Cash Desk/Cash Journal
Transaction Code: SPRO
Description:
In this activity, activate the cash journal and make settings for the following basic functions of the cash journal: Application of user roles to the cash journal functions
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Define Document Type for Payment Category
Transaction Code: FQH2
Description:
In this activity, for each company code and payment category define a document type. The document type is used on entry of a payment in the cash desk or on posting of special documents in the cash journal.
Configuration InstructionsAssign the document type with the payment category.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Define Master Data for Cash Journal
Transaction Code: FPCJM
Description:Define the master data for the cash journal, such as counter number, branch & description as cash desk name.
Configuration Instructions Maintain Cash Desk Matrix as per the requirement.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Cash Desk/Cash Journal-Cash Journal: Specifications for Posting Cash Desk Deposits and Withdrawals
Transaction Code: FQH1
Description:
In this activity, define the accounts for withdrawal and deposit postings per company code, branch, payment category, payment type, and bank clearing account.
Configuration Instructions
Make sure that enter the cash desk clearing accounts that enter here in the activity Define Bank Clearing Accounts for Payment Lots.
40 Number Ranges for Receipt PrintingIMG Access path Financial Accounting(new)- Contract Accounts
Receivable and Payable – Business Transactions-
Payments- Processing Incoming and Outgoing Payments- Receipt Management-Maintain Number Ranges for Receipt Printing
Transaction Code: FPNRPT
Description:
In this activity, check whether the number ranges for receipt printing has been created correctly in the system. If receipts are printed in receipt management, the program requires at least number range 01 to assign receipt numbers automatically:
Configuration InstructionsEnter the “From Number” to “To Number” range.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Receipt Management- Define Reasons for Repeat Print
Transaction Code: SPRO
Description:
In this activity, define the reasons for repeating the receipt print. Dependent on these reasons, determine which receipt form is to be used for printing. In addition, for each repeat print reason,
Configuration InstructionsAssign the application form for duplicate receipt printing.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Default Values for Payment Lot
Transaction Code: SPRO
Description:
In this activity define a document type, a clearing reason and up to three selection types. These specifications are proposed when entering payment lots and used for posting the clearing documents
Configuration InstructionsDefine document type, clearing reason & selection category such business partner, contract account
Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing
Payments- Define Default Values for Check LotTransaction Code: FQ1031
Description:
In this activity, define a document type, a clearing reason and up to three selection categories. These entries are proposed as default when creating check lots and used for posting clearing documents.
Configuration InstructionsSelect document type, clearing reason and selection category such business partner, contract account.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Bank Clearing Accounts for Payment Lots
Transaction Code: SPRODescription: Define Bank Clearing Accounts for Payment Lots.Configuration Instructions Map the bank clearing account with the house bank.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Clarification Account
Transaction Code: FQZJ
Description:
In this activity define an interim account differentiated by keys.The incoming payment is automatically posted to this G/L account if the selection specifications in a payment lot are not sufficient.
Configuration InstructionsDefine the interim account for the payment lot.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Processing Incoming and Outgoing Payments- Define Specifications for Repayment of Incoming Payments
Transaction Code: FQZN
Description:Define Specifications for Repayment of Incoming Payments
Configuration InstructionsDefine bank clearing account, refund account & house bank.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Own Bank Details and User Numbers
Transaction Code: SPRO
Description:
In this activity define the key under which store the house bank ID, account ID, and (optionally) the user numbers at the bank and the user names registered at the bank.
Configuration InstructionsDefine house bank & account ID.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Bank User Numbers for Payment Medium
Transaction Code: SPRO
Description:
In this activity, define a user number for each set of bank details to be used. This is required for the correct transmission of data media to a bank or processing centre.
Configuration InstructionsMap the house bank with Company code.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Specifications for Paying Company Code
Transaction Code: SPRODescription: Define Specifications for Paying Company Code.Configuration Instructions Chose paying company code, company name and city
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Payments- Incoming/Outgoing Payment Creation- Define Payment Lock Reasons
Transaction Code: SPRO
Description:
Use payment lock reasons to prevent contract accounts or individual line items from being paid with the payment program. Payment lock reasons also give the opportunity to explain why an item has been locked for payment. Locked items are output in an exception list by the payment program.
Configuration InstructionsEnter payment lock type & there description.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions- Returns- Determine Document Type and Clearing Reason for Returns
Transaction Code: SPRO
Description:Determine Document Type and Clearing Reason for Returns.
Configuration InstructionsDefine Document Type and Clearing Reason.
Financial Accounting(new)- Contract Accounts Receivable and Payable – Business Transactions -Transfers- Define Specifications and Default Values for Transfer
Transaction Code: FQZ16Description: Define Specifications and Default Values for Transfer.
Configuration InstructionsSpecifications and Default Values for Transfer clearing reason and document type.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions -Transfers- Define Specifications Dependent on Transfer Reason
Transaction Code: SPRODescription: Define Specifications Dependent on Transfer Reason.Configuration InstructionsEnter transfer reason code e.g. “P1”.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans – Define Categories for Installment Plan
Transaction Code: FQ06
Description:
In this activity, maintain the categories for the installment plan. Using the installment plan category, split the installment plans into different groups. This enables to create levels for granting installment plans.
Configuration Instructions
Define installment plan category, e.g. “01” is for Local Customer with 10 Instalments.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans – Define Installment Plan Type
Transaction Code: SPRO
Description:In this activity define default values for an installment plan type that call up when entering an installment plan.
Configuration Instructions Define plan type with their description.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Deferral and Installment Plans- Define Deactivation Reasons for Installment Plan
Transaction Code: SPRODescription: Define Deactivation Reasons for Installment Plan.Configuration InstructionsDefine Deactivation reason with their description.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation-Define Reference Interest Rates
Transaction Code: SPRO
Description:
In this activity define reference interest rates under a key.Define date-dependent interest values to the reference interest rates defined in the activity Maintain values for reference interest rates.
Reference interest rates apply to all clients.
Configuration Instructions
The reference interest rates are used in various application components. Therefore it may be that reference interest rates have already been maintained at this point.
67 Define Percentage Rates for Reference Interest Rates
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation-Item Interest Calculation- Define Percentage Rates for Reference Interest Rates
Transaction Code: SPRO
Description:
In this activity maintain the required percentage rates (date-dependent) for the reference interest rate.The reference interest rates are assigned to the interest calculation rules in the activity Define interest calculation rules.
Configuration InstructionsAssign the reference interest rates, description & “From – To” range of validity.
72 Define Clearing Reasons for Which Interest is not calculated
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Item Interest Calculation- Define Clearing Reasons for Which Interest is not Calculated
Transaction Code: SPRO
Description:In this activity, define the clearing reasons for which interest calculation is not possible retroactively.
Configuration InstructionsDefine the code & items.
73 Assign Withholding Tax Code to Main and Sub-Transactions
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Interest Calculation- Balance Interest Calculation- Assign Withholding Tax Code to Main and Sub-Transactions
Transaction Code: SPRO
Description:
In this activity assign interest keys, withholding tax codes and country keys to main and sub-transactions. This means that the appropriate main and sub-transaction is written in the withholding tax line of every interest document. The document can then be easily identified for further processing.
Configuration InstructionsAssign interest keys, withholding tax codes and country keys to main and sub-transactions.
77 Define Specifications and Default Values for Write-Off
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Specifications and Default Values for Write-Off
Transaction Code: FQZ02
Description:
Define the fixed values document type and clearing reason and the default values check level and charge-off currency) that are used when posting a charge-off document.
Configuration InstructionsThe fixed value for the clearing reason is “04″ = mass charge-off.
78 Define Specs and Default Values for Mass Write-Offs
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Specs and Default Values for Mass Write-Offs
Transaction Code: FQZ03
Description:
Define the fixed values check level and clearing reason and the default values document type and charge-off currency, that are used when posting a charge-off document in a mass run.
Configuration InstructionsThe fixed value for the clearing reason is “14″ = mass charge-off.
80 Automatic G/L Account Determination for Writing Off Value Adjustments
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Automatic G/L Account Determination for Writing Off Value Adjustments
Transaction Code: SPRO
Description:Automatic G/L Account Determination for Writing Off Value Adjustments.
Configuration InstructionsAssign the general ledger account for write off items.
81 Maintain Alternative Expense and Revenue Account
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Maintain Alternative Expense and Revenue Account
Transaction Code: SPRO
Description:
Define alternative revenue and expense accounts to those defined in posting area 0120 in the activity Write-Off: Automatic G/L Account DeterminationDifferentiate these with the following key fields: Company Code
G/L Account
Configuration InstructionsEnter the required G/L accounts.
82 Define Percentage Rates for Writing-Off Value Adjusted Items
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Write-Offs- Define Percentage Rates for Writing-Off Value Adjusted Items
Transaction Code: SPRO
Description:Define Percentage Rates for Writing-Off Value Adjusted Items.
Configuration InstructionsMap the write off reason code with the company code.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Define Charge Categories for Dunning
Transaction Code: SPRO
Description:
In this activity, define the dunning charge categories.These charge categories are assigned to the charge schedules in the Configure Charge Schedules for Dunning Procedure activity.
Configuration Instructions
The charge categories are used in various application components. It is possible to maintain existing charge categories here.
84 Define Document Types for Dunning Charge Categories
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Define Document Types for Dunning Charge Categories
Transaction Code: SPRO
Description:
In this activity, define a document type for each dunning charge category. The system then uses the document categories defined here to create documents when post the dunning charges.
Configuration InstructionsDefine dunning charge category and document type.
Financial Accounting(new) -Contract Accounts Receivable and Payable – Business Transactions – Dunning- Configure Dunning Activities
Transaction Code: SPRO
Description:
In this activity, define dunning activities for dunning open, overdue items.Then assign the activities to the dunning levels in the activity Configure Dunning Procedure.
Configuration InstructionsThe function modules required exist in the system.
89 Define Formulas for Withholding Tax Calculation
IMG Access path
Financial Accounting(new) -Contract Accounts Receivable and Payable – Basic Functions- Define Formulas for Withholding Tax Calculation
Transaction Code: SPRO
Description:
In this activity, define the formulae for calculating withholding tax, if the tax percentage rate is scaled dependent on the base amount.
Configuration Instructions
For each withholding tax country and withholding tax code need to enter the amount and the withholding tax rate according to which the withholding tax is calculated.