- 1 - Confidential: For internal use only EAI PROGRAM STRUCTURING Program Management Office Role & Reporting (Draft v. 1.2) October 16, 2003
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- 1 -Confidential: For internal use only
EAI PROGRAM STRUCTURING
Program Management Office Role & Reporting (Draft v. 1.2)
October 16, 2003
- 2 -Confidential: For internal use only
PMO Principles
• The EAI PMO is responsible for helping EAI project managers to be successful
• The EAI PMO facilitates the successful and consistent use of project management practices on all EAI projects
• The EAI PMO is focused on delivering an environment where EAI projects can flourish
• The EAI PMO “does not” actually manage projects
- 3 -Confidential: For internal use only
PMO VALUE STATEMENT
• Gartner Group has published research suggesting that organizations could cut project overruns by 50% by "establishing enterprise standards for project management including a project management office with suitable governance.
• Standish Group study concluded that 60% of IT projects experienced cost overruns in the range of 15-20%.
- 4 -Confidential: For internal use only
Project ManagementProject ManagementProgram ManagementProgram Management
EAI PMO Role vs. EAI Project Management Role
Identify
Analy
ze
Plan
Track
Control
Communicate, Coordinate &
Document
Advising
Men
torin
g
Facilitating
Plan
nin
g
Reviewing
ManagingManaging Project Knowledge Project Knowledge
& Helping& Helping
- 5 -Confidential: For internal use only
SCE EAI Project PlansSCE EAI Project Plans
SCE EAI Program PlanSCE EAI Program Plan
Program Management Reporting
• All EAI Project Plans will be rolled up into a single Master Plan
• Master Plan will be used to Derive & Report Program Status and Health Reports
EV / Status Report
Master EAI Program
Plan
EAI Framework Plan
EAI IBUS Migration
EAI Process Plan
Integrator PlanIntegrator Plan Integrator PlanIntegrator Plan Integrator PlanIntegrator Plan
Master Project
Status Report
- 6 -Confidential: For internal use only
Project Status Reporting
• Schedule• Budget• Variance• % CMPLT
• Issues
- 7 -Confidential: For internal use only
Program Health (Earned Value)
• BCWP• ACWP• BCWS• ETC /
EAC• % CMPLT
• Variances• Issues• Forecast
- 8 -Confidential: For internal use only
Reporting Tool Plan
Work Packages
Near term: Work breakdown structure
(WBS) tailored for effective internal
management control.
Phase 1
Phase 2
Phase 4Phase 5
Phase 3
MS Project
Plan View
Strategic Planning
PackageFuture integration of the
company's planning,
scheduling, budgeting,
work authorization and cost
accumulation processes.
FY03 FY04 FY05 FY06 FY07
- 9 -Confidential: For internal use only
Phase III+ Reporting
Work Package
SCE Standard Portfolio Performance
Management System.
- 10 -Confidential: For internal use only
Benefits
• Standards• Methods• Guidelines• Repository (re-use)• Training
Cost Aversion
Cost Aversion Cost SavingsCost Savings
ProgramBudget
Governance
ProgramBudget
Governance
PMO = Cost Aversion
- 11 -Confidential: For internal use only
Financial Report09/01/03 thru 09/30/03
Capital BudgetedActual &
CommittedBudget Forecast
Software 500,000 500,000 100% 350,000 350,000 100%
Hardware 1,075,883 1,075,883 100% 1,130,000 -1,130,000 -100%
Training 32,880 32,880 100% 30,000
Labor-SCE 129,328 24,000 105,328 81% 152,000
Labor-Non-SCE 638,119 23,000 615,119 96% 714,000
Total 2,376,210 47,000 2,329,210 98% 2,376,000 0 -780,000 -33%
Inception to Date Project Budget
Variance($ and %)
Variance($ and %)
Budget Actual Budget Forecast
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