Components of Institutional Research Data Management Services Workshop - Introduction

JISCMRD Programme Progress Workshop / DCC Institutional Engagements Workshop

Simon HodsonJISC Programme Manager, Managing Research Data

Wednesday 24 October

NCL Conference Centre, Nottingham

Housekeeping

Wireless: BTOpenzone, pw: green2468

No fire test. If alarm sounds, exit the building and assemble in the car park.

Fire exits front and rear.

Toilets in the west atrium and near reception.

Breakouts: 1, 2, 3, 6 in atrium. 1 and 6 have keys.

Coffee in atrium.

Bar from 6pm.

Dinner 7.30pm in restaurant.

Breakfast 7am-9am in restaurant.

Checkout before we start: warning late checkout fee!

Institutional data repositories as an elevator for data collections

Research ProjectData Store

InstitutionalData

Repository

Selection/ Triage

DisciplinaryData

Archive

FunderResearchOutputs

InstitutionalData

Catalogue

UK Research Data

Discovery Service

Institutionally Managed

LocallyManaged

UK Research DataDiscovery Service

JISC runs programmes, not collections of projects

JISC programmes are more than the sum of their parts

Building Institutional Capacity:Second MRD Programme, 2011-13

Second JISC MRD Programme, 2009-11: http://bit.ly/jiscmrd2009-11

RDM Infrastructure (policy, guidance/support, systems)17 large projectshttp://bit.ly/jiscmrd02-infrastructure

RDM Planning (DMPs, best practice, disciplinary challenges)http://bit.ly/jiscmrd2011-13-RDMP http://bit.ly/enhancing_DMPonline

RDM Training (disciplines and libraries/research support)http://bit.ly/JISCMRD02-RDMtrain

Innovative data publicationhttp://bit.ly/JISCMRD02-datapubs

JISCMRD02 Timeline

Institutional data repositories as an elevator for data collections

The Data Pyramid: taken from Royal Society Report, Science as an Open Enterprise: http://royalsociety.org/policy/projects/science-public-enterprise/report/

Institutional Role in Data Management

Beth Plale at RDA: universities in the US ‘are poised to move forward as data centres’, IRs are growing into repositories for data.

Importance of university partnerships with data centres.

Institutions necessarily have a role before point of selection and in RIM.

Universities will need to serve many areas not covered by existing centres and data infrastructure.

Significant challenges: human and technical capacity, costs etc.

This is precisely what we as a programme are seeking to explore!

Essential to have a big impact!!! And we are…

Image from Stan Gaz (2010) Sites of Impact, reviewed on The Photobook blog http://thephotobook.wordpress.com/2010/05/26/stan-gaz-sites-of-impact/

Your hard work recognised!

The Science as an Open Enterprise report recognises the importance of the JISC Managing Research Data Programme.

Recommended that it ‘should be expanded beyond the pilot 17 institutions within the next five years.’

[Royal Society 2012, Science as an Open Enterprise, p.73]

The time is …

DCC institutional engagements

Objective: Helping to build capacity, capability and skills in data management and curation

Key features• UMF funding• Sixty day term• Senior management champions• Institutionally led• Dedicated DCC effort plus back-up• Inclusive (management, support, researchers)• Several (but not all) motivated by EPSRC/other funder

requirements

IE rationale and process

Assess needs

Make the case

Develop support

and services

RDM policy development

Customised Data Management

Plans

DAF & CARDIO assessments

Guidance and training

Workflow assessment

DCC support

team

Advocacy with senior management

Institutional data catalogues

Pilot RDM tools

…and support policy implementation

Three stage developmentInitiate change- Identify drivers and champions- Scope project with a focus on the feasibility of objectives- Analyse perceived issues and challenges- Identify capability gaps- Assess costs, benefits, risks- Engage stakeholders

Diagnose data practices- Inventory data assets- Profile norms, roles and values- Identify infrastructure capacities- Analyse current workflows- Using DAF, CARDIO, Benefits Analysis Tool

Redesign research data servicesReferring to research stakeholders (management and practitioners) and core support services- Describe new service options- Produce feasible, desirable changes- Evaluate fitness for purpose

Key questions for the evaluation of IEs• Which stakeholders become engaged in

service development?• What new roles are adopted?• What are the common RDM service priorities

and the enablers/barriers to developing them?• How much intermediation is needed to enable

the use of DAF, CARDIO and other tools?• What are the institutional success indicators

and how do they measure the value of our intervention?

Components of an institutional RDM service

Workshop Objectives

Improved understanding of…

how particular challenges are being tackled by various projects;

areas where there have been successes or lessons learnt which may be broadly generalisable;

areas where significant challenges still remain;

opportunities for DCC / MRD activities which may help clarify the challenges and make them more tractable.

Workshop Approach: questions to consider

In parallel sessions, presentations and discussion should consider:

what has worked/is working?

what lessons they have learned and how generalisable these may be?

what challenges remain?

how such challenges may be approached and what the institution/project intends to do?

what DCC / MRD activity they think may help make the challenge more tractable?

Workshop Programme: Day One

Workshop Programme: http://bit.ly/JISCMRD-DCC-Workshop-Programme

1A: Institutional Policies, Strategies, Roadmaps MR1

1B: Managing Active Data Main Conference Room

2A: Data Management Planning Main Conference Room

2B1: Data Repositories and Storage

2B2: Data Repositories and Storage (ePrints/SWORD)

MR2

MR1

Poster Session Main Conference Room

Workshop Programme: Day Two

Workshop Programme: http://bit.ly/JISCMRD-DCC-Workshop-Programme

3A1: Training and Guidance3A2: Training and Guidance

MR1MR2

3B: Triage and Handover Main Conference Room

4A: Business Cases and Sustainability MR1

4B: Data Catalogues Main Conference Room

Discussion and report back Main Conference Room

Workshop: DataFlow/SWORD Main Conference Room

Workshop: Janet Brokerage MR1

Keeping in Touch

MRD Project Blogs: http://tiny.cc/MRDblogs

MRD List: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=JISCMRD

RESEARCH-DATAMAN List: https://www.jiscmail.ac.uk/cgi-bin/webadmin?A0=RESEARCH-DATAMAN

Twitter: #jiscmrd

E-mail: [email protected]