Compliance Presentation – 11 th October 2017 - Benson THE COMPLEXITIES OF COMPLIANCE Presentation by Stephan Stephan, District 1090 H&S Adviser Yashpaul Anderson, District 1090 Data Protection Sian Lindo, District 1090 Safeguarding Adviser Dorothy Dix, District 1090 Equality & Diversity Adviser
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Compliance Presentation – 11th October 2017 - Benson
THE COMPLEXITIES OF
COMPLIANCE
Presentation by
Stephan Stephan, District 1090 H&S Adviser
Yashpaul Anderson, District 1090 Data Protection
Sian Lindo, District 1090 Safeguarding Adviser
Dorothy Dix, District 1090 Equality & Diversity Adviser
Compliance Presentation – 11th October 2017 - Benson
Dispute Resolution:
Conversations & Discussions:Speak face to faceMeet in a neutral placeConsider the other person's point of view Clarify the problemDiscuss the facts & difference of opinionFind common ground and go from there Realise that there is a great potential to learn from
Mediation: Neutral third impartial party intervenes in a dispute who will,
through a sequence of steps, guide to an agreed solution
Arbitration – Final & Binding:Formal process used to settle disputes and avoid large expense
Compliance Presentation – 11th October 2017 - Benson
Safeguarding General Statement
Every Rotary Club should annually sign up to the RIBI Safeguarding Policy with an entry into the Club Minutes, and appoint a person responsible for safeguarding issues
The protection and safeguarding of children and adults who may be vulnerable, is of paramount concern for every Rotarian
Any activity or project planned and carried out by a club MUST give consideration to the safety and well being of any child or vulnerable adult who is benefitting or participating in that event
Consideration must also be given as to whether any Rotarian or Volunteer participating requires a DBS check. This should form part of the Risk Assessment that must be carried out for all Rotary activities
Compliance Presentation – 11th October 2017 - Benson
Criteria for a DBS check ‘REGULATED ACTIVITY’ RELATING TO CHILDREN
Unsupervised Activities: teach, train, instruct, care for or supervise children, or provide advice/guidance on well-being, or drive a vehicle only for children, is REGULATED ACTIVITY as long as done regularly i.e. carried out by the same person frequently (once a week or more often), or on 4 or more days within a 30 day period, or overnight between the hours of 2am and 6am.
Compliance Presentation – 11th October 2017 - Benson
Criteria for DBS check (continued)
Or in a specified place; Schools, children’s homes and hospitals, juvenile Detention Centre, adult care home. (Unsupervised Activities –definition see above: if you are working directly to and under the instruction of a person who is DBS checked, e.g.
Teacher, hospital worker etc., you are in a supervised activity which does not require you to have a DBS clearance
Compliance Presentation – 11th October 2017 - Benson
‘Regulated Activity’ Relating to AdultsThe new definition of Regulated Activity relating to adults
no longer labels them as ‘Vulnerable.’ Instead, the definition identifies activities which, if any adult requires them, lead to that adult being considered vulnerable at that particular time. Also, there are no frequency/time constraints applicable to adults.
These are: Providing Health Care or Personal Care; providing Social Care; assistance with cash, bills or shopping; conveying an adult because of their age, illness or disability to a place where they receive Health Care, Personal Care or Social Care.
Proviso: This will not include family, friends or taxi drivers
Compliance Presentation – 11th October 2017 - Benson
PhotographyAt a Rotary organised event the organiser has the right to
prohibit the taking of photographs by spectators and a notice should be displayed to this effect.
No photographs should be taken of a child or person doing a vulnerable activity, on a one to one basis without another parent/adult/Rotarian being present.
The written permission of the parent/guardian should be obtained in advance before photographs are taken of children, and by the person responsible for an adult deemed to be vulnerable.
Compliance Presentation – 11th October 2017 - Benson
Photographs (continued)Additional written permission should be obtained for
photographs to be published on a web-site, social media, magazine or newspaper, and then only the child’s Christian name is to be used.
When an event is run in the public arena, photographs of a general nature e.g. crowds of people and/or activities does not present a problem. However, photos should not be taken of children in sports clothes (bathing costumes in particular) or in changing rooms. Common sense should always prevail.
Compliance Presentation – 11th October 2017 - Benson
Procedure for DBS applicationsProvide details of Rotarians to be checked and the reason
(s) for so doing through the District Safeguarding Officer. You will receive an application form and instructions for completion
Your Club Protection Officer or an Officer of the Club will need to see your passport and/or driving licence and certify those details on the application form
When the applicant receives a Certificate of DBS Clearance, that person can apply within 19 days for Continued Registration. This will obviate the need for further renewals in future