Pre-Proposal Meeting August 1, 2019 Jeffrey Perlman, Director Environmental and Sustainability Planning Keith Hamas, Principal Planner Blythe Eaman, Principal Planner Angellita S. Young, Sr. Director Finance and Administration FY2020 Planning for Emerging Centers: Borough of Keyport and Borough of Raritan
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Complete Streets Design and Implementation Plan: City of ... · • Draft Complete Streets Ordinance • Draft update to site plan/subdivision review • Draft checklists for future
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Pre-Proposal Meeting
August 1, 2019
Jeffrey Perlman, Director Environmental and Sustainability PlanningKeith Hamas, Principal PlannerBlythe Eaman, Principal Planner
Angellita S. Young, Sr. Director Finance and Administration
FY2020 Planning for Emerging Centers: Borough of Keyport and Borough of Raritan
BergenEssexHudsonHunterdonJersey City MiddlesexMonmouth
MorrisNewarkOceanPassaicSomersetSussexUnionWarren
NJTPA Region
Bergen Essex Hudson Hunterdon Middlesex
Monmouth Morris Ocean Passaic JerseyCity
Somerset Sussex Union Warren Newark
NJDOT GovernorRep.
Citizens’Rep.
PortAuthority
NJTRANSIT
NJTPA Board of Trustees
Standing CommitteesPlanning & Economic Development Committee
NJTPA Executive CommitteeChairman: Union County Freeholder Angel Estrada
Hunterdon County Freeholder Matthew Holt, First Vice Chair
Passaic County Freeholder John Bartlett, Second Vice Chair
Morris County Freeholder Kathryn A. DeFillippo, Third Vice Chair
Essex County Executive Joseph DiVincenzo, Secretary
NJTPA Board of TrusteesCommittees
Transportation Improvement Program (TIP)
Updated every two years
MPO Key Products
Updated annually
• A vision for all transportation investments
• Forecasts demographics and performance
• Identifies needs and improvements
Regional Planning: Plan 2045
Planning for Emerging Centers: Program Background and Prior Studies
Current RFPs
NJTPA is seeking to retain two Consultants to provide professional services for two separate studies under the FY2020 Planning for Emerging Centers program.
• Borough of Keyport Complete Streets Policy and Implementation Plan
• Borough of Raritan Sustainable Economic Development Plan
Borough of KeyportComplete Streets Policy and Implementation Plan
• Keyport Master Plan update, 2017• Together North Jersey Bayshore Region
Strategic Plan• Monmouth County Complete Streets Policy• Monmouth County Master Plan
Previous Work
The NJTPA is seeking consultant support to:
1) Develop the Borough of Keyport’s Complete Streets Policy and Implementation Plan
2) Draft a Complete Streets ordinance, and
3) Engage public and stakeholders to build support for Complete Streets projects
Borough of Keyport RFP
• The consultant effort is expected to start in December 2019.
• Project to be completed within 12 months of commencement.
Project Schedule
• Task 1: Review existing policies, guidelines and plans
• Task 2: Draft Complete Streets Policy, ordinance and guidelines
• Task 3: Complete Streets Design Guide• Task 4: Conduct Stakeholder and Public Outreach• Task 5: Final Report• Task 6: Project Management
Scope of Work
• Review and draw from the existing Complete Streets policies and guidelines
• Review and draw from the existing plan and reports
Deliverables for Task 1: • Technical memorandum summarizing the
findings
Task 1: Review Existing Policies, Guidelines, and Plans
• Draft a Complete Streets Policy and ordinance• Update the regulatory review process
Deliverables for Task 2: • Draft updated Complete Streets Policy• Draft Complete Streets Ordinance• Draft update to site plan/subdivision review• Draft checklists for future development
Task 2: Draft updated Complete Streets Policy, ordinances, and guidelines
• Develop a Complete Streets Design Guide for all types of streets in Keyport.
Deliverables for Task 3: • Roadway classification system for Keyport roads• Street cross-sections diagrams• Concept plans and renderings • Site circulation patterns
Task 3: Complete Streets Design Guide
• Establish steering committee, public outreach plan, public workshops and demonstration
Deliverables for Task 4:• Stakeholder meetings, interviews, and materials • Development of a public outreach plan and schedule• Public outreach events (agenda, presentation/flyers)• A walkability workshop• A Complete Streets demonstration project
Task 4: Conduct Stakeholder and Public Outreach
• Produce a final report, including all work completed and results or findings.
Deliverables for Task 5:• Final Report• Draft Presentation to SAC• Final Presentation to NJTPA Standing
Committees
Task 5: Final Report
Establish coordinated plan to ensure the project is completed on time and within budget
• Conduct an economic/market assessment of the municipality
Deliverable for Task 3:
• Technical memorandum on the findings from the economic/market assessment
Task 4: Economic Development Plan and Regulatory Update
• Economic Development Plan• Mobility and Parking Recommendations• Regulatory Updates
Deliverables for Task 4:
• Two technical memoranda 1. Recommendations for implementation
strategies and improvements.2. Amendments to zoning districts
Task 5: Final Report
• Produce a final report, including an executive summary and appendices.
Deliverables for Task 5: • Final Report• Presentation to TAC• Digital copies of all materials and data• Final Presentation to NJTPA Standing
Committees
Task 6: Project Management
• Coordinating and reporting activities to the NJTPA.
Deliverables for Task 6: • Detailed project schedule • Meeting agendas and minutes• Web-based project collaboration site • Three (3) face to face project management
• Understanding of scope and technical approach• Relevant experience and technical competence• Demonstrated experience in public outreach,
consensus building, and working with local governments
• Ability to successfully perform work• Demonstrated knowledge of NJTPA region• Clarity/thoroughness of proposal
Borough of Keyport RFP Consultant Selection Criteria
• Understanding of scope and technical approach
• Experience and technical competence in transportation and municipal land use planning, real estate, urban design, and mobility planning
• Experience in community visioning, consensus building, working with local governments, innovative public engagement, and engaging traditionally underrepresented populations
• Demonstrated knowledge of NJTPA region
• Ability to successful perform work
• Clarity/thoroughness of proposal
Borough of Raritan RFPConsultant Selection Criteria
EEO/Affirmative Action• Letter of Federal Affirmative Action Plan
Approval
• Certificate of Employee Information Report issued by NJ Treasury
• Copy of Employee Information Report Form AA302 submitted to NJ Treasury
authorized to negotiate on the respondent’s behalf, and any proposed subconsultants
– Certifying respondent’s eligibility & commitment to the project
How to Respond
Borough of Keyport Complete Streets Policy and Implementation Plan
• 7 bound copies of the Technical Proposal
• 4 bound copies of the Cost Proposal, submitted in a separately sealed envelop
• Electronic copy on CD or USB flash drive (to be included in envelop with Cost Proposal)
How to Respond
Borough of Raritan Sustainable Economic Development Plan
• 9 bound copies of the Technical Proposal
• 4 bound copies of the Cost Proposal, submitted in a separately sealed envelop
• Electronic copy on CD or USB flash drive (to be included in envelop with Cost Proposal)
How to Respond
• Consultant team’s approach to the project • Firms experience/ability to complete work• Work plan and schedule• Staff plan, including table, organization chart,
qualifications & resumes of key staff• DBE/ESBE Participation Documentation• New Jersey Business Registration Certificate• Disclosure of Investment Activities in Iran forms • Firms commitment to quality management
Technical Proposal Submission Requirements
• Cost reimbursement contract subject to Federal and State Laws, Policies and Procedures
• Cost plus fixed fee contract, up to an agreed ceiling• Summary budget and detailed budget forms for each firm
on the project team using NJTPA’s Sample Budget Form– Budget Period– Salary/wages, staff-hours by tasks – Overhead– Direct Expenses– Subconsultant Fees– Fixed Fee (or profit)
Cost Proposal Submission Requirements
• Follow-up questions must be submitted in writing to the Project Manager, with a copy to the Director of Environmental and Sustainability Planning and Senior Director of Finance and Administration
• Inquires received after August 14, 2019 may not be reviewed or considered
• Questions and formal responses, including those from today's meeting, to be posted on our website