This is not a Windows XP Desktop This is a Presentation designed in Microsoft PowerPoint itself Simply a computer can be used in more than one way
Jan 22, 2015
2. 3. IT and Company Secretary 4. Information Technology&Company Secretary 5. CS @ IT 6. [email_address]
7. WHY IT IS IT ESSENTIAL FOR CSWHAT IT CAN DO FOR US 8.
TransportationFacilities Information Technology & Knowledge Sharing Transparency& Good Governance 9. TECHNOLOGICAL ADVANCEMENT ADVANCED IT TOOLS HARDWARE'SSOFTWARE'SINTERNET 10. HI TECH GADGETS INCREASING YOUR EFFICIENCY 11. The IT Revolution Virtual Keyboard 12. ADVANCED SOFTWARES TAKING CARE OF YOUR DAY TO DAY NEEDSPEOPLE SOFT SAP SWIFT SUPPLY CHAIN BAAN JD EDWARDS CRM 13. INTERNET 14. Which enables 15. ENABLESFREE TRADE & COMMERCEFREE COMPETITIONGLOBAL QUALITY BENCHMARKSSPEED OF SERVICEINCREASED TRANSPERANCY COST EFFICIENCYKNOWLEDGE AND RESOURCE SHARINGEXTENDED MARKET BASE 16. VISION 2020 OfINDIA 17. DEVELOPED INDIA VISION 2020 DREAM OF PAST-PRESIDENT OF INDIA INDIA WILL BE A DEVELOPED NATION IN YEAR 2020. VISION OF PLANNING COMMISSION OUR VISION OF INDIA IN 2020 IS OF A NATION BUSTLING WITHENERGY , ENTREPRENEURSHIPANDINNOVATION . 18. CRITICALITY OF PROFESSIONALS & IT IN ENHANCING INDIAN COMPETITIVENESSTHREE THINGS MAKE THE DIFFERENCEPURPOSE PROCESS PEOPLE INDIA AS A DEVELOPED NATION IN 2020 THE WAY TO REALIZE THE DREAMSWHO WITH THE AID OFPROCESSESREALIZE DREAMSPROFESSIONALS ARE THEPEOPLEWITH SPECIALIZED KNOWLEDGE AND SKILLS IT IS THE TOOL THROUGH WHICH WE CAN DEVELOP THE SIMPLIFIED PROCESSES I T Professionals 19. WITHOUT IT THINGS WOULD NOT BE THAT SIMPLETHE NEED OF THE HOUR ISCOMPLETE TRANSFORMATION OF THE EXISTING PRACTICES 20. IT is Changing the Way Business is Done 21. E-Governance
22.
National e-Governance Projects Land Records Road Transport Police Land Regn Treasuries Comrl Taxes Agriculture GramPts Municipalities Employment Exchanges Civil Supplies Education Income Tax Passport Visa MCA21 Insurance Banking National ID Central Excise Pensions GIS e-Posts CommonService Centres Gateway e-Procure e-Office eBiz EDI e-Courts India Portal Core Policies 23. NEGP Mission Mode Projects (MMPs)
24. IT for Company Secretaries 25. Challenges for Company Secretaries An IT-ENABLED Company SecretarySHIFTS FROM TRADITIONAL WORK TO STRATEGICAL WORK Notices Agenda Minutes Registers Returns Checklists Strategy Research Representation Problem Solving Management Coordination 26. IT is a Powerful Tool for Company Secretaries IT Enabled CS Does A Lot and Keeps Everyone Happy INVESTORS GOVERNMENT SOCIETY SUPPLIERS CUSTOMERS LENDERS CORPORATE PLANNING LEGAL FINANCE & ACCOUNTS HUMANRESOURCES PRODUCTION & OPERATIONS MARKETING INFORMATIONTECHNOLOGY EMPLOYEES 27. IT requirement for CS
28. BY CLICK OF A BUTTONYOU CAN OBTAIN WORLD FULL OF INFORMATION Event Based ChecklistsFee & Tax Calculators Draft Agenda, Notices & Minutes Latest News & UpdatesCirculars & Notifications On Line Consultation & Much More . Case Laws & JudgmentsBare Acts & CommentariesVirtual office of CS Compliances Calendar 29.
And Much More . TRANSFORMATION OF TRADITIONAL MECHANISMS 30. Opportunities in IT
31. KNOWLEDGE MANAGEMENT
32. IT is a Powerful Tool for Company Secretaries Using IT is a Win Win Proposition
Customers Partners Profession Network Partners Employees Society 33.
BUSINESS PROCESS OUTSOURCING 34. PROVED CHANGES Past Present (Accepted Changes) Steno Dragon Software Books of Accounts Tally TaxationTax Packages & Calculators Legal Jurix Package 35. Case Study FOR MERGER & AMALGAMATION CASE LAWS AND JUDGMENTSAPPLICATION NOTICE EXPLANATORY STATEMENTSCHEME OF AMALGAMATION/MERGER PETITION VALAUATION WE REQUIRE 36. THESE ALL CAN BE AVAILABLE ONLINE BY JUST CLICK OF A BUTTON 37. AND HOW EFFICIENTLY WE UTILIZE THIS TOOL IS UP TO US ITIS A MEANS TO AN END ANDNOT AN END ITSELF 38. Day to Day Affairs IT for PCS Firms
39. Technology Driven Capital Market Day to Day Affairs 40. Technology Driven Capital Market Day to Day Affairs 41. Technology Driven Capital Market Day to Day Affairs 42. Technology Driven Capital Market Day to Day Affairs 43. IT is Changing Capital Market Dramatically 44. Capital Market Future IT is Unthinkable
45. 30 T + 46. 15 T + 47. 5 T + 48. 3 T + 49. 2 T + 50. 1 T + 51. 15 T + Seconds Speed is the biggest Challenge the world is moving very fast 52. The IT Revolution A thought few years back. which has become a reality now!!! 53. Success in professional life. Information Technology is key to 54. IT Can Help You IT is a Powerful Tool for Company Secretaries Save lot of time 55. IT Can Help You IT is a Powerful Tool for Company Secretaries Make Better Decisions 56. IT Can Help You IT is a Powerful Tool for Company Secretaries Coordinate diverse functions effectively 57. IT Can Help You IT is a Powerful Tool for Company Secretaries Be On Time, Everytime 58. IT is a Powerful Tool for Company Secretaries Its YOU Who Have to Use IT 59. So What is required 60.
61. IT driven project
62. Paper Based Operations Paper Less Environment From To Paradigm Transformation In the operations of ROC 63. Assures 64. Speed ,TransparencyandEfficiencyindelivery of the servicesbyMinistry of Company Affairs (MCA) 65. Stakeholders Interest & benefits 66.
Stakeholder interest 67. e-Incorporation e-Filings Online Registration and verification of charges Inspection of documents Timely redressal of investor grievanceMore time to MCA for qualitative analysis Benefits 68. U 45201 DL 2006 PTC 012121 U45201DL2006PTC12121 This signifies whether co. is Listed (L) or Unlisted (U) This 5 code signifies the business activity of the company This signifies the state in which Co. situates DL for DELHI This signifies year of registration of companyThis signifies status of company, Pub/ Pvt - PTC for Private This is registration no. of Company 69. DIGITAL SIGNATURE CERTIFICATE 70. Information Technology Act 2000
71. Information Technology Act
72. Information Technology Act ...contd.
73.
Information Technology Act ...contd. 74. 75. 76.
77. Security of document requires
78. Solutions Offered Privacy & ConfidentialityIntegrityNon-Repudiation Authenticity Physical World Notaries, Physical Presence, Photo ID card Signatures, Barcodes, Watermarks, Sealed letter Notarized signature, Receipts &Confirmations Envelopes Electronic World Digital SignatureDigital Signature Digital Signature Encryption 79. 80. 81. Types of DSC Class 1 Class 2 Class 3 Validity of DSC 1 year 2 years 82. Issuing Authority for DSC 83. 84. DSC can be obtained
85. Individual User It can be used for any purpose and in any designation DSC as Individual User Director of any company Manager of any company Authorized representative of any company CS of any company Auditor of any company 86. Company User
DSC in the name of Mr. X as a partner of ABC & Associates DSC can be used only by Mr. X on behalf of ABC & Associates e.g. 87. How to obtain your DSC 88. Follow following steps:
89. On-line registration on Certifying Authorities web-site 90.
91. 92. Check your DSC 93. 94. 95. 96. 97. How to Affix DSC on e-forms 98. 99. 100. 101. 102. Where to keep your DSC 103. Always keep your DSC on USB token 104. Pen Drive Vs. USB token Pen Drive / CD USB Token It is a portable hard Disk, which isun-secureand could be used for copying and deleting any files.It is secure device, having inbuilt Cryptographic Service Provider (CSP) andCryptographic processor , used specifically to carry Digital Credentials of individuals and is primarily used for Two Factor authentication.Pen Drive areprone to Virus Attack , as it is a normal hard disk, the certificates can always be destroyed / mutilated by Viruses.A virus cannot affect USB Token , and the digital certificate stored would always be secure.The Digital Certificate has to bemanually copied and deletedfrom the browser each time you would have to sign. In USB Token when you insert the USB Token, itautomatically copies the certificate to the browser and when you remove the USB Token it automatically When you carry Digital Certificate in a PenDrive,it is like keeping blank signedCheque in your wallet. Where as in USB Token,it is simply storing un-signed cheque book in your vault. 105. Loss of your DSCand Revocation of your DSC 106. How does Digital Signature work Encryption/Decreption throughDSC 107. DSC is a combination of key pair 108. 109. 110. Secret Key Cryptography
111.
Using Keys 112. Digital Signature
113. ALICE BOB 114. Transmitting over an insecure channel.
115. Hello Bob, Wanna get together? Alice Bob encrypt usingB public decrypt usingB private 116. OK Alice, Your place or mine? Alice Bob decrypt usingA private encrypt usingA public 117. Bobs Dilemma
118. Alice can sign her message!
119. Signing with encryption 120. Alice Bob Sign withA private check signature usingA public encrypt usingB public decrypt usingB private Both signing with encryption 121. Implications
122. Rs. Lets Take another example 123. Measures to avoid misuse of DSC 124. Exclusive Access Password ManagementAvoidance in DSC DelegationApply/affix DSC with proper careUSB Tokens in proper Lock n Key 125. Misuse of DSC may lead to 126.
127. Future Usages of DSC with Government 128.
Land Records Road Transport Police Land Regn Treasuries Comrl Taxes Agriculture GramPts Municipalities Employment Exchanges Civil Supplies Education Income Tax Passport Visa MCA21 Insurance Banking National ID Central Excise Pensions GIS e-Posts CommonService Centres Gateway e-Procure e-Office eBiz EDI e-Courts India Portal Core Policies 129.
130. E-transformationopenstremendous opportunitiesfor Professionals & Business Houses,But it require extensive care while its usage,as with negligence one can losehis own identity/ integritywhich may cause serious problems. 131. Thank You