COMMUNITY SERVICES€COMMITTEE a) Community Services ...

AGENDA

COMMUNITY SERVICES COMMITTEE Councillors P. Britton (Chair), S. Fowler, R. Nitchie

April 14, 2014

Council Chambers: 3:00 p.m. Page

1. CALL TO ORDER:

2. ADOPTION OF AGENDA:

a) Community Services Committee Agenda - April 14, 2014

3. ADOPTION OF MINUTES:

a) Community Services Committee Minutes - March 24, 2014

4. BUSINESS ARISING FROM THE MINUTES:

5. PRESENTATION OF REPORTS:

a) RCMP Vernon/North Okanagan DetachmentRe: Confirmation Request of Consultation on RCMP Strategic Plan Initiatives

b) Ratification of the Joint Council Committee Resolutions from April 3, 2014

c) Chamber of Commerce Update - Verbal (Councillor P. Britton)

6. CORRESPONDENCE:

7. NEW BUSINESS:

8. UNFINISHED BUSINESS:

3-4

5-7

9-15

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Community Services Committee Agenda April 14, 2014

Page

9. RESOLUTION TO MOVE IN CAMERA:

a) Pursuant to Section 90.2 of the Community Charter, to move to an In Camera meeting of Council to address issues that may or must be addressed in closed meetings as outlined in Section 90.1 of the Community Charter - 0 Land Issues, 0 Legal Issues, 0 Labour Issues, 0 Personnel Issues, 1 Freedom of Information & Privacy Issues

10. ADJOURNMENT:

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CITY OF ARMSTRONG

Minutes of the Community Services Committee Meeting held in the Council Chambers, 3570 Bridge

Street, Armstrong, B.C., on March 24, 2014.

PRESENT:

Committee: Councillor S. Fowler (Acting Chair)

Council: Mayor C. Pieper, Councillor R. O’Sullivan & K. Rowe

Regrets: Councillors P. Britton, R. Nitchie & J. Trainor

Staff: Melinda Stickney, Chief Administrative Officer / Corporate Officer

Terry Martens, Chief Financial Officer

Natalie Garbay, Deputy Corporate Officer

Wendy Wallin, Recording Secretary

Others: Ms. Maureen Cleary, Health Promotion Chair, Canadian Cancer Society

Mr. Warren Smith, Rural Programs Coordinator

Heather Black, Okanagan Advertiser

CALL TO ORDER:

Councillor Fowler called the meeting to order at 2:00 p.m.

ADOPTION OF THE AGENDA:

MOVED by Councillor Rowe, seconded by Councillor O'Sullivan that the Community Services

Committee Agenda be adopted.

CARRIED

ADOPTION OF THE MINUTES:

MOVED by Councillor O'Sullivan seconded by Councillor Rowe that the Community Services

Committee Minutes of March 10, 2014 be adopted.

CARRIED

PRESENTATION OF REPORTS:

Canadian Cancer Society – Daffodil Month

Councillor Fowler welcomed Ms. Maureen Cleary, Health Promotion Chair of the Canadian Cancer

Society’s Southern Interior Region. Ms. Cleary took the floor, presented Council with Canadian Cancer

Daffodil pins and provided Council with a brief account of the Society’s program:

Daffodil pins have been distributed in strategic stores for donations to the Canadian Cancer

Fund. Askew’s Foods, in Armstrong, receives more donations than anywhere else in the North

Okanagan;

Funds are used to improve the prevention and diagnostic techniques in Canada;

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Minutes of the Community Services Committee

March 24, 2014

Page 2 of 2

The Cancer Society focuses on discouraging and preventing smoking, encouraging healthy

eating, exercising, and applying sunscreen. Ms. Cleary noted that the age bracket most

susceptible to melanoma is from teenager to 35 years old;

April is Daffodil Month. The daffodil is the society’s symbol to bring awareness and to remind

those affected by Cancer that they are not alone.

Councillor Fowler thanked Ms. Cleary and the delegation left the meeting.

City of Vernon Safe Communities Unit Quarterly Report

Councillor Fowler welcomed Mr. Warren Smith, Rural Programs Coordinator. Mr. Smith took the floor

and presented his quarterly report to Council:

Speed watch sessions were held throughout the winter;

The WITS (Walk away, Ignore, Talk it out, Seek help) program in the school system has been

working with students on bullying issues and empowering the bystander to support the bullied

individual and prevent the incident from going any further;

Started a Community Consultative Group (CCG) for the Armstrong Spallumcheen area. There

will be bi-monthly meetings for community agencies and representatives to provide an updated

overview of current activities relating to public safety. This is an opportunity to interact with the

RCMP;

Rose Swanson Mountain Trail Head and parking lot recommendations were discussed with

Spallumcheen staff. A ‘Block Watch’ program has been set up for this area to help monitor

activities;

The North Okanagan Citizens on Patrol volunteers have completed 473.25 hours and have driven

over 3,249 kilometers, using their own vehicles and fuel; and

The Report Impaired Drivers 911 (RID 911) program encourages the public to report suspected

impaired drivers to the police by dialing 9-1-1. The program is funded by Mothers Against

Drunk Drivers are funding (M.A.D.D.).

Councillor Fowler thanked Mr. Smith for his update and the delegation left the meeting.

Chamber of Commerce Update

Councillor Fowler reported that nomination forms are available for the 2014 Armstrong Spallumcheen

Chamber of Commerce Business Awards, which will be held at the Centennial Theatre on May 3rd

.

ADJOURNMENT:

Councillor Fowler adjourned the meeting at 2:36 p.m.

CERTIFIED CORRECT:

__________________________

CHAIR

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r¿ 0u et,l,hArt RcrvlP ¡tra-/c2Þp/aRoyal Canadian Gendarmerie RoyaleMounted Police du Canada

Superintendent Reg BurgessOfficer in ChargeVernon/North Okanagan Detachment3402 - 30th StreetVernon, B.C.VlT 5E5

CITY OFAPR - 3 2014

ARMSTRONG

Date: April 1,2014

Dear Stakeholder:

Strategic Planning is a process that projects and anticipates pressures and opportunities that willimpact Vernon/North Okanagan Detachment in the coming year. The Strategic Plan is reviewedannually, taking into consideration changes in client input, human resources, funding, communityissues and trends with the goal of making Vernon/North Okanagan a safe and securecommunity.

This year's Strategic Plan has been created with input from a myriad of sources both internaland external to Vernon/North Okanagan Detachment. lt is meant as a road map to guide andenhance existing police services. lt will not replace existing services and partnerships; rather itwill build upon them and focus enforcement, education and prevention in areas supported bypublic desire, police awareness and statistical analysis. ln these days of funding challenges,efforts must focus on the areas that will have the greatest impact in the community.

The Strategic Plan identifies 3 priorities that will serve to assist the detachment personnel inproviding professional and effective policing to the community in an environment of continuouschange. lt was unanimously agreed that the current priorities are serving our communities welland that they will be carried fonruard. Our priority focus for 2014-2015 will remain the same:

Crime Reduction. Youth: J.M. Youth Academy, Restorative/Alternative Justice, engage and recruit.. Enhanced policing: maintain enhanced foot patrol program, maintain DEU activities.. Undercover operations: complete at least one drug trade worker operation.. Provincial Tactical Enforcement Priority: enforcement efforts with respect to PTEP

targets.. Prolific offenders: maintain/update PO profiles, develop/implement programs to target

and monitor PO's.. Marihuana grow operations: focus on high risUthreat grow ops, continued enforcement

and member training.

CommunicationMedia relations: pro-active news releases, PRTC presentation for media/elected officials,highlight recruitment activities in media.Accountability: ensure positive & effective communication with partner agencies,

a tü>a

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maintain innovative partnerships with justice agencies to problem solve/evaluate/adjustwhere required.Respectfulworkplace: OIC to maintain internal communication via OIC's Corner, informaldetachment visits, encourage supervisors to adopt hosting team building functions.

Road Safetv. Targeted enforcement: ensure member contribution to initiatives, continue reservist

traffic enforcement activities, align enforcement with ICBC Provincial Road Safetylnitiatives.

. Road checks: ensure Traffic Checkstop files are accurately recorded, encourage GDmembers to participate in NOTS/IRSU & other enforcement agencies initiatives.

. Road safety public education: ensure RCMP participates in bike safety talks, schoolpresentations, motorized vehicle training.

Each one of these initiatives has one or more work action plan in place to ensure our employeesare fully engaged in policing activities which are in line with our priorities.

As in past years we require confirmation from you with respect to the identified strategicpriorities. Accordingly, could you please sign the attached letter of acknowledgment ofconsultation and return to us for our records.

lf you have any comments, suggestions or questions, please do not hesitate to contact me or my

staff anytime at Vernon/North Okanagan Detachment.

Superintendent Reg BurgessOfficer in ChargeVernon/North Okanagan Detachment

Canadä

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Royal CanadianMounted Police

Superintendent Reg Burgess

Officer in ChargeVernon/North Oka nagan Detachment3402 - 30th StreetVernon, B,C.

V1T 5E5

Gendarmerie Royaledu Canada

File: 285-10

Date: April 2nd,2O'J.4

Dear Stakeholder

Re: Acknowledgmentofconsultation

This letter signifies acknowledgement that you, as representatives of your community, and the RCMP

have consulted and discussed our progress against last year's priority issues'

Further it has been agreed that over the coming year we will collectively focus on the following priorities

issues:

Communitv Prioritv lssue(s)

Crime ReductionCommunicationsRoad Safety

Superintendent Reg Burgess

Officer in ChargeVernon/North Okanagan Detachment

Community RepresentativeSignature of Acknowledgement

Canadä

Page 7 of 15

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Citycf ¿\rrnotroßg

MEMORANDUM

To: Community Services Committee

From: Melinda Stickney, CAO

Date: April8,2014

Subject: Ratification of the Joint Council Committee Resolutions from April 3, 2014 Meeting

The minutes of the April 3, 2014 Joint Council Committee meeting are attached.

Fifteen resolutions require ratification by Council.

Staff can confirm that the joint programs partner, the Township of Spallumcheen, ratified theresolutions at their meeting of April 7,2014, as presented in the minutes.

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CITY OF ARMSTRONG / TOWNSHIP OF SPALLUMCHEEN

Minutes of a Joint Council Gommittee Meeting hetd on Thursday, April 3'd, 2014 in theTownship of Spallumcheen Gouncil Chambers located at

4144 Spallumcheen Way, Spallumcheen, BG

PRESENT:

Township:

Staff:

Absent:

Mayor Janice BrownCouncillors: Rachael Ganson (4:05 pm & 7.15 pm), Ed Hanoski, Joe VanTienhoven & Todd York

Greg Betts, Chief Administrative OfficerCorey Paiement, Deputy Chief Administrative OfficerBrian Freeman-Marsh, Chief Financial Officer

Councillors: Andrew Casson & Christine Fraser

Mayor Chris Pieper, ChairCouncillors: Paul Britton, Shirley Fowler, Ryan Nitchie (4:17 pm), Ron (Sully)O'Sullivan & Kelly Rowe

Melinda Stickney, Chief Administrative OfficerTerry Martens, Chief Financial Officer

Councillor: John Trainor

lan Cummings (arrived at 7:00 pm & departed at 7:38 pm ), Fire Chief, ArmstrongSpallumcheen Fire DepartmentByron Sayer (arrived at 7:30 pm & departed at 8.44 pm), Manager ArmstrongSpallumcheen Parks & RecreationGreg Porcellato (arrived at 7:30 pm & departed at 8:44 pm), Canlan lce Sports

0 News Media0 Members of Public

9i!v

Staff:

Absent:

Others:

1. CALL TO ORDER:

Mayor Pieper called the City of Armstrong/Township of Spallumcheen Joint CouncilCommittee Meeting to order at 4:03 pm.

2. CONVENE lN CLOSED SESSION AT 4:00 PM:

BrittonlFowler: That the City of ArmstronglTownship of Spallumcheen Joint CouncilCommittee pursuant to Sections 90.1 (a) personal - staff relations, (c) labour relations, (e)

land matters, (i) legal advice, (k) proposed services of the Community Chañer, that thepubtic interest requires that persons other than Council Members and Officers be

1

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excluded from the Thursday, Aprit 3'd, 2014 meeting and that Councíl continue themeeting in Closed Sessíon at 4:04 pm.

CARRTED

3. RECONVENE IN OPEN SESSION AT 7:00 PM:

4. APPROVALOFTHEAGENDA:

BrittonlRowe= That the City of ArmstronglTownship of Spallumcheen Joint CouncilCommittee meeting held Thursday, April 3'd, 2074 reconvene into open sessíon at 7:02

Pm' ,ARR.ED

6.

7

O'sullivan/Van Tienhoven= That the City of ArmstronglTownship of Spallumcheen JointCouncit Committee Agenda for Thursday, Aprit 3"r, 2014 be approvedas presented.

CARRIED

5. MINUTES FOR INFORMATION:

(a) Joint Council Committee meeting minutes from March 21"1,2014 for information.

BrownlRowe: That the Joint Council Committee minutes of March 2ft, 2014 be receivedfor information.

CARRIED

BUSINESS ARISING OR UNFINISHED BUSINESS:

None

DELEGATIONS:

(a) lan Gumminqs. Fire Chief. Armstronq/Spallumcheen Fire Department

lan Cummings reviewed his report on the 2014 Armstrong Spallumcheen FireDepartment Five Year Financial Plan and answered questions from the Committee.It was noted that the budget item for summer standby should be $5,000 and not

$2,500 as reported in the Financial Plan. The Fire Chief was requested toinvestigate the death benefit for Fire Fighters from $200,000 to $500,000, and if itwas a nominal amount (less than $1,000) to increase the coverage that it be addedthe budget.

Rachael Ganson arrived at 7:15 pm

Byron Sayer and Greg Porcellato arrived at 7:30 pm

2

Chief Cummings left the meeting at 7:38 pm

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(b) Bvron Saver. Manaqer. Armstronq/Spallumcheen Parks and Recreation andGreg Porcellato Ganlan lce Sports

Byron Sayer reported on the 2013 operating results for the Armstrong SpallumcheenParks and Recreation Commission, and reviewed the 2014 Operating Budget andanswered questions from the Committee.

Byron Sayer and Greg Porcellato left the meeting at 8:44 pm

CORRESPONDENCE:

None

REPORTS:

(a) 2013 Year End Reports

Nitchie/Britton: That the City of Armstrong and Township of Spallumcheen Joint CouncilCommittee recommends that the 2013 Year End Repods for the ArmstrongSpallumcheen JoÍnt Fire Department, Joint Fire lnspection/lnvestigation and JointCemetery be received.

CARRIED

(b) Armstronq Soallumcheen Joint Fire Deoartment 2O14 Five Year Financial Plan

8.

9.

and Report

RowelO'Sullivan: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the repoñ on the Armstrong Spallumcheen JointFire Department 2014 Five Year Financial Plan be received.

CARRIED

(c)Financial Plan and Report

Todd York left at 8:50 pm.

Rowe/O'sullivan: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the report on the Armstrong Spallumcheen JointFire lnspection/lnvestigation 2014 Five Year Financial Plan be received.

CARRIED

(d) Armstronq Spallumcheen Joint Gemeterv 2014 Five Year Financial Plan andReport

RowelBritton: That the City of Armstrong and Township of Spallumcheen Joint CouncilCommittee recommends that the Chief Administrative Officer's investigate/researchoptions for a policy to address fhe purchase/sale of internmenf sifes at the JointMuniciPal cemetery'

,ARR.ED

3

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BrittonlHanoski: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the Chief Administrative Officer'sinvestigatelresearch the Joint Cemetery maintenance contract and recommend optionsfo r f u ¡7h er c o n s i de rati o n.

CARRIED

Rowe/Britton: That the City of Armstrong and Township of Spallumcheen Joint CouncilCommittee recommends that the repoñ on the Armstrong Spallumcheen Joint Cemetery2014 Five Year Financial Plan be received.

CARRIED

(e) Armstrons Spallumcheen Parks and Recreation Budqet and Report 2014Financial Plan and Report

Rowe/Van Tienhoven: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the report on the Armstrong Spallumcheen Parksand Recreation Commission 2014 Financial Plan be received.

CARRIED

(f) 2014 Five Year Financial Plan Recommendations

NitchielBritton: That the City of Armstrong and Township of Spallumcheen Joint CouncilCommittee recommends that the Armstrong Spallumcheen Joint Fire Depa¡7ment 2014Five Year Financial Plan be amended as follows:

a) lncreasing summer weekend standby pay from $2,500 from $5,000;b) lncreasíng death benefit coverage from $200,000 to $500,000, if the total

íncrease in cost is $1,000 or less,'c) Reducing expenditures on Unit #21, 1988 Rescue Van, to storage insurance

onlY.CARRIED

Van Tienhoven/Nitchie: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the Armstrong Spallumcheen Joint Firelnspection/lnvestigation 2014 Five Year Financial Plan be adopted as presented.

CARRIED

BrittonlFowler: That the City of Armstrong and Township of Spallumcheen Joint CouncilCommittee recommends that the Armstrong Spallumcheen Joint Cemetery 2014 FiveYear Financial Plan be adopted as presented.

CARRIED

Rowe/Van Tienhoven: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the Armstrong Spallumcheen Parks and RecreationCommission 2014 Fínancíal Plan be adopted as presented.

CARRIED

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IO. NEW BUSINESS:

Rowe/O'Sullivan: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee Rise and Report.

CARRIED

Britton/Fowler: That the City of Armstrong and Township of Spallumcheen Joint CouncilCommittee recommends that the Township of Spallumcheen and Clty of Armstrongreview and revise the governance structure, including the underlying bylaws whichestablish and empower seruices and seruice levels for the Armstrong Spallumcheen FireDepartment to operate, based on the recommendations of the Dave Mitchell & AssocrafesLtd. Armstrong Spallumcheen Fire Services Review February 2014.

CARRIED

RoweNan Tienhoven: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the Armstrong Spallumcheen Fire Depaftment 2014Five Year Financial Plan be amended by removing the capital cosú of the Fire Hallrenovation and bay expansion of $833,333 from the Financial Plan; and Fu¡1her, that anexpenditure of $50,000 be added to the Financial Plan for the production ofengineeringlconstruction drawings and cost esfi'maúes for the renovation and bayexpansion of Armstrong Spallumcheen Fire Hall, using the concept drawings preparedby Bernd Hermanski, Architect. '# Sce Aàdi'h'orwl Wordtn3 beleØ ,>k

rmstrong motion"...based î _D14 XSpallumc bruary)'

CARRIEDOn the Motion as Amended - CARRIED

Van TienhovenlBritton: That the City of Armstrong and Township of Spallumcheen JointCouncil Committee recommends that the Armstrong Spallumcheen Joint FireDepartment 2014 Five Year Financial Plan be adopted as amended.

CARRIED

Van Tienhoven/Rowe: That the City of Armstrong and Township of SpallumcheenJoint Council Committee recommends that the two preceding resolutions and theArmstrong Spallumcheen Fire Services Review 2014 by Dave Mitchell & Assocrates Ltd.be released from in-camera.

5

Page 14 of 15

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11. ADJOURNMENT

O'SullivanlGanson: That the City of ArmstronglTownship of Spallumcheen Joint CouncilCommittee Meeting held Thursday, Aprit 3"t, 2014 adjourn at 9:19 pm.

Certified Correct:

Mayor Janice BrownTownship of Spallumcheen

Mayor Chris PieperCity of Armstrong

Resolutions Ratified & Received by City of Armstrong Council on the _ day of _, 2014.

Resolutions Ratified & Received by the Township of Spallumcheen Council on _ day of_,2014..

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