Community Planning, Regulation & Mobility Committee ...

Community Planning, Regulation & Mobility Committee MeetingAddendum

Date: June 8, 2021Time: 9:30 a.m. and 6:30 p.m. (if required)Location: Council Chambers - members participating remotely

Pages

5. Regular Items:

5.2. Major Transit Station Area(MTSA) Area-Specific Planning Terms ofReference (PL-27-21)

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Note: this item will be the subject of a Special Council meetingimmediately following the June 8, 2021 Community Planning, Regulationand Mobility Committee meeting

5.4. Options to increase physical distancing on Brant Street in response toCOVID-19 (TS-08-21)

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Page 1 of Report PL-27-21

SUBJECT: Major Transit Station Area (MTSA) Area-Specific Planning

Terms of Reference

TO: Community Planning, Regulation & Mobility Cttee.

FROM: Community Planning Department

Report Number: PL-27-21

Wards Affected: all

File Numbers: 502-02-76

Date to Committee: June 8, 2021

Date to Council: June 8, 2021

Recommendation:

Endorse the proposed Terms of Reference for the MTSA Area-Specific Planning Project

attached as Appendix A to community planning department report PL-27-21; and

Authorize the Director of Community Planning to engage consultants through a Request for Proposal process to carry out the work, in accordance with the above noted proposed Terms of Reference; and Direct the Director of Community Planning to finalize the Engagement and

Communication Plan for the Major Transit Station Area area-specific planning project

based on the Draft Engagement and Communication Plan attached as Appendix B to

community planning department report PL-27-21; and

Approve the single source procurement for “Downtown Urban Centre and Burlington

GO Major Transit Station Area Flood Hazard and Scoped SWM Assessment Phase 2

Study” to Wood Environment & Infrastructure Solutions, who completed Phase 1 of this

project and have the background information and hydrologic and hydraulic models to

complete Phase 2 within the March 31, 2022 deadline, at an upset budget limit of

$170,000, exclusive of tax.

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PURPOSE:

This report provides details on the scope of work proposed to be completed by

December, 2022 in relation to the Major Transit Station Area area-specific planning

project based on extensive earlier work completed by the City in accordance with the

Mobility Hubs Study.

Vision to Focus Alignment:

Increase economic prosperity and community responsive city growth

Improve integrated city mobility

Support sustainable infrastructure and a resilient environment

Building more citizen engagement, community health and culture

Background and Discussion:

1.0 Mobility Hub Study (2016 – 2019)

As part of the Official Plan Review in 2012, the Mobility Hubs Opportunities and

Constraints Study was identified as one of the major components of the review. The

Mobility Hubs Opportunities and Constraints Study prepared by Brook McIlroy / ARUP

in 2014 was foundational to the development of the Mobility Hubs work plan and study

boundaries.

In July 2016, staff brought forward a report PB-84-16 which recommended that due to a

number of key factors including the expanding scope of the City’s Official Plan Review

the development of a New Official Plan was appropriate.

In the same month, staff brought forward a report PB-48-16 to Council called the

Mobility Hubs Workplan which mapped out the delivery of the 4 Area-specific plans over

a 3 year timeframe which was unanimously supported by Council.

In early 2017, work was initiated on the development of area-specific plans (ASPs) for

the Aldershot, Burlington and Appleby GO Station areas and the Downtown which

included visioning, public engagement and technical studies. The Mobility Hubs work

was informed by the ongoing new Official Plan process such as the Employment lands

review which made recommendations to re-designate city-designated employment

lands in Mobility Hub areas as well as recommendations to the Region regarding

conversion of some Regional employment lands.

The purpose of the Mobility Hub Study was to:

- Develop four area-specific plans supported by technical studies and Urban design to

guide future growth and investment in the City’s Mobility Hubs

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- Conduct a comprehensive engagement process to gather feedback from the public,

stakeholders and agencies

- Inform a future implementation phase focused on the establishment of tools and

strategies to implement each of the area-specific plans

Downtown Mobility Hub

Through the course of the work staff were directed to prioritize the completion of the

Downtown Mobility Hub plan to feed into the adoption of the New Official Plan process

in early 2018. The high-level policy work was completed and included in the Downtown

Urban Centre policies the adopted Official Plan (2018). Subsequently, in February 2019

Council provided a staff direction to re-examine the policies of the adopted Official Plan:

Direct the Director of City Building to immediately commence a process to

reexamine the policies of the Official Plan adopted April 26, 2018 in their entirety

related to matters of height and intensity and conformity with provincial density

targets.

The scoped re-examination of the adopted Official Plan focused on the policies of the

Downtown Urban Centre, was completed in the Fall of 2020. Although not an area-

specific plan, a set of proposed policy modifications address a level of detail similar to a

set of area-specific plan policies to guide change in the Downtown to 2031. These

policy recommendations were further modified and approved by Council, for more

details on the modifications reference can be made to a memo prepared by staff dated

October 6, 2020. The modifications were forwarded to the Region for consideration for

inclusion in the draft (and final decision) on the adopted Official Plan. For more detailed

information on the scoped re-examination of the Downtown reference should be made

to the following staff reports and their attachments:

PB-89-19 Taking a Closer Look at the Downtown – Concepts Discussion

PL-02-20 Taking a Closer Look at the Downtown: Preliminary Preferred

Concept

PL-16-20 Taking a Closer Look at the Downtown: Recommended Modifications

to the adopted Official Plan

The Downtown Urban Centre policies as a whole are not further considered through this

work.

GO Station Mobility Hubs

The Mobility Hubs Study was structured in a number of phases in order to develop draft

precinct plans for the areas around the Aldershot, Burlington and Appleby GO Stations.

For more details please refer to the following staff reports:

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PB-76-17 GO Station Mobility Hubs Preferred Concepts: Aldershot GO,

Burlington GO and Appleby GO

PB-65-18 Aldershot GO, Burlington GO and Appleby GO Mobility Hub draft

precinct plans and policy framework

For a summary of the engagement findings and how those findings contributed to the

development of the Draft Precinct Plans reference can be made to the Council

Workshop presented on May 17th, 2021, which is discussed in further detail below.

With input from technical work completed to date and feedback from the engagement

process, including visioning, draft concepts and preferred concepts, draft precinct plans

for the GO Station Mobility Hubs were made available for public feedback in May 2018.

These draft precinct plans were also presented for Council feedback at a July 12, 2018

Council Workshop through PB-65-18. The draft precinct plans were not endorsed or

approved by City Council.

The Mobility Hubs Study was placed on hold in early 2019 for various reasons including

the ongoing Regional Municipal Comprehensive Review, and Council’s focus on other

initiatives including the re-examination of the adopted Official Plan and the Interim

Control Bylaw Land Use Study.

2.0 Major Transit Station Area – Council Workshop

On May 17, 2021 a Council Workshop was held to provide an overview of the Mobility

Hub Study Work and to discuss a general approach for proceeding with the Major

Transit Station Area Project.

In preparation for the Council Workshop staff met with the project Steering Committee

and scheduled one-on-one with members of Council and the Mayor. Given that the

Mobility Hubs work had been paused for a significant period of time and the new Major

Transit Station Area work was coming forward it was considered important to check in

prior to this Council workshop.

The goals of the workshop were:

- To orient Council to the work and engagement undertaken through the Mobility

Hub Study related to Appleby GO, Burlington GO and Aldershot GO.

- To obtain further Council feedback on the scope and timing to inform the work

plan, proposed terms of reference and the engagement approach for the work.

The objectives of the workshop were:

- To build appreciation and confidence in the planning and engagement work

completed to date as part of the Mobility Hub Study with respect to the GO

Station Area-Specific Plans.

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- To share what has remained the same and what has changed since the pause of

the Mobility Hubs Study work.

- To build an appreciation of the opportunities and challenges related to the urgent

and important work of completing the area-specific plans.

- To inform the work plan report, terms of reference and engagement approach for

Council consideration in June.

The Council Workshop was recorded and a copy of the presentation can be found here.

Although no decisions were being made a number of key comments were raised at the

Workshop or in one-on-one discussions with members of Council with respect to the

work completed and the work ahead. Some of these comments were possible to

consider in the development of this report and its attachments while others were raised

to be considerations as the project moves forward:

- What are the distinctions among the Protected Major Transit Station tool in the

Planning Act and the Community Planning Permit System (formerly Development

Permit System);

- Recognizing the importance of public spaces and public service facilities;

- Importance of a complete communities and finding ways of supporting the

availability of a full range of uses;

- Importance of connecting the various projects underway at the City level to ensure

each is informed by the other;

- Concerns about over-estimating the feasibility, effectiveness or results of any

potential Inclusionary Zoning tool;

- The need to communicate clearly and often with residents, stakeholders and others.

The Major Transit Station Area work needs to be guided by an Engagement and

Communication Plan;

- Appreciation of the extensive detailed work and engagement undertaken through the

Mobility Hubs Study;

- General comfort that the May 2018 draft precinct plans developed through the

Mobility Hubs Study represent the appropriate starting point for the Major Transit

Station Area work;

- Recognizing the important of office, retail and other amenities in the MTSAs to serve

the everyday needs of current and future residents and employees

- Further information regarding the implementation of green streets

4.0 Proposed Scope of Work

As discussed, the previous Mobility Hub work advanced draft precinct plans for the GO

Station Mobility Hubs. The MTSA Area-Specific Planning Project will build on the work

started through the Mobility Hubs Study. There are a number of key differences that

resulted in significant changes to the scope and considerations of the work including:

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- The identification of the Protected Major Transit Station Area tool in the Planning Act

which have resulted in a scope of work that includes the development of

implementation methods which were considered elements to be developed during

the subsequent implementation phase of the Mobility Hubs work;

- The advancement of the proposed scoped Regional Official Plan Amendment

(ROPA 48), including changes to the extent of the delineated Major Transit Station

Areas and the adjusted Urban Growth Centre boundary and Major Transit Station

Area;

- Significant changes since the initiation of the Mobility Hubs Study in the area of

legislation, plans, policies and guidelines, including but not limited to several

changes to the Provincial policy framework:

o on July 1, 2017 an updated Growth Plan for the Greater Golden Horseshoe came into force and effect;

o on December 12, 2017 Bill 139 (Building Better Communities and Conserving Watersheds Act) received Royal Assent;

o June 6, 2019 Bill 108 (More Homes, More Choice Act, 2019) received Royal Assent, resulting in changes to the Planning Act;

o on May 1, 2020 a new Provincial Policy Statement was enacted;

o on May 16, 2019 a new Growth Plan was enacted;

o on July 21, 2020 Bill 197 (COVID-19 Economic Recovery Act, 2020) received Royal Assent, resulting in changes to the Planning Act; and

o on August 28, 2020, Amendment 1 to the 2019 Growth Plan came into effect.

o Most recently, in May of 2021 new draft Land Use Compatibility Guidelines have been released for consultation.

The MTSA Area-Specific Planning (ASP) project will have five main deliverables:

1. Detailed Area-Specific Plans (3);

2. Technical support work;

3. Implementing Official Plan Amendments (3);

4. Implementing Zoning By-law Amendments; and,

5. Urban Design Guidelines.

While an integral component of the work, several of the technical studies are not

captured within the MTSA ASP project proposed terms of reference found in Appendix

A, as discussed below.

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Technical Studies

A wide range of technical studies were initiated, and some were completed through the

Mobility Hub Study. As part of the Mobility Hubs Study preliminary technical information

memos were delivered in Appendices A1, B1 and C1 of staff report PB-76-17 GO

Station Mobility Hubs Preferred Concepts: Aldershot GO, Burlington GO and Appleby

GO. Each technical study has been assessed and details about status and any pertinent

updates have been included below.

Table 1: Technical Studies

Study Name Status Update

Cultural Heritage Resource Assessments

Complete No further changes required.

Stage 1 Archaeological Assessments


Pre-Feasibility Noise and Vibration Study


Market Analysis Complete Updates may be required to ensure that the market analysis details remain the same.

Further work will be included in the MTSA ASP Project proposed terms of reference.

Functional Servicing Study

Draft circulated to agencies, comments received.

Existing consultant will review agency comments and complete this technical study. It is expected that significant updates, will be required to address agency comments.

Scoped Environmental Impact Studies


Existing consultants are reviewing. Updates to the study may be required to address agency comments.

Flood Hazard Assessment and Scoped Stormwater Management Assessments


Existing consultants will review agency comments and complete this technical study. Updates to the study will be required to address agency comments

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for the Aldershot GO and Appleby GO study areas.

Air Quality Study Draft circulated to agencies, comments received

Existing consultants will review agency comments and complete this technical study. Updates to the study will be required to address agency comments

Transportation Assessment

Not completed. Will be included in the MTSA ASP Project proposed terms of reference (Appendix A). See note below.

Fiscal Impact Analysis Not completed. Will be included in the MTSA ASP Project proposed terms of reference (Appendix A).

The background technical work prepared in draft to date will be finalized as part of the

work to prepare the area-specific plans.

The existing Mobility Hubs Study consultant and subconsultants along with the City will

continue to investigate the best way to finalize the critical technical work. At this time,

all studies are identified in the MTSA ASP Project proposed terms of reference as it will

be incumbent upon the successful proponent to consider all of the existing visioning,

planning and technical work in support of their broader work on the area-specific plans,

however, only those studies that are clearly no longer within the scope of the Mobility

Hubs workplan have been included to form part of the MTSA ASP Project work.

Studies identified as complete in Table 1 above, will be released alongside a

background information memo in August 2021, as identified in the proposed terms of

reference. Other technical studies will be released as soon as possible, once complete.

The Transportation Analysis and the Fiscal Impact Analysis were studies not initiated or

substantially completed given the point at which the Mobility Hubs Study work was

paused. The Fiscal Impact Analysis is a study that can only occur once the

recommended draft precincts are in place. The Transportation Analysis will build on

existing work and is also identified as a component of the MTSA ASP project proposed

terms of reference found in Appendix A.

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A Land Use Compatibility Study is a new component of technical work that had been

identified as a component of the MTSA ASP project proposed terms of reference found

in Appendix A.

Flood Study: Burlington GO and Downtown Urban Centre areas

Through the scoped re-examination of the Official Plan a Phase 1 Flood Study was

completed. The study area included the Burlington GO MTSA as well as the Downtown

Urban Centre given the interconnected nature of the two areas. One of the

recommendations from the Phase 1 Flood Study was to prepare a Phase 2 Study, to

provide a more resolute level of detail to support future applications and incorporate

LIDAR topographic data and land use information.

This work will be led by Engineering Services staff and is funded separately from the

MTSA ASP Project work however, the scope of the Downtown Urban Centre and

Burlington GO Major Transit Station Area Flood Hazard and Scoped SWM Assessment

Phase 2 Terms of Reference and Scope of Work (Draft)is attached as Appendix C and

is a critical component required to be completed to support the development of the

area-specific plan for the area around Burlington GO.

The scope of work set out in Appendix C may be further refined or adjusted to reflect

any evolving requirements that could impact the study. The final terms of reference will

be determined by City Staff in consultation with Conservation Halton staff.

It is important to note that the floodplain limits to be established as a result of this study

within the study area may be refined at some point in the future when Conservation

Halton undertakes floodplain mapping studies for the entire Hager-Rambo and

Roseland Creek watersheds.

To support the completion of the work staff have recommended the approval of single

source procurement for “Downtown Urban Centre and Burlington GO Major Transit

Station Area Flood Hazard and Scoped SWM Assessment Phase 2 Study” to Wood

Environment & Infrastructure Solutions, who completed Phase 1 of this project and have

the background information and hydrologic and hydraulic models to complete Phase 2

within the March 31, 2022 deadline specific to this technical study.

As noted above the overall MTSA ASP Project does not contemplate modifications to

the Downtown Urban Centre policies as a whole it is possible that further changes will

be required to the policies and appendices of the Official Plan as they relate to the

Downtown Urban Centre policies in accordance with any findings from this study.

3.0 The Proposed Terms of Reference

In support of completing the MTSA ASP Project work, staff has developed Appendix A,

titled proposed Major Transit Station Area Area-Specific Planning Project Terms of

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Reference. The proposed Major Transit Station Area Area-Specific Planning Project

Terms of Reference will proceed through a formal request for proposal process to select

a consultant to carry out the work.

The proposed terms of reference identifies the key tasks and deliverables related to the

project to guide the staff team and the selected consultant team in completing the

project by December 2022. This timeline will ensure the delivery of detailed policies

and zoning for the MTSA areas prior to the second anniversary of the approval of the

new Official Plan (under appeal) after which amendments to the new Official Plan are

permitted without requiring Council resolution.

Strategy/process

The scope of work proposed for the MTSA ASP Project work has been proposed and is

anticipated to be completed by December 2022. Should Council wish to change the

scope of work, or the nature of engagement related to this project there is a risk that the

project will not be completed as proposed.

In addition, it is noted that this work plan is provided with an assumption of minimal

changes to the approach and context for the work. Staff acknowledge that there are a

wide range factors outside of the control of the City. Staff note that if there are new,

significant changes during the course of this project (i.e Planning Act, Provincial Policy

or significant changes to ROPA 48) the timing established in the attached terms of

reference may not be feasible. Should a significant shift or concern become evident

staff will provide an update to Council to seek direction.

Phase 2 Flood Study

As noted above, although funded separately, the Phase 2 Flood Study is a critical

element required to be completed to support the MTSA ASP Project. Given the

projected study length and the need to proceed expeditiously with the work staff

recommend single source procurement, as discussed above.

Options Considered

With respect to the Phase 2 Flood Study, the standard procurement process timelines

would impact the ability to complete the scope of the work to support the broader project

timelines of the MTSA area-specific planning project. This is a critical study that must

be completed to support the development of final area-specific planning

recommendations, Official Plan policies and Zoning regulations.

Financial Matters:

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Funding of $500,000 from the Policy Initiatives Reserve fund was approved as part of

the 2021 budget for the Major Transit Station Areas area-specific planning project. This

funding will:

- deliver the Terms of Reference attached as Appendix A,

- support the completion of any outstanding technical analyses, if required

- support a transportation staff resource with a focus on matters of transportation,

transit and strategic connections to significant ongoing studies such as the QEW

Prosperity Corridor Study and the Integrated Mobility Plan; and

- deliver the Final Engagement Plan.

Funding of $200,000 from the Capital Purposes Reserve fund will:

- deliver the Flood Study Phase 2 Terms of Reference attached as Appendix C;

- include contingencies; and,

- staffing and project related administration costs.

Total Financial Impact

n/a

Source of Funding

n/a

Other Resource Impacts

Given the varied nature of the considerations related to area-specific planning staff note

that a significant amount of staff time from Community Planning, Transportation and

Engineering Services, and potentially other Departments will be required to support the

MTSA ASP Project.

Climate Implications

Burlington City Council declared a climate emergency in April 2019 in response to the concerns about the impact that a changing climate is having on the City and communities around the globe.

On April 20, 2020, Council approved a Climate Action Plan which provides a framework

to reduce the use of fossil fuels in the community, the main contributor to greenhouse

gas emissions, which are causes of climate change. The Climate Action Plan

acknowledges that many factors that contribute to climate change are not controlled by

the City. Accordingly, the Climate Action Plan focuses on the following key areas: low-

carbon new buildings, deep energy retrofits for existing buildings, renewable energy,

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electric mobility and equipment, integrated mobility, waste reduction, and industry

innovation.

The Official Plan has a role to play in ensuring that planning activities contribute to

achieving the City’s climate change mitigation and adaptation objectives. In accordance

with the Growth Plan for the Greater Golden Horseshoe (2019), planning in Burlington

must have as a guiding principle the need to “integrate climate change considerations

into planning and managing growth such as planning for more resilient communities and

infrastructure – that are adaptive to the impacts of a changing climate – and moving

towards environmentally sustainable communities by incorporating approaches to

reduce greenhouse gas emissions” (Growth Plan 2019, s.1.2.1).

This report recommends the development of detailed area specific plans and

implementation measures that will shape the physical environment of the areas

surrounding the City’s Major Transit Station Areas along the Lakeshore West GO Line.

By locating development in close proximity to existing higher order transit corridors

protects rural and Greenbelt lands from urban sprawl by directing growth to key areas

within the existing built up area of the City.

Engagement Matters:

An Engagement Plan is a key deliverable to support the development of the Major Transit

Station Area (MTSA) Area-Specific Plans (ASPs) and the associated implementing

mechanisms (i.e. Official Plan Amendments and zoning/urban design directions). The

Engagement Plan is a strategic public document that will be developed and led by City

staff and informed by feedback from Council, the project Steering Committee, and other

key stakeholders.

A draft Engagement Plan, included as Appendix B to this report, has been prepared to

provide a roadmap of the engagement activities that will take place through the MTSA

area-specific planning process. This Engagement Plan highlights the points in the

process where engagement will take place, who will be engaged and level of engagement

to be undertaken. The draft Engagement Plan includes a decision statement, a summary

of stakeholders as well as engagement objectives. It also outlines the engagement

milestones for each project stage, policies and factors that cannot be influenced, and

proposed forms of engagement and communication with the public.

The proposed Terms of Reference identifies the establishment of a Steering Committee

to support the delivery of the MTSA ASP project. The Steering Committee is an internal

committee comprised of city staff that will provide strategic direction and advice on

matters related to the project. It is important to note that the finalization of the Engagement

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Plan will be undertaken by the project team based on input received from CPRM

Committee and Council, the public and stakeholders and the project Steering Committee,

as well as the project consultant. The Steering Committee will ultimately approve the final

Engagement Plan for public release on the Get Involved project page in August 2021.

To support early engagement efforts, a Get Involved project page has been launched for

the MTSA ASP project. It provides project details including key dates, a document library

and the option to subscribe for project updates. It also contains a link to the May 17th,

2021 Council Workshop presentation and recording, and a project email address to

contact staff for more information. Details on future engagement opportunities such as

surveys and virtual sessions will be posted on the Get Involved project page.

Conclusion:

Extensive planning and engagement work was completed with respect to the City’s

Mobility Hub Study which resulted in the development of draft precinct plans for

Aldershot, Appleby and Burlington GO. The proposed work is planned to be delivered

by December 2022. The scope of the Major Transit Station Area area-specific planning

project captures and builds upon the work completed through the Mobility Hubs Study

and presents an ambitious work plan to develop, for three key areas of the City:

- Detailed Area-Specific Plans;

- Technical support work;

- Implementing Official Plan Amendments;

- Implementing Zoning By-law Amendments; and,

- Urban Design Guidelines.

This report and its attachments will guide the work to be undertaken by the staff team

and the consultant team.

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Respectfully submitted,

Samantha Romlewski, Alison Enns. MCIP, RPP

Planner II Manager of Policy & Community

905-335-7600 ext 7402 905-335-7600 ext 7787

Cary Clark, P.Eng

Manager of Development & Stormwater Engineering

Engineering Services

905-335-7600 ext 7672

Appendices:

A. Proposed Major Transit Station Area Area-Specific Planning Project Terms of

Reference

B. Draft Engagement Plan

C. Downtown Urban Centre and Burlington GO Major Transit Station Area Flood

Hazard and Scoped SWM Assessment Phase 2 Terms of Reference and Scope

of Work (Draft)

Notifications:

Curt Benson, Region of Halton

Barb Veale, Conservation Halton

Metrolinx

Ministry of Transportation

Canadian National Railway

Mobility Hubs Project Contact List

Report Approval:

All reports are reviewed and/or approved by Department Director, the Chief Financial

Officer and the Executive Director of Legal Services & Corporation Counsel.

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Appendix A: PL-27-21 Major Transit Station Area (MTSA) Area-Specific Planning Terms of Reference

1

Proposed Major Transit Station Area Area-Specific Planning Project

Terms of Reference

June 2021

1. Purpose of the Terms of Reference

The purpose of the Terms of Reference is to outline the scope of work to be completed for the

Major Transit Station Area (MTSA) Area-Specific Planning Project. The project will result in a

final report and three (3) area-specific plans implemented by three (3) Official Plan

amendments which will be further implemented through the development of appropriate

zoning regulations including the consideration of an Inclusionary Zoning By-law amendment

and a set or sets of Urban Design Guidelines. This Terms of Reference clarifies the roles and

responsibilities of the City’s project team and the successful proponent required for this

project.

This Terms of Reference is prepared on the assumption that the successful proponent will be

delivered final technical work by City staff, with the exception of technical work to be

completed as part of this Term of Reference document. For clarity, the technical work included

in this scope of work includes a Market Analysis addendum, Transportation Assessment, Fiscal

Impact Analysis and Land Use Compatibility Study.

This Terms of Reference is also prepared on the assumption that proposed Regional Official

Plan Amendment (ROPA) No. 48 will be approved in 2021 to inform Burlington’s MTSA Area-

Specific Planning Project. MTSA Area-Specific Planning Project study areas and minimum

planned density targets are subject to change per the final approved ROPA 48.

2. Background and Context

Burlington is in the next phase of city-building as it approaches full build-out of the urban area.

The undertaking of area-specific plans (ASPs) for Burlington’s Major Transit Station Areas

(MTSAs) represents the City’s continuing implementation of its vision for appropriate

intensification and the protection of established neighbourhoods by focusing future population

growth to key areas, and in particular a focus around higher order transit.

The completion of ASPs for Burlington’s MTSAs is identified in Burlington’s Strategic Plan 2015-

2040, 2018-2022: Burlington’s Plan: From Vision to Focus, and the Burlington Official Plan,

2020, as well as the proposed Halton Regional Official Plan Amendment (ROPA) No. 48 and the

Growth Plan for the Greater Golden Horseshoe, 2019.

15

https://www.burlington.ca/en/services-for-you/resources/Ongoing_City_Projects/Strategic_Plan/16-255-CM-Strategic-Plan-April-2016-Web.pdf

https://www.burlington.ca/en/services-for-you/resources/Ongoing_City_Projects/Vision-to-Focus/19-609-CM-Burlingtons-Plan-From-Vision-to-Focus-Sept-V2-WEB.pdf

https://www.burlington.ca/en/services-for-you/Official-Plan-Review.asp


https://www.halton.ca/The-Region/Regional-Planning/Regional-Official-Plan-(ROP)-(1)/Halton-s-Regional-Official-Plan-Review-(ROPR)/Regional-Official-Plan-Amendment-48


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The 2015-2040 Strategic Plan emphasizes the importance of “mobility hub areas”, now referred

to as MTSAs to align with Regional and Provincal policy. The Strategic Plan contains specific

guidance to undertake ASPs for each GO station to direct growth and intensification to these

areas, with a focus on enabling walkable neighbourhoods. Further, the plan indicates that the

City will prioritize the planning for each will MTSA. Those plans will consider and include

policies and guidance related to urban design, jobs, housing, servicing, public transportation,

parks and green space. The 2018-2022 From Vision to Focus document also identified the

completion of ASPs as a key action to achieve responsive growth management during the

current term of Council.

The creation of the ASPs also supports the objectives of Metrolinx’s 2041 Regional

Transportation Plan, including the implementation of Regional Express Rail service, and the

creation of complete communities with transit-supportive densities, as identified through the

Provincial Growth Plan and supported by the Region of Halton Official Plan.

When the City began its Official Plan Review in 2012, mobility hubs was one of the major topics.

Specifically, this focus resulted in the development of the “Mobility Hubs Opportunities and

Constraints Study” prepared by Brook McIlroy/ARUP in 2014. The purpose of this work was to

identify opportunities and constraints related to the development of Burlington’s mobility hubs,

to inform the Official Plan Review and area-specific planning.

In July 2016, at the same time the Official Plan Review was shifted to the development of a new

Official Plan, City staff brought forward a report PB-48-16 titled “Burlington’s Mobility Hubs

Workplan” which mapped out the delivery of four ASPs and was unanimously supported by City

Council.

In 2017, the ASP work was initiated through the Mobility Hubs Study, which included visioning,

public engagement and technical studies. This resulted in draft precinct plans for each study

area around the Aldershot, Burlington and Appleby GO Stations. In May 2018, these draft

precinct plans were released for feedback as preliminary and subject to change as a result of

on-going technical studies, as well as Council, community and stakeholder feedback. In July

2018, staff presented draft precinct plans to Council for comment through staff report PB-65-

18. The draft precinct plans were not endorsed or approved by City Council.

During the Mobility Hubs Study process, staff were directed to prioritize the completion of a

Downtown Mobility Hub area-specific plan to feed into the adoption of the New Official Plan

process in early 2018. The Mobility Hubs Study was then placed on hold in Q1 2019 to allow for

a shift in focus to emergent planning priorities, including the Region’s Municipal

Comprehensive Review, the scoped re-examination of the adopted Official Plan and the Interim

Control Bylaw Land Use Study.

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https://www.burlington.ca/en/your-city/resources/Grow-Bold/Mobility-Hubs/PB-54-14-Appendix-A-Study.PDF

https://www.burlington.ca/en/your-city/resources/Grow-Bold/Mobility-Hubs/PB-54-14-Appendix-A-Study.PDF


https://www.burlington.ca/en/your-city/resources/Grow-Bold/Mobility-Hubs/PB-65-18-AldershotGO-BurlingtonGO-ApplebyGO-Draft-Precint-Plans.pdf



3

In accordance with the terms set out in this document, the MTSA Area-Specific Planning Project

will build upon and refine the work undertaken through the Mobility Hubs Study. This includes

the incorporation of all completed technical work, the completion of all required technical

studies as set out in this terms of reference, further public and stakeholder engagement

opportunities and the completion of three (3) area-specific plans, as well as the associated

implementing Official Plan and Zoning by-law amendments and other implementation

strategies which may be required to guide future development and investment in MTSAs.

The MTSA ASP Project will take direction from the early work related to the Region’s Municipal

Comprehensive Review, which proposes to identify the Downtown Burlington UGC / Burlington

GO MTSA, Aldershot GO MTSA and Appleby GO MTSA areas as Protected Major Transit Stations

Areas (PMTSAs) in alignment with Provincial and Regional plans and policies. The MTSA ASP

Project will develop a policy and zoning framework to address the legislative requirements of

the Planning Act for PMTSAs.

2.1 Study Areas

The study area includes three distinct and well-defined areas:

Aldershot GO MTSA

Downtown Burlington UGC/ Burlington GO MTSA

Appleby GO MTSA

The Growth Plan (2019) requires that upper-tier municipalities delineate boundaries for MTSAs.

Once the Region of Halton has delineated the boundaries for MTSAs through the approval of

ROPA 48, these Region’s MTSA boundaries will replace the MTSA Special Planning Areas shown

in the Burlington Official Plan, 2020. See Appendices A, B and C of this Terms of Reference for

the Burlington GO, Aldershot GO and Appleby GO MTSA Special Planning Areas, respectively.

These study areas for this project are defined in draft Halton ROPA 48 and identified on Map 6b

– Downtown Burlington GO UGC/MTSA, Map 6d – Aldershot GO MTSA and Map 6e – Appleby

GO MTSA.1 See Appendices D, E and F of this Terms of Reference for the proposed mapping

through proposed Regional Official Plan Amendment 48 for the Downtown Burlington UGC/

Burlington GO MTSA, Aldershot GO MTSA and Appleby GO MTSA, respectively.

1 MTSA Area-Specific Planning Project study areas are subject to change per the final approved ROPA 48.

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3. Project Expectations

The successful proponent will begin work as outlined in this Terms of Reference immediately

after award of contract.

All work as outlined in this Terms of Reference is to be completed by December 2022.

The process must be supported by public, agency and stakeholder consultation and

engagement, as set out in the City’s final engagement plan. A draft of this engagement plan

was provided at the June 8, Community Planning, Regulation and Mobility Committee Meeting.

The successful proponent will build upon and advance the extensive work undertaken through

the Mobility Hubs Study including engagement, technical and planning work, including the May

2018 draft precinct plans. The successful proponent must be familiar with the previous work

related to the Mobility Hubs Study.

The proposed area-specific plans and all associated deliverables must incorporate the findings

and recommendations from all technical work as outlined in this Terms of Reference and any

other technical work provided from the previous Mobility Hub efforts. The nature and scope of

technical work to be provided to the successful proponent is subject to change.

The City of Burlington declared a Climate Emergency in 2019 and on April 20, 2020 a

community-based Climate Action Plan was approved at Council. The area-specific plans will be

required to apply a climate change lens.

The Downtown Burlington UGC/Burlington GO MTSA, Aldershot GO MTSA and Appleby GO

MTSA ASPs and all associated deliverables must conform with the Regional Official Plan and

Provincial Plans, to a planning horizon of 2051. Through the draft Regional Official Plan

Amendment (ROPA) 48, the Region of Halton defines a proposed Regional Urban Structure

which identifies a hierarchy of Strategic Growth Areas, including Urban Growth Centres and

Major Transit Station Areas. The Downtown Burlington UGC/Burlington GO MTSA, Aldershot

GO MTSA and Appleby GO MTSA are identified as Strategic Growth Areas and considered

durable elements of the Region’s Urban Structure which will continue to build out beyond the

2051 planning horizon.

The proposed area-specific plans and all associated deliverables must be defensible. The

consultant will be responsible for providing expert testimony required at the Local Planning

Appeals Tribunal or other tribunals, if appeals are received related to all project deliverables.

The proposed Official Plan and Zoning By-Law amendments resulting from this study will amend

the Burlington Official Plan, 2020 and the Burlington Zoning By-law 2020.

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3.1 Objectives for Major Transit Station Area Planning

In addition to the City’s general objectives for MTSAs found in subsection 8.1.2(1) “Objectives”

of the Burlington Official Plan, 2020, the successful proponent will ensure that the following

objectives are addressed in each MTSA ASP:

To leverage infrastructure investment and frequent transit service, including higher

order transit and the development of public service facilitates to support and

accommodate increased densities and transit supportive densities;

To provide a range and mix of transit-supportive uses, such as residential, retail, office,

parks and public uses that supports the area in a pedestrian-oriented urban

environment;

To plan and design the areas to be transit-supportive, complete communities and to

achieve multimodal access to stations and connections to nearby major trip generators;

To plan for a diverse mix of uses, including additional residential units and Affordable

Housing, where appropriate;

To protect existing significant employment uses within Major Transit Station Areas by

ensuring land use compatibility with adjacent new development is achieved;

To develop a transportation network designed to support and integrate active

transportation, local transit services and inter-municipal/inter-regional higher order

transit services;

To create new parks, trails, public realm and open spaces to serve residents and the

local workforce including the integration and connection of these spaces with the City’s

broader parks and trails network;

To protect life and property from natural hazards;

To maintain, restore and where possible enhance the long term ecological integrity and

biodiversity of the Natural Heritage System and its ecological and hydrologic functions;

and,

To apply a Climate change lens.

The successful proponent will also ensure that the following objectives, which informed the

2017-2019 Mobility Hub Study, are addressed in each MTSA ASP:

Planned population/employment densities that will create a critical mass to support local and Regional higher-order transit opportunities/strategies and the provision of viable high-frequency, two way GO train service by Metrolinx;

A built form that supports and promotes non-automobile oriented travel while achieving a high quality public realm and architectural design excellence;

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Emphasize multi-modal transportation to support an increase in transit modal share informed by the Regional Official Plan and Burlington Official Plan;

A transportation network that facilitates direct and balanced access to regional transportation facilities both locally and city-wide via many different modes (with an emphasis on pedestrians, cyclists and transit);

Land use and transportation plans that support and prioritize pedestrians, cyclists and transit users;

The protection of the natural heritage;

The provision of appropriate mix of land uses and densities required to support a future district energy system, renewable energy and other environmentally sustainable opportunities (such as carbon neutrality and preparing for and adapting to warmer, wetter and wilder weather);

The provision of a mix of housing types that support housing affordability and the attraction of a broad range of demographics, including families;

The provision of a mix of uses within walking distance of transit that will create complete, compact and sustainable communities;

The establishment and maintenance of employment functions/uses which are compatible with a variety of other uses (including sensitive uses) and occur in a variety of forms and serve to make Mobility Hubs [MTSAs] an employment destination within the Greater Toronto and Hamilton Area (GTHA);

Land uses and building forms which are compatible with the surrounding area and achieve sensitive integration with existing areas;

The creation of new parks, trails, public realm and open spaces to serve residents and the local workforce including the integration and connection of these spaces with the City’s broader parks and trails and cycling networks; and

The conservation of significant designated heritage resources

In addition to the objectives outlined above, the successful proponent will ensure that the

following objectives are addressed in the Downtown Burlington UGC/ Burlington GO MTSA2

ASP, in accordance with the Growth Plan (2019):

A minimum planned density of 200 people and jobs combined per hectare, as per the

Growth Plan (2019)

Specifically, to plan for this area:

o As a focal area for investment in regional public service facilitates, as well as

commercial, recreational, cultural and entertainment uses;

2 Subject to change per the final approved ROPA 48.

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o To accommodate and support the transit network at the regional scale and

provide connection points for inter- and intra-regional transit;

o To serve as a high-density major employment centre that will attract provincially,

nationally, or internationally significant employment uses; and,

o To accommodate significant population and employment growth.

4. Project Risks

Issue Probability Consequence Mitigation Risk after

mitigation

Changes to

Provincial Planning

policy, legislation,

regulations or

guidelines

Likely High Staff will be prepared to

assess changes to legislation,

Provincial Plans, Policy

Statements and any

associated regulations and

report on any impact to the

scope, timing and resources

required to complete the

work.

High

Changes to Urban

Structure at

local/regional level

Active High This project is likely to be

affected by potential

changes to the Urban

Structure at the Regional

level. Staff will work closely

with Regional staff to stay

apprised of any forthcoming

changes.

High

Delay or changes

from project

timeline as outlined

in this Terms of

Reference

Possible High The Manager of Policy and

Community and the

Coordinator of Community

Initiatives will be responsible

for managing project timing

and maintaining open

dialogue among project

teams.

High

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Pressure to add

additional scope to

the project (i.e.

related to Technical

Studies, additional

engagement)

Possible High The inflation of the scope of

work will be managed by

establishing decision making

protocols for the

consideration of any

additional work that relies

on the Project Steering

Committee. These protocols

will include direction to

report directly to Council in

cases where a significant

new element is identified.

Medium

Delay or changes of

scope of other City

related processes

including but not

limited to the

Prosperity Corridor

Study, Integrated

Mobility Plan, Phase

2 Flood Study and

Housing Strategy.


Community will be

responsible for acting as a

support and coordinator

among the various projects

and will maintain open

dialogue among project

teams.

Low

Delay of Regional

processes such as

the approval of

ROPA 48 or a delay

in the completion of

the Regional Official

Plan Review


Community will be



among the City and Regional

Official Plan processes. If

there are significant delays

to Regional processes, this

project may be significantly

delayed.

Medium

Staff turnover or

project team

turnover

Possible Medium The Coordinator of

Community Initiatives will

work with the Project Team

in the case of significant

Low

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9

human resource challenges

within the staff team or the

consulting team.

Additional workload

related to other

Policy initiatives and

studies

Likely High The Coordinator of

Community Initiatives will

manage the workload of the

project team and report

back to the Manager of

Policy and Community, and

if required to Council, if

there are impacts to the

scope, timing and resources

required to complete the

work.

Medium

Lack of buy in of

stakeholder/commu

nity to engagement

plan

Possible High The engagement plan will be

developed to build a mutual

understanding of the goals

of the project and to

establish buy in on the scope

and approach to

engagement and the

expected outcomes of the

work among Council the

public and other interested

and engaged groups and

individuals.

Low

Delays in City or

Agency review and

approval of

technical studies

Possible Medium The Manager of Policy and

Community will be



among the City and

associated agencies. If there

are significant delays related

to receiving agency input or

Medium

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approvals, this project may

be significantly delayed.

Goals and agreed to

measures for

success shift across

the project

Likely Medium The project terms of

reference and the

engagement plan give clarity

on the expectations for

decision makers and

interested and engaged

groups and individuals. The

project team will develop

mechanisms to continually

communicate agreed to

goals and measures for

success throughout the

process.

Medium

5. Project Stages and Requirements

This project has been divided into five project stages which are intended to capture the planned

progression and timely delivery of project requirements. They include:

1. Develop Engagement Plan

2. Review and Present Background Material

3. Develop Preferred Precinct Plans

a. Supporting technical studies

b. Develop preliminary preferred precinct plans and policy/zoning directions

c. Conduct public, agency and stakeholder engagement

4. Area-Specific Plans

a. Area-Specific Plans Development

b. Conduct public, agency and stakeholder engagement

5. Zoning and Urban Design Guidelines Development

This Terms of Reference is intended to guide the completion of all stages of the project. Each stage has been broken down into several sub-stages, each with key requirements as detailed in the table below. Please note that, while the following details represent City staff’s best efforts to identify required project components and studies based on the intended progression of work

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and project schedule outlined in Section 5 of this Terms of Reference, the details and timing of specific components may be subject to change. It is also noted that changes to the details and timing may impact the engagement plan. The diagram below provides general details of project timing and alignment. This diagram does not include specific details related to engagement and communications as these will depend upon the detailed engagement plan to be developed and finalized in Stage 1.

The key tasks and deliverables for each stage are described in the table below.

Stage 1: Develop Engagement Plan Estimated Timeframe: May to August 2021

Engagement Plan:

1. Hold a Council Workshop in May 2021 to orient Council to the area-specific planning work completed to date, the factors that have changed and to share preliminary thoughts on the scope of work and engagement required, including project givens (i.e. the areas where no public feedback is required, legislative matters etc.). NOTE: Completed by Staff. Please find links to the staff presentation and recorded session.

2. Finalize an engagement plan based on Council’s feedback.

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https://burlingtonpublishing.escribemeetings.com/Meeting.aspx?Id=f0f625e5-f716-418e-a2fc-c390a5427bcd&Agenda=Merged&lang=English&Item=14&Tab=attachments

https://burlingtonpublishing.escribemeetings.com/Meeting.aspx?Id=f0f625e5-f716-418e-a2fc-c390a5427bcd&Agenda=Merged&lang=English&Item=14&Tab=attachments


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NOTE: City staff have prepared a draft engagement plan, included as Appendix B to PL-27-21: Major Transit Station Area Area-Specific Planning Terms of Reference.

Stage 2: Review and Present Background Materials Estimated Timeframe: August 2021

1. The successful proponent will be responsible for preparing a Project Team

Communication and Responsibilities Plan. The memo will be approximately 1-2 pages and will outline the communication process and responsibilities related to the delivery of the MTSA ASP Project. The memo will be approved by City staff and signed by the City’s Manager of Policy and Community or the Coordinator of Community Initiatives and the successful proponent’s project manager.

Background:

1. Review the New Official Plan (2020), Tall Building Design Guidelines and Mid-rise Design Guidelines, Burlington’s Climate Action Plan and Sustainable Building and Development Guidelines.

2. Review all background work that has been completed to date on the Aldershot GO, Burlington GO and Appleby GO Area-Specific Plans, to be provided by City staff.

3. Review all applicable provincial and regional policies, including policies proposed in Region of Halton's Regional Official Plan Amendment (ROPA) 48.

4. Prepare a background information memo for public release which states the context of the Major Transit Station Area (MTSA) Area-Specific Planning Project including what can and what cannot be considered through this work. The memo will be used to orient stakeholders to the project and will be used throughout the project to ensure alignment with project goals. The memo will include information on:

the Mobility Hubs Study Area-Specific Plan process and technical work completed or in progress to date, including the connection to the City’s Phase 2 Downtown and Burlington GO MTSA Flood Hazard and Scoped Stormwater Management Assessment;

information and discussion about changes since the pause of the Mobility Hubs Mobility Hubs Study Area-Specific Plan Study in Q1 2019;

general information about the Provincial Growth Plan, the Planning Act, Regional Official Plan and requirements related to Protected MTSAs, MTSAs and Urban Growth Centre specifically;

information about the Metrolinx Regional Transportation Plan and the connection to the City’s Housing Strategy;

a summary of key themes of public and stakeholder feedback from Mobility Hub Study; and,

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any other information that stakeholders and the public would need to participate fully in the discussion.

NOTE: City staff will prepare the background information memo for public release.

5. Prepare an analysis of existing community infrastructure within and in proximity to each study area, while recognizing the urban context of GO Station areas. The scope of work must be confirmed with Halton Region. NOTE: City staff will prepare the community infrastructure analysis to inform the development of a Community Infrastructure Plan to be developed by the successful proponent as outlined in Stage 4a.

Stage 3 – Develop Preferred Precinct Plans (August – December 2021)

Stage 3a –Supporting technical studies

Estimated Timeframe: August - December 2021

NOTE: These tasks are anticipated to be completed between August to December 2021. Some may extend beyond this time, if required. Foundational Technical Work to be Updated:

1. The following study has been prepared as part of the 2017-2019 Mobility Hubs scope of work but requires additional work to be updated. Once complete, as detailed below, this study will be released publicly:

Market Analysis: A Market Analysis was completed during the Mobility Hubs Study. The successful proponent will be delivered this technical work by City staff. This task includes a review and addendum to discuss Inclusionary Zoning in Protected Major Transit Station Areas in accordance with findings and work undertaken though the City of Burlington Housing Strategy. The addendum will include recommendations related to:

o directions for Inclusionary Zoning official plan policies; o directions for an Inclusionary Zoning By-law, including but not limited to,

- Threshold triggers - Set aside rates - Feasibility - Opportunities for flexible implementation - definitions

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The estimate timeframe for this task is to be determined and is dependent on the Housing Strategy. Alignment with the City’s Housing Strategy Study will be required.

NOTE: This task will include making any revisions based on City and agency

feedback.

2. The following studies have been prepared as part of the 2017-2019 Mobility Hubs scope of work but require additional work to be completed. These technical studies will be completed separately, and the successful proponent will be delivered these final technical studies by City staff. As part of the Mobility Hubs Study preliminary technical information memos were delivered in Appendices A1, B1 and C1 of staff report PB-76-17 GO Station Mobility Hubs Preferred Concepts: Aldershot GO, Burlington GO and Appleby GO. The successful proponent will be responsible for incorporating findings from technical work into all deliverables as outlined though this Term of References and ensure alignment with area-specific planning work and all technical studies. City staff will facilitate and manage the coordination between the successful proponent and the consultant(s) completing the technical studies listed below. The successful proponent may be required to attend meetings and/or phone calls with the consultant(s) completing the technical studies listed below.

Scoped Environmental Impact Studies: The scope of work has been confirmed with the appropriate agencies. The environmental impact study and flood plain analysis have been completed and comments have recently been received from the Region of Halton and Conservation Halton.

Flood Hazard Assessment and Scoped Stormwater Management Assessments: The scope of work has been confirmed with the appropriate agencies. The flood plain analysis has been completed and comments have recently been received from the Region of Halton and Conservation Halton.

Functional Servicing Study: The Functional Servicing Study requires updates to confirm capacity to 2051 and respond to recent agency feedback, in alignment with Regional Master Servicing Plans and city stormwater plans. The previous Functional Servicing Study was based upon full build out plan.

Air Quality Study: The scope of work has been confirmed with the appropriate agencies. The air quality analysis has been completed and comments have recently been received from the Region of Halton.

Technical Work to be Undertaken:

1. The following studies will be undertaken by the successful proponent:

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15

Transportation Assessment: The successful proponent will undertake a Transportation Assessment for the Aldershot GO MTSA, Downtown Burlington UGC/ Burlington GO MTSA and Appleby GO MTSA as detailed in Appendix G: Transportation Assessment Scope of Work.

Land Use Compatibility Study: The successful proponent will undertake a Land Use Compatibility Study which will consider the outcomes and recommendations from the Air Quality Study and Pre-Feasibility Noise and Vibration Study. This entails any further analysis or work related to the Provincial Policy Statement, 2020 or any updates to Provincial Land Use Compatibility Guidelines and other Provincial guidelines. This work will include recommendations to minimize and mitigate any potential adverse effects from odour, noise and dust and other contaminants, minimize risk to public health and safety, and to ensure the long-term operational and economic viability of major facilities3 in accordance with Provincial guidelines, standards and procedures. This scope of work must be confirmed with City and Region of Halton staff prior to the initiation of this work.

NOTE: All tasks include making any revisions based on City and agency feedback.

No Further Work Required: The following studies have been completed as part of the Mobility Hubs Study scope of work and require no further updates. The successful proponent will be delivered these final technical studies by City staff:

Stage 1 Archaeological Assessments

Cultural Heritage Resource Assessments

Pre-Feasibility Noise and Vibration Study

Stage 3b: Develop preliminary preferred precinct plans and policy/zoning directions

Estimated Timeframe: August – Mid-September 2021

Preliminary Preferred Precinct Plans:

1. The successful proponent will refine and build upon the May 2018 draft precinct plans for the three MTSAs to develop preliminary preferred precinct plans that take into account the findings of the preliminary studies/analysis, ensure coordination with the Halton Region Municipal Comprehensive Review (MCR), as well as previous

3 Major facilities: means facilities which may require separation from sensitive land uses, including but not limited to airports, manufacturing uses, transportation infrastructure and corridors, rail facilities, marine facilities, sewage treatment facilities, waste management systems, oil and gas pipelines, industries, energy generation facilities and transmission systems, and resource extraction activities (Provincial Policy Statement, 2020)

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16

public, stakeholder and Council feedback on the 2018 draft precinct plans. At a minimum, the preliminary preferred precinct plans will achieve the objectives outlined in Section 3.1 of this document, City’s general objectives for Major Transit Station Areas (MTSAs) found within Subsection 8.1.2 (1) “Objectives” of the Burlington Official Plan, 2020, as well as objectives and policies of the Regional Official Plan and Regional Official Plan Amendment (ROPA) 48. The preliminary preferred precinct plans will evaluate all aspects of the plans, while achieving a minimum density target as approved through ROPA 48. For all preliminary preferred precinct plans, the following is required to be delivered as memos to support engagement in Stage 3c:

Update existing mapping to identify major land use, transportation, park/open space, public service facilities and natural heritage components of each preliminary preferred precinct plan;

population and employment projections to 2031, 2041 and 2051 of each refined precinct plan, on a block by block basis, based on appropriate assumptions (e.g. persons per unit etc.) and appropriate market advice;

policy and zoning directions, including but not limited to heights, built form, land uses, objectives and a Protected MTSA framework, as well as Inclusionary Zoning Framework directions informed by City of Burlington Housing Strategy and Market Analysis addendum to be completed in Stage 3a.

2. The successful proponent will identify properties formerly located within the 2018

draft precinct plans which are no longer located within the study area as defined through this Terms of Reference document. For properties no longer within the study area which are currently designated residential or public service, the successful proponent will provide an approach to assess potential policy updates through this scope of work.

Stage 3c: Conduct public, agency and stakeholder engagement

Estimated Timeframe: Mid-September to December 2021

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17

1. Conduct public, agency and stakeholder engagement on the preliminary preferred precinct plans, policy and zoning directions, as per the engagement plan created in Stage 1.

NOTE: This task is to be completed by City staff, in consultation with the successful proponent. The task may require the successful proponent to provide materials to support the public, agency and stakeholder engagement.

2. Compile and analyze all feedback received during public, agency and stakeholder engagement on the preliminary preferred precinct plans and conduct follow up meetings as required. NOTE: This task is to be completed by City staff, in consultation with the consultant.

3. Update preliminary preferred precinct plans and policy/zoning directions based on public and stakeholder feedback.

4. The successful proponent will deliver an interim project report in November 2021 for public release which clearly describes the process and methodology related to the development of the preliminary preferred precinct plans, the assumptions applied and discussion of how public, stakeholder and Council feedback, including previous feedback on the 2018 draft precinct plans, informed the process. This report will also provide policy and zoning directions, including a Protected MTSA framework and Inclusionary Zoning Framework directions. The scope and content of this report must be confirmed with the City’s Project Team and informed by the Engagement Plan, including compliance with the Accessibility for Ontarians with Disabilities Act (AODA). The report must include and consider any preliminary findings from all technical studies outlined in Stage 3a, the Housing Strategy, the Phase 2 Downtown and Burlington GO MTSA Flood Hazard and Scoped Stormwater Management Assessment and Comprehensive Zoning-Bylaw Review.

5. Present the interim project report which recommends preferred precinct plans and policy/zoning directions to Council for endorsement at a public meeting in December 2021. Staff to prepare covering report and summary of engagement feedback. NOTE: This task is shared by City staff and the successful proponent.

Stage 4: Area-Specific Plans

December – June 2022

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Stage 4a: Area-Specific Plans Development

Estimated Timeframe: December – March 2022

Technical Work to be Undertaken after endorsement of recommended preferred precinct plans:

1. The successful proponent will undertake a Financial Impact Analysis to determine the individual and combined impact of the endorsed preferred precinct plans for the three MTSAs on both the capital and operating cost and revenue implications for the City of Burlington, and on a broad basis for the Regional Municipality of Halton and the Halton district School Boards. This entails an evaluation of the marginal and/or operating cost and revenues to the municipality which are directly associated with the residential and/or non-residential developments. At a minimum the following will be considered:

Incremental capital and operating costs (program service costs, and operating costs of new capital works) of development

Growth related capital requirements and the lifecycle costs

Capital infrastructure to service the anticipated development

NOTE: The City’s Finance department must be engaged to confirm the appropriate

scope of work and to ensure alignment with Finance initiatives and future work such

as a future Development Charges Background Study.

Area-Specific Plans

1. The successful proponent’s team will deliver a Final Project Report in March 2022

that consists of three area-specific plans that incorporate items i. through x. listed

below based on the Council endorsed preferred precinct plans resulting from Stage

3c. The report will achieve the objectives of this terms of reference, provide planning

justification and summarize and report on all findings and project inputs, including

technical studies.

The report will include the following components:

i. An overview of the process undertaken to develop the area-specific plans;

ii. Policy context discussion;

iii. Detailed discussion and mapping of the recommended precinct plans,

including the following:

a land use plan including parks and opens spaces;

a multi-modal transportation network plan (including details of new

streets and/or required improvements to existing streets and

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intersections, and transit facilities including the Aldershot GO,

Burlington GO and Appleby GO Stations;

a community infrastructure plan;

urban design plan may be required, including 3D rendering which

visually depicts the ASP, including heights, potential built form, land

uses, and streets;

iv. A summary of the technical report findings;

v. A summary of any modifications recommended to the City-wide policy

framework that support the MTSA area-specific plans;

vi. A summary of any recommended Official Plan policies that apply to all MTSA

area-specific plan areas;

vii. Three distinct area-specific plans and associated Official Plan policy directions

and recommendations including but not limited to the following

considerations:

Protected MTSA policy framework, in accordance with the Planning

Act;

Vision, objectives and policies;

permitted land uses (including heights/densities) to support complete

communities;

Precincts policies;

Employment policies and targets, including office policies and the

protection of employment functions (including policy directions

regarding the achievement of minimum employment thresholds in

conjunction with the development of non-employment uses);

improvements to infrastructure (including water, wastewater, hydro

facilities, stormwater management and the transportation network,

among others);

Regional Servicing;

Utilities;

land use compatibility policies (dust, noise, vibration, odour etc.) and

appropriate mitigation measures;

natural heritage protection;

natural hazards policy and mapping, including spill flooding hazards;

environmental sustainability policies (including urban forestry

considerations, low-impact development opportunities and district

energy), developed in coordination with the City’s Climate Action

(approved in 2020) and Adaptation Plans (under development);

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Conservation of built heritage and cultural heritage landscapes;

Community Benefits Charges considerations;

Development phasing;

Urban Design policies, including built form policies, transition policies

to adjacent low density residential, retail and service commercial

uses, active transportation and other issues as required;

Transportation, active transportation and transit policies, developed

in alignment and coordination with the MTSA Transportation

Assessment and other policies and initiatives (e.g. Metrolinx – 2041

Regional Transportation Plan, Mobility Management Strategy for

Halton, Burlington’s New Official Plan, Burlington’s Integrated

Mobility Plan and Transit Mobility Plan, MTO Guidelines etc.) which

support the creation of pedestrian, cycling and transit-oriented

environments, including Transportation Demand Management,

complete streets, parking standards and management, and transit

supportive public realm and urban design elements;

Parks, including the identification of new parks and linkages with

surrounding neighbourhoods;

Community Infrastructure policies

innovative measures to achieve new or upgraded community

infrastructure in an urban redevelopment context (including parks

and open spaces and affordable housing;

housing mix (in terms of size and form) in order to accommodate a

range of demographics and income levels, including families;

the provision of affordable housing including the establishment of

associated targets; and,

other policies as required based on the outcomes of the studies

undertaken in each MTSA area and the Region of Halton Municipal

Comprehensive Review and approved Regional Official Plan 48.

viii. Inclusionary Zoning Framework including the development of draft enabling

policies and draft zoning regulations, in coordination with the findings of the

City’s Housing Strategy;

ix. A summary of next steps to be addressed in Stage 5 of the project, including:

Zoning directions including but not limited to:

- permitted uses;

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- minimum or maximum densities;

- minimum or maximum heights;

- parking rates; and,

- other zoning regulations as required based on the outcomes of

the studies undertaken in each MTSA area;

Urban design directions including but not limited to:

- Guidance to promote active transportation and transit

supportive land uses

- other urban design guidelines as required based on the

outcomes of the studies undertaken in each MTSA area;

NOTE: The City’s Urban Design staff must be engaged to confirm the

appropriate scope of work and to ensure alignment with other Urban Design

Initiatives.

x. Provide high level direction for future implementation measures including,

but not limited to, the following:

Potential recommendations for financial incentive programs (CIPs);

Strategies for funding and implementing new infrastructure (local

road, transit infrastructure, district energy / climate adaptation

infrastructure etc.) and infrastructure improvements in a non-

greenfield and highly fragmented ownership context;

Achieving high quality public realm and architectural design

excellence (e.g. privately owned public spaces (POP) etc.)

Establishing district energy networks; and,

Strategies for monitoring/assessing the plans’ successful

implementation.

Staff will review all policy directions and recommendations to ensure coordination and

consistency with other official plan policies and corporate projects/studies.

Official Plan Amendment

City staff will be responsible for preparing three (3) draft Official Plan Amendments (OPAs)

and associated staff report for Council, which is targeted for consideration by June 2022.

The successful proponent will provide advice and peer review of policies as required.

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Stage 4b: Conduct public, agency and stakeholder engagement

Estimated Timeframe: April – June 2022

1. Conduct public, agency and stakeholder engagement to share the final report and three ASPs as well as gather feedback on proposed associated Official Plan Amendments to be presented at Statutory Public Meeting, based on the engagement plan created in Stage 1.

NOTE: This task is to be completed by City staff, in consultation with the successful proponent. The task may require the successful proponent to provide materials to support the public, agency and stakeholder engagement.

2. Compile and analyze all feedback received during public, agency and stakeholder engagement and conduct follow up meetings as required. NOTE: This task is to be completed by City staff, in consultation with the consultant.

3. City Staff and successful proponent: Attend Statutory Public Meeting in May 2022 to present key ASP/report findings to Council members, including the proposed Official Plan Amendments.

4. Attend Council Meeting to present ASPs/final report for approval and proposed OPAs for adoption in June 2022. Staff to prepare covering report and summary of engagement feedback. The proposed OPAs will then be forwarded to Halton Region for approval.

Stage 5: Zoning and Urban Design Guidelines Development

Estimated Timeframe: July – December 2022

Zoning By-Law Amendment

1. The successful proponent’s team will deliver a memo that consists of zoning regulation

directions based on the Council approved area-specific plans and the implementing

Official Plan Amendments forwarded to Halton Region for approval. The memo will

include summarizing and reporting on all findings and project inputs, including technical

studies related to the development of zoning regulations.

The memo will include zoning directions including but not limited to the following:

permitted uses;

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minimum or maximum densities;

minimum or maximum heights;

required parking rates; and,

other draft zoning regulations as required base on the outcomes of the studies

undertaken in each MTSA area.

Staff will review all zoning directions to ensure coordination and consistency with other corporate projects/studies. City staff will be responsible for preparing the zoning by-law amendment and associated Council staff report, which is targeted for consideration by December 2022. The successful proponent will provide advice and peer review of zoning regulations as required. Urban Design Guidelines

2. The successful proponent’s team will deliver a memo that consists of urban design

directions based on the Council approved area-specific plans and the implementing

Official Plan Amendments forwarded to Halton Region for approval. The memo will

include urban design directions including but not limited to the following:

Directions to promote active transportation and transit support land uses in

accordance with Regional standards

other urban design directions as required based on the outcomes of the studies

undertaken in each MTSA area;

NOTE: The City’s Urban Design staff must be engaged to confirm the appropriate

scope of work and to ensure alignment with other Urban Design Initiatives.

City staff will be responsible for preparing urban design guideline(s), as needed, which are

targeted for consideration by December 2022. The successful proponent will provide advice

and peer review of zoning regulations as required.

NOTE: Alternatively, if the proponent can deliver zoning regulation directions and urban design guideline directions in the Final Report to be delivered in Stage 4a, please provide details as part of the response to Requests for Proposals submission.

Key Deliverables:

Project Stage Deliverables Completion by:

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Stage 1: Develop

Engagement Plan

1. Engagement Plan

NOTE: Staff will prepare and finalize the engagement plan.

August 2021

Stage 2: Review

background material

2. Project Team Communications and Responsibilities Plan

3. Background Information Memo

NOTE: Staff will prepare the Background Information Memo.

August 2021

August 2021

Stage 3b: Develop

preliminary preferred

precinct plans and

policy/zoning

directions

4. Preliminary preferred precinct plans Memos

Early September

2021

Stage 3c: Conduct

public, agency and

stakeholder

engagement

5. Interim Project Report November 2021

Stage 4a: Area-Specific

Plans Development

6. Final Project Report March 2022

Stage 5: Zoning and

Urban Design

Guidelines

Development

7. Zoning Regulations Memo

8. Urban Design Guidelines Memo

Early October 2022

Supporting Studies * To be completed throughout to inform, assess and support precinct plan refinement and Area-Specific Plans.

6. Project Organization and Additional Requirements

Project Management

The City’s MTSA Area-Specific Planning Project is to be managed by the Coordinator of

Community Initiatives who will be accountable to the Manager of Policy and Community and to

the MTSA ASP Steering Committee. The work as described in this Terms of Reference, will be

undertaken by the successful proponent, with the assistance of staff from Community

Initiatives and other City staff, as required.

To support the delivery of MTSA Area-Specific Plans as outlined in these Terms of Reference, a

Final Engagement Plan will be developed by City staff in consultation with Council, the project

Steering Committee, and other interested and engaged groups and individuals.

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MTSA ASP Project Steering Committee

A MTSA ASP Project Steering Committee will be established to give strategic advice on matters

related to this project. The Steering Committee will be made up of the following city staff, or

their delegate.

City Manager

Executive Director of Community Planning, Regulation and Mobility

Executive Director of Environment, Infrastructure and Community Service

Executive Director of Legal Services and Corporation Counsel

Chief Financial Officer

Director of Community Planning

Director of Corporate Communications and Government Relations

CBO/Director of Building & Bylaw

Director of Transportation Services

Director of Transit

Deputy Corporation Counsel

Director of Roads, Parks and Forestry

Executive Director, Burlington EcDev

It is expected that the Steering Committee will meet as follows:

At project initiation to review the detailed workplan;

To provide comments and approve the Engagement Plan; and

To review key deliverables, as required.

To provide, as required, strategic advice to the project team and consultants

Furthermore, the committee will be consulted on as-needed basis should additional issues arise

that have not been anticipated by the Terms of Reference.

The project team is made up of the City’s Planning Staff (Community Initiatives, Policy,

Development and Design, Capital Works and Transportation) and the successful proponent.

The division of responsibilities from the perspective of City’s Planning Staff and successful

proponent’s team are described generally below. It will be the responsibility of the City’s

Planning Staff, in consultation with the successful proponent to confirm these responsibilities

and to confirm associated timelines beyond those generally described in Section 5.

City’s Planning Staff Responsibilities

Project management;

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Ensuring alignment between the scope of work outlined in this Terms of Reference and

project work undertaken;

Providing the successful proponent with technical work completed separately to inform

the MTSA ASP Project

Providing background information and the assembly of necessary data, reports,

contacts, etc. to the successful proponent;

Ensuring alignment and connections between the MTSA ASP Project and other city

initiatives;

Providing knowledge and support to the successful proponent as well as establishing

and managing data sharing requirements and appropriate agreements;

Preparing and implementing the detailed Engagement Plan ensuring the successful

proponent is connected to the engagement plan activities;

Ensuring city departments sign off on any assumptions and requirements related to

Data Collection/Analysis prior to the consultant advancing the work;

Leading and coordinating communication between the City, the successful proponent

and their consortium, partner agencies, stakeholders and the community;

Coordinating, preparing and facilitating community and stakeholder engagement

initiatives;

Monitoring, reviewing and providing feedback and/or revisions on the work of the

successful proponent;

Preparing staff reports to City Council based on the work of the successful proponent;

Reviewing and editing draft deliverables to ensure coordination and consistency with

other official plan policies and zoning by-law;

Analyzing, consolidating and responding to public comments/feedback, in consultation

with the successful proponent.

Coordinating and engaging with the MTSA ASP Project Steering Committee

The successful Proponent’s Team Responsibilities

Coordinating the consulting team;

Project management support;

Ensuring regular communications with the City’s project manager, based on an agreed

to communications plan at the outset of the project;

Ensuring alignment between the scope of work outlined in this Terms of Reference and

project work undertaken;

Attend and support at project committee meetings (as required), engagement events

and at City Committee/Council meetings;

Delivering all project deliverables as outlined in Section 5.0;

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Maintaining project budget and regular monitoring and reporting of hours billed

directly, broken down by the project’s key tasks/deliverables on a monthly basis; and

Preparing detailed invoices broken down by tasks and work completed, in alignment

with the project budget.

Informing the finalization of the Engagement Plan and have a role implementing the

engagement plan

It is the expectation of the City of Burlington that the successful proponent’s team members

(including any sub-consultants) have the required and appropriate qualifications. The Lead

Consultant/Project Manager must be a Registered Professional Planner (or equivalent) and/or

Member of the Canadian Institute of Planners.

Project Meetings

Meetings between the City’ project lead and the successful proponent will take place, as

required and specified in the Communication and Responsibilities Plan. Check-ins between the

City’s project manager, and the successful proponent will be required, and it is expected that

regular email correspondence will occur throughout the project. Larger team meetings,

including the attendance of additional successful proponent’s team members, will be scheduled

as required. Staff will be responsible for leading, coordinating and facilitating all meetings.

Consultation and Engagement

City Staff will develop an Engagement Plan as well as coordinate, prepare for, facilitate and

present at public and stakeholder meetings and consultation events with supporting

presentations from the successful proponent, as required. The successful proponent, including

other consulting team members as required, will have a role in implementing the engagement

plan and may also be asked to present for a portion of each meeting as well as assist in

answering questions and other tasks as required.

The successful proponent must be available for additional public and stakeholder meetings and

consultation events as required. It is also expected that the successful proponent will provide a

continued public presence throughout the process.

Committee/Council meetings

It is anticipated that there will be, at minimum, four Committee/Council meeting where the

successful proponent including other consulting team members (as required), will be required

to attend and assist City staff in presenting and answering any questions. Attendance at

additional Committee/Council meetings may be required, as needed.

City Department, Agency and Stakeholder meetings

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Staff will facilitate meetings with the MTSA ASP Project Steering Committee, City departments,

separate technical consultants, agencies and key stakeholders through the project. The

successful proponent, and other consulting team members (as needed), may be required to

attend such meetings as deemed necessary.

Procurement Process

These Terms of Reference including any recommended refinements and any relevant additional

details, will proceed through a formal Request for Proposal (RFP) process as soon as possible.

Budget

The budget must be inclusive of all the project tasks and deliverables described in this Terms of

Reference. The successful proponent is to provide a detailed task list with estimated hours and

costs broken down by subtask as described in the sections above.

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Appendix A: Burlington GO MTSA Special Planning Area

As noted in Subsection 2.3.1 i) of Burlington’s Official Plan, 2020, “In Burlington there are three MTSA Special Planning Areas identified by the City around the Burlington GO, Aldershot GO and Appleby GO Stations. All three areas are major transit station areas. In this Plan, the three MTSA Special Planning Areas are identified as areas that will be subject to further detailed area-specific planning. The boundaries of the major transit station areas and assignment of growth targets will be confirmed through the Region of Halton’s municipal comprehensive review in conformity to the Provincial Growth Plan”. Note: Burlington’s Official Plan, 2020 is under appeal.

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Appendix B: Aldershot GO MTSA Special Planning Area


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Appendix C: Appleby GO MTSA Special Planning Area


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Appendix D: Proposed Downtown Burlington GO UGC/MTSA

Excerpt from draft Regional Official Plan Amendment No. 48. Proposed boundaries are subject to change per the final approved

ROPA 48.

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Appendix E: Proposed Aldershot GO MTSA


ROPA 48.

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Appendix F: Proposed Appleby GO MTSA


ROPA 48.

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Appendix G

Major Transit Station Area Area-Specific Planning Project

Transportation Assessment Scope of Work

This scope of work is intended to guide the completion of a Transportation Assessment for the Aldershot GO MTSA, Downtown Burlington UGC/ Burlington GO MTSA and Appleby GO MTSA as detailed below.

Please note that, while the following details represent City staff’s best efforts to identify required project components, timing and deliverables based on the intended progression of work and project schedule outlined in Section 5 of the Major Transit Station Area Area-Specific Planning Project Terms of Reference, the details and timing of specific components may be subject to change.

Study Objectives

Assess traffic and transportation impacts of future transit-supportive population and employment densities while considering existing and planned transportation, active transportation, and transit facilities.

Refine the draft transportation network & street fabric so that it facilitates direct and multi-modal access to key trip generators and provides connectivity to the station lands and surrounding areas. Must coordinate with all relevant planned infrastructure improvements in the study area.

Develop a network plan that supports and prioritizes transit users, and active modes of transportation, in alignment with the vision, values and objectives of the Burlington Integrated Mobility Plan (IMP).

Evaluate and refine, if necessary, target modal splits for the MTSA study areas, expanding on the mode share profile developed as part of the Burlington IMP.

Identify and protect lands that may be needed for future enhancements or expansion of transportation infrastructure (includes all modes).

Identify and determine what transportation, transit and active transportation infrastructure improvements are required to enable the development of the MTSA’s and what investments are needed to support the vision for these lands. Propose a schedule of required improvements.

Identify network connections to the surrounding areas that can be made, or improved upon, in order to facilitate growth.

Identify programs that will support the development of the MTSA’s and what level of investment is required to support the programming (i.e. Smart Commute or other similar Transportation Demand Management (TDM) program, microtransit, etc).

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Background Research and Existing Conditions

Assemble and review all relevant policy, background studies, plans and data which will include:

o Burlington Cycling Plan (2021) o Burlington Community Trails Strategy (2015) o Burlington Transit 5 Year Business Plan (2020) o Burlington City Wide Parking Standards Review (2016) o Burlington Capital Budget (2021) o Burlington Integrated Mobility Plan (in development) o QEW Prosperity Corridor Block Plan and Implementation Study (in development) o Halton Region Mobility Management Strategy (2017) o Halton Region Transportation Master Plan (2011) o Halton Region Active Transportation Master Plan (2015) o Defining Major Transit Requirements for Halton Region (2019) o Greater Golden Horseshoe Transportation Plan (in development) o Metrolinx 2041 Regional Transportation Plan o 407 Transitway - Brant Street to Hurontario Street Environmental Assessment o Highway 403 and QEW - Freeman Interchange Environmental Assessment

Utilizing available transportation data, assess the existing conditions of transportation facilities for baseline purposes. Consultant to advise on preferred methodology to calibrate available data for analysis purposes, which takes into consideration current impacts to traffic due to COVID.

o Consultant will include the following in the assessment: 13 Halton Regional Arterial Intersections; 7 MTO Ramp Facilities (Both Directions to be included); 30 City Road Intersections; Any other intersections deemed required

NOTE: Existing conditions assessment scope to be confirmed with City Staff o The Transportation Assessment must be prepared in accordance with the Halton

Region Transportation Impact Assessment Guidelines and the Ministry of Transportation Assessment Guidelines, where applicable.

o Access to the Regional road network must be in accordance with the Halton Region Access Management Guidelines and Halton Region By-Law 32-17

Further refine and establish baseline assumptions which will be utilized for scenario testing

Prepare an opportunities and constraint analysis for potential network improvements

for the study areas based on the modelling of the network concepts. Prepare any

additional mapping that would reflect the outcome of this opportunities and constraints

analysis.

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NOTE: The successful proponent will interface with City staff, who will liaise with the Region and MTO as needed. The successful proponent may be required to attended meetings with Region and MTO if required.

Scenario Testing and Study Outcomes

A multi-modal transportation network plan including details of additional transportation facilities and required improvements to existing infrastructure. These facilities will be supported by way of the needs identified by the land use requirements in each MTSA, and overall goals and objectives of the ASP. Furthermore, this network will be supported by the analysis conducted by the consulting team.

Policy directions, developed in coordination with other plans and initiatives, which support the creation of pedestrian, cycling and transit-oriented environments, including transportation demand management, complete streets, parking management and transit supportive public realms.

Supporting technical analysis which illustrates the need and justification for the proposed network and references appropriate industry specific guidelines which aid in supporting recommendations.

Provision of all relevant mapping and outputs used in the technical analysis by the consulting team.

Development of supporting official plan policy and zoning by-law recommendations for consideration in the development of area-specific plans, Official Plan Amendments and Zoning By-law amendments. May include, but not be limited to, policy and zoning recommendations related to:

o required parking rates for inclusion in zoning bylaw; o required TDM measures to support development of the MTSA’s; o identification and specification of required ROW elements; o policy and standards that support active and sustainable transportation.

Timing and Key Deliverables

It is the responsibility of consultants undertaking this work to identify a workplan to complete deliverables in alignment with the intended progression of work and project schedule outlined in Section 5 of the Major Transit Station Area Area-Specific Planning Terms of Reference.

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Appendix B: PL-27-21 Major Transit Station Area (MTSA) Area-Specific Planning Terms of Reference

Page 1 of 11

Major Transit Station Area (MTSA) Area-Specific Planning Project [DRAFT] Engagement Plan Background

Burlington is in the next phase of city-building as it approaches full build-out of the urban area. The undertaking of area-specific plans

(ASPs) for Burlington’s Major Transit Station Areas (MTSAs) represents the City’s continuing implementation of its vision for

appropriate intensification and the protection of established neighbourhoods by focusing future population growth to key areas, and

in particular a focus around higher order transit.

The completion of ASPs for Burlington’s MTSAs is identified in Burlington’s Strategic Plan 2015-2040, 2018-2022: Burlington’s Plan:

From Vision to Focus, and the Burlington Official Plan, 2020, as well as the proposed Halton Regional Official Plan Amendment (ROPA)

No. 48 and the Growth Plan for the Greater Golden Horseshoe, 2019. In July 2016, City staff brought forward a report PB-48-16 titled

“Burlington’s Mobility Hubs Workplan” which mapped out the delivery of four ASPs and was unanimously supported by City Council.

In 2017, the ASP work was initiated through the Mobility Hubs Study, which included visioning, public engagement and technical

studies. This resulted in draft precinct plans for each study area around the Aldershot, Burlington and Appleby GO Stations. These

draft precinct plans were released for feedback as preliminary and subject to change, due to on-going technical studies, as well as

Council, community and stakeholder feedback. In July 2018, staff presented draft precinct plans to Council for comment through staff

report PB-65-18. The draft precinct plans were not endorsed, nor approved by City Council.

The Mobility Hubs Study was then placed on hold in Q1 2019 to allow for a shift in focus to emerging planning priorities, including the

Region’s Municipal Comprehensive Review, the scoped re-examination of the adopted Official Plan and the Interim Control Bylaw

Land Use Study.

The MTSA Area-Specific Planning Project will build upon and refine the work undertaken through the Mobility Hubs Study. It is

important to note that there are a number of key differences that resulted in significant changes to the scope and considerations of

the work. This work includes the completion of all required technical studies, further public and stakeholder engagement and the

completion of three (3) area-specific plans, as well as the associated implementing Official Plan and Zoning By-Law amendments and

other implementation strategies which may be required. To learn more about the project, check out the work plan report posted in

the documents library on the Get Involved Burlington website.

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https://www.burlington.ca/en/services-for-you/resources/Ongoing_City_Projects/Strategic_Plan/16-255-CM-Strategic-Plan-April-2016-Web.pdf






https://files.ontario.ca/mmah-greater-golden-horseshoe-place-to-grow-english-15may2019.pdf



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This is your opportunity to help shape the policies that will guide development in the MTSAs. To include as many voices as possible in

this this important conversation about the future of MTSAs in Burlington, the City will be hosting several engagement activities

designed to give the community an opportunity to provide meaningful input.

Engaging people on issues that affect their lives and their city is a key component of democratic society. Public involvement encourages

participation, actions and personal responsibility. Burlington’s commitment to public engagement is reflected in its Community

Engagement Charter, adopted by City Council. The Charter establishes the commitments, responsibilities and concepts of the

relationship between the City of Burlington and the citizens of Burlington related to public engagement. The goal of community

engagement is to lead to more informed and, therefore, better decision-making.

The following plan provides a roadmap of the engagement activities that will take place over the course of the project, highlighting at

which points in the process engagement will take place, who will be engaged and the level of engagement. The plan also clearly defines

which aspects of the process the City and public can influence throughout the discussion.

Project Overview

On May 17, 2021, staff hosted a City Council workshop to familiarize Council with the work previously completed under the Mobility Hubs Study and to introduce the MTSA ASP project as the next phase of the area-specific planning process.

On June 8, 2021 Council [modified/endorsed] the work plan and proposed terms of reference for the Major Transit Station Area area-specific planning project.

Decision Statement

At the beginning of an engagement process, it is helpful to know, “what is the decision to be made?” A decision statement clearly identifies:

what decision needs to be made;

who is the decision maker; and

when the decision is required.

The decision statement for the MTSA ASP project is as follows: “By June 2022, Burlington City Council will vote to adopt amendments

to the Burlington Official Plan, 2020 to incorporate Protected Major Transit Station Area (MTSAs) area-specific plans to guide

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https://www.getinvolvedburlington.ca/burlington-community-engagement-charter


https://calendar.burlington.ca/Event/Index/fcbf0f31-d0d2-4675-a110-acc300a66f01


Page 3 of 11

development and investment around the Burlington, Appleby and Aldershot GO Station Areas. Amendments adopted by Burlington

City Council will then be forwarded to the Region of Halton for approval.”

Summary of Stakeholders

A stakeholder is anyone who has an interest or concern about a specific topic. To identify the stakeholders for the MTSA ASP Project, a mapping process will be used to confirm all the people who are affected by this work, those who have influence or power over the work and those that have an interest in its outcome, based on the stakeholders previously identified through the Mobility Hubs Project. It is expected that various individuals and groups will be identified across the following categories:

Residents and resident groups (including newcomers, young families and young people)

Community organizations; special interest, advocacy, and activism groups

Government and public service providers (internal and external) City Advisory Committees and arms-length city agencies

Indigenous Communities Development industry

Businesses and business groups Major facilities1 within or adjacent to study areas

Private and non-profit community service providers Elected officials

Media

Once the stakeholders and interested or affected individuals and groups have been confirmed, the engagement milestones in this

plan will be refined to reflect the tactics and level of engagement required for each party throughout the MTSA ASP Project.

1 Major facilities: means facilities which may require separation from sensitive land uses, including but not limited to airports, manufacturing uses, transportation infrastructure and corridors, rail facilities, marine facilities, sewage treatment facilities, waste management systems, oil and gas pipelines, industries, energy generation facilities and transmission systems, and resource extraction activities (Provincial Policy Statement, 2020)

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Objectives of Engagement

The following objectives provide a clear understanding of what the public engagement will strive to achieve through the community

discussion about the MTSA ASP Project:

Provide relevant information about the project, decision-making process, and how the public can provide input and feedback;

Work with City communications and engagement staff, as well as consultants, to provide a coordinated approach to engagement, communication and evaluation of the MTSA ASPs and their implementing policies.

Provide multiple channels for people to provide meaningful input virtually and, if possible, in-person at appropriate decision points;

Create an ongoing record of what is said during engagement opportunities and make it available to the public throughout the process, so they can track the progress of the project, including reports back to the community that highlight how feedback was or was not incorporated into the final recommendations to Council;

Gather meaningful input from members of the community whose voices are historically underrepresented in conversations about city issues;

Establish a project page on getinvolvedburlington.ca as the main online platform for up-to-date information about the project and upcoming engagement opportunities;

Use clear, plain language in the delivery of the Engagement Plan to inform the public about what can and cannot be influenced through the MTSA ASP Project.

COVID-19

The City of Burlington continues to take appropriate action to prioritize the health and well-being of our community and staff. Our

goal is to keep the public and staff safe and help minimize the spread of the COVID-19 virus. Following Provincial and Public Health

directives, the City is currently offering engagement opportunities virtually due to the COVID-19 pandemic and will do so until

direction is given by the Province and Public Health allowing in-person engagement. The intent is to offer both virtual and in-person

engagement opportunities where and when possible.

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Project Stages and Engagement Milestones

At a Special Meeting of Council on June 8, 2021, City Council [modified/endorsed] the work plan for the MTSA ASP Project. The key project stages and associated engagement milestones are presented below. For each project stage, the engagement plan identifies where public input will take place, who will be involved in the engagement and what level of engagement will occur. The different levels of engagement are based on the International Association of Public Participation (IAP2)’s Public Participation Spectrum, which is also a component of Burlington’s Community Engagement Charter. The shaded areas in the table below indicate project stages where significant engagement opportunities will take place. The strategies that will be used for public involvement in the MTSA ASP Project reflect the feedback provided to the City in the May

17, 2021 Council Workshop. Relevant feedback from related projects has also been considered, including the new Burlington Official

Plan, the Scoped Re-Examination of the Downtown and the Interim Control By-Law Land Use Study. These strategies will be further

refined by the MTSA ASP Project Steering Committee.

Timing Project Stage Engagement Milestone Message Tactic(s) Level of Engagement

May to August 2021

1) Develop Engagement Plan

Refine and Finalize Engagement Plan

Gather feedback regarding the draft Engagement Plan. Refine and finalize the Engagement Plan using input from interested or affected individuals and groups. The Engagement Plan will also be finalized in collaboration with the Project Consultant.

Get Involved page

Get Involved weekly newsletter/Hot Topics

Subscriber Email

Consult interested or affected individuals and groups Involve City Council

Release Final Engagement Plan

Share the final Engagement Plan and report back about how feedback gathered informed the process.

Get Involved page


Subscriber Email

Inform

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August 2021

2) Review and Present Background Materials

Release Background Information Memo

Share information about the history of the project, previously completed work (including technical studies), applicable policy frameworks/guidance materials, and confirm project givens.

Get Involved page


Inform

August to Dec 2021

3) Develop Preferred Precinct Plans

N/A N/A N/A N/A

August to Dec 2021

3a) Supporting technical studies

Release completed technical studies

Share information about the completed technical studies, once available.

Get Involved page


Inform

August to Mid-Sept 2021

3b) Develop preliminary preferred precinct plans and policy/zoning directions

N/A N/A N/A N/A

Mid-Sept to Dec 2021

3c) Conduct public, agency and stakeholder engagement

ENGAGEMENT LAUNCH Lead interactive engagement opportunities on the preliminary preferred precinct plans,

Gather feedback on a range of issues including precinct policies (e.g. height, built form, land uses) and objectives, precinct boundaries, and policy/zoning directions to inform the

City Get Involved calendar

Get Involved page

Media release

City Update ad

Consult/Involve

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and policy/zoning directions

preparation of the recommended preferred precinct plans.

Twitter, Instagram

Facebook + FB Event

Homepage backer

Recommendation Report: Present recommended preferred precinct plans and policy/zoning directions to Council for endorsement at a public meeting in December 2021

Share the recommended preferred precinct plans and policy/zoning directions, as well as information about how feedback gathered informed the process.

Get Involved page


Consult

Dec to June 2022

4) Area-Specific Plans

N/A N/A N/A N/A

Dec to March 2022

4a) Area-Specific Plans Development

N/A N/A

N/A N/A

April to June 2022

4b) Conduct public, agency and stakeholder engagement

Lead interactive engagement opportunities on the proposed Official Plan Amendments

Share the final report and three ASPs as well as gather feedback on proposed associated Official Plan Amendments. Feedback gathered will be used to inform the potential modifications to the proposed Official Plan Amendments, if required, which will be brought forward through a recommendation report.


Get Involved page

Media release

City Update ad

Twitter, Instagram

Facebook + FB Event

Homepage backer

Inform/Consult

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Statutory Public Meeting to present key ASP and final project report findings, including proposed Official Plan Amendments, to Council

Share the Area Specific Plans and proposed implementing policies, and how public input informed the process.


Get Involved page

Media release

City Update ad

Twitter, Instagram

Facebook + FB Event

Homepage backer

Inform/Consult

Recommendation Report: Present ASPs and final project report for Council approval, and present proposed Official Plan Amendments for Council for adoption, in June 2022

Share the final Area Specific Plans and proposed implementing policies. Share information about how feedback gathered throughout project stage 4b), including the statutory public meeting, informed the final recommendations.

Get Involved page


Consult

July to Dec 2022

5) Zoning and Urban Design Guidelines Development

To be undertaken in accordance with statutory requirements- details to be determined at the outset of Stage 5

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Policies and Factors That Cannot be Influenced

In every public engagement process, it is important to be aware of the things that cannot be influenced: either because they are beyond the City’s control (for example things that are required by regional or provincial policy or law), or because they are outside the scope of the project as set out in the Council-approved work plan. In discussing the Major Transit Station Area (MTSA) Area-Specific Planning (ASP) Project, the following aspects are considered ‘givens’ and will not be included in engagement activities: 1. Planning policy at the local municipal level is informed by legislation, policies and plans such as the Planning Act, Provincial Policy

Statement, Growth Plan, Halton Region Official Plan, Metrolinx Regional Transportation Plan and others.

2. City Council can adopt proposed amendments to the Burlington Official Plan, but Halton Region is the designated approval

authority. Halton Region may modify City-proposed amendments prior to approval and, if appealed, the approved amendments

may be subject to further change through the Local Planning Appeal Tribunal, except for PMTSA policies and zoning regulations

protected from appeal under the Planning Act.

3. The proposed Area-Specific Plans and associated implementing mechanisms will be prepared for the Burlington Official Plan

(2020), not the Burlington Official Plan (1997).

4. This study is focused only on the Downtown Burlington Urban Growth Centre/Burlington GO MTSA, Aldershot GO MTSA and

Appleby GO MTSA. MTSA boundaries and the corresponding minimum growth targets are being set by Region of Halton through

its Municipal Comprehensive Review. Draft Halton Regional Official Plan Amendment (ROPA) 48 proposes updates to the Regional

Structure and includes formal boundaries for each of the MTSAs within Halton Region. Once approved by the Province, these

boundaries and targets cannot be appealed.

5. Urban Growth Centres (UGCs) are strategic growth areas that are planned for greater population and job growth and higher rates

of development than other areas in the City and Region. Provincial policies set out minimum density targets for these areas, which

are implemented through the Regional Official Plan, and then through the Burlington Official Plan. Draft ROPA 48 includes an

adjusted boundary for the Burlington Urban Growth Centre (UGC). If approved by the Province, the adjusted UGC boundary will

center around the Burlington GO Station Area.

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6. In 2017, a new policy framework for “Protected Major Transit Station Areas” (PMTSAs) was established in the Planning Act, R.S.O

1990. PMTSAs are a municipal tool used to support Higher Order Transit infrastructure around Major Transit Station Areas by

establishing minimum density targets and transit-supportive land uses which are protected from appeal. In accordance with

Planning Act section 16(16), once identified in an upper-tier municipal official plan and approved by the Province, PMTSA policies

cannot be appealed. Similarly, once implementing policies and zoning have been enacted at the lower-tier municipal level, the

prescribed policies cannot be appealed. PMTSAs may also require Inclusionary Zoning to support affordable housing objectives.

Specifically, official plan policies may authorize Inclusionary Zoning by authorizing the inclusion of affordable housing units within

buildings or projects containing other residential units, and by providing for the affordable housing units to be maintained as

affordable housing units over time.

7. This project will refine and build upon the draft precinct plans developed through the former Mobility Hubs Study in 2018.

However, as these plans were released as preliminary and were neither endorsed nor approved by City Council, they are subject

to change based on further public engagement and the completion of technical studies.

8. Certain aspects of this project will be informed by the outcome of various technical studies, many of which are required by

legislation and policy. These technical studies are undertaken in accordance with established criteria and completed by qualified

experts.

9. The Burlington MTSAs are complex, previously developed areas with multiple landowners. The City does not have control over the

speed of change related to development. Property owners decide when and if they will develop or redevelop their property.

10. The implementing Official Plan Amendments must be adopted by City Council by June 2022.

11. The implementing Zoning By-Law Amendments must be approved by City Council by December 2022.

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How the City Will Collect and Respond to Feedback

Throughout the engagement process, City staff will diligently collect and record all input provided by stakeholders. All input will be

recorded by theme into response tables, showing in detail how the comments were considered and how they did or did not shape the

study process, the Area Specific Plan and their associated implementing Official Plan amendments recommended to Council, and why.

Evaluating the Engagement Process

Throughout the MTSA ASP Project, City staff will capture interim feedback on the engagement process through measures such as

feedback/satisfaction surveys. This will allow for ongoing and incremental evaluation of engagement efforts and will support an

iterative process where feedback may influence the engagement process throughout the project.

To assist in measuring how the public participation contributed to the final project decision to be made, the following will be used to

evaluate the overall public participation process.

1. Once the project is complete, measure the degree to which community members felt they:

a. Understood the project’s process and its limitations

b. Understood how the feedback they provided influenced the outcome of the City Council approval.

2. Evaluate each form of engagement. How did each of the engagement approaches used help to achieve the engagement objectives?

3. Analyze how the feedback received about the forms of engagement informed new or alternative approaches to the overall public

participation process as the project moved forward.

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Appendix C: PL-27-21 Major Transit Station Area (MTSA) Area-Specific Planning Terms of Reference

1

Downtown Urban Centre and Burlington GO Major Transit Station Area Flood Hazard and

Scoped SWM Assessment

Phase 2 Terms of Reference and Scope of Work (DRAFT)

PURPOSE

The purpose of Phase 2 study is to verify through model simulation that there will be no increased

creek peak flows for the full range of the updated City of Burlington design storms and Hurricane

Hazel. This modelling will reflect maximum potential impervious levels permitted by the proposed

Zoning, or in the case of the area within the Downtown Urban Centre the Official Plan policies of

the new Official Plan1. The Phase 2 study will refine modeling from the Phase 1 study to map flood

susceptible areas using latest modelling tools. The Phase 2 report will outline sources of

information, modeling approaches, assumptions, model refinements, etc. and shall include

summary tables of model results demonstrating no increased flooding or flood risk. The study is

expected to provide sufficient information to support the evaluation of development applications

and to support the development of planning studies (Burlington GO MTSA). The findings of the

Phase 2 study will also determine if any amendments are required to the Official Plan in the

Downtown Urban Center. Deliverables include five hard copies of the study report as well as a

digital copy and digital copies of all models, drawings and figures.

The scope of work set outlined below may be further refined or adjusted to reflect any evolving

requirements that could impact the study.

New policy approved by the Region of Halton in the City’s new Official Plan, with respect to lands

within the Downtown Urban Centre, states in subsection 8.1.1(3.16.1) e):

The City will undertake a Phase 2 Flood Hazard Study using more detailed topographical

survey data to facilitate future development applications. Amendments to this Plan may

be required to implement the findings of the study, as determined by the City, in

consultation with Conservation Halton.

1 On Nov. 30, 2020, the Region of Halton issued a Notice of Decision approving the new Burlington Official Plan. Section 17(27) of the Planning Act (R.S.O. 1990, as amended) sets out that all parts of an approved official plan that are not the subject of an appeal will come into effect on the day after the last date for filing a notice of appeal- that date being Dec. 22, 2020 for the new Burlington Official Plan. The appeal record submitted to the Local Planning Appeal Tribunal (LPAT) by the Region of Halton indicates that a total of 48 appeals to various parts of the new Burlington Official Plan were received during the appeal period.

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2

1. Hydrologic Input Data Refinement

a. Update hydrologic modelling for Roseland Creek to use the City’s current IDF parameters

(with climate change allowance). Generate inflow hydrographs for Roseland Creek

upstream of the QEW enclosure for frequency design storms and Hurricane Hazel.

Hydrographs are to be used to assess potential for spill from Roseland to East Rambo

Creek at QEW, refer to b. below.

b. Prepare an unsteady state 2D hydraulic model to map potential spill from Roseland Creek

at the QEW to the downstream receiving system(s) (i.e., East Rambo Creek, etc.). Identify

and quantify any spill(s) which may contribute to the Hager/Rambo system. Prepare

mapping identifying inundation limits, spill points, etc. Discuss findings within reporting

and add spill flows into hydrologic modelling for Hager/Rambo Creeks as appropriate.

c. Update the Phase I Study’s hydrologic modelling to use the City’s current IDF parameters

(with climate change allowance), revised Flood Control Facility rating curves,

consideration for partially blocked outlets where appropriate, and considerate of any

inflows expected from spills. Update peak flows and inflow hydrographs as required for

associated hydraulic model updates. Complete analysis for two scenarios; one with flood

control facilities included and one with flood control facilities removed.

d. Complete a hydrologic assessment of the future land use condition. Future land use must

consider maximum imperviousness permitted under proposed Zoning and/or the new

Official Plan for study area catchments. Compare findings to existing conditions and

verify there will be no increased creek peak flows for the full range of design storms and

Hurricane Hazel.

BURLINGTON GO MAJOR TRANSIT STATION AREA

2. West Rambo Creek - Hydraulics

a. Flows to be based on “Scenario 1” only (East Rambo Flood Control Facility (FCF) spills as

per existing conditions), premised on CH support of “low tech memo” with respect to

infeasibility of retrofitting East Rambo Creek FCF.

b. Prepare unsteady state 2D hydraulic model(s) to map spill from the East Rambo FCF to

the downstream receiving system(s) (i.e., Hager Rambo Diversion Channel, etc.).

Modelling must use HEC-RAS 2D or PCSWMM 2D. CH has identified a preference for

HEC-RAS 2D. Define which modelling platform will be used within the proposal. Include

a cost estimate for using HEC-RAS 2D if use of PCSWMM was envisioned.

Modelling will need to comply with the underlying principle that attenuation and/or

flood storage caused by bridges/culverts cannot be credited in downstream flood risk

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3

mapping. Assume reach-based analysis will be required where mapping uses unsteady

state analysis.

c. Hydraulic modelling shall make use of the best available topographic data, including

detailed LiDAR/DEM data (Fall 2018) as appropriate.

d. Verify in the field the connection point and related elevations of West Rambo Creek with

the Hager Rambo (HR) Diversion Channel.

e. Re-assess anticipated spill flows from the Brant Street underpass to Fairview Street/Brant

Street (and to Downtown Urban Centre) from 2D modelling to support separate 2D

modelling of Downtown Urban Centre.

f. Update 1D HEC-RAS geometry using best available topographic data (e.g., LiDAR/DEM

data). Re-assess coding for ineffective flow areas and lateral structures. Detailed review

and refinement of modelling upstream of Fairview Street is required.

g. Generate 1D floodplain mapping for remaining areas based on best available

topographic data and modelling updates. Mapping sheets shall be prepared at a

maximum 1:2000 scale. Generate updated flood risk mapping where 2D modelling is

applied. Mapping sheets shall be prepared at a maximum 1:2000 scale. Mapping

products (digital files) to be prepared include flood depth, flood velocity, flood depth

velocity product, and flood risk data (MNR risk guidelines).

h. Map both existing and proposed conditions where flood condition change (existing

versus proposed)

3. East Rambo Creek - Hydraulics

a. Flows to be based on “Scenario 1” only (East Rambo FCF spills as per existing conditions),

premised on CH support of “low tech memo” with respect to infeasibility of retrofitting

East Rambo Creek Flood Control Facility.

b. Update 1D HEC-RAS geometry using best available topographic data (e.g., LiDAR/DEM

data).

c. Re-assess and adjust coding for ineffective flow areas as required.

d. Incorporate 1D-2D spill integration for spill at Lateral Structure 3 (CNR track area), to

better define floodplain extents (potentially assess separately from 2D modelling for

West Rambo Creek). Confirm if spill across CNR tracks is still expected.

e. Generate 1D floodplain mapping for remaining areas based on best available


maximum 1:2000 scale.

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4

f. Generate updated flood risk mapping where 2D modelling is applied. Mapping sheets

shall be prepared at a maximum 1:2000 scale. Mapping products (digital files) to be

present include flood depth, flood velocity, flood depth velocity product and flood risk

data (MNR risk guidelines)

g. Map both existing and proposed conditions where flood condition change (existing

versus proposed)

4. Hager-Rambo Diversion Channel - Hydraulics

a. Flows to be based on “Scenario 1” only (East Rambo FCF spills as per existing conditions),

premised on CH support of “low tech memo” with respect to infeasibility of retrofitting

East Rambo Creek Flood Control Facility.

b. Update 1D HEC-RAS geometry using best available topographic data (e.g., LiDAR/DEM

data).

c. Review simulated drop in flood elevations in the vicinity of Thorpe Road, update and

refine modelling as necessary to ensure that model reflects a reasonable result with no

greater than a 0.5 m drop in water surface elevation between cross sections. Re-generate

floodplain mapping in this area as required.

d. Generate 1D floodplain mapping for remaining areas based on best available



e. Re-assess spill flows at lateral structures 1 and 2 and overtopping of Fairview Street from

1D HEC-RAS modelling to support separate 2D modelling of these spill areas, include

assessment of optimizing lateral structures on an individual basis.

f. Generate updated flood risk mapping where 2D modelling is applied. Mapping sheets

shall be prepared at a maximum 1:2000 scale. Mapping products (digital files) to be

present include flood depth, flood velocity, flood depth velocity product and flood risk

data (MNR risk guidelines)

g. Map both existing and proposed conditions where flood condition change (existing

versus proposed)

5. Hager Creek at CNR - Hydraulics

a. Update HEC-RAS geometry using best available topographic data (e.g., LiDAR/DEM

data).

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5

b. Re-assess and adjust coding for ineffective flow areas as required. Ensure proper

alignment of the culverts and embankments

c. Implement a lateral structure at expected spill point to the east, however do not include

any further 2D modelling components or assessments given that spill flows would not

be expected to impact study limits, based on findings from February 2019 report

provided the findings are still valid following the 2-D modelling/spill analysis.

6. Impacts of filling on floodplain and/or spill

Assess sensitivity of 2D modelling results to filling of future development sites. The

assessment shall include at least three scenarios, including:

a. Scenario 1: All lands scheduled for intensification are filled/raised above the flood hazard,

whilst all Roads/ROWs remain unchanged.

b. Scenario 2: Assume 80 percent of all lands scheduled for intensification which reside

within flood risk areas are filled/raised above the flood hazard, whilst all Roads/ROWs

remain unchanged. Appropriate lot line setbacks shall be established in consultation with

the City and CH.

c. Scenario 3: Additional Scenario to be determined in conjunction with the study team

pending results of Scenario’s 1 and 2. It is expected that the study team will make

recommendations for the scenarios to be evaluated.

Reporting must document findings and discuss results of with respect to potential

impacts of each scenario. Recommendations as to what filling may be permissible versus

what must be avoided shall be included.

DOWNTOWN URBAN CENTRE

2. Lower Hager Creek - Hydraulics

a. Update 1D HEC-RAS geometry using best available topographic data (e.g., LiDAR/DEM

data).

b. Implement a lateral structure at expected spill point near Caroline Street, however do

not include any further 2D modelling components or assessments given that spill flows

would not be expected to impact study limits, based on findings from February 2019

report.

c. Generate 1D floodplain mapping for remaining areas based on best available



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6

3. Lower Rambo Creek - Hydraulics

a. Update 1D HEC-RAS geometry using best available topographic data (e.g., LiDAR/DEM

data).

b. Update flows as required based on updated spill assessment from Burlington GO Major

Transit Station Area. Include modelling of the “with” and “without” spill flows from

upstream areas, consistent with previous assessment.

c. Generate 1D floodplain mapping for remaining areas based on best available



d. Asses potential spill at Caroline Street. Prepare a 2D hydraulic model(s) to map spill as

required (limits: Upstream of Caroline Street to Lake Ontario).

4. Impacts of filling on floodplain and/or spill

Assess sensitivity of 2D modelling results to filling of future development sites. The

assessment shall include at least three scenarios, including:

a. Scenario 1: All lands scheduled for intensification are filled/raised above the flood hazard,

whilst all Roads/ROWs remain unchanged.

b. Scenario 2: Assume 80 percent of all lands scheduled for intensification which reside

within flood risk areas are filled/raised above the flood hazard, whilst all Roads/ROWs

remain unchanged. Appropriate lot line setbacks shall be established in consultation with

the City and CH.

c. Scenario 3: Additional Scenario to be determined in conjunction with the study team

pending results of Scenario’s 1 and 2. It is expected that the study team will make

recommendations for the scenarios to be evaluated.

Reporting must document findings and discuss results of with respect to potential

impacts of each scenario. Recommendations as to what filling may be permissible versus

what must be avoided shall be included.

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Page 1 of Report Number: TS-08-21

SUBJECT: Options to increase physical distancing on Brant Street in response to Covid-19

TO: Community Planning, Regulation & Mobility Cttee.

FROM: Transportation Services Department

Report Number: TS-08-21

Wards Affected: Ward 2

File Numbers: 750-01

Date to Committee: June 8, 2021

Date to Council: June 22, 2021

Recommendation:

Direct the Director of Transportation to proceed with option __ as indicated in

transportation services report TS-08-21 and to work with the Burlington Downtown

Business Improvement (BDBA) and the Ward 2 Councillor on soliciting input from

downtown businesses on the approved option.

PURPOSE:

Vision to Focus Alignment:

Increase economic prosperity and community responsive city growth

Improve integrated city mobility

Building more citizen engagement, community health and culture

Background and Discussion:

The following staff direction from the Community Planning, Regulation and Mobility

Committee meeting on May 4, 2021 was approved by City Council on May 18, 2021:

Direct the Executive Director of Community Planning, Regulation and

Mobility and the Director of Transportation Services to explore options to

increase the ability for physical distancing and safe passage in response

to COVID-19 for the area of Brant Street (Caroline Street to Lakeshore

Road) for Saturdays and Sundays, from July 3 - September 5, 2021 with

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a recommendation and report back to the June 8, 2021 Community

Planning, Regulation and Mobility Committee meeting. (SD-10-21)

Strategy/process

The current conditions on Brant Street from Lakeshore Road to Caroline Street includes

a lane configuration consisting of one travel lane in each direction with curbside parking

predominantly on both sides of the road. Truck loading and 20-minute curbside drop-off

zones also exist within the curbside parking lane. During normal conditions, there is no

charge for parking after 6 pm and on weekends.

A review of recent traffic studies available on Brant Street north of Caroline Street has

revealed traffic volumes on Saturday and Sunday are approximately 1,000 vehicles per

hour (both directions).

As part of the 2021 Temporary Patio Program, there are 4 establishments with

applications pending approval to use portions of the public right-of-way along Brant

Street.

Options Considered

The identification of options to provide physical distancing along Brant Street took into

consideration the current lane configuration, the extent and type of traffic control

devices required to maintain safety and potential impacts to residents, business and

others utilizing the roadway. The focus in determining options was to seek additional

space for people to comply with physical distancing guidelines while walking or waiting.

The options identified include the following:

Option 1 - Close the parking lanes to extend the sidewalk

Option 2 - Full closure of Brant Street from Lakeshore Road to Caroline Street

Option 3 – Status quo - continue with enhanced pedestrian delineation

Option 1 - Close the parking lanes to extend the sidewalk

This option involves closing the curbside parking where it exists on both sides of Brant

Street. This space will become a pedestrian area and an extension to the sidewalk, as

illustrated in Figure 1.

With this configuration, the pedestrian area is proposed to be separated from the traffic

lanes by using freestanding movable delineators. These devices are weighted but

portable and provide separation for the pedestrian area while capable of being placed

and removed each Saturday and Sunday until September.

The existing curbside pick-up will require relocation and/or removal should this option

be endorsed by Council.

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Figure 1 – Sidewalk Extension Using Curbside Parking

*Image courtesy of NACTO Streets for Pandemic Response & Recovery

Option 2 - Full closure of Brant Street from Lakeshore Road to Caroline Street

This option involves a full road closure on Saturdays and Sundays and provides the

maximum available space for physical distancing.

The traffic control required for this option involves the placement of barricades and road

closed signs on Brant Street located at both Lakeshore Road and Caroline Street and at

all intersecting roadways within this closed section. As a result, traffic on Lakeshore

Road cannot turn onto Brant Street and traffic heading southbound on Brant Street

towards Caroline Street will need to be directed east or west. In addition, the 6 streets

intersecting with Brant Street would need to be signed, barricaded and closed to local

access only.

While the full closure option provides the maximum space available for physical

distancing on Brant Street, it has the following impacts:

Displacement of non-local or through traffic onto adjacent streets.

The current 20-minute curbside drop off areas would be inaccessible resulting in

impacts to area businesses.

The current loading zones will be inaccessible for trucks to load and unload

if/when providing deliveries to local businesses on weekends.

Restricts access to driveways, laneways and parking lots along Brant St.

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Impacts transit routes and requires buses to be re-routed around closed sections

of road, in turn affecting bus schedules and potential customer confusion as

transit re-routing would be limited to weekends only.

A variation of this option could include modifying the limits of the closure. For example,

a possible change could include a full closure of Brant Street from Lakeshore Road to

Elgin Street. While many of the issues related to a full closure still exist, they are

lessened as a result of a shorter section of Brant Street being closed.

Option 3 – Status Quo/enhanced pedestrian delineation

Under existing conditions, pedestrian circulation can be at times, challenging at key

intersections and/or higher volume business entrances along Brant Street. In 2020,

staff worked with the BDBA in developing and installing enhanced pedestrian queuing

delineation and signage which helped to guide the public around locations that were

identified as pinch points. This delineation will be re-installed and refreshed again for

2021.

Financial Matters:

The key costs to provided either option includes the traffic control materials to support

the closures and the staff resources to set up and remove every Saturday and Sunday.

Costs for each option have been estimated and summarized below.

Option 1

Close parking lanes

Option 2

Full closure

Option 2

Status Quo

Materials $10,600 $4,000 $1,200

Labour $29,160 $29,160 $400

Total $39,160 $33,160 $1,400

The associated costs will be identified as Covid19 related with the potential for these

costs to be offset by Covid relief grant funds.

Engagement Matters:

This report attempts to provide Council with options however due to the short

turnaround to provide Council with a follow up report, staff have not engaged the

community to date. Support from the Burlington Downtown Business Association

(DBDA) and Downtown businesses in key for any of the described options to be

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successful. Following endorsement of a preferred option by Council, it is anticipated the

Ward Councillor will lead the engagement of businesses and the BDBA with staff

assistance as required.

Respectfully submitted,

Vito Tolone

Director of Transportation Services

Ext. 7976

Report Approval:

All reports are reviewed and/or approved by Department Director, the Chief Financial

Officer and the Executive Director of Legal Services & Corporation Counsel.

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