‘ ‘ Community of Practice Meeting: Capacity Community of Practice Meeting: Capacity Development in Europe & the CIS’ Development in Europe & the CIS’ 29 – 30 September 2008 29 – 30 September 2008 Sofia, Bulgaria Sofia, Bulgaria Sophia Svanadze Project Manager Bikash Ranjan Dash Capacity Development Advisor Capacity Development in Kvemo Kartli Region From Theory to Practice
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‘Community of Practice Meeting: Capacity Development in Europe & the CIS’ 29 – 30 September 2008 Sofia, Bulgaria Sophia Svanadze Project Manager Bikash.
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‘‘Community of Practice Meeting: Capacity Community of Practice Meeting: Capacity Development in Europe & the CIS’Development in Europe & the CIS’
29 – 30 September 200829 – 30 September 2008Sofia, BulgariaSofia, Bulgaria
Sophia SvanadzeProject Manager
Bikash Ranjan DashCapacity Development Advisor
Capacity Development in Kvemo Kartli Region From Theory to Practice
OutlineOutline of presentation of presentation1. Georgia Context
2. Brief description of the Kvemo Kartli project
3. Steps undertaken for Capacity Development activities• Engage with stakeholders• Assessment of capacities• Capacity Development Response Strategy• Implementation of capacity development
activities• Monitoring capacity development activities
• Reform of the local government system: as of 2005 • LSG units consolidated: from 1,000+ into 69
municipalities• Broad legal framework in place• Challenges:
– No overall guiding document– Lack of vision on regional development– Sectoral legislation yet to be ameded– Councillors and Mayors with limited experience and skills– No transitional period; yet new organisations to be
created/functional
• Need to develop organization, procedures, leadership, skills
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Strengthening Local and Regional Strengthening Local and Regional Governance in Governance in KKvemo Kartli vemo Kartli RegionRegion• Budget: $1.3 mln; duration: 3 years• Donor: Sida• Team: PM, CDA, 2 POs• Delivery: 36 %, (September 1, 2008)
• Objectives: • Strengthen regional/local governance in addressing
challenges• Offer model of functioning governance structure
By: Capacity Development of regional and local authorities:
• Support regional/local development planning• Design and set new organizational structures, processes• Develop needed skills at both levels• Pilot models for better citizens’ access
First in RBEC to apply the CD Framework
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Outline:Outline: Steps of Capacity Development Steps of Capacity Development activitiesactivities
1. Engage with stakeholders
2. Assessment of capacities• Adapted Framework• Methodology• Assets and Gaps• Challenges
3. Capacity Development Response Strategy
4. Implementation of capacity development activities
5. Monitoring capacity development activities
Step 1: Step 1: Engage with stakeholders Engage with stakeholders
• Mapping of key partners
• Awareness raising and consensus building on CD• CD training and pilot testing of capacity
assessment methodology in 2 municipalities• Targeted discussions with partners
• Discussion on development priorities• Regional Development Strategy: drafted• Municipal development strategies: process
1.Assess a situation (Visioning and stakeholder mobilization)2.Plan, Budget, Implement3.Monitor and Evaluate4.Procurement and Service Delivery5.Communication and Co-ordination
Capacity gap: Lack of ability of regional and municipal administration to formulate long term strategy
Activities at three levels:
Enabling environment: Support to the regional and municipal administration to formulate long term strategies and yearly action plans
Organization: Functional analysis of regional development unit and dept. of infrastructure and eco. Dev ( part of the analysis of whole administration). Strengthening the existing data collection, storing and analysis mechanism.
Individual: Trainings for civil servant on strategic, participatory planning, organize exposure visit to countries having similar experience and design a manual on “ How to prepare regional and municipal strategies”
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Step 4: Implementation -Short- Term CD Activities
1. Functional analyses and Business process reengineering
2. Review current Human Resources Management Practices and provide recommendations for improvement
3. Review current data collection, storing and analysis practices and provide recommendations for improvement
4. Review current planning methodologies in use and suggest a improved one for consideration by national government.
5. Improve existing coordination and citizen feedback mechanism
6. Define appropriate organizational structure for strategic planning
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Step 5: Monitoring of Capacity Development Activities
1. Baseline indicators have been set during the capacity assessment (Institutional Baseline Mapping) exercise
2. All the output indicators linked to corresponding country program outcomes
Lessons LearnedLessons Learned• CD should be mainstreamed at country program level
• Capacity Assessment to be done at both program and project level
• Quick capacity assessment during formulation of a project will help
• Requirement of more awareness raising on CD among stakeholders, including UNDP staff
• National ownership core for success
• Potential for cooperation with other donors/UN agencies
• CD activities are process oriented; hence plan for longer term
• But, to be simplified, adapted to local context, practical tools