Defense Travel Management Office Office of the Under Secretary of Defense (Personnel and R epartment of Defense WELCOME TO T-230 Special Circumstances Travel (SCT)
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)Department of Defense
WELCOME TO
T-230
Special Circumstances Travel (SCT)
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
T-230 CLASS OVERVIEW
Topic: Special Circumstances Travel
Target Audience: Travelers, Travel Clerks, NDEAs and DTAs
Time: Approximately 45 minutes
Pre-Requisites: T-101 Document Processing - Authorizations T-102 Document Processing – VouchersOR Equivalent DTS Training or Experience
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
TECHNICAL ISSUES?• AUDIO GAPS• SLOW SCREEN CHANGES• DISCONNECTS
Exit class Close all other software applications Log back into class Check with local IT staff
If problem persists call the DISA Help Desk: 1-800-447-2457
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)4
SELECT: GUESTENTER: FULL NAME + SERVICE/AGENCY INITIALS
ATTENDANCE CREDIT
Helen Smith/DTMO
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
COMMUNICATING IN CLASS
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Training Objectives
• Introduction to SCT
• SCT Itinerary Creation
• SCT Trip Type Descriptions
• SCT Trip Types by DTS Functionality
• SCT-Specific DTS Functionality
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Definitions
Uniformed memberA person commissioned or enlisted in the U. S. Army, Navy, Air Force, Marine Corps, NOAA, or PHS
Civilian employee A person whose salary is currently being paid by the DoD
Government employeeA non-DoD federal employee whose travel is being paid by DoD
SponsorA military member or civilian employee with at least one dependent
DependentGiven the right conditions, a spouse, child, sibling, or parent of a military member or civilian employee. Could include a person with a similar relationship
EscortA person who accompanies a member while on official travel
Attendant An escort appointed by competent medical authority to assist a patient who is on official travel.
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
What is SCT?
• Uncommon travel types allowed by JFTR/JTR
• Standard TDY means:
• Examples of SCT– Patient travel – Emergency travel– Dependent travel
Traveler Type: Travel Type:Military MemberCivilian EmployeeGovernment Employee
BusinessTrainingDeployment
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Entitlements: Standard TDY vs SCT
• Standard TDY reimbursement or payments:– Transportation and lodging expenses– Mileage and non-mileage expenses– Meals and incidental expenses
• SCT trip types may allow:– Standard TDY entitlement rules– Restricted or no transportation entitlement– Modified or no per diem entitlement– Altered entitlement calculations
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Itinerary Creation
• Select: Special Circumstances Trip Type • DTS Displays: Secondary Selection List
– Specific SCT trip types– List varies based on traveler’s profile
• Select: Trip Type from Secondary List• DTS Displays: Eligibility Requirements
– New informational screen opens– Unique for each trip type
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)11
SCT Trip Type Drop-Down Option
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)12
Secondary Selection Drop-Down
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)13
Information Pop-up
DescriptionRegulationsEligibilityEntitlementsOther Information
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)14
Creating a Standard TDY Trip
OPEN Trip Type
Drop-Down List
START ON Trip Overview
Screen
Standard TDY
The last option is
Special Circumstances
SELECT TRIP TYPE
From 20 STANDARD TDY
DEFINITIONS
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)15
Creating SCT Trips
Information Pop-up
SCT SecondarySelection Screen *
Trip TypeSelection Screen
*Sample Only
OPEN Trip Type
Drop-Down List
START ON Trip
OverviewScreen
SELECTSCT TRIP
TYPE
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)16
“Information Only” Trip Types
Information Pop-up
Trip TypeSelection Screen
SCT SecondarySelection Screen –
INFORMATION ONLY
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)17
SCT Trip Type Selected
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Patient Travel
• MEDIC MIL MEMBER TDY
• MEDIC CIV EMP OCONUS
• MEDIC FAM MEM MIL CONUS
• MEDIC FAM MEM MIL OCONUS
• MEDIC FAM MEM CIV OCONUS
• MEDIC CONVALESCENT LEAVE
• MEDIC EXP FORSPEC NEEDS
• TDRL DISABLED PHYS EXAM18
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Escort / Attendant Travel
• ESCORT-ATTEND FULLTDY
• ESCORT-ATTEND EMP RETURN
• FAM MEM ILL MIL SPONSOR
• FAM MEM ILL CIV SPONSOR
• FAM MEM CIV ILL MIL SPON
• MEDIC FAM ATTND OVR100MI19
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Emergency Travel
• EMERGENCY LEAVE
• EMERGENCY WHILE TDY
• EMERGENCY VISIT TRVL (EVT)
• FAM VISIT TRAVEL (FVT)
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Military Travel
• UN PEACEKEEPING
• RECALL FROM LEAVE
• SHIP RELOCATED WHEN AWAY
• DISCIPLINARY ACTION
• AMATEUR SPORTS COMP
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Civilian Travel
• PRE EMPLOY PERDIEM ONLY
• PRE EMPLOY TRANS ONLY
• PRE EMPLOYMENT FULL TDY
• LABOR ORG REPRESENTATIVE
• TRAVEL AT NO EXPENSE
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Student Travel
• CADET- MIDSHIPMEN
• STUDENT OF MIL US SCHOOL
• STUDENT OF CIV US SCHOOL
• STUDENT SPEC DoDEA EVAL
• STUDENT DoDEA ACADEM C C
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Other Travel
• NON-FEDERAL HONOR AWARD
• WITNESS TRAVEL
• CONGRESSIONAL TRAVEL
• R R AND SPECIAL R R
• FEML-FUND ENVIRO MORALE
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types by Eligible Personnel
Military Members
Civilian Employees
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Medical Escort or Attendant
FEML
Interview
Witness
Award Recipient
R&R
Emergency While TDY
Emergency Visit
Peacekeeper
Return to Ship
Medical Exam
Recall from Leave
PatientAmateur Sports
Convalescent Leave
Disciplinary
Cadets/Midshipmen
Labor Rep
Family Visitation
OCONUS Student
Congressional
Emergency Leave
Trip types below the line include dependent travel
No Gov’t Expense
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Full Entitlements
Current DTS Functionality UsedCADET-MIDSHIPMEN FAM MEM CIV ILL MIL SPONRECALL FROM LEAVE MEDIC CIV EMP OCONUSUN PEACEKEEPING TDY PRE EMPLOYMENT FULL TDYMEDIC MIL MEMBER TDY LABOR ORG REPRESENTATIVETDRL DISABLED PHYS EXAM STUDENT SPEC DODEA EVALSHIP RELOCATED WHEN AWAY NON-FEDERAL HONOR AWARDAMATEUR SPORTS COMP ESCORT-ATTEND FULL TDY
All offer full transportation and per diem entitlements
Civilian TravelOther Travel
Military Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Per Diem Entitlements Detail Screen
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Information Only SCT Trip Types
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Information OnlyFAM MEM ILL MIL SPONSORFAM MEM ILL CIV SPONSORMEDIC FAM MEM MIL CONUSMEDIC FAM MEM MIL OCONUSMEDIC FAM MEM CIV OCONUSMEDIC EXP FORSPEC NEEDSEMERGENCY WHILE TDYWITNESS TRAVELTRAVEL AT NO EXPENSE
Medical TravelOther Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Special EntitlementsTrip Type Per Diem TransportationEMERGENCY LEAVE None RestrictedR R AND SPECIAL R R None RestrictedDISCIPLINARY ACTION None RestrictedFAM VISIT TRAVEL (FVT) None RestrictedPRE-EMPLOY TRANS ONLY None RestrictedEMERGENCY VISIT TRVL EVT None RestrictedFEML-FUND ENVIRO MORALE None RestrictedSTUDENT DODEA ACADEM C C None RestrictedMEDIC CONVALESCENT LEAVE None RestrictedESCORT-ATTEND EMP RETURN None RestrictedSTUDENT OF MIL US SCHOOL None FullSTUDENT OF CIV US SCHOOL 1 Day Only FullPRE-EMPLOY PERDIEM ONLY Full NoneMEDIC FAM ATTEND OVR100MI Full RestrictedCONGRESSIONAL TRAVEL Special Special
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)30
Blocked Entitlements
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)31
No Per Diem Entitlements
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)32
Limited Expense Entitlements
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Dependent Travel
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Dependent Travel AllowedSTUDENT OF CIV US SCHOOL FAM MEM CIV ILL MIL SPONSTUDENT OF MIL US SCHOOL FAM MEM ILL CIV SPONSORSTUDENT SPEC DODEA EVAL FAM MEM ILL MIL SPONSORSTUDENT DODEA ACADEM C C MEDIC CIV EMP OCONUSEMERGENCY LEAVE MEDIC FAM ATTEND OVR100MIEMERGENCY VISIT TRVL EVT ESCORT-ATTEND EMP RETURN
FEML-FUND ENVIRO MORALE
Student TravelEmergency Travel
Medical TravelOther Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)34
SCT- Dependent Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)35
SCT - Dependent Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)36
SCT – Dependent Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT Trip Types: Alternate Locations
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Designated / Alternate Location AllowedR R AND SPECIAL R R FAM VISIT TRAVEL (FVT)FEML-FUND ENVIRO MORALE EMERGENCY VISIT TRVL EVT
Leave-Related Travel Emergency Travel
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)38
Entering an Alternate Location
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT-Specific DTS Functionality
• Other Auths Screen– Automatically generated when SCT trip type
selected– Remarks pre-populated
• Can be added to but not edited• Read-only after save
• SCT Conditional Routing– DTA Maintenance Tool > Add Routing Element
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Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Other Auths Screen
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
SCT - Conditional Routing List
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Summary
• Introduction to SCT
• SCT Itinerary Creation
• SCT Trip Type Descriptions
• SCT Trip Types by DTS Functionality
• SCT Specific DTS Functionality
42
Defense Travel Management Office
Office of the Under Secretary of Defense (Personnel and Readiness)
Lobby set-up:o Instructor audio turned offo Questions answered for 15 minuteso Lobby stays open 60 minutes
Please help us evaluate:o Complete 3 polls in the lobbyo Fill out ICE card when it opens
Use the lobby resources:o Download class slideso Use links to DTMO website & TRAX
CLASS CLOSING LOBBY