Communicating Communicating Effectively through Effectively through PowerPoint PowerPoint
Jan 03, 2016
Communicating Effectively Communicating Effectively through PowerPoint through PowerPoint
Communicating Effectively Communicating Effectively through PowerPoint through PowerPoint
Guidelines for Clear Communication Guidelines for Clear Communication
Keep it simpleKeep it simple
The 1000-word pictureThe 1000-word picture
Avoid excessive detailAvoid excessive detail
Be consistentBe consistent
Elements of Good Design: Elements of Good Design:
CCoolloorrElements of Good Design: Elements of Good Design:
CCoolloorr
Color CombinationsColor Combinations
Hot CoolWarm
A combination of warm and cool colors A combination of warm and cool colors creates a balanced color schemecreates a balanced color scheme
Template design: Pick 3 or 4 colors tops
The Color WheelThe Color Wheel
Using Color for EmphasisUsing Color for Emphasis
Color can direct attention to the most important informationColor can direct attention to the most important information
Darker colors tend to recede while the lighter colors Darker colors tend to recede while the lighter colors appear to jump outappear to jump out
Choosing Colors for SlidesChoosing Colors for Slides
Use medium to dark backgroundsUse medium to dark backgrounds
Use light color textUse light color text– In general In general whitewhite, , yellowyellow, , greengreen, and, and cyancyan appear appear
brightestbrightest
– RedRed is not as effective as you think!is not as effective as you think!
Use bright, saturated colors for graphicsUse bright, saturated colors for graphics
Elements of Good Design:Elements of Good Design:
TextTextElements of Good Design:Elements of Good Design:
TextText
Fonts – Less is moreFonts – Less is more
– Use one font for your titles and one Use one font for your titles and one for your body text for your body text
– SerifSerif vs. Sans Serif vs. Sans Serif
– Avoid ALL CAPSAvoid ALL CAPS
– Keep Bullets simpleKeep Bullets simple
feet no feet
Tips for Formatting TextTips for Formatting Text
Avoid “widows”… this sentence is a Avoid “widows”… this sentence is a widowwidow
Give attention to how phrases break Give attention to how phrases break at the end of a line (especially titles)at the end of a line (especially titles)
Make use of the line spacing functionMake use of the line spacing function
Elements of Good Design:Elements of Good Design:Elements of Good Design:Elements of Good Design:
Using Graphics and IllustrationsUsing Graphics and Illustrations
Increases retention of informationIncreases retention of information
Helps explain complex topicsHelps explain complex topics
Adds variety to your presentationAdds variety to your presentation
Placing GraphicsPlacing GraphicsPositions in a field are perceived differently
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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
EastWestNorth
Fiscal Quarter
Section 1 2 3 4
East 20 27 90 20
West 31 39 35 32
North 46 47 45 44
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1st Qtr 2nd Qtr 3rd Qtr 4th Qtr
EastWestNorth
Fiscal Quarter
Section 1 2 3 4
East 20 27 90 20
West 31 39 35 32
North 46 47 45 44
Placing GraphicsPlacing GraphicsPositions in a field are perceived differently
Formatting Bar Graphs… Before Formatting Bar Graphs… Before
1993 1994 1995 19960.0
0.5
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TNF-bIgFHER2TPO
Year
Sale
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million
sRemove excess tick marks and labels
Remove grid lines
Reformat legend
Colorize for on-screen
Formatting Bar Graphs… After Formatting Bar Graphs… After
1993 1994 1995 19960
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Sal
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ions
)TNF- IgFHER2TPO
Formatting Tables… BeforeFormatting Tables… Before Incidence All Grades
N %Any adverse event 275 87Body as a wholeFever 154 49Chills 102 32Asthenia 49 16Headache 43 14Throat irritation 19 6Abdominal pain 18 6
Cardiovascular systemHypotension 32 10
Digestive systemNausea 55 18Vomiting 23 7
Hemic and lymphatic systemLeukopenia 33 11Thrombocytopenia 25 8Neutropenia 21 7
Metabolic and nutritional systemAngioedema 41 13
Musculo-skeletal systemMyalgia 21 7
Nervous systemDizziness 23 7
Respiratory systemRhinitis 25 8Bronchospasm 24 8
Skin and appendagesPruritus 32 10Rash 31 1024
Reformat table into 4 columns
Remove extra lines in table
Increase font size
Remove bold
Change background color
Formatting Tables… AfterFormatting Tables… After Incidence All Grades
N %
Any adverse event 275 87
Body as a whole Fever 154 49Chills 102 32Asthenia 49 16Headache 43 14Throat irritation 19 6Abdominal pain 18 6
Cardiovascular system Hypotension 32 10
Digestive system Nausea 55 18Vomiting 23 7
Hemic and lymphatic system Leukopenia 33 11Thrombocytopenia 25 8Neutropenia 21 7
Metabolic and nutritional system Angioedema 41 13
Musculo-skeletal system Myalgia 21 7
Nervous system Dizziness 23 7
Respiratory system Rhinitis 25 8Bronchospasm 24 8
Skin and appendages Pruritus 32 10Rash 31 10Urticaria 24 8