Committees Meeting. Call to order Welcome Introductions Agenda Q & A.

Regal Manor Homeowners Association

Committees Meeting

Introduction

Call to orderWelcomeIntroductionsAgendaQ & A

Committee

noun a person or group of persons elected or appointed to perform some service or

function

Organizational chart

What is required?CommitmentConsistencyCompliance

Governing documentsHigher standardAccount must be in good standing

CooperationEach otherGoverning bodies (Advisory Committee, Board of Directors)Management company (Kuester Property Management)

ConfidentialityCommunication

Advisory CommitteeCommunity

NewsletterWebsiteFlyersE-mail blastsSocial media

Committee members

CongenialityYou represent the community!

Purposes of the committeesProvide service to the communityHelp achieve the goals of the governing bodies

Security, safety (neighborhood watch, school traffic, children playing and going to school, speeding, sidewalks, etc.)Recreation, community activities (including playground, quarterly events, pool, etc.)Aesthetics, grounds maintenance, overall appearanceOrderliness, compliance with Covenants, revision/enhancement of CovenantsCommunication, information, website, welcoming committees, etc.Community involvementCommunity growth, future visionMaintaining/promoting property values

Provide valueInteract/network with other committeesRecruit

Purposes of the committee chairSet Committee Expectations earlyFacilitate meetingsSet meeting dates and timesInsure all other members meet their deadlines and stay on taskIncentivize Committee Members/Find creative ways to keep everyone engagedRegular written or oral reporting to advisory committee/Board of Directors

Purposes of the committee members

Honor CommitmentsProvide Opinions and RecommendationsSupport the goals of the committeeCarry out committee tasksBe a positive influence for the community

Being a good committee chairBeing a Good Committee Chair- a Committee Chair is responsible for keeping all of the committee’s many working parts in motion. Here are a few suggestions:Conducting a Productive Meeting

Consider using a Timed Agenda Stay FocusedRealize when a discussion becomes unproductive, and table the matter for another time or indefinitely.Insure every member has a voice and give careful consideration and care to their suggestions.Recognize a committee’s member need for a short or long term time out from the committee and encourage it.Always say please and Thank You

Make the committee meetings interestingKeep your members engaged-(Have Regular meetings or email updates).Invite Special guest speakersFeed your committee membersProvide - Little treats…have vendors donate giveaways for your committee members or prepare homemade giveaways.

Incentivize your committee membersSpotlight in the NewsletterRecommend for Committee Volunteer AwardPublic Acknowledgment for a job well done

Committee’s Directives-outline the committee’s purpose and limits. Directives are sanctioned by the Board of Directors and can change from year to year. If your committee’s directives have changed since its original sanction, the chair should insure an updated list of directives is submitted for approval.

Community goals2013

TransitionPoolMonumentsLandscapingMaintenance/upgrades

Long termAmenitiesSidewalksCapital improvements/refurbishment

Thank You!!Our community success relies on people like you!!