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COMMITMENT PERIOD: SIX (6) MONTHS TO EXPIRE JUNE 30, 2021
PROJECT FUNDING REQUEST
BOARD DATE: December 3, 2020 PRESENTED BY: Kathy Hopkins
ACTION REQUESTED
Consider approving applications for Llano County and the City of
Harlingen and authorizing the Executive Administrator to negotiate
and execute contracts for grant funding in an amount not to exceed
$1,365,368 from the Flood Infrastructure Fund for federal grant
award matching funds projects
STAFF RECOMMENDATION Approve No Action
BACKGROUND Passed by the 86th Texas Legislature and approved by
voters through a constitutional amendment, the Flood Infrastructure
Fund (FIF) was created to provide funding for flood mitigation
projects. The purpose of the FIF, as outlined in Senate Bill 7, is
to assist in financing drainage, flood mitigation, and flood
control projects. FIF projects presented for consideration have
been scored and ranked using prioritization criteria outlined in
Texas Administrative Code Title 31 § 363.404 and further specified
in the 2020 FIF Intended Use Plan. The prioritized list of projects
was approved by the Board on September 17, 2020.
KEY ISSUES The selected projects represent those eligible under
Category 3, Federal Award Matching Funds, of the 2020 Flood
Intended Use Plan. This category of funding was designed to
leverage federal funding by assisting applicants with the required
local match. Category 3 projects are eligible to receive a maximum
of 90% grant funds for the required match based on criteria
outlined in the FIF Intended Use Plan. Recipients of financial
assistance may either use their own available funds or borrow FIF
funds at 0% interest for any portion of the required local share
not provided through FIF grant funds.
Both the City of Harlingen and Llano County have submitted
complete financial assistance applications and are eligible to
receive grant funding through the FIF for a portion of the local
match requirements for federal funds under the Hazard Mitigation
Grant Program (HMGP). These communities have been selected to
receive $1,258,783 in federal matching funds through the HMGP.
Table 1 provides summary of funding sources, and application
summaries are attached.
Table 1 – Summary of funding sources Applicant
name Eligible
grant Federal funding
amount Local contribution
amount FIF
grant amount Total project
cost Llano County 59% $86,640.00 $11,101.00 $15,974.00
$113,715.00 City of Harlingen 80% $1,172,143.26 $337,348.74
$1,349,394.00 $2,858,886.00 Total $1,258,783.26 $348,449.74
$1,365,368.00 $2,972,601.00
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The projects recommended for approval meet all minimum
requirements found in the 2020 Flood Intended Use Plan:
(1) for construction-oriented projects, the benefit/cost ratio
of the project meets the requirements ofthe Flood Intended Use
Plan;(2) for flood control projects where the project watershed is
located outside the boundaries of theapplicant, the applicant has
entered into a Memorandum of Understanding with all required
entitiesrelated to management of the watershed;(3) the funding
request does not include redundant funding;(4) the area to be
served by the project meets the requirements of the Flood Intended
Use Planrelated to the National Flood Insurance Program;(5) the
project was developed using the best/most recent available data;(6)
for construction projects, the applicant has planned for operation
and maintenance costs; and(7) for construction projects, the
applicant has considered possible floodwater capture techniquesthat
could be associated with the project for water supply purposes.
The projects recommended for approval meet the statutory
requirements found in Texas Water Code § 15.536:
(1) the application and the assistance applied for meet the
requirements of Texas Water Code,Chapter 15, Subchapter I and 31
Texas Administrative Code Chapter 363; and(2) the application
demonstrates a sufficient level of cooperation among eligible
politicalsubdivisions and includes all of the eligible political
subdivisions substantially affected by the floodproject;
Attachment: Application Summaries
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Application Summary Llano County
PROJECT NAME Llano and San Saba County Hazard Mitigation Plan,
Project 40059
PROJECT NEED AND DESCRIPTION Llano County’s Hazard Mitigation
Grant Program (HMGP) application has been selected for funding by
the Texas Division of Emergency Management and the Federal
Emergency Management Agency and will update and consolidate the
Llano and San Saba counties Hazard Mitigation Plan. Hazard
Mitigation Plans must be updated every five years for the
participant to receive federal disaster assistance funding. HMGP
provides up to 75 percent federal funding with the remainder of
project costs covered by the local (percent) match. The counties
requested assistance meeting the local match requirement.
Through the Hazard Mitigation planning process, participants
will identify, assess, and propose mitigation solutions to reducing
long-term risks to life and property from both man-made and natural
hazards. The counties of Llano and San Saba, along with the cities
of Llano, Horseshoe Bay, Sunrise Beach Village, San Saba, and
Richland Springs, will be participating in the planning effort. The
Hazard Mitigation Plan will consider flooding, hurricanes, tropical
systems, drought, hailstorms, tornadoes, severe winds, wildfires,
winter weather, lightning, extreme cold, and extreme heat
disasters. Once approved by FEMA and adopted by the participants,
the Hazard Mitigation Plan will assist the participants in becoming
more resilient to disasters by identifying mitigation solutions
that, once implemented, will reduce local risks to future
disasters.
PROPOSED PROJECT FUNDING TOTAL PROJECT COST $113,715.00 Grant
amount requested from FIF $15,974.00 Local contribution $11,101.00
Local in-kind $0 Federal funding $86,640.00
PROJECT SCHEDULE Task Estimated schedule date Closing/contract
execution January 25, 2021 Planning phase (ending date) February 1,
2022 Submit plan to FEMA February 1, 2022 Adopt approved Hazard
Mitigation Plan July 1, 2022
FINANCIAL The funding being provided by the TWDB is in the form
of a grant and therefore is not subject to our internal risk score
analysis that is applied to loans. For this request, staff reviewed
Llano County’s annual audit and funding application information to
assess the entity’s ability to manage existing obligations and
business practices. Based on this analysis, staff believes Llano
County has adequate capabilities to manage its obligations.
SPECIAL CONDITION Prior to closing, the county must submit
documentation evidencing receipt of a federal award contingent on
the availability of local matching funds.
Attachment 1a
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Application Summary City of Harlingen
PROJECT NAME City of Harlingen 9th & 13th Street Drainage
Improvements, Project 40115
PROJECT NEED AND DESCRIPTION The City of Harlingen (City) has
been awarded by the Texas Division of Emergency Management and the
Federal Emergency Management Agency a Hazard Mitigation Grant
Program (HMGP) grant to address the effects of multiple severe
storm events over the past 28 months that were declared federal
disasters. These events affected thousands of homes, disrupted
transportation along arterial roadways, and resulted in millions of
dollars in damages. HMGP provides up to 75 percent federal funding
with the remainder of project costs covered by the local (percent)
match. The City requested assistance meeting the local match
requirement.
This project proposes to upgrade storm sewer systems, which will
mitigate 327 commercial and residential lots and streets within the
city’s main retail/commercial zones from future flood risk. The
upgrades consist of removing of the undersized drainage system and
replacing it with 5,803 linear feet of reinforced concrete pipe, 27
junction boxes, and 46 inlets. In addition, the city will implement
Storm Water Pollution Prevention Plan measures for water quality
control as part of the upgrades. Any utility adjustments and
restoration of street pavement will be completed as needed. The
proposed storm sewer lines will increase capacity of the upstream
section of the existing drainage system, and the downstream system
has enough capacity to handle the increase, thus reducing
flooding.
PROPOSED PROJECT FUNDING TOTAL PROJECT COST $2,858,886.00 Grant
amount requested from FIF $1,349,394.00 Local contribution
$337,348.74 Local in-kind $0.00 Federal funding $1,172,143.26
PROJECT SCHEDULE Task Estimated schedule date Closing/contract
execution January 29, 2021 Planning phase (ending date) August 31,
2020 Design phase (beginning date) August 31, 2020 Start of
construction November 30, 2020 Construction completion September 7,
2021
FINANCIAL The funding being provided by the TWDB is in the form
of a grant and therefore is not subject to our internal risk score
analysis that is applied to loans. For this request, staff reviewed
the City of Harlingen’s annual audit and funding application
information to assess the entity’s ability to manage existing
obligations and business practices. Based on this analysis, staff
believes the City of Harlingen has adequate capabilities to manage
its obligations.
SPECIAL CONDITIONS Prior to closing, when any portion of
financial assistance is to be held in escrow or in trust, the city
must execute an escrow agreement or trust agreement, approved as to
form and substance by the Executive Administrator, and shall submit
that executed agreement to the TWDB.
Attachment 1b
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Agenda Item 1 FIFCat 3HarlingenLlanoAttachment 2a Map Llano
CountyAttachment 2b Map City of Harlingen