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Via Webex meeting: Join Webex meeting Or via phone: 1-210-795-0506; 1-877-465-7975; Global call-in numbers Access code: 901 276 235
Total Attendance: 170 attendees; 24 excused absences
Chief Scientist Officer and 2020–2021 SciPAC Executive Board Members
o Rules and Membership: CDR Deb Dee; Co-Chair: CDR Dan-My Chu
• Point of contact for officers who want to get involved: CDR Dan-My Chu
• Most recent meeting: 2/12/2021 at 1300 ET.
• Next meeting: Standing meetings are at 1300 hours ET on the 2nd Friday of each
month.
• Continuing to process SOPs and to keep matrix current.
o Science: CDR Kamil Barbour; Co-Chairs: LCDR Israel Cross, LCDR Teresa Wang • Point of contact for officers who want to get involved: CDR Kamil Barbour
• State of the Scientists Team: As of 3/2/2021, the ‘State of the Scientists (SoS)’ survey
has been completed by 220 Scientist Officers surpassing the number of completed
surveys in 2019 (215).
• The four winners of the SoS raffle (for those who completed the survey) are CDR
Mark Miller, LCDR Scott Steffen, LT Ariella Dale, and LT Sean Griffing. They
will each receive a $25 Amazon gift card.
• The deadline for completing the SoS survey has been extended through
3/5/2021 to insure we get as high a response rate as possible, and approach the
number of responses we received in 2016 (>260). We are excited to begin the
analyses of the SoS survey data.
• A big thank you to LCDR Wilson-Frederick, LT Beauregard, and their team for
leading this effort.
• Research and Practice Team: On 2/23/2021, this team held an excellent and
informative seminar, entitled “The Impact of Regulatory Science on Public Health:
The Roles of Scientist Officers in the FDA” that featured 8-Scientist Officers from
the FDA. The seminar was well-attended (70 participants). A big thank you to CDR
Pamboukian and LTs Jayasekara, Samson, and Womack of the Research and Practice
for their vast efforts and leadership on this seminar. We hope you can join us for the
Appendix A: Readiness and Deployment Branch (RDB) Updates
These are the specific updates from the RedDOG self service homepage for visability:
FEBRUARY 3, 2021 (***Newest Updates are in blue font***)
Officers:
Dashboard = shows future or projected readiness beginning with next month.
RDB Self-Service = shows current and historic readiness (under "readiness information" section)
Readiness Extensions - updates announced during the recent December Town Hall session, with additional guidance and clarification:
2020 Periodic Health Update (PHU) Requirements:
▪ Your readiness status and eligibility for promotion are not dependent on a 2020 PHU submission which was due after March 1, 2020.
2021 PHU Requirements:
▪ PHU requirements resume beginning January 2021. ▪ Officers with a January birth month will have until March 31, 2021 to submit their 2021
PHU. ▪ If officers have made a reasonable effort to get in-person appointments without success,
MAB will accept a PHU with the following components:
-- A "virtual" physical examination -- A completed behavioral health survey, and -- A report of a dental examination Updated PHU instructions with checklist and forms are available on the CCMIS website. Officer Dashboard recalculations for 2021 PHU due dates have also been completed - please review to ensure accuracy. APFT & BLS: both are extended through MAR 1, 2021 readiness check. Both items will be required for submission (at the latest) in March and before the APR 1, 2021 readiness check. APFTs can be completed virtually - please review CCMIS website, under "readiness" tab for additional information and resources.
Officers are encouraged to continue making all efforts to complete and submit BLS and APFT readiness items despite continued extensions.
(Readiness extensions do not include immunizations, professional licensures, and weight standard requirements).
• Licenses: Officers with professional licensures expiring during JAN 2021 need to upload any state specific extensions or renewal verifications via eDOCU and include their current license as one PDF document. The Licensing team will review and update officer files accordingly. To contact the Licensure team, see their email below or on CCMIS website, under "officer support" section.
• Retention Weight Standards: Officers will notice a newly added "Retention Weight Standards" status text box on the Dashboard, referring to compliance or non-compliance with policy as determined per last reported PHU, APFT and/or Verified Weight Report (form 7044-1) submission. For any officer who contacted RDB with an inquiry specific to this policy, we will provide responses as we work through the queue. Please do not send daily or multiple emails. In the meantime,
Any officer outside of weight standards compliance (BMI below 19.0 or greater than 27.5 kg/m2) must review POM 821.66, "Retention Weight Standards" and follow guidelines for timely submission of required documentation. If all required items were submitted by deadlines, current and future readiness status will not be impacted pending adherence with policy instructions.
Any officer outside of weight standards compliance who failed to submit required documents pertaining to the Retention Weight Standards policy will see their readiness status as "Not Qualified" for the duration of the month. The missing item needs to be submitted before the next month's readiness check to return to "Qualified" readiness status.
A current quarterly Verified Weight Report (form 7044-1) is due for completion and submission during Oct 1-7, 2020 for officers who remain "non-compliant" with Retention Weight Standards. These officers must continue with quarterly weight report submissions until their next APFT is submitted and their compliance is again re-assessed. Officers who are required to submit quarterly weight reports but fail to do so during the 1st week of October will be identified as "Not Qualified" for the NOV 1 and DEC 1 readiness check.
Quarterly Weight Reports (7044-1) are due both for completion AND submission in the first week of the quarter precisely. Officers needing to submit this must plan to complete and submit the JAN 2021 quarterly report no later than JAN 7th.
Late submissions identify the officer as "Not Qualified" for future readiness checks.
Any officer within weight standards, and "compliant" (BMI between 19.0 - 27.5 kg/m2), as identified per last submitted APFT record, either in 2019 or with a recently renewed 2020 record, have no further requirements until the next APFT or PHU is submitted. Ensure all data fields are completed prior to saving the record, to include: height, weight, BMI, and if needed, Percent Body Fat results.
Officers that last completed an APFT in 2019 but currently have an APFT extension waiver due to COVID-19, are covered for this readiness requirement until the waiver expires (see "waiver" section below). However, all required Retention Weight Standards items are still due for anyone outside of weight compliance from last year's APFT record submission (i.e. quarterly weight reports, an updated Weight Management Plan).
Waivers: Instructions for requesting and submitting this is included on the CCMIS website, under "Medical Affairs" section. Officers on maternity-related waivers, please note not
all readiness items are waived or extended automatically (i.e. PHU, Td immunization) and officers need to contact MAB directly to address concerns or request additional readiness extensions.
Waivers do not appear on the Dashboard but details of any placed waivers can be found within the Self-Service portal, under "waivers" section. Please review as readiness items are due in the month the waiver expires.
When a waiver extension is in place for the APFT specifically, officers will be unable to upload that item until the waiver expires. Begin submitting APFTs on 09/03/20.
Deployment Credit: RDB priorities are to continue supporting the current COVID-19 mission and deploy officers. Please be advised that deployment credits will not be finalized until 60-days after we have completed and demobilized all officers who have served on COVID-19 related missions. We will update this page once this process begins.
Deployment "On-Call" month schedule: during a Public Health Emergency (PHE), CCHQ does not follow the scheduled "on-call" roster. We are continuing to operate on an "all hands on deck" status until the PHE ends or additional communication is distributed from CCHQ. The courtesy "on-call" email alerts have been disabled until the PHE concludes.
Readiness - Report results are manually reviewed for accuracy - if items were submitted, records will be updated to reflect an officer's status. Take time to review your files within Self-Service portal several business days after submitting any readiness item. If there are any errors, please contact the respective team to initiate a review.
Per readiness and deployment policies, it is the duty and responsibility of each officer to ensure timely renewal and upload of readiness requirements to maintain compliance.
• Readiness reports are finalized the 1st day of each month. Requirements for readiness are NOT complete until successfully uploaded to either Self-Service or eDOC-U.
Items submitted after the month in which they are due will identify the officer as "Not Qualified". That status will remain for the duration of the month until it is addressed and the next month's readiness report is finalized.
2020 Influenza: Officers who did not successfully submit their required influenza documentation via eDOC-U by DEC 31,20 are correctly seeing a "Not Qualified" readiness status for 2021 JAN and FEB readiness check. As a reminder, annual influenza is available and can be obtained as early as September. Document submission must occur immediately to satisfy this requirement.
PHU: Please visit CCMIS > under "Medical Affairs" and "forms" sections to familiarize yourself with the requirements. Additionally, login to CCLMS to view a ~15-min video outlining new PHU requirements effective JAN 1, 2020.
PHU due dates are posted both on the officer dashboard and Self-Service - these are auto calculated based on an officer's birthday. PHU waiver extensions granted during COVID-19 will NOT show up on the dashboard, but can be found within Self-Service, under "waiver" section.
Deployment Role: Include a primary deployment role within Self Service area; additional roles may be added but at least 1 role must be saved to remain "Qualified" for monthly readiness checks.
The request to update demographic information is vital as this information is used to both communicate with and deploy officers efficiently. All officers must immediately take action to review and complete missing information for:
1. Work Phone, Primary Work Email
2. Personal Cell Phone, Personal Primary Email
3. Airport (departure airport for deployment and training purposes)
4. Language(s) spoken
5. Professional Specialties
Points of Contact: CCHQ is committed to improving our processes and providing quality services. If you have a system, IT or upload concern while in the OSA, please contact the Commissioned Corps Help Desk at: [email protected].
If you have questions regarding information displayed in the OSA, please email the appropriate resource from the list below:
During the ongoing COVID-19 mission response, the RDB team is focusing on mission priorities while maintaining everyday operations and responding to an extensive volume of emails. We appreciate your patience as we work through inquiries in the order in which they are received (responses may take up to 4 weeks or longer).