COMBERTON PARISH COUNCIL Initials in brackets adjacent to an item indicate the member who has tabled this item or is expected to report. Numbers in brackets before an item indicate the minute reference from the last or previous meeting when this matter was tabled. Mrs Gail Stoehr, Clerk to Comberton Parish Council, 30 West Drive, Highfields Caldecote, CB23 7NY Tel: 01223 264553 Email: [email protected]I hereby give notice that, as previously arranged, the Meeting of the Parish Council will be held on Wednesday 11 March 2015 in the Village Hall at 7.30pm. The Public and Press are cordially invited to be present. All members of the Council are hereby summoned to attend for the purpose of considering and resolving upon the business to be transacted at the meeting as set out below. Gail Stoehr, Clerk 06/03/15 AGENDA 1. Apologies for absence and declaration of interests 1.1 To receive written apologies for absence and reasons 1.2 To receive declarations of interests from councillors on items on the agenda and details of any dispensations held 1.3 To receive written requests for dispensations for interests and to grant any requests for dispensation as appropriate (if any) Comments & observations from members of the public & County and District Cllr reports 2. To approve the minutes of the last meeting on 11 February 2015 3. Matters arising or carried forward from the last meeting or a previous meeting for discussion or decision and to note the Clerk’s report 3.1 (3.2) Pitch maintenance – to consider quotations for fertiliser, weed treatment and grass rust 3.2 (5.2) to discuss if the Parish Council should purchase and install a MUGA and how this might be funded 3.3 (6.3) Comberton Village College – request to establish orienteering course on Recreation Ground for school and public use – report on discussions with CVC (JP) 4. Finance, procedure & risk assessment 4.1 To receive the finance report and to approve the payment of bills 5. To receive reports and items from committees, working groups and members for information only unless specified 5.1 Planning Committee report – to note the minutes of Committee meetings 5.2 Transport Working Group (SH) 5.2.1 Proposal for application to CCC to install double yellow lines on the inside (east) side of the road on the bend in Hillfield Road 5.2.2 Proposal to reinstall the wooden post on South Street to prevent damage to the verge, and to install posts on the verge in Green End 5.3.3 Proposal to seek permission from CCC to change speed limits on Long Road, Branch Road and Green End to 30 mph, Comberton Road CVC to Toft (40mph), Royston Lane (40mph) and to use the TWG budget to put in place. 5.2.4 Proposal to install an on-road 2-cable traffic monitoring device to assess traffic volume and speed, using TWG funds 5.2.5 Proposal that the Tree Group considers planting a tree on the verge on Barton Road, as an alternative to a wooden bollard 6. To consider matters arising out of correspondence/communications received 6.1 Meridian Primary School PTA – request for grant assistance 6.2 CHS request to erect a bench on Normandy Close public open space 6.3 Request to hold a children’s fun fair on the Recreation Ground 6.4 Resident request to purchase land for garden extension 7. Closure of meeting
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COMBERTON PARISH COUNCIL
Initials in brackets adjacent to an item indicate the member who has tabled this item or is expected to report. Numbers in brackets before an item indicate the minute reference from the last or previous meeting when this matter was tabled.
Starting balance Sept 13 3,764.80 Fund raisings Income Expenses Result
New School Uniform (School Trends) Nearly New School Uniform Year Book Christmas Cards (APFS) Christmas’ productions DVD Christmas Raffle / refreshments Christmas’ Disco Yellow Moon/Easy to name Book Sale Pancake Toss Non-School Uniform days Mothers/Fathers Day Secrets Pamper Evening Shakespeare Quiz/Readathon Summer Fete Year 6 production refreshments Summer Concert refreshments Easy Fundraising Sports day refreshments
2760.58 303.30 307.50
1,274.50 970.00 462.32 406.60
34.43 86.98
640.80 137.05 540.10 237.70
72.00 2,472.29
70.79 210.61
49.72 116.87
1795.94 0
(y14/15) 1,039.20
745.00 0
158.07 0 0 0 0
335.41 37.07
0 537.92
0 20.00
0 0
964.64 303.30 307.50 235.30 225.00 462.32 248.53
34.43 86.98
640.80 137.05 204.69 200.63
72.00 1934.37
70.79 190.61
49.72 116.87
Sub total 11154.14 4668.61 6485.53 Main Funding
Donation to school 3000.00 -3000.00 School stage lighting 300.00 -300.00 Year 6 leavers activities 220.07 -220.07
Sub total 3520.07 -3520.07 Others
Bank interests General expenses (e.g. stationaries)
8.90
74.60
8.90 -74.60
PTA UK membership 96.00 -96.00 Lottery licence fee 20.00 -20.00
Sub total 8.90 190.60 -181.70
TOTAL 11163.04 8379.28 2783.76 Balance 31st Aug 14 6,548.56
PTA_Finance year 13_14 report full-1.doc 15.12.14
PTA_Finance summary_15th_Jan_2015-1.doc 06/01/15
MERIDIAN SCHOOL PTA MEETING
Friday 15th January
Finance summary report to date Year 14/15
6th January 2015 (re-conciliated with end of Dec 14 bank statement)
Year 14/15 summary to date
Starting balance Sept 14 6,548.56 Expenditures:
Expenses (late claims, presents etc…) 60.76 School trend variance -652.63
Year book 13/14 variance -440.00 Father’s day secret (Y14/15) -41.88
Lottery licence fee 20.00
Income:
Profits from events to date (see details overleaf) 2,689.27 Easyfundraising 32.19
Other income (e.g. bank interest etc…) 17.75
Balance End Dec 14 8,072.30
Year 14/15 plan
Committed (unavoidable) PTA UK membership 96.00
Commitments to school:
School donation for Autumn term 1,000.00
13/01/2015
PTA_Finance summary_15th_Jan_2015-1.doc 06/01/15
Details of Profits to date year 14/15:
(Last year)
School Trends -652.63 (964.64)
Friday Cake sale 468.65 new
Nearly New School Uniform 128.50 (303.30)
Non-Uniform days 121.51 (137.05)
Quiz night 469.16 new
Book Festival 151.88 new
Disco's (exp. for treats not yet claimed) 303.00 (248.53)
Christmas Cards 261.35 (235.30)
refreshments @events (exp. not yet claimed) 140.22
(462.32) Christmas Raffles 400.00
Christmas DVD (expected ~ £400 more) -55.00 (225)
Bag to school (late cheque from June 14) 300.00
Easyfundraising Q3 32.19 (49.72)
Year Book (exp. Y13/14) -440.00
Fathers’ Day Secrets (exp. Y14/15) -41.88
Note: Only the numbers in bold are final School Trends estimated profit y13/14 was £317.44 Year book 13/14 net results -132.50 (y13/14 £307.50) Bag to school profit is from last year (cheque was found at school in Dec) Fathers’ Day Secrets were sales purchases ahead for 2015
NORMANDY CLOSE Dear resident; A number of you have contacted me in the past regarding the trees and hedges at Normandy Close which have unfortunately died since they were planted by the developers. I have been working for some time these shrubs and trees re-ahead and do this work but as our estates contractor will be changing in March 2015 I am going to re-submit the quote for the work wias hopefully they will present better value for money. Normandy Close has a new Estate Inspector, Mr Anthony Bateman who lives at number 18 has kindly agreed to monitor the work that the contractor provides and he has said that residents can contact him about any issues which they have concerns about and want raised I won’t publicly name the last inspector but I would like to thank that person for all their feedback and dedication to the role
Mr Bateman has come up with an idea to get a bench put up on the grassed area opposite houses 22 -18 Normandy Close. CHS will fund this bench for residents and all being well it will be in situ for Tell me what you think……please fill in the tick box below to record your support for this idea or to express your concerns if you have any. My direct dial number is 01223 713568 or email I would like to see a bench at Normandy Close YES
I would prefer a picnic bench or seating bench ……………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………………… Best wishes Andrea Clarke Housing Officer
NORMANDY CLOSE
A number of you have contacted me in the past regarding the trees and hedges at Normandy Close which have unfortunately died since they were planted by the
I have been working for some time with our property services department to get -planted. CHS do have permission and the funds
ahead and do this work but as our estates contractor will be changing in March 2015 submit the quote for the work with the new contractor in the spring
as hopefully they will present better value for money.
Normandy Close has a new Estate Inspector, Mr Anthony Bateman who lives at number 18 has kindly agreed to monitor the work that the contractor provides and
aid that residents can contact him about any issues which they have concerns about and want raised with CHS.
I won’t publicly name the last inspector but I would like to thank that person for all their feedback and dedication to the role!!
Mr Bateman has come up with an idea to get a bench put up on the grassed area 18 Normandy Close. CHS will fund this bench for residents and
all being well it will be in situ for the summer time.
Tell me what you think……please fill in the tick box below to record your support for this idea or to express your concerns if you have any.
A number of you have contacted me in the past regarding the trees and hedges at Normandy Close which have unfortunately died since they were planted by the
with our property services department to get and the funds to go
ahead and do this work but as our estates contractor will be changing in March 2015 th the new contractor in the spring
Normandy Close has a new Estate Inspector, Mr Anthony Bateman who lives at number 18 has kindly agreed to monitor the work that the contractor provides and
aid that residents can contact him about any issues which they have
I won’t publicly name the last inspector but I would like to thank that person for all
Mr Bateman has come up with an idea to get a bench put up on the grassed area 18 Normandy Close. CHS will fund this bench for residents and
Tell me what you think……please fill in the tick box below to record your support for
Denotes the wooded area which lies between our, 15
Thornbury’s, Garden and The Drift.
*
*
Transport working group meeting held 26 February 2015
Report to Parish Council and recommendations
Summary of recommendations 1. Apply to County Council to install double yellow lines on the inside (east)
side of the road on the bend on Hillfield.
2. Reinstall the wooden post on South Street to prevent the extensive
damage to the verge. At the same time, the wooden posts that were
previously agreed by the PC to be installed on the verge of Green End next
to the garage should also be installed.
3. To seek permission from CCC to make changes to speed limits [on Long
Road – Branch Road – Green End (30 mph), Comberton Road CVC–Toft
(40mph), Royston Lane (40mph) and use TWG budget to put in place.
4. Install an on-road 2-cable traffic monitoring device to get a better idea of
traffic volume and speed, using TWG funds.
5. Request the Tree working group to consider planting a tree on the verge
outside the affordable housing on Barton Road as a more attractive
alternative to a wooden bollard.
Report See correspondence from parishioners attached.
The TWG discussed the following:
1. Zebra crossing: TWG will put an article in Comberton Contact to note that
the funding application was unsuccessful. We will revisit crossing points
and traffic calming if Bennell Farm development goes ahead.
2. Parking
a. Normandy Close – Sophie met with Andrea Clarke (Housing Officer
with CHS Group) to look at the parking issue together. We agreed
to wait until CHS Group appoints a new grounds maintenance
contractor and keep situation under review. Parking was not a
problem at the time of the visit. No action to take immediately.
b. Hillfield – Sophie met with Mrs Hurry of 2 Hillfield. The problem is
people parking on the inside of the bend on Hillfield as well as the
outside of the curve (where there are some legitimate parking
spaces). This blocks access for bin lorries, oil tankers and
emergency vehicles, and makes visibility poor.
Recommendation to Parish Council: Apply to County Council to
install double yellow lines on the inside (east) side of the road on
the bend.
c. Barton Road – Sophie met Mrs Spight and has looked at the area
where she requests a bollard. The TWG sympathises with Mrs
Spight and her neighbour, and will put an article in the Comberton
Contact requesting residents to park more considerately. But the
TWG didn’t feel there is a safety issue here and don’t recommend
installing a wooden bollard. We ask the Tree working group to
consider planting a tree on the verge as a more attractive
alternative.
d. The wooden post on South Street was a parish council post and has
been knocked down.
The TWG recommends reinstalling the post to prevent the
extensive damage to the verge. At the same time, the wooden
posts that were previously agreed by the PC to be installed on the
verge of Green End next to the garage should also be installed.
3. Speed limits. Sophie has been in contact with Barton PC which would like
to change the speed limit on Comberton Road between CVC and Toft from
60 mph to 40 mph.
Previous discussions in the TWG /PC also suggested extending the 30 mph
speed limit on Long Road beyond the entrance to Branch Road; and
making Branch Road / Green End all 30 mph, in order to make the road
approach to the permissive cycle way and caravan park safer. Also to
reduce the speed limit from 60mph to 40 mph on the approach to South
Street along Royston Lane.
Recommendation: to seek permission from CCC to make these changes to
speed limits and use TWG budget to put in place.
4. Speed checks in Comberton: TWG agreed we should seek an on-road two-
cable vehicle count and speed check on West Street, to get a better idea
of how many vehicles are passing through the village and how fast they
go. This can be used to support future applications for traffic calming or
crossing points.
Recommendation: to install a vehicle count and speed check on West
Street using TWG funds.
5. Article in Comberton Contact – the TWG will write an article for Comberton
Contact highlighting the increasing problem of parking in Comberton and
requesting residents to be more considerate in parking.
6. The TWG notes that there are still very few grit boxes in the village.
Another 5 boxes should be installed before next winter.
7. Rehabilitation of The Causeway. The TWG would like to propose to the PC
that the funds originally allocated for the zebra crossing and since
reallocated for ‘special projects’ should be used to rehabilitate The
Causeway as one of the most historic and attractive places in Comberton.
Correspondence From: Andrea Clarke [mailto:[email protected]] Sent: 04 February 2015 12:31To: Gail Stoehr (Clerk to Comberton Parish CouncilSubject: Request for advice & help. Normandy Close Comberton
Good afternoon Gail,
I hope you are well?
I wonder if I can ask the Parish Council for advice about some parking issues that I’ve had reported to me.
The parking area at the entrance to Normandy Close is used by residents of The Valley, I
have been told that this was part of the agreement so the new development got the go
ahead.
As you’ll see from the pictures attached it’s getting a bit crazy parking wise down there. I have had complaints that vehicles regularly double park going across the area of landscaping
which runs at the back of the spaces and I have had a complaint about the number of commercial vehicles using these spaces.
I appreciate that no one can govern the types of cars parked there but could you confirm whether there is anything that the Parish council can do to ensure people park sensibly
without going on to the land. Would there be a budget from the parish council to put a fence or barriers in to discourage people parking over the bark and where shrubs were supposed to
grow?
In the future I would like to improve this landscaped area which I think comes under CHS
jurisdiction; the shrubs need replanting and the bark replacing but I am loathe to invest this money if I can’t stop people parking over this area and killing what we’ve planted.
If the council aren’t able to help could you tell me who the local PCSO is so I can see whether this is something they can help to resolve by perhaps door-knocking in the Valley?
Many thanks
Andrea
Andrea Clarke Housing Officer CHS Group Switchboard: 0300 111
14:24To: Gail Stoehr (Clerk to Comberton Parish CouncilSubject: RE: FW: Street lights
Hello
I have recently been in contact with you regarding the streetlight on Barton Road. Despite Stephen Frost assuring us he would come and see the light once switched on, we feel rather let down that we've not had the support we would have liked form the council in getting the post reduced in size. I have a further issue I would like to raise in regards to the area outside the affordable housing on Barton Road. There is a small piece of grass (now mainly mud) by the entrance to our houses. My elderly neighbour, who has asked for my support with this, has recently filled the hole in this piece of 'grass' with rubble, by hand and then laid turf on it. She has tried to protect her hard work by placing a traffic cone on this area. However people
using the layby seem not to be able to enter it correctly and instead mount the patch of grass (effectively the edge of the pavement) churn up the mud and continue on to the layby. She has real concerns about cars skidding on the mud that spills out onto the road and is also upset that her hard work has so blatantly been spoilt. It's important that we all get to live in a village that looks good. I would suggest that a wooden post with reflectors on it could be placed on this area, much like those in South Street, this would give her peace of mind as well as protecting the children and parents who use this pavement. Please could this issue be looked into.
Yours sincerely
Mrs C Spight
From: Gail Stoehr (Clerk to Comberton Parish Council [mailto:[email protected]] Sent: 17 February 2015 09:25To: 'KAREN GREGORY'Subject: RE: Verge outside 2A South Street Comberton
Dear Karen
The wooden posts were erected by the Parish Council many years ago.
I will ask the Parish Council’s Transport Working Group to take a look and make a recommendation to
the Parish Council on it.
Can you please tell me if you have any information on the vehicle which caused damage to the bollard
and also if you know where the bollard is now?
Regards
Gail
From: KAREN GREGORY [mailto:[email protected]] Sent: 16 February 2015 15:28To: [email protected]: Verge outside 2A South Street Comberton
Dear Gail Stoehr,
I would be most grateful if you advise me who to contact about putting back the wooden post that until
fairly recently existed outside our house on the verge.
It was removed after being hit by a vehicle but this has resulted in the grass verge being ploughed up
by refuse trucks and cars visiting the dental surgery.