COLORADO PROCUREMENT TECHNICAL ASSISTANCE CENTER “COLORADO PTAC” September 17, 2009 Ric Denton, Interim Program Manager [email protected] A vital resource for businesses in government contracting Presentation to: Colorado Springs Chapter of NCMA
Jan 20, 2016
COLORADO PROCUREMENT TECHNICAL ASSISTANCE CENTER
“COLORADO PTAC”
September 17, 2009
Ric Denton, Interim Program Manager [email protected]
A vital resource for businesses in government contracting
Presentation to: Colorado Springs Chapter of NCMA
Launch of statewide Colorado PTAC
Mission Short history of PTAC creation Funding PTAC Board, Governance Structure, and Staff Services offered (what a company needs to
know to compete for and perform on federal, state, and local contracts)
How do we measure success? Working with other organizations locally and
throughout the state
PTAC Mission – top level
Significantly increase the number of capable businesses participating in government contracting by: providing them an understanding of the
requirements of government contracting and of the needed marketing know-how
supporting federal, state, and local government agencies in reaching and working with the suppliers they need,
thereby helping to create new jobs in our state.
Colorado PTAC Short History Prehistory: A previous regional PTAC was
attempted and failed (~ 2003?) Operational Plan did not fit the PTAC model
Summer 2006: New initiatives in Colorado Springs and elsewhere to start a PTAC
Summer 2007: OEDIT asserts that it wants to take charge statewide and provide seed money
November 2007: 2 page “sales” document presented to EDC Commission (State funding)
Short History (continued)
The 2007 OEDIT/EDC “deal” OEDIT is to be the Applicant for Fed money (PTAC
Program) and a “pass-through” vehicle State provides $1 million in funding over 5 years A tax exempt PTAC Corporation is to be created to
do the actual work and provide the experts Eventual Transition of Applicant to be the PTAC
Corp. April 2008: Solicitation for Cooperative Agreement
Applications (SCAA) issued Released by Defense Logistics Agency Proposal submitted ~ June 2008
Short History: The miracle
Jan 2009 DLA: “We might like to give you an award, please just answer the following ~40 questions.”
~Feb 2009: EDC Commission increases first year seed funding to $300,000 from $200,000 originally Grand challenge: Can our Chamber of Commerce
come up with $100,000 in 15 days. (They did.) Feb 2009 DLA: We just have these ~35 questions
more May 2009 DLA: We just have these ~15 questions
more (Is there a stopping rule here??) June 2009: DLA Contract Award
Nominal performance start date is September 15, 2009
Who are the private contributors? El Pomar
Foundation El Paso County City of Colorado
Springs SAIC BiggsKofford Pikes Peak Assoc.
of Realtors
5 Star Bank Colorado Lending
Source Colorado Springs
Utilities TechWise Delta Solutions Shape Technologies Chamber of
Commerce
Funding – partly hypothetical
Contribution
2010 2011 2012 2013 2014
EDC Commission
300K 200K 200K 200K 100K
Private contributions
100K 200K 200K 200K 300K
In-Kind contributions
114K 114K 114K 114K 114K
Federal (DLA)
415K 415K 415K 415K 415K
Totals 929K 929K 929K 929K 929K
Can federal matching amount increase? Likely not.Security of State Dollars? Reasonably secure, but funding is year to year.Private contributions? The future is in our hands!
Governance
What does the Organization Chart mean?
Federal contract with the DLA lays out very clearly what is to be done
OEDIT has oversight and override on PTAC Corporation OEDIT has a PTAC administrator/monitor
PTAC Board has oversight as well on PTAC operations Hire & fire authority over Program Manager But mostly a marketing & fund- raising function
Program Manager carries all of the responsibility (as per the SCAA) Staff hires, full budget authority, runs all operations,
counsels half-time, helps in fund raising, etc.
PTAC Board of Directors
Expanded Board to be 11 people Board Selection Criteria
Geographic Diversity Expert Knowledge of government procurement,
the FAR, DFARS, cradle-to-grave process of business development, acquisition and management of government contracts
A few key “rainmakers” for fund-raising Currently 4 on the Board
Includes OEDIT and EDC Commission seats There will also be an Advisory Board
Geographic Diversity
I-25 Corridor is where the action is: 97% of all federal awards El Paso 37%, Jefferson 27%, Adams 15% We are committed to serving entire state
A careful balance is needed regarding geography On the Board In performing on the contract
Otherwise we will not meet the performance goals
PTAC Corporation staffing
PTAC Corporation is a tax-exempt 501c3 corporation Not state employees!
Program Manager job description is aligned with the SCAA requirements Job has been advertised and we are processing
all applicants Procurement Counselors/Specialists
Four of these, one located on the western slope Processing of candidates has only begun
One Administrative support person
Facility
DLA Proposal: The facility above the Colorado Springs Chamber of Commerce Chamber has made a substantial
contribution for legal fees (organizational, bylaws, 501c3 application)
Information Technology (IT) requirements We are at least 15-20 days behind schedule
– hence a “soft opening” for now
PTAC Business Model
Core services
Determining Suitability for Contracting: Securing Necessary Registrations Socio-economic certifications Researching Procurement Histories Networking & Business Development Identifying Bid Opportunities Bid/No Bid Decision Making Teaming or Joint Venture Arrangements
Core services (cont.)
Proposal Preparation Advice and support: No, we don’t write
them! Contract Performance Issues:
Negotiating or interfacing with an agency Project cost-accounting system advice Bonding and interim financing Developing quality control and other plans
Preparing for an audit
In-kind support
OEDIT in kind (facilities and staff) Other Facilities
Chamber conference room Technology Incubator Similarly, elsewhere in State
Consulting advice similar to what the PTAC staff will provide – but usually more senior Ray Hurtado Kenn Quick ICA in Glenwood Springs
Referrals to for fee services
Project Cost Accounting Setup Specialized legal help Specialized certifications (e.g., 8a) Proposal Writing Short term project management GSA schedules
Measuring Success
Directly from SCAA specification Number of conferences throughout the state
PTAC hosted events PTAC participating in other events
Number of clients throughout the state New (includes transfers from other states) Follow-ons
Performance measured quarterly A “correct” measure would tally up dollar awards
achieved by clients
Working with others: Outreach Program
Chambers of Commerce Statewide EDC’s Universities Prime contractors CHDA and similar organizations Small Business Development Centers
(SBDCs) SCORE Any other influencer/partner we can reach
Questions and Answers?
Any issues not covered? Any implementation issues that we
should be looking at? Any thoughts as to how to enhance the
program?
Summary
The Colorado PTAC is an important initiative for the State
An important service for those businesses wanting to do government contracting (federal, state, county & local)
The efficient rollout in Colorado in the next 12 months is extremely important to demonstrate viability and value
We are looking for any and all partner organizations that make sense for the mission