Germanna Community College Board September 12, 2019 Fredericksburg Area Campus Room 225 10000 Germanna Point Drive Fredericksburg, VA 22408 3:00 p.m. – 4:00 p.m. Committee Meetings Academic Affairs/Workforce/Student Success – Room #211 Drs. Jeanne Wesley and Tiffany Ray Curriculum Approvals--Action Changes to curriculum – AAS Technical Studies ------------------------------------------ Page 3 Changes to curriculum – CSC Industrial Maintenance ---------------------------------- Page 8 New curriculum – CSC General Technician ------------------------------------------------ Page 12 New curriculum – CSC Electrical Technician ----------------------------------------------- Page 16 New curriculum – CSC HVAC Technician --------------------------------------------------- Page 20 New curriculum – CSC Asphalt Technician ------------------------------------------------- Page 24 New curriculum – CSC Cyber Security & Networking Foundations ------------------ Page 28 Changes to curriculum – CSC in Administration of Justice ----------------------------- Page 33 Changes to curriculum – Certificate in Administration of Justice -------------------- Page 40 Credit for Prior Learning – IST Credentials ------------------------------------------------- Page 47 Credit for Prior Learning – HVAC Track ----------------------------------------------------- Page 52 Credit for Prior Learning – Industrial Maintenance Track ------------------------------ Page 56 Credit for Prior Learning – Electrical Track ------------------------------------------------- Page 60 Credit for Prior Learning – Asphalt Track --------------------------------------------------- Page 64 Credit for Prior Learning – DCJS Credentials ----------------------------------------------- Page 68 Enrollment Update—Discussion GCC Website—Discussion --------------------------------------------------------------------- Page 74 Executive/Human Resources – Room #225 Dr. Janet Gullickson, Ms. Laurie Bourne and Mr. Bruce Davis Faculty Compensation Study—Discussion Search Advocate—Discussion --------------------------------------------------------------- Page 75 Fundraising Update for Calendar Year 2019—Discussion --------------------------- Page 78 GPTA Campaign—Discussion 50th Anniversary Campaign—Discussion Finance/Facilities – Room #212 Dr. John Davis, Ms. Joyce Warnacut and Mr. Garland Fenwick Financial Approvals--Actions Financials Ending June 30, 2019-------------------------------------------------------------- Page 82 Page 1
129
Embed
College Board Packet: September 12, 2019 · 9/12/2019 · Germanna Community College Board September 12, 2019 Fredericksburg Area Campus Room 225 10000 Germanna Point Drive Fredericksburg,
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Germanna Community College Board September 12, 2019
Fredericksburg Area Campus Room 225 10000 Germanna Point Drive
Fredericksburg, VA 22408
3:00 p.m. – 4:00 p.m. Committee Meetings Academic Affairs/Workforce/Student Success – Room #211 Drs. Jeanne Wesley and Tiffany Ray
Curriculum Approvals--Action Changes to curriculum – AAS Technical Studies ------------------------------------------ Page 3 Changes to curriculum – CSC Industrial Maintenance ---------------------------------- Page 8 New curriculum – CSC General Technician ------------------------------------------------ Page 12New curriculum – CSC Electrical Technician ----------------------------------------------- Page 16New curriculum – CSC HVAC Technician --------------------------------------------------- Page 20New curriculum – CSC Asphalt Technician ------------------------------------------------- Page 24New curriculum – CSC Cyber Security & Networking Foundations ------------------ Page 28Changes to curriculum – CSC in Administration of Justice ----------------------------- Page 33Changes to curriculum – Certificate in Administration of Justice -------------------- Page 40Credit for Prior Learning – IST Credentials ------------------------------------------------- Page 47Credit for Prior Learning – HVAC Track ----------------------------------------------------- Page 52Credit for Prior Learning – Industrial Maintenance Track ------------------------------ Page 56Credit for Prior Learning – Electrical Track ------------------------------------------------- Page 60Credit for Prior Learning – Asphalt Track --------------------------------------------------- Page 64Credit for Prior Learning – DCJS Credentials ----------------------------------------------- Page 68
Local Funds Request from Marketing/Website ----------------------------------------- Page 100
Local Budget FY21 – Discussion
Facilities Report--------------------------------------------------------------------------------- Page 101 Update on Barbara J. Fried Center – Discussion
Locust Grove Campus Building Replacement - Discussion
4:00 p.m. - 5:00 p.m. -- Presentation of the FY 20 Budget ------------------------------------ Page 103 Dr. John Davis and Ms. Joyce Warnacut
5:00 p.m. – Regular Meeting of the Germanna College Board 1. Call to Order/Determination of Quorum2. Public Comment3. Approval of Minutes #320, May 9, 2019------------------------------------------------------ Page 123
5:45 p.m. – Informational Items/Other Business 7. President’s Report, Dr. Janet Gullickson8. Chair’s Report, Ms. Teri McNally9. Calendar of Events---------------------------------------------------------------------------------- Page 12910. Other Business
Adjournment 2019-2020 Committee Appointments
Executive / HR Ms. Teri McNally, Chair
Ms. Ann Tidball, Vice Chair Mr. Simon Gray, Treasurer
Dr. Janet Gullickson, Secretary Ms. Laurie Bourne, Staff
Mr. Bruce Davis Finance/Facilities
Mr. Baron Braswell, Chair Ms. Sarah Berry
Dr. Victor Gehman Dr. John Davis, Staff
Mr. Garland Fenwick, Staff Ms. Joyce Warnacut, Staff
Germanna Community College Branding Project 2020 marks the 50th anniversary of Germanna Community College. This presents a unique opportunity to transition to a refreshed brand, identity and visual platform to launch in 2021. As the higher education landscape has evolved over the past 10 years, Germanna’s current identity has quickly become dated and ineffective in conveying the high quality and often exceptional things happening at the College. A new forward-thinking brand platform should be developed looking towards the next 50 years and reflect and embody the aspirations of the institution. Prospective students are savvy marketers and a visually exciting refreshed identity is essential to reach our target audiences. A new visual identity should also deliver well through emerging communications technologies. This is an opportunity to tell a more complete Germanna story. The new brand should also support the organization’s maturing fundraising goals and establish a copy platform for prospect cultivation on both the recruitment and development side. Key deliverables:
• Data-driven recommendations on the unique brand position of the College/foundation
• Articulation of brand promise
• Copy platform for College/foundation
• Messaging variants for target populations
• Expression of brand through new identity and tag line
• Visual identity system needed to communicate brand position
• New prospective student and donor website aligned with recruitment and fundraising goals o New information architecture o New technology platform o Integration with College CMS and systems o New copy and messaging
The College seeks one-time local funds, of up to $500,000, in order to accomplish these important deliverables. The Marketing and Recruitment department is staffed with one director, one designer, one developer and two recruiters. We are staffed to maintain operation of the current website, communication pieces and recruitment operations at our current capacity but does not have the skill set to deliver a new high quality identity or successful marketing website.
Empathy – imagining what another might be thinking or feeling without imposing one’s own perspective.
Search Advocate Values
Inclusion – showing value for each person and respect for their differences, supporting full participation and ensuring that all are able to reach their potential
Respect – honoring, admiring, esteeming, treating others with courtesy and dignity
Collaboration – working together towards a common goal
Curiosity – letting go of certainty; seeking to
understand the unfamiliar and resist the rush to judgment
Equity – ensuring that each person has what they need to
succeed; addressing continued barriers to a level playing field
Hospitality – welcoming others with respect, regard, and sensitivity to their needs and desires
Recommend practices/process enhancements to enhance equity, validity, and diversity
Advocate effectively for diversity
Help minimize/mitigate implicit bias
Help committee members test their thinking
Support communication and alignment between committee and hiring official
Connect with Search Advocate liaison
Page 77
Page 78
Page 79
Page 80
Page 81
Germanna Community College Local Funds Financial Analysis
For Financial Statements for the Twelve Months Ended June 30, 2019
FINANCIAL ANALYSIS Restricted Funds Year-to-date (YTD) revenues reflect $10,664,336 in Federal Grants (Pell and Direct Loans) and $17,508 in receipts for private scholarships. Disbursements to students totaled $10,689,271. The restricted fund balance of $49,476 represents aid to be disbursed in private scholarships for summer and fall terms.
Loan Funds – No activity.
Endowment Funds – No activity.
Plant Funds $308,134 has been received. All budgeted maintenance and capital contributions were received, with an additional $25,000 from the Fredericksburg EDA for FredCAT. $31,532 has been received in interest income. Expenses of $384,384 include return of $77,875 to the Foundation which was part of an initial deposit for the SEBIC building that was subsequently funded by localities. $67,739 has been paid for FredCAT rent from designated FredCAT contributions as grant funding has expired. The majority of the remaining expenses of $238,770 were incurred at the new Stafford site to complete the initial square footage as well as prepare the additional leased space for classes in January. We received notice in June that Caroline County will no longer provide the $42,000 annual rent subsidy. This subsidy covered the majority of the $49,848 annual rental of the Caroline Center. The viability of this center with the additional expense is under review.
Unrestricted Funds • Net Assets – Unrestricted Fund Balance/Net Assets increased by $857,434 during the fiscal year. A
summary of each fund follows.
• Local Operating/College Board Fund – Local appropriations and interest income of $183,171 have been recorded. Outstanding commitments at year end include $22,293 from Spotsylvania (subsequently received in July) and $6,866 from Caroline County (remains outstanding). $53,961 in expenses have been recorded year to date. Expenses include $17,988 associated with Convocation/Inauguration, $7,797 for student recruitment materials, and $4,215 for electrical work at FAC. Funds were budgeted for the Quality Enhancement Plan (QEP) which were not expended. (Refer to Expenditure Line “Dean of Institutional Effectiveness” on FS Page 3.) Since the QEP is a five-year plan, these funds may be required in a future year. Revenues exceeded expenses by $129,210 for the year, resulting in an ending fund balance of $455,492.
• Vending Fund – We have received $280,778 in bookstore commissions (102% of revised annual budget) and $20,561 in investment income for the year. Expenses of $11,792 year to date include the annual payment to the Chancellor’s discretionary fund in the amount of $3,718, and expenses for maintenance of the food service areas including hood cleaning and inspections. Revenues exceeded expenses by $289,547 for the year, resulting in an ending fund balance of $2,301,634.
• Student Activity Fund – $192,040 has been collected, which is 110% of budgeted activity fees. The additional fees were generated by correcting the fee structure to charge these mandatory fees to all students. Expenses of $183,467 include a $25,000 contribution to the Fredericksburg Transit Authority (bus service), $7,167 for ID card software and hardware, expenses for hosting events. Revenues exceeded expenses for the year by $8,573 resulting in an ending fund balance of $39,187.
• Parking Auxiliary Fund – $222,692 or 111% of budgeted fees have been collected. Expenses of $79,779 were recorded, with the largest expenditures for snow removal and utilities. $27,931 in snow removal expenses and utilities of $24,186 have been recorded. Revenues exceeded expenses by $148,495 for the year, resulting in an ending fund balance of $765,763.
• Facilities Auxiliary Fund – Fees of $702,390 were collected, 112% of the annual budget. Expenses total $450,384 including $413,916 debt service payments as the majority of the expense. Revenues exceeded expenses by $281,608 for the year, resulting in an ending fund balance of $2,268,461.
Page 82
FS Page 1
Business Unit: GC297 - GermannaReport ID: AGL00008 - College Balance Sheet - LocalFiscal Year: 2019As of Date: 2019-06-30Scope: Local Funds
FA5 Total Expenditures 3,171 484,590 450,384 34,206
FA6 Net Increase / (Decrease) 70,271$ 140,410$ 281,608$ 141,198$
FA7 Transfers to Local Parking Maint - - - -
FA8 Transfers to State Plant Fund - - - -
FA9 Beginning Fund Balance 1,986,852 1,986,852 -
FA10 Current Fund Balance 2,127,262 2,268,461 141,198
Germanna Community CollegeFACILITIES AUXILIARY FUND BUDGET
Through June 30, 2019
Page 89
Germanna Community College Local Funds Financial Analysis
For Financial Statements as of and for the Two Months Ended August 31, 2019
FINANCIAL ANALYSIS Restricted Funds Year-to-date (YTD) revenues reflect $104,781 in receipts for private scholarships to date with scholarship disbursements of $98,136. Restricted cash is $56,121, up $6,645 from June 30 due to private grant receipt (Carter Bennett Scholarship) pending future disbursement.
Loan Funds No activity.
Endowment Funds No activity.
Plant Funds $79,024 was received, composed of $50,000 from Stafford, $1,669 from Orange County, and $25,000 from Fredericksburg for the FredCat project. $2,716 was received in interest income. $21,000 from the final Caroline County rent subsidy (FY19 commitment) was moved to offset rental expenses. Caroline County has informed us that they will no longer provide a rent subsidy for the Caroline Center.
Unrestricted Funds • Net Assets – Unrestricted Fund Balance/Net Assets decreased by $87,528 during the first two
months of the fiscal year. A summary of each fund follows.
• Local Operating/College Board Fund – Local appropriations of $66,674 were received, composed of $12,215 from Stafford, $28,158 from Culpeper, $16,931 from Orange County, and $9,291 from the City of Fredericksburg. No expenses were recorded during the first two months of the fiscal year.
• Vending Fund – We have received $15,219 in bookstore commissions and $1,096 in investment income for the year. Expenses of $1,385 were incurred with the majority for facility maintenance.
• Student Activity Fund – $33,908 has been collected, which is 19% of budgeted fees. Expenses of $33,863 include a $25,000 contribution to the Fredericksburg Transit Authority (bus service).
• Parking Auxiliary Fund – $40,674 or 20% of budgeted revenues have been collected. Expenses of $5,573 were recorded, primarily utilities.
• Facilities Auxiliary Fund – Revenues of $129,925 were collected, 20% of the annual budget. Expenses total $334,203, including a $331,594 annual debt service payment as the majority of the expense.
Page 90
Business Unit: GC297 - GermannaReport ID: AGL00008 - College Balance Sheet - LocalFiscal Year: 2020As of Date: 2019-08-31Scope: Local Funds
FA5 Total Expenditures 334,203 487,899 334,203 153,696
FA6 Net Increase / (Decrease) (204,278)$ 172,101$ (204,278)$ (376,379)$
FA7 Transfers to Local Parking Maint - - - -
FA8 Transfers to State Plant Fund - - - -
FA9 Beginning Fund Balance 2,268,461 2,268,461 -
FA10 Current Fund Balance 2,440,562 2,064,183 (376,379)
Germanna Community CollegeFACILITIES AUXILIARY FUND BUDGET
Through August 31, 2019
FS Page 7Page 97
Germanna Community CollegeLocal Funds
Fiscal Year 2019-2020
Budget Amendment #1
Justification:
The original FY20 Budget Request that the Board approved last September contained
operating fund requests from local contributions totaling $242,084. The amount actually
funded by the localities only totaled $196,944; therefore, an adjustment needs to be made
to reduce revenues and expenses by $45,140.
Budget requests included requests for funding of the Quality Enhancement Plan (QEP).
Not all localities funded that request. Additionally, Caroline County removed all locality
funding for partner agencies from their FY20 Budget.
The budget for FY20 included a reserve for unfunded appropriations in the amount of
$40,084. Therefore, the net shortfall is $5,056.
Necessary Actions:
Revise FY20 Local Funds Operating Budget
This Request:
Reduce Locality Contributions revenue by $40,084 to $196,944.
Use provision for unfunded appropriations of $40,084.
Fund deficit of $5,056 from QEP budget in Department 460120.
.
Page 98
Germanna Community CollegeLocal Funds
Fiscal Year 2019-2020
Budget Amendment #2
Justification:
The original FY20 Budget Request that the Board approved last September contained a
$20,000 budget for Auxiliary Plant Maintenance. Subsequent to that time, a new food
vendor was selected for the cafeteria operation. Upon inspection by that vendor, it was
determined that significant repairs and maintenance were required to cafeteria facilities.
Those repairs are expected to cost $30,000.
Contingency funds are provided in the budget. This amendment requests using $30,000
of contingency funds to increase the Auxiliary Plant Maintenance budget.
Necessary Actions:
Revise FY20 Local Funds Operating Budget
This Request:
Increase Auxiliary Plant Maintenance budget from $20,000 to $50,000.
Reduce Provision for Contingencies from $208,050 to $178,050.
.
Page 99
Germanna Community College Branding Project 2020 marks the 50th anniversary of Germanna Community College. This presents a unique opportunity to transition to a refreshed brand, identity and visual platform to launch in 2021. As the higher education landscape has evolved over the past 10 years, Germanna’s current identity has quickly become dated and ineffective in conveying the high quality and often exceptional things happening at the College. A new forward-thinking brand platform should be developed looking towards the next 50 years and reflect and embody the aspirations of the institution. Prospective students are savvy marketers and a visually exciting refreshed identity is essential to reach our target audiences. A new visual identity should also deliver well through emerging communications technologies. This is an opportunity to tell a more complete Germanna story. The new brand should also support the organization’s maturing fundraising goals and establish a copy platform for prospect cultivation on both the recruitment and development side. Key deliverables:
• Data-driven recommendations on the unique brand position of the College/foundation
• Articulation of brand promise
• Copy platform for College/foundation
• Messaging variants for target populations
• Expression of brand through new identity and tag line
• Visual identity system needed to communicate brand position
• New prospective student and donor website aligned with recruitment and fundraising goals o New information architecture o New technology platform o Integration with College CMS and systems o New copy and messaging
The College seeks one-time local funds, of up to $500,000, in order to accomplish these important deliverables. The Marketing and Recruitment department is staffed with one director, one designer, one developer and two recruiters. We are staffed to maintain operation of the current website, communication pieces and recruitment operations at our current capacity but does not have the skill set to deliver a new high quality identity or successful marketing website.
Page 100
Germanna Community College Board Facilities Report September 12, 2019
1. Barbara J, Fried Center
We have talked with the landlord in reference to renting additional 18,000 square feet on the second floor. The landlord has offered to rent us the second floor at the same cost has the first floor. We are reviewing our options for parking. The center now has 218 spaces with 7 of them being handicap. With the additional second floor space we estimate we will need 350+ parking spaces. We have a preliminary layout of the second floor which we will share with the landlord once we begin the lease process.
2. Locust Grove Campus Replacement: The programming/design of the new Locust Grove building is on its way. We recently completed the stakeholder’s questionnaires and programing design charette. We had a very good response with stakeholder’s questionnaires. The RRMM design team was very complimentary of how well our faculty and staff were prepared for the programming design charette. From the programming design charette it was determined that building is approximately 20,000 sq. ft. larger than it should be. We were anticipating the overage. The next step in the process will be for the Faculty and Staff to work within there departments and to work RRMM to get the building square footage back in line.
3. Kitchen Upgrades The college recently changed food vendors and we discovered the kitchens at Locust Grove and Fredericksburg needed upgrades. At Locust Grove, we are performing through cleaning, painting, flooring, and new equipment. At Fredericksburg, we are performing through cleaning, painting, LED lighting, and new equipment. We estimate the cost to be $30,000. In addition to the upgrades in the kitchen we are going to paint the Locust Grove student lounge and change the carpet and paint the student lounge at Fredericksburg.
Page 101
SACS�COC™
Dr. Janet Gullickson President Germanna Community College 2130 Germanna Highway Locust Grove, VA 22508-2102
Dear Dr. Gullickson:
SOUTHERN ASSOCIATION OF COLLEGES AND SCHOOLS
COMMISSION ON COLLEGES
July 2, 2019
The following action regarding your institution was taken by the Board of Trustees of the Southern Association of Colleges and Schools Commission on Colleges (SACSCOC) during its meeting held on June 13, 2019:
The SACSCOC Board of Trustees reaffirmed accreditation and removed the institution from Warning following submission of a Monitoring Report. No additional report was requested. Your institution's next reaffirmation will take place in 2028 unless otherwise notified.
Also, please submit to your Commission staff member, preferably by email, a one-page executive summary of your institution's Quality Enhancement Plan. The summary is due August 15, 2019, and should include on the same page the following information: (1) the title of your Quality Enhancement Plan, (2) your institution's name, and (3) the name, title, and email address of an individual who can be contacted regarding its development or implementation. This summary will be posted to SACSCOC's website as a resource for other institutions undergoing the reaffirmation process.
All institutions are requested to submit an "Impact Report of the Quality Enhancement Plan on Student Learning" as part of their "Fifth-Year Interim Report" due five years before their next reaffirmation review. Institutions will be notified 11 months in advance by the President of the Commission regarding its specific due date. Directions for completion of the report will be included with the notification.
We appreciate your continued support of SACSCOC's work and activities. If you have questions, please contact the SACSCOC staff member assigned to your institution.
Sincerely,
�!.}!:!: President BSW:sf
cc: Dr. Denise Y. Young, Vice President, SACSCOC Dr. Susan Tinsley Gooden,· Chair, Virginia Community College System State Board
Also factored into the $1.1 funding increase is the new Tuition Moderation Fund (TMF):
The tuition moderation fund will fund adjunct increases, estimated at $130,000 (including FICA)
as well as the 35% college share of full-time raises and associated benefits estimated at
$140,000. These two items consume all but $217,000 of the TMF.
Also included in the General Fund estimate is 60% of full-time raises to be funded by Central
Appropriations:
For FY 2020, the State is providing a Health Insurance Premium Holiday, composed of 2 pay
periods where no deductions – employee nor employer – will be taken from payrolls. Of the
$229,000 savings, $41,000 is to fund the 2.75% increase for part-time wage employees.
Another $138,000 is to be returned to the state (60%), with the remaining $50,000 to be
deposited in the new Reserve Fund. The FY 2020 budget reflects the entire savings of
$229,000 in compensation, with the return of funds to the state and to the reserve fund totaling
$188,000 as a reduction in general funds.
The following is the bridge between the general fund receipts projected for FY 2019 to the
budgeted general fund receipts for FY 2020:
487,064$ Tuition Moderation Fund (TMF)323,930$ Outcomes (20%)332,148$ Enrollment (80%)
1,143,142$
467,149$ Cost of FT Increases111,644$ Benefits on FT Increases578,793$ Total Cost of FT Increases339,478$ Central Appropriation
FY19 General Fund 15,496,219$ Return to State HIPH (50,033)$ Raises (state share) 339,478$ Apportionment 1,074,328$ Carry Forward 67,633$ IT initiatives from Tech Fee (694)$ Interest / Rebates 81,702$ Misc 22,449$ FY20 General Fund 16,986,184$
Page 112
Pg. 09 Non General Funds
Non General Funds Tuition and Fees There was no change in tuition rate for FY 2020.
As noted, a $2.00 per credit hour increase was provided to the colleges in FY 2019 to fund
college-based strategies to improve enrollment, advising capacity, and student success.
$85,000 in additional net revenue is expected due to lowering the dual enrollment
reimbursement rate by 5% for schools above the 70% recommended rate (the recommended
$50 uniform tuition rate is 32% of the full rate; therefore a 70% reimbursement nets 30%
tuition). The change will help transition to the recommended uniform rate. This will contribute
an additional $85,000 of revenue and bring our average reimbursement rate down from 85% to
80%.
An additional LPN cohort is included in revenue, estimated at $90,000 for 23 students.
The following is the bridge between the non-general fund receipts projected for FY 2019 to the