Colleague Colleague Reporting: Reporting: Finding and Finding and Manipulating Data Manipulating Data Matthew H. Smith Matthew H. Smith Research Coordinator Research Coordinator Pitt Community College Pitt Community College Greenville, NC Greenville, NC
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Colleague Reporting: Finding and Manipulating Data Matthew H. Smith Research Coordinator Pitt Community College Greenville, NC.
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Colleague Reporting: Colleague Reporting: Finding and Finding and
Manipulating DataManipulating Data
Matthew H. SmithMatthew H. SmithResearch CoordinatorResearch Coordinator
Pitt Community CollegePitt Community CollegeGreenville, NCGreenville, NC
Things You NeedThings You Need Query BuilderQuery Builder
SAAL – SAVELIST AlgebraSAAL – SAVELIST Algebra
ST-->CC-->RUL-->RDEL&RDEP&RFEIST-->CC-->RUL-->RDEL&RDEP&RFEI• RDEL: Database Element Linkages (Enter a Field Name)RDEL: Database Element Linkages (Enter a Field Name)• RDEP: Database Element Presentation (Enter a Field Name)RDEP: Database Element Presentation (Enter a Field Name)• RFEI: File Element Inquiry (Enter a File Name)RFEI: File Element Inquiry (Enter a File Name)
ST-->AC-->STM-->STRS&STDTST-->AC-->STM-->STRS&STDT• Student Terms Summary and Student Terms DetailStudent Terms Summary and Student Terms Detail
View RDVFView RDVF• Virtual FieldsVirtual Fields
Finding Data: From UsersFinding Data: From Users
Find out how user adds data to Find out how user adds data to systemsystem• Ex. Graduate a student in BSP by entering Ex. Graduate a student in BSP by entering
graduation date in a certain field.graduation date in a certain field.• Click on fieldClick on field• Click red “Help” question markClick red “Help” question mark• Read off name of field in title barRead off name of field in title bar
Ex. “HELP information for the field: Ex. “HELP information for the field: STTR.STUDENT”STTR.STUDENT”
Finding Data: ST Screen/ProcessFinding Data: ST Screen/Process
LIST ST.PRCS.DEF LIST ST.PRCS.DEF WITH PROCESS.DATA.ELEMENTS = WITH PROCESS.DATA.ELEMENTS = "<<Enter name of field>>" "<<Enter name of field>>" DEFAULT.MENU.MNEMONICDEFAULT.MENU.MNEMONIC
LIST ST.PRCS.DEF LIST ST.PRCS.DEF WITH DEFAULT.MENU.MNEMONIC = WITH DEFAULT.MENU.MNEMONIC = "<<Enter Mnemonic:>>" "<<Enter Mnemonic:>>" PROCESS.DATA.ELEMENTSPROCESS.DATA.ELEMENTS
Term – Student Files (either by (S) or including (M))Term – Student Files (either by (S) or including (M)) Date Range – Graduates, Institutions AttendedDate Range – Graduates, Institutions Attended None – PERSON, POSITITONS, (CONTRACTS)None – PERSON, POSITITONS, (CONTRACTS)
• StatusStatus What to include/excludeWhat to include/exclude
• CompatibilityCompatibility Managing compatible data between duplicated tables Managing compatible data between duplicated tables
while preserving integrity of summative statisticswhile preserving integrity of summative statistics
0 (Never Attended)1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11 (grade completed)12 (completed high school)- - (GED), 13 (Adult High School Diploma)14 (One Year Vocational Diploma)15 (Associate Degree) 16 (Bachelor's Degree)17 (Master's Degree or higher)
STC.ATT.CRED Attempted Credits (No OW etc, but with failing grades)
STC.CMPL.CRED Completed Credits Credits Passed (No F's, W, OW, etc)
STC.CRED Registered Credit All Credit
A - AddC - CanceledD - DroppedN - NewNC - Non-Course Credit (similar to transfer credit; CLEP, AP credit, Military, etc.)NP - Not PaidPR - Preliminary (used only with transfer credit)TR - Transfer Credit (CCL courses)W - WithdrewX - InactiveXT - External Transfer Credit (non-CCL)
Credit Types for Credit Types for STUDENT.ACAD.CRED STUDENT.ACAD.CRED
StudentStudentSTUDENT.ACAD.CRED
STC.CRED.TYPEAHS Adult High SchoolBSP Basic SkillsCE Continuing EducationCL CollaborativeCN ConsortiumDE DevelopmentalHSE AHS ExamsHSN AHS NonCourseHST Adult High School TransferIN InstructionalNC NonCoursePTC Placement Test CreditTD Transfers of Developmental CourseTP Tech PrepTR Transfer
SELECT STUDENTS WITH STU.TERMS = "<<Enter 4 Digit Year:>>FA” SAVING UNIQUE @ID
SAVE.LIST MS_HS_STUDENTS
Saves unique list of student IDs for students graduating from a particular institution after a certain date who were actively enrolled in a particular term
Efficiency: Microsoft AccessEfficiency: Microsoft Access More General Colleague QueriesMore General Colleague Queries
• Run FasterRun Faster• Less Strain on ServerLess Strain on Server
Can save logicCan save logic More Complex ManipulationMore Complex Manipulation
Automation with Visual Basic for Applications Automation with Visual Basic for Applications (VBA)(VBA)
Interface programming language (VBA) with Interface programming language (VBA) with database language (SQL)database language (SQL)
Data Storage (Small Scale Data Warehouse)Data Storage (Small Scale Data Warehouse)
Efficiency: Microsoft AccessEfficiency: Microsoft Access
Copy and Paste Between ApplicationsCopy and Paste Between Applications ImportImport
• Excel/Text/DB FormatExcel/Text/DB Format• Colleague Data (Import)Colleague Data (Import)• Internet Survey DataInternet Survey Data
ExportExport• Excel/Text/DB FormatExcel/Text/DB Format• Access to AccessAccess to Access
.pdf based output.pdf based output Reuse Common TablesReuse Common Tables
Efficiency: Microsoft AccessEfficiency: Microsoft Access
RecommendationsRecommendations• Large Hard Drive (80GB or Larger)Large Hard Drive (80GB or Larger)• Fast Pentium Processor (~3GHz)Fast Pentium Processor (~3GHz)• RAM (1GB Min.)RAM (1GB Min.)• Backup SystemBackup System
DVD Burner (Dual Layer ~8.5 GB/Disc)DVD Burner (Dual Layer ~8.5 GB/Disc) Additional Hard DriveAdditional Hard Drive
• Internal/ExternalInternal/External
DrawbacksDrawbacks• No Statistical CapabilityNo Statistical Capability
Access: Reuse Common TablesAccess: Reuse Common TablesEthCodeEthCode EthCodeDescEthCodeDesc11 White (Non-Hispanic)White (Non-Hispanic)22 Black (Non-Hispanic)Black (Non-Hispanic)33 American Indian / Alaskan NativeAmerican Indian / Alaskan Native44 HispanicHispanic55 Asian / Pacific IslanderAsian / Pacific Islander66 Other / Unknown / MultipleOther / Unknown / Multiple
Institution InstitutionDesc34550 D.H. Conley390631 South Central34304 North Pitt34288 Ayden-Grifton34552 J.H. Rose34475 Farmville Central49917 Ayden-Grifton
Access: Reuse Common TablesAccess: Reuse Common Tables