a centre of expertise in data curation and preservation DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007 Co-operation for digital preservation and curation: collaboration for collection development in institutional repository networks Michael Day , Maureen Pennock and Julie Allinson UKOLN, University of Bath Bath BA2 7AY [email protected]/ http://www.ukoln.ac.uk/
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Co-operation for digital preservation and curation: collaboration for collection development in institutional repository networks
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a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
Co-operation for digital preservation and curation: collaboration for collection
development in institutional repository networks
Michael Day, Maureen Pennock and Julie AllinsonUKOLN, University of Bath
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
11
Digital preservation (5)
Preserv serviceprovider model(Hichcock, et al.,2007)
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
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Collection development (1)
• Collection development:– Set of activities, including: selection, acquisition,
deselection, disposal, preservation– A traditional focus of library collaboration, e.g.
on the development of shared collections– Need for institutional repositories to consider
own collection development requirements with wider (national or international) contexts
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
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Collection development (2)
• Managed collaboration on collection development– Potentially reduces unnecessary duplication of
effort, but ...– But may also support redundancy:
• Replication of content• Application of different preservation strategies
– Need to investigate role of repositories with regard to more formally published research materials
• Perhaps e-journals should be the main focus of preservation activities in this domain?
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
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Collection development (3)
• Institutional repositories need to define collection development policies with regard to:– Institutional requirements– Interoperability requirements (e.g. OAI-PMH)– Preservation requirements
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
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Collection development (4)
• Collection development issues:– Content types
• Peer-reviewed research outputs, scientific datasets, administrative records, ...
• Will be different preservation priorities
– Object types (file formats)• Policies will have direct influence on risks (and costs) of
long-term preservation, e.g.:– Accepting any format– Only accepting a limited number of format types (e.g.
PDF/A, XML); need for conversion and validation tools, or considerable post-processing
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
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Collection development (5)
• Potential areas for collaboration (continued):– Ingest workflows
• Checking conformance with submission rules• Automated tools for format characterisation and validation,
maybe conversion (normalisation)• Metadata enhancement, e.g. consistent forms of name
– Ongoing review (and weeding) of collections• Withdrawal of content (contentious issue)• Superseded or duplicate material
– Defining preservation service levels• Different policies needed for different types of material
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
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Conclusions (1)
• What should curators do?– Collaborate with other stakeholders on:
• Strategic level collaboration (e.g. through organisations like the UK Digital Preservation Coalition)
• Policy development (e.g. through emerging national frameworks)
• Research and development• Standards development (e.g., OAIS, ISO Records
Management Metadata)• The development of shared services (e.g. GDFR)
a centre of expertise in data curation and preservation
DigCCur2007 Symposium, Chapel Hill, N.C., April 18-20, 2007
18
Conclusions (2)
• What do curators need to know?– Where core services are dependent on other
organisations (or services):• Need to understand the risks• Need to deal with these sensibly (e.g., through
contracts, service-level agreements, or by moving the most vital functions in-house)
– Many remaining open questions:• Be aware that there are still many unknown unknowns• But it is still important to do something (and to