Co-Op Briefing 2009 (Sep & Nov ’09 Work Term) Date : 22 nd May 2009 Time : 2:30 pm Venue: Multi-Purpose Hall Co-Operative Education & Career Services (CECS)

Co-Op Briefing 2009 (Sep & Nov ’09 Work Term)

Date : 22nd May 2009Time : 2:30 pmVenue : Multi-Purpose Hall

Co-Operative Co-Operative Education &Education &Career Services Career Services (CECS) Unit(CECS) Unit

Co-Operative Education and Career Services Unit (CECS)

OUTLINE Part 1: Who are we? Part 2: Where is CECS? Part 3: CECS Resource Centre Part 4: Who to contact? Part 5: What is myCo-Op Portal? Part 6: What is Co-Op? Part 7: Pre-requisites (Academic & Non-Academic) Part 8: Placement Process Part 9: While at Your Co-Op Job

9.1 Dos and Don’ts Part 10: Upon Completing your Co-Op Job Part 11: Co-Op Student Planner

Co-Operative Education and Career Services Unit (CECS)

Part 1 – Who are we? The Co-Operative Education & Career

Services Unit (CECS) aims to prepare university students for future employment through career guidance and internship

CECS will assist you in: Career related issues Co-Op Placement Preparing you for the workforce

Co-Operative Education and Career Services Unit (CECS)

Part 2 – Where is CECS?We are located at Level 3, Menara Gading, South Wing,

Opposite Student Affairs Office (SA)

Co-Operative Education and Career Services Unit (CECS)

Part 3 – CECS Resource Centre

The CECS Resource Center (CRC) provides ample resources and services for students to meet their needs for career development, career advice and employment opportunities.

CECS Services and Activities include: Internship CV Writing Personal Counseling Career Exploration Career Workshops Campus

Recruitment Drive Career Talks Career Fair

Co-Operative Education and Career Services Unit (CECS)

Facilities Provided:Internet Access The CRC has two computers with high

speed internet access to assist students in search for employment, Student may login to my Co-Op portal to update, edit or check their CV

Resources Available:Resume writing informationBusiness DirectoriesEmployers ProfileGeneral Brochures & Magazine

Part 3 – CECS Resource Centre

Co-Operative Education and Career Services Unit (CECS)

Part 4 – Who to contact? Staff

- Ms. Soo Lee Wei ext. 3006 [email protected] Ms. Amy Yong ext. 3171 [email protected] Ms. Farah Muthu ext. 3180 [email protected] Ms. Parameswari ext. 3172 [email protected]

Contact Number+603 9101 8880

Office Operate HoursMon – Fri 9am – 6pmSat 9am – 1pm

Co-Operative Education and Career Services Unit (CECS)

Part 5 – What is myCo-Op Portal? myCo-Op Portal is a ‘home-grown’ web-portal for

UCSI University’s Co-Op Placement It can be used for Co-Op students to post their CV

online Co-Op employers to post their jobs online The website : http://www.ucsi.edu.my/mycoop

To Log In:To Log In: Use your E-Use your E-Advantage User Advantage User ID & password.ID & password.

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function – Online CV

Click here to fill in Click here to fill in your CVyour CV

Click here if you want to obtain Click here if you want to obtain your own job.your own job.

Click here to fill in your Click here to fill in your Job Evaluation Form after Job Evaluation Form after your Co-Op term.your Co-Op term.

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV

IMPORTANT: IMPORTANT: Click Click ‘Acceptance’‘Acceptance’

Your CV have Your CV have not been not been submitted UNTIL submitted UNTIL you click you click ‘Submit’‘Submit’

In total, there are 13 sections in Online CV, and please do not forget to click –

1) ‘Acceptance’ at the end of the Student Policy and make sure you read through all the terms and conditions stated in the Policy.

2) ‘Submit’ for CV submission to enable CECS to proofread your CV.

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV1. Personal Education Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV2. Education Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV3. Other Qualifications Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV4. Language Proficiency Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV5. Computer Skills Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV6. Achievements Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV7. Extra-Curricular Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV8. Hobbies / Interests Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV9. Work Experience Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV10. Referees Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV11. Preferred Interview Time Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV12. Work Location Preference Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CV

After reading through the Co-Op Student Policy, please click ‘Acceptance’

13. Student Policy Field

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Online CVConfirmation of Submission on CV

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Training Material

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Downloadable Form

Co-Operative Education and Career Services Unit (CECS)

Part 5 – Function: Latest News & Job Opportunities

Please check Please check out the latest out the latest news & events news & events herehere

Click here for internship opportunities and job opportunities for fresh grad.

Co-Operative Education and Career Services Unit (CECS)

Part 6 – What is Co-Op? Co-Operative Education is implemented to formally

integrate classroom learning with workplace training in co-operative employer organizations

Students are required to complete a co-operative module comprising two months work experience in each year of their degree, beginning in Year One right through to the final year (please refer to your Faculty).

Each co-operative module is worth three credits and students are graded based on a written assignment and employers’ evaluation upon completion of each co-operative module

Co-Operative Education and Career Services Unit (CECS)

Part 7 – Pre-requisites (Academic & Non Academic)

7.1Academic Pre-requisites Completed 80% course work in each Year/Level

Obtained a minimum cumulative overall average (CGPA) of 2.0 (i.e. 50-59%) at the end each Academic Session [Note: Most employers require a minimum GPA of 2.5 (65%) or more]

A student who has not met the Academic pre-requisites is not

eligible for the Co-Op attachment of that session and has to defer the Co-Op term to the following year/whilst Academic pre-requisites are met

Co-Operative Education and Career Services Unit (CECS)

Part 7 – Pre-requisites (Academic & Non-Academic)

7.2 Non-Academic Pre-requisitesCourse selection for Co-Op, approved by the Co-Op Supervisor and payment of necessary fee(s).

Register in myCo-Op by completing and submitting the online Curriculum Vitae (CV).

Attend the CV Verification Exercise: presented supporting documents (e.g. academic certificates, extracurricular activities, letters of reference, etc).

Attend all compulsory Co-Op Workshops organized by CECS / UCSI University.

Please refer to Student Co-Op Policy and myCo-Op Portal for the Please refer to Student Co-Op Policy and myCo-Op Portal for the proceduresprocedures

Co-Operative Education and Career Services Unit (CECS)

Part 8 – Placement Process(Please refer to the handout for the Placement Process)

Job Placement via CECS

Job Placement via own connection

Course SelectionAttend

briefings/workshopsSubmission of CV through

myCo-Op

CV Verification Exercise. (Please check with your Co-Op

supervisors or CECS for your appointment week)

Continue to next page

Co-Operative Education and Career Services Unit (CECS)

Part 8 – Placement Process (Con’t…)Check students’ email /myCo-Op constantly for any job interviews / offer

Submit your Job Evaluation and remind your employer about your Student Evaluation Form

Obtain verification letter from CECS

Responds to the email within 3 working days to indicate your attendance to any interviews if the employer requires

If you do not respond in 3 working days, you are consider as *rejecting the job interview

Responds to email pertaining job offer within 3 working days if the employer does not require interview

Collection of Student Evaluation Form

Obtain offer letter from employer

Download Co-Op Job Approval Form via myCo-Op or get it from CECS

If you do not respond in 3 working days, you are consider as *rejecting the job offer

Photocopy the offer letter and get approval from your Co-Op supervisor before coming to CECS

* - Please refer to Co-Op policy for * - Please refer to Co-Op policy for further information further information

Co-Operative Education and Career Services Unit (CECS)

Part 8 – Placement Process (Con’t…)

Students may obtain a Co-Op Job overseas but… If the Co-Op Employer is not bona fide

and/or the students are found not undergoing Co-Op or the Co-Op job is fake/non-existent, students will immediately be given a FAIL grade for their Co-Op module.

Co-Operative Education and Career Services Unit (CECS)

If students reject the interview with reasons deemed unacceptable*, these student must then find their own Co-Op job. Ultimately, if they are unable to find a Co-Op Supervisor approved job, they may be awarded a Fail grade for the Co-Op module.

A student who has not actively looked for his/her own job and receives a Co-Op job placement from CECS but rejects the offer must give his/her reasons in writing for doing so to CECS within three days of receiving the job placement/offer. If a student’s given reasons are deemed unacceptable* then, he/she must accept the CECS given job placement or face the possibility of failure for that Co-Op module.

*Unacceptable reasons: Distance of workplace, amount or lack of

salary, parents’ preference, personal preference etc.

Part 8 – Placement Process (Con’t…)

Co-Operative Education and Career Services Unit (CECS)

Part 9 – While at your Co-Op Job - Dos and Don’ts

Terms of Employment, Confidentiality Terms of employment and confidentiality of employer’s

information must be STRICTLY MAINTAINED Handling Workplace Issues

Address Issues when arise (to CECS staff or Co-Op Supervisor) Speak directly to (NOT via family/friends) with immediate

Work Supervisor, Co-op Supervisor and CECS staff Resigning or Taking Leave

Resigning or taking leave/time off is STRICTLY PROHIBITED Medical Leave

All medical leave must be substantiated with a legitimate doctor’s medical certificate.

Students must contact their employer immediately if they must be absent because of illness or an emergency. If the absence is for two or more days, CECS must also be notified.

Co-Operative Education and Career Services Unit (CECS)

Part 9 – While at your Co-Op Job - Dos and Don’ts (Con’t…)

Termination & Layoffs A Co-Op student who is terminated by an employer for

any reason including those that fault the student (such as incompetence, unsatisfactory performance, irregular attendance/tardiness or unacceptable behavior/attitude etc) must report this to the CECS immediately.

In the event of termination, the CECS and/or Co-Op Supervisor will carry out an investigation of the situation.

Student not at fault Student at fault - disciplinary action will be taken

and/or a fail grade may be given for that Co-Op module.

Co-Operative Education and Career Services Unit (CECS)

Part 10 – Upon Completing the Co-Op Job It is the Co-Op student’s responsibility to complete

and submit the following forms to CECS prior to the last day of work-term:

Online Co-Op Job Evaluation Form Co-Op Student Evaluation Form (to be collected from

CECS prior to commencement of work term) Written Report/Assignment given by the student’s

School (and approved by the student’s employer, where required)

Please note that it is YOUR RESPONSIBILITY to: Ensure the employer completes and submits the Co-Op

Student Evaluation Form to the CECS Office only Do the necessary follow-up with the respective Co-Op

Employer to ensure that all is done in a timely manner

Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op PlannerBefore Commencement of Co-Op

What you have to do as a Student Where to go/ Who to see

Start date

Deadline

1 Course selection to be done by Co-Op students who will be doing their Co-op in November – December 08. Placement by CECS will be based on students who have done course selection only.

Head of Schools/Co-Op supervisors

23 Mar

15 May

2 Check Briefing/Workshop dates CECS/Co-Op Supervisors

18 May

19 June

3 Compulsory seminars/workshops for Co-Op students:KP100 students:22 May 09: 2.30pm – 6.30pmCECS Briefing Do it Right

29 May 09: 3.00pm – 6.00pmChanging MindsetsLooking Good, Feeling Great

CECS/Co-Op Supervisors

22 May

29 May

4 Submission of final online CV on myCo-Op* online CVs submitted after 30 June will not be entertained

myCo-Op 22 May

30 June

Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…)What you have to do as a Student Where to

go / Who to see

Start date

Deadline

5 Check CV Verification Appointment with CECS. (You are required to visit CECS according to your Faculty as assigned by CECS)

CECS/Co-Op Supervisor

15 June 22 June

6 Visit CECS according to CV Verification Appointment List. Students are to bring the following:Original certificates of all academic and non-academic transcripts/ certificates/ letter of recommendations (if any).(Clearly separates the academic and non-academic documents before visiting CECS)Students are to get CVs ‘Approved’ by CECS staff according to faculty as assigned by CECS.

CECS 22 June 17 July

7 Check for available jobs and interview times by: -Logging into myCo-Op-CONSTANTLY checking your UCSI emailAttend interview as scheduled by the Co-Op Employer(If you wish to find your own job, you may obtain a Verification Letter from CECS)

myCo-Op On-going

30 Oct

Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…)What you have to do as a Student Where to

go/ Who to see

Start date

Deadline

8 Co-Op Job via CECSIf the Co-Op Employer is a non-registered user of myCo-Op, collect your Appointment Letter from CECS when you are informed.If the Co-Op Employer is a registered user of myCo-Op, you will receive your Appointment Letter online.

Own Co-Op JobDownload the Co-Op Job Approval Form via myCo-Op and submit:- the completed Co-Op Job Approval Form and;- hardcopy of your Appointment Letter to your Co-Op Supervisor and CECS.(You must submit the above mentioned documents BEFORE you commence your Co-Op Job)

CECS

myCo-Op

myCo-Op/CECS & Co-Op Supervisor

Email notification

30 Oct

30 Oct

Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…)

What you have to do as a Student Where to go/ Who to see

Start date

Deadline

9 Collect your Co-Op Employer’s Co-Op Student Evaluation Form from the CECS officeIt is YOUR responsibility as a Co-Op student to ensure that: -You collect this form BEFORE your Co-Op work term begins-Your Co-Op Employer completes and submits the form before the given deadline (refer to Section: ‘While at your Co-Op Job’ Item 1).

CECS 19 Oct 30 Oct

10Obtain your Co-Op assignment from your

SchoolCo-Op Supervisor

Check with your Co-Op Supervisor

Check with your Co-Op Supervisor

Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…)While at your Co-Op Job

What you have to do as a Student Where to go/ Who to see

Start date

Deadline

1 Remind your Co-Op Employer to complete the Co-Op Student Evaluation Form before the given deadline.Submit the Co-Op Student Evaluation Form to your Co-Op employer and inform him/her of the deadline for evaluating you and returning the form.(You should submit the Form to your Co-Op Employer 2 weeks prior to the deadline)

MyCo-Op 14 Dec 31 Dec

2 Inform CECS and your Co-Op Supervisor should the following occur:You are facing any workplace problemsYou have to take leave (e.g. MC/time off). This is subject to the conditions in the Co-Op student Policy

CECS andCo-Op Supervisor

As soon as possible

As soon as possible

3 Appeal for change of Co-Op job / withdrawal from Co-Op. This is generally NOT allowed unless due to extenuating circumstances. See the Co-Op Student Policy

CECS andCo-Op Supervisor

As soon as possible

As soon as possible

Co-Operative Education and Career Services Unit (CECS)

Part 11 – Co-Op Planner (Con’t…)

What you have to do as a Student Where to go/ Who to see

Start date Deadline

1 Complete and submit the online Co-Op Job Evaluation Form

myCo-Op 14 Dec 31 Dec

2 If your Co-Op Employer has not submitted the Co-Op Student Evaluation Form to CECS, you must follow-up with him/her

Co-Op Employer

14 Dec 31 Dec

3 Submit your completed assignments to your School

Co-Op Supervisor

Check with your Co-Op Supervisor

Check with your Co-Op Supervisor

Upon Completing your Co-Op Job

You are reminded to:1. Abide by the Co-Op Student Policy and all UCSI policies, rules and regulations at all times.2. Regularly check myCo-Op, your UCSI student email account, the CECS notice board, eBoard, and eAdvantage for updates/notifications.

Co-Operative Education and Career Services Unit (CECS)

Thank youThank you and and

please remain at the Hall please remain at the Hall for the 2for the 2ndnd part of the part of the

briefingbriefing