Club/Pub Handbook 2013 - 2014

Clubs and Publications

Handbook Department of Clubs & Publications

Stuyvesant Student Union

The$Stuyvesant$Student$Union’s$Department$of$Clubs$and$Publications$strives$to$foster$an$environment$in$which$the$student$body$may$create$and$participate$in$clubs,$publications,$and$other$extracurricular$activities.$The$Department’s$goal$is$to$regulate$club$activity$and$ensure$that$all$clubs$and$publications$create$a$safe,$respectful,$and$productive$environment$in$which$each$member$is$respected.$The$Department$strives$to$provide$clubs$and$publications$with$guidance$in$all$of$their$activities.$These$activities$include,$but$are$by$no$means$limited$to,$club$and$publication$establishment,$regular$meetings,$special$events,$and$any$other$activities$the$club$wishes$to$pursue.$The$Department$of$Clubs$and$Publications$believes$that$by$working$closely$with$each$of$Stuyvesant’s$clubs$and$publications,$we$will$be$able$to$enrich$the$life$of$Stuyvesant$students$seeking$to$engage$in$such$extracurricular$activities$while$positively$impacting$the$greater$Stuyvesant$community.$$

Mission Rules and Regulations

Table of Contents

Chartering a Club

2

3

Septem

ber,$201

2$–$June

,$201

3$

4 Meeting Procedures

6 Funding

Contact Us 8

2 Stuyvesant High School Student Union, Department of Clubs and Publications, 2012 – 2013

ANY$CLUB$OR$PUBLICATION$THAT$FAILS$TO$AGREE$WITH$THE$SET$OF$RULES$AND$REGULATIONS$LISTED$IN$THIS$HANDBOOK,$SET$FORTH$BY$THE$STUYVESANT$STUDENT$UNION,$THE$STUYVESANT$ADMINISTRATION,$AND/OR$THE$NEW$YORK$CITY$DEPARTMENT$OF$EDUCATION$WILL$NOT$BE$CHARTERED.$FAILURE$TO$ADHERE$TO$THESE$RULES$AND$REGULATIONS$WILL$RESULT$IN$THE$SUSPENSION$OF$THE$CLUB$AND$THE$REVOCATION$OF$THE$CLUB’S$CHARTER.$THE$STUYVESANT$STUDENT$UNION$RESERVES$THE$RIGHT$TO$SUSPEND,$DISSOLVE,$AND/OR$DISMANTLE$ANY$CLUB$THAT$DOES$NOT$FOLLOW$THESE$RULES$AND$REGULATIONS$WITHOUT$ANY$PRIOR$NOTICE.$$

Section(A(–(Basic(Rules(and(Regulations(

1. In$order$for$a$club$or$publication$to$exist$and$operate,$a$charter$must$be$submitted$and$approved.$$

2. All$clubs$and$publications$must$have$the$following:$a$club$president,$a$club$viceZpresident,$and$a$club$faculty$advisor.$

3. All$clubs$and$publications$must$have$an$appropriate$mission.$Any$club$with$an$inappropriate$mission$will$not$be$

chartered$and$will$not$be$allowed$to$hold$club$meetings$in$the$school$building.$The$club$may$not$affiliate$itself$with$

Stuyvesant$High$School$in$any$way,$and$neither$the$Student$Union$nor$Stuyvesant$High$School$will$recognize$the$club.$$

Any$club$or$publication$that$does$not$follow$its$approved$mission$or$is$found$to$be$deviating$from$its$approved$mission$

risks$being$dissolved$by$the$Stuyvesant$Student$Union$without$prior$notice.$$

4. All$clubs$and$publications$are$required$to$respect$students,$teachers,$administrators,$employees,$and/or$other$personnel$

both$inside$and$outside$of$Stuyvesant.$$

5. No$club$or$publication$may$discriminate$against$members$or$prospective$members.$As$per$Regulations$of$the$Chancellor$

AZ601$(Activities,$Clubs$and$Organizations),$section$I$part$B,$“Membership$in$student$clubs$or$organizations$must$be$open$

to$all$students$in$the$school$regardless$of$race,$color,$creed,$religion,$age,$national$origin,$disability,$citizenship$status,$

marital$status,$gender,$or$sexual$orientation.“$

6. All$clubs$and$publications$must$be$an$active$part$of$the$Stuyvesant$community.$They$must$meet$at$least$once$a$month.$

Any$club$found$inactive$for$more$than$one$month$will$be$suspended$or$dissolved.$$

7. All$clubs$and$publications$must$adhere$to$the$New$York$City$Department$of$Education’s$Citywide$Standards$of$

Intervention$and$Discipline$Measures.$(This$code$is$available$online$and$by$request$at$the$school’s$administrative$

offices.)$$

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In$accordance$of$Section$II,$part$2$of$the$New$York$City$Department$of$Education’s$Bill$of$Student$Rights$and$Responsibilities$effective$September$2012,$students$have$the$right$to$“organize,$promote,$and$participate$in$student$organizations,$social$and$educational$clubs$or$teams$and$political,$religious,$and$philosophical$groups$consistent$within$the$requirements$of$the$Equal$Access$Act.”$

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Rules and Regulations

Courtesy of Stuy Sing for Smiles


Section(B(–(Chartering(a(Club(or(Publication(

1. As$per$Chancellor’s$Regulations$AZ601,$section$I,$part$E,$“a$student$club/publication$must:$a. be$initiated$by$a$group$of$interested$students;$b. have$a$purpose$which$is$consistent$with$the$school’s$education$goals;$c. have$a$faculty$advisor$who$is$a$licensed$Department$of$Education$pedagogue;$d. be$approved$by$the$student$government;$e. be$approved$by$the$principal$who$shall$be$the$final$arbiter$in$the$$chartering$process.“$

2. Students$must$fill$out$and$sign$the$Clubs$and$Publications$Charter$Application$and$submit$both$a$hardcopy$and$an$electronic$copy$to$the$Stuyvesant$Student$Union$by$the$stated$deadline.$Any$charter$submitted$after$the$deadline$will$not$be$considered.$Charters$can$be$found$on$the$Stuyvesant$Student$Union$website$as$well$as$in$the$Stuyvesant$Student$Union.$$

3. Charter$applications$must$be$signed$by$the$President,$Vice$President,$and$the$Faculty$Advisor.$By$signing$the$charter,$you$agree$to$the$terms$listed$in$both$the$charter$and$this$handbook,$as$well$as$those$set$forth$by$the$Stuyvesant$Administration,$the$NYCDOE,$and$other$officials,$and$understand$that$the$terms$are$subject$to$change$without$prior$notice.$$

4. No$club$or$publication$is$entitled$approval$of$its$charter.$Approval$is$based$mainly$on$the$mission,$or$purpose$of$the$club,$the$acceptance$of$the$terms$set$forth$by$the$Student$Union,$and$the$perceived$impact$the$Stuyvesant$Student$Union$believes$the$club$will$have$on$students.$Other$factors$not$mentioned$here$may$also$affect$approval$decisions.$$

5. Any$club$or$publication$maybe$suspended,$revoked,$dissolved$(either$temporarily$or$permanently),$and/or$dismantled$if$it$fails$to$comply$with$the$rules$set$forth$by$the$Stuyvesant$Student$Union$and$the$New$York$City$Department$of$Education,$as$well$as$by$the$Stuyvesant$High$School$Administration$as$well$as$other$officials.$$

6. All$students$who$apply$for$charters$have$the$right$to$know$the$status$of$their$charter$at$any$time$in$the$chartering$proves.$All$students$whose$charters$have$been$revoked$have$a$right$to$know$the$reason$behind$why$their$charter$was$revoked.$All$students$reserve$the$right$to$appeal$to$the$Stuyvesant$Student$Union$and$the$Stuyvesant$Principal$to$reconsider$their$charter.$$

7. The$Appeals$Process$is$as$follows:$a. The$Student$President$for$the$revoked$charter$must$either:$

i. Address$and$adjust$all$the$reasons$listed$as$to$why$the$club$was$revoked$ii. List$out$plausible$reasons$justifying$the$original$charter$and$explaining$why$the$reasons$listed$by$

the$SU$are$not$viable.$$b. Make$an$appointment$with$the$Student$Union$Directors$of$Clubs$and$Publications,$the$Coordinator$of$

Student$Affairs$(COSA),$

Section B- Chartering a

Club or Publication

(continued)

Courtesy$of$$the$Drago

n$Bo

at$Club$


and$the$Principal.$An$appointment$can$be$made$during$the$Appeals$week$by$stopping$in$at$the$SU$office.$Please$contact$the$Directors$of$Clubs$and$Publications$to$find$out$when$the$Appeals$week$is$for$each$charter$submission$deadline.$$

c. Appeals$will$not$be$considered$if$applied$for$more$than$two$weeks$after$the$Student$Union$rejects$the$original$charter.$$

d. No$club$or$publication$is$guaranteed$approval$after$an$appeals$process.$$8. All$clubs$and$publications$are$expected$to$provide$all$of$its$members$with$a$copy$of$the$approved$charter,$or$to$make$

it$readily$available$to$any$student,$teacher,$Stuyvesant$administrator,$NYCDOE$employees,$or$the$Student$Union$staff.$$9. Clubs$and$publications$that$have$any$questions$or$concerns$during$or$after$the$chartering$process$regarding$their$

charters$should$contact$the$Stuyvesant$Student$Union$Department$of$Clubs$and$Publications$either$through$email$([email protected])$or$by$stopping$in$at$the$SU$office.$$

$

$

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(

(

Section(C(–(Meeting(Procedures(

1. General$Meetings$a. Stuyvesant$Clubs$and$Publications$must$hold$at$least$one$meeting$a$month$in$order$to$be$considered$active.$$b. Room$Reservation$Procedures$

i. All$clubs$and$publications$may$reserve$a$room$from$the$selected$list$of$rooms$provided$by$the$SU$in$order$to$hold$meetings.$$

ii. All$clubs$and$publications$must$reserve$a$room$on$the$Student$Union$website$to$be$able$to$hold$a$club$meeting.$Please$contact$the$Directors$of$Clubs$and$Publications$and$IT$Directors$if$you$do$not$already$have$your$login$for$the$room$reservation$list.$$

iii. No$club$or$publication$is$entitled$to$a$specific$room.$The$room$reservation$process$runs$on$a$first$come$first$serve$basis.$

iv. All$rooms$must$be$kept$clean$and$in$sanitary$condition,$and$returned$in$the$condition$that$they$were$provided.$Any$complaints$made$by$a$member$of$the$Stuyvesant$staff$in$regards$to$the$condition$of$the$room$used$may$result$in$the$suspension$of$the$club$that$used$the$room.$

v. All$clubs$and$publications$must$use$the$room$they$reserved.$If$the$reserved$room$is$not$used,$the$club$or$publication$may$be$suspended$or$receive$a$strike.$$

vi. No$food$or$drink$is$permitted$during$club$meetings.$No$exceptions.$$vii. The$Directors$of$the$clubs$and$publications$department$must$be$notified$at$least$24$hours$in$advance$in$the$

case$that$the$club$or$publication$can$no$longer$hold$a$meeting.$The$room$reservation$must$also$be$cancelled.$$

viii. The$appropriate$paperwork$must$be$filled$out$in$order$to$reserve$and$use$spaces$other$than$school$classrooms$(i.e.$cafeteria,$auditorium,$lecture$halls)$for$their$meetings.$To$do$this,$please$have$your$Faculty$Advisor$schedule$a$meeting$with$Assistant$Principal$Organization$Randi$Damesek.$$

ix. Clubs$may$not$hold$meetings$on$rapid$dismissal$days$or$other$days$specified$by$the$administration.$Please$check$the$Stuyvesant$website$for$these$days$(stuy.enschool.org.)$

To$hold$a$meeting$on$days$that$the$administration$specifically$deems$that$no$after$school$activity$or$clubs$and$publications$activity$may$take$place$is$a$

Section C – Meeting Procedures

Courtesy of Stuyvesant MSA

All Clubs and Publications must reserve a room in the SU office in order to hold a club meeting. Clubs with faculty advisors present at meetings may use available rooms on floors other than the 2nd and 3rd floor. Rooms must be reserved a week in advance.

In order to reserve spaces such as the 1st, 2nd and 3rd floor atriums as well as hallway spaces, clubs must sign up using the room reservation sheet in the SU.


violation$of$these$rules.$$x. Faculty$advisors$must$be$informed$of$all$meeting$dates,$meeting$rooms,$and$must$be$aware$of$and$supervise$

meetings.$xi. No$club$or$publication$may$use$heavy$equipment$or$engage$in$physical$activity$without$supervision$from$a$

Faculty$advisor.$$2. Special$Events$

a. Special$events$include,$but$are$not$limited$to,$guest$speaker$events,$fundraisers,$trips,$outside$activities,$etc.$$b. All$special$events$must$be$approved$by$the$club’s$Faculty$Advisor,$the$Stuyvesant$Student$Union,$the$Principal,$as$well$

as$other$appropriate$authorities.$$c. All$clubs$and$publications$must$notify$the$Department$of$Clubs$and$Publications$for$each$special$event$that$they$plan$

at$least$three$weeks$prior$to$the$event.$$d. No$club$or$publication$may$hold$an$event$that$was$not$approved$by$the$Stuyvesant$Student$Union,$Stuyvesant$

Administration,$and$,$when$appropriate,$the$NYCDOE.$$3. Guest$Speaker$Event$$

a. To$host$a$guest$speaker,$club$leaders$must$first$have$the$event$approved$by$their$Faculty$Advisor$along$with$the$administration.$$

b. Clubs$and$publications$may$not$request$or$mandate$funds$from$members$or$the$Department$of$Clubs$and$Publications$to$pay$the$Guest$Speaker.$Stuyvesant$High$School,$the$Stuyvesant$Student$Union,$the$New$York$City$of$Department$of$Education,$and$of$their$employees$or$members,$will$not$absorb$any$costs$related$to$the$event.$No$exceptions.$It$is$therefore$highly$recommended$that$clubs$and$publications$only$invite$Guest$Speakers$who$do$not$require$any$payment.$$

c. Faculty$advisors$must$then$discuss$with$the$Assistant$Principal$of$Technology$about$specific$equipment$that$is$necessary$for$the$event.$$The$Faculty$Advisor$must$meet$with$the$Assistant$Principal$Organization$and$book$a$room$weeks$prior$to$the$event.$$

b. A$NYCDOE$current$licensed$employee$must$check$in$the$guest$speaker$into$the$school$and$escort$the$guest$speaker$to$the$reserved$room.$They$must$stay$with$the$club$throughout$the$event$and$must$escort$the$guest$speaker$out$of$the$school$at$the$end$of$the$event.$$

c. Clubs$and$publications$are$responsible$for$arranging$for$any$special$equipment$(computers,$projectors,$etc.)$themselves.$It$is$suggested$that$they$talk$to$the$Assistant$Principal$Technology$(currently$Mr.$Wong)$and$the$custodial$staff$to$get$the$equipment.$It$is$the$responsibility$of$the$clubs$and$publications$to$follow$up$on$equipment$requests.$All$equipment$must$be$returned$in$the$same$condition$borrowed.$No$club$or$publication$is$entitled$to$equipment$and$the$Assistant$Principals$or$other$Stuyvesant$Administrative$members$reserve$the$right$to$decide$whether$or$not$equipment$may$be$borrowed$or$utilized.$$

4. Fundraisers$a. Clubs$and$Publications$must$have$their$fundraiser$approved$by$their$Faculty$Advisor,$the$Stuyvesant$Student$Union,$and$the$

Stuyvesant$Administration.$Contact$the$Directors$of$Clubs$and$Publications$to$hold$fundraisers.$Furthermore,$the$SU$Budget$Department$must$also$be$notified.$Any$money$raised$from$the$event$for$your$club$must$be$given$to$the$SU$Budget$Department$so$that$they$may$place$it$into$your$account.$You$may$not$hold$on$to$the$profits$or$to$any$money$raised.$

b. The$appropriate$paperwork$must$be$filled$out$to$hold$a$fundraiser.$Please$first$submit$a$proposal$of$the$fundraiser$you$plan$to$hold.$The$proposal$must$be$submitted$at$least$three$weeks$in$advance$to$the$proposed$date$of$the$event$to$the$Stuyvesant$Student$Union,$both$by$email$and$by$handing$in$a$physical$copy$to$the$Stuyvesant$Student$Union.$$

i. $In$the$proposal,$be$sure$to$include:$1. The$mission$of$your$club$and$how$this$fundraiser$complies$with$the$mission$2. The$specific$reason$you$are$holding$this$fundraiser$3. Where$the$event$will$take$place$4. Profit$analysis:$How$will$the$profits$be$divided$up?$Will$you$be$donating$money$to$charities?$$5. Who$will$lead$the$event?$$6. Any$other$notes$or$comments.$$

5. Outside$Trips$and$Activities$a. All$applications$for$outside$trips$and$activities$must$be$filled$out$weeks$prior$to$the$event.$$b. All$clubs$and$publications$must$follow$Chancellor’s$Regulations$AZ670$to$hold$meetings$outside$of$Stuyvesant.$These$regulations$

can$be$found$on$the$NYCDOE$website,$or$by$clicking$here.$i. All$events$(including$regular$meetings$and$very$brief$meetings)$held$outside$of$Stuyvesant$must$be$approved$by$the$

Stuyvesant$Student$Union,$the$COSA$(currently$Ms.$Weinwurm),$the$Stuyvesant$Principal$and$other$appropriate$administrators,$and$the$NYCDOE.$

ii. All$clubs$and$publications$MUST$have$a$faculty$advisor$present$in$such$trips.$Any$club$or$publication$that$holds$an$event$outside$of$Stuyvesant$without$their$Faculty$Advisor’s$presence$will$not$be$recognized$by$Stuyvesant$High$School,$the$Stuyvesant$Administration,$the$Stuyvesant$Student$Union,$and/or$the$New$York$City$Department$of$Education$as$a$Stuyvesant$Club$or$Publication$and$may$not$affiliate$themselves$with$Stuyvesant$High$School$or$the$Stuyvesant$Student$Union$in$any$way.$$

iii. Please$contact$the$Directors$of$Clubs$and$Publications$and$the$COSA$for$more$information$in$regards$to$holding$an$event$outside$of$Stuyvesant.$$

I.

General Information

1. The$Stuyvesant$Student$Union$reserves$the$right$to$grant$student$clubs$

loans$and/or$grants.$No$club$or$publication$is$entitled$to$any$funding.$$

2. Clubs$may$apply$for$grants$and/or$loans$at$specific$times$throughout$the$

school$year.$Please$check$the$Student$Union$website$for$these$dates.$$

3. All$clubs$that$wish$to$receive$financial$aid$from$the$Student$Union$must$

fill$out$the$appropriate$paperwork$available$at$the$SU$website.$They$must$

also$meet$with$the$Student$Union$Budget$Directors,$Directors$of$Clubs$

and$Publications,$other$executive$SU$members,$and$the$COSA$to$process$

their$application$at$specific$appointed$times.$Failure$to$do$so$will$result$in$

an$automatic$refusal$of$their$request.$$

4. Clubs$and$publications$will$not$receive$financial$aid$for$food$and/or$

drinks,$computers,$payment$to$faculty$advisors,$and$unapproved$guest$

speakers.$Providing$money$for$trips$will$only$be$considered$if$the$trips$

have$already$been$approved.$Furthermore,$no$member$of$the$club$or$administrator$of$the$club$will$receive$funding$for$

personal$items.$$

5. All$clubs$and$publications$that$request$over$$500$MUST$have$their$faculty$advisor$present$at$the$budget$meeting$for$their$

request$to$be$considered.$$

6. No$club$or$publication$is$entitled$to$receive$guaranteed$funding$from$the$Student$Union.$The$SU$Budget$department$reserves$

the$right$to$refuse$clubs$money$on$any$condition$that$they$think$is$appropriate.$$

7. Any$club$or$publication$that$uses$money$received$from$the$SU$in$any$other$way$than$what$it$was$originally$approved$for$will$

be$immediately$suspended$and$or$dissolved$and$future$requests$for$financial$aid$will$not$be$considered$on$any$condition.$$

8. The$Stuyvesant$Student$Union$Department$of$Clubs$and$Publications$as$well$as$the$Budget$Department$reserves$the$right$to$

follow$up$on$any$approved$applications.$Clubs$and$publications$are$required$to$prove$the$money$has$been$used$for$the$

approved$purpose.$Failure$in$proving$this$in$a$timely$manner$(within$the$time$period$the$Student$Union$assigns)$may$result$in$

suspension$and/or$dissolution$of$the$club.$$

II.(Budget(Rules(

A.$You$may$not$request$money$from$the$Student$Union$if$its$intended$purposes$are:(

1. Food$2. Unapproved$trips$(all$club$trips$must$be$approved$by$the$administration)$3. Equipment$that$members$of$the$club$intend$to$keep$(ie$personal$items)$4. Unapproved$supplies$or$services$(Guest$speakers$must$be$approved)$5. To$pay$faculty$advisers$6. Items$without$approved$storage$area$7. Computer$system$and$software$8. HighZtech$technology$$

III.(Budget(Procedures(

1. When$you$request$funding$from$the$Student$Union,$you$can$either$request/may$be$given$money$in$the$form$of$a$grant$or$a$loan.$A$loan$must$be$paid$back$by$a$set$deadline,$whereas$a$grant$is$yours$to$spend,$it$does$not$have$to$be$returned.(

a. Grant(–You$must$spend$your$own$money$and$save$all$of$your$receipts.$$Then$you$should$give$the$original$copies$of$the$receipts$to$your$assigned$budget$director.$In$a$few$days,$you$can$go$down$to$room$103$and$talk$to$Bonnie$(Mr.$Teitel’s$treasurer)$to$pick$up$your$check.$We$cannot$reimburse$tax,$so$you$should$use$taxZexempt$forms.$If$granted$money$by$the$SU,$your$assigned$budget$director$will$email$you$taxZexempt$forms$to$use.$(

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Section D – Funding


b. Loan(=(Same$deal$as$grant,$but$clearly,$you$have$to$pay$it$back.$$When$you$do$fundraisers,$you$should$notify$your$budget$directors.$$(

c. Even$if$you$don't$have$a$loan,$but$you$fundraise,$the$money$must$be$given$to$your$budget$director.$You$cannot$hold$onto$your$profits.$$(

2. If$your$club$is$making$a$large$purchase$online$and$you$cannot$use$your$own$money$and$wait$to$be$reimbursed,$you$can$use$the$purchase(order$option.$Look$for$it$when$you$checkout.$$You$need$to$print$this$purchase$order$and$bring$it$to$your$budget$director.$(Note$that$there$is$no$guarantee$that$the$SU$Budget$Department$will$absorb$such$costs.)$(

3. **Faculty$Advisors$must$be$present$at$the$meeting$if$the$request$is$for$$500$or$over.$**(4. If$a$club$misses$their$allotted$time$slot$for$a$Budget$Meeting$they$are$not$allowed$to$apply$for$another$meeting$for$the$remainder$

of$that$academic$year.$If$they$apply,$they$will$not$be$considered.$$This$is$to$ensure$everyone$gets$a$fair$chance$at$representing$their$clubs,$and$it$stresses$the$importance$of$a$Budget$Meeting.$(

5. Budget(Application:$You$will$receive$an$email$when$your$club$has$been$assigned$to$present.$Please$fill$out$the$google$forms/form$posted$on$the$SU$site$to$be$considered$for$a$budget$meeting.$Each$time$there$is$a$budget$meeting,$clubs$will$be$notified$and$urged$to$apply.$(

6. Please$send$all$questions$regarding$budget$to$subudget1213@gmail.com((

As$mentioned$previously,$the$Stuyvesant$Student$Union,$Stuyvesant$Administration,$and$the$NYCDOE$reserves$the$right$to$suspend$(temporarily$or$permanently),$dissolve,$or$dismantle$any$club,$publication,$or$other$student$group$that$does$not$adhere$to$the$rules,$regulations,$and$other$criteria$set$forth$by$the$SU,$the$Stuyvesant$Administration,$and/or$NYCDOE$without$any$prior$notice.$

A. Strike(System$–$The$Stuyvesant$Student$Union$strongly$believes$that$no$approved$

club$or$publication$will$have$problems$and/or$issue$with$complying$with$the$rules$and$

regulations$that$it$,$the$Stuyvesant$Administration,$or$the$NYCDOE,$sets$forth.$

Violation$of$the$rules$and$regulations$can$result$in$the$termination$of$the$club.$

However,$if$a$club$violates$any$of$the$rules$and$regulations$that$the$Stuyvesant$

Student$Union$deems$is$not$a$very$major$offense,$the$Student$Union$may$choose$to$give$the$club$or$publication$a$strike.$Two$

strikes$will$result$in$the$termination$of$the$club.$Keep$in$mind$that$clubs$and$publications$may$be$suspended$even$if$they$do$

not$have$any$prior$strikes.$

B. Some$acts$that$may$result$in$strikes$or$immediate$suspension,$dissolution,$or$dismantling$of$the$club$include,$but$are$by$no$

means$limited$to:$

a. Not$following$the$approved$charter$and$all$of$its$contents$(mission,$board$member$appointments,$etc.)$

b. Being$disrespectful$to$club$members,$students$or$faculty$

c. Excluding$any$student$from$a$club$because$of$race,$color,$creed,$religion,$age,$national$origin,$disability,$citizenship$status,$

marital$status,$gender,$or$sexual$orientation.$

d. Embezzling$Student$Union$funds$for$unauthorized$or$personal$purposes$

e. Reserving$a$room$for$a$meeting$but$not$using$it,$causing$damage$to$the$rooms,$or$leaving$rooms$in$unacceptable$

conditions$or$conditions$that$do$not$satisfy$the$Faculty$members$$

f. Charging$a$membership$fee$or$requiring$a$fee$of$initiation$for$the$club$$

g. Repeated$failure$to$reserve$a$room$for$club$or$publication$meetings$(or$not$holding$meetings$all$together)$

h. Lack$of$meetings$over$an$extended$period$of$time$(all$clubs$must$hold$at$least$one$meeting$a$month)$

i. Holding$events$without$the$approval$of$the$Faculty$Advisor,$Stuyvesant$Student$Union,$COSA,$and$Stuyvesant$

Administration$(prinicpals,$etc.)$

j. Holding$meetings$outside$of$school$without$filling$out$proper$paperwork$and$without$the$presence$of$a$Faculty$Advisor$$

k. Failing$to$attend$mandatory$meetings$hosted$by$the$Stuyvesant$Student$Union$

l. Failure$to$comply$with$rules$and$regulations$set$forth$by$the$Stuyvesant$High$School$Administration$

m. Failure$to$comply$with$rules$and$regulations$set$forth$by$the$Stuyvesant$Student$Union$and$the$Stuyvesant$Student$Union$$

Section E – Further Clarification on Suspension, Dissolutions, and Dismantling of Clubs and Publications


n. Department$of$Clubs$and$Publications$$

o. Failure$to$comply$with$rules$and$regulations$set$forth$by$the$New$York$City$Department$of$

Education$

p. Other$actions$considered$offensive,$inappropriate,$etc.$$

C. Clubs$and$Publications$reserve$the$right$to$appeal$to$any$of$the$

strikes/suspensions/dissolutions/dismantling/etc.$imposed$on$it$by$the$Stuyvesant$Student$Union.$The$

heads$of$the$clubs$and$publications$must$submit$a$paper$detailing$and$explaining$their$offenses$and$any$

extenuating$circumstances$regarding$them$within$two$weeks$of$the$issuance$of$the$strike,$suspension,$or$

dissolution.$The$club$leaders$must$set$up$an$appointment$with$the$Directors$of$Clubs$and$Publications,$the$

Coordinator$of$Student$Affairs,$and$the$Principal$within$two$weeks$of$the$issuance$of$the$strike$or$

suspension.$The$Student$Union,$along$with$the$COSA$and$the$Principal$will$review$the$appeal$and$determine$

if$the$club$will$be$permitted$to$continue$functioning.$$

ALL(RULES(AND(REGULATIONS(ARE(SUBJECT(TO(CHANGE(WITHOUT(PRIOR(NOTICE.(IT(IS(THE(DUTY(OF(

ALL(CLUBS(AND(PUBLICATIONS(TO(ENSURE(THAT(THEY(REMAIN(UP(TO(DATE(WITH(SUCH(CHANGES.(THE(

STUYVESANT(STUDENT(UNION(RESERVES(THE(RIGHT(TO(DISSOLVE(OR(SUSPEND(ANY(CLUBS(THAT(FAIL(

TO(MEET(THE(REQUIREMENTS(SET(FORTH(BY(THE(STUDENT(UNION,(THE(STUYVESANT(

ADMINISTRATION,(AND(THE(NYCDOE(WITHOUT(PRIOR(NOTICE.(((

Contact Us If$any$of$the$information$in$this$publication$is$unclear,$or$if$you$have$any$questions,$comments,$concerns,$suggestions,$etc.,please$don’[email protected]$or$stop$by$in$the$SU$office$after$10th$and$ask$for$Risham$Dhillon$(Director),$Alfred$Tsai$(Director),$Robert$He$(Assistant),$

President(Adam$Lieber$

[email protected]$(

Vice(President(Tahia$Islam$

[email protected]$$

Chief$Advisor(Max$Liebeskind$

[email protected]$(

Chief(of(Staff$Kevin$Park$

[email protected]$$

Executive(Council(Assistant(Sharon$Cho$$

[email protected]$(

Secretary(Mandy$Wong$$

[email protected]$$

Budget(Department(Nazifa$Subah,$Chief$

Financial$Officer$(CFO);$Jack$Cahn,$Chief$

Financial$Officer$($CFO)(

Derek$Li,$Director$(;Susan$Chen,$Director;(

Tamara$Kahn,$Director$(

Email$us:[email protected]$$

Department(of(Clubs(and(Publications((

Risham(Dhillon,(Director;(Alfred(Tsai,(

Director;(Rejowana(Rouf,(Assistant;(

Robert(He,(Assistant;Jo(Hyun(Kim,(

Assistant(Email(us:(

[email protected]$(

Department(of(Communications((

Edward$Zillberbrand,$Director;$Sharon$Cho,$

Assistant$(

Contact$us:[email protected]$$

Special(Events(Department((

Calvin$Ng,$Director;$Ellie$Shanahan,$Director;$Jane$Handorff,$Assistant;$$


Information(Technology(Department((

Yixuan$Song,$Director;$Jason$Tu,$Director;$

Ruzeb$Chowdhury,$Director;$Waqarul$Islam,$Director$$


SLT(Representative(

AJ$(Annarose)[email protected]$$

Student(Involvement((

Rosa$Park,$Director,[email protected]$$

SU(Maintenance(Crew(

Priscilla$Cheng,$Jacequline$Chous$

SU/Press(Correspondent(

[email protected]$$

COORDINATOR(OF(STUDENT(AFFAIRS(

• Ms.(Weinwurm,( [email protected]

(

$

$

$

Club/Pub Handbook 2013 - 2014

Documents

funding contact

regulations table of

publicatio rules

meeting procedures