CLUB SURVEY 2005

CLUB SURVEY2005

Introduction

• New Executive wanted to survey Club members to find out where they saw the Club going

• To be part of first Assembly of the year, to help set goals

• 30 out of 36 members responded (83%)

• Presentation includes both graphs and some comments

Additional Information

• Scott also collected names of people interested in working and leading projects, and those who are interested in being on the Executive

• Names will be given to Executive for consideration

Executive Summary

• Split in Club’s feelings toward number of weekends and social events to have during the year, 2 distinct groups

• 2:1 ratio in favour of having cooking events, but this is not consistent with the way the rest of survey is completed, those willing to help

How often do you want a guest speaker?

0

5

10

15

20

25

1 2 3 4

Times per month

Comments: results show clear intention of Club, one speaker a month

How often do you want Club Assemblies?

0

2

4

6

8

10

12

14

16

1 2 3 4 5 6 morethan 6

Times per year

Comments: fairly consistent with the planned number for the year

How many evening socials should we have?

0123456789

1 2 3 4 5 6 morethan 6

Times per year

Comments: shows a split in Club thoughts, two groups one wanting 3-4 and the other 6+, may have to do with “definition” of social

How many weekend events should we have?

0

1

2

3

4

5

6

7

8

1 2 3 4 5 6 morethan 6

Times per year

Comments: similar split in Club’s thoughts, later comes up with feeling on specific events and cooking

How likley are you to attend District Conference

23%

37%

40%

Likley Maybe Not Likley

How likley are you to attend District Assembly

20%

10%

70%

Likley Maybe Not Likley

Comments: much stronger feelings towards District Conference, should explore why (dates, type of event, knowledge of event).

See comments next page

Comments on Attendance

• Most common reasons given for not going:– Job and time commitments (8), Family (2)

Long weekend or starting on a Thur or Fri (2)

• Most people didn’t provide reasons

• Most that said yes to one said yes to the other

02468

101214161820

Yes No

Club Involvement in cooking/BBQ

Should the Club beinvolved in cookingevents?

Should the Clubinvest in newequipment?

Comments: A bit surprising to me, but clearly 2:1 in favour, surprisingly most of those who said yes, also said wanted in the range of 3-4 weekend events, quite a few who said yes were not too supportive of those events as asked in following questions

Club activity level

02468

101214161820

Too Much The Right Amount Too Little

Comment: fairly clear consensus that Club doing about the right amount of activities, no “evidence” of burn out

0

5

10

15

20

25

Yes No

Club involvement by its members

Do we need toimprove involvementin Rotary activities?

Are you willing totake on anExecutive orleadership role?

Comments: clearly Club says wants increased involvement, and prior question says thinks doing right amount

024

68

1012

1416

1820

Yes No

Club information

Would you becomemore involved inRotary projects ifbetter informed?

Is the Executivegiving the Clubmembers enoughinformation?

Is enough financialinformation beingprovided?

Suggested changes to regular meetings

• Promptness, start on time, end on time• More emphasis on RI projects• More content (speakers)• One meeting as business meeting with report

from Executive and financial information• Emphasis on importance of visiting other Clubs• More member interaction• Toast to Rotary or other formal way of ending

Suggestions on Assemblies• Discussions on Club projects• Long-term goals• What is happening with the Club• Keep personal squabbles out• Discuss financial affairs, balance sheets and budgets• Concerns of members• Education• New membership criteria• Publish results to website• Club image problem

0

5

10

15

20

25

Strongly keep Keep Middle ground Get rid of Strongly get rid of

Club's feelings towards various events

Kids Christmas Party Club Christmas Party Sock Hop

Sweethearts Ball RotoDrive Thunder Run

Pro Truck Rodeo Casino Nights Home Hardware

Fall Fair Breakfast Motor-X BBQ Run-for-the-Cure BBQ

Mega Lottery Walking Trails

0

5

10

15

20

25

Strongly keep Keep Middle ground Get rid of Strongly get rid of

Events with "positive" feelings

Kids Christmas Party Club Christmas Party Sock Hop

Sweethearts Ball Thunder Run Pro Truck Rodeo

Walking Trails

0

5

10

15

20

Strongly keep Keep Middle ground Get rid of Strongly get rid of

Events not strongly supported

RotoDrive Casino Nights Home Hardware

Fall Fair Breakfast Motor-X BBQ Run-for-the-Cure BBQ

Mega Lottery

Events the Club Really Supports

• Sweethearts Ball and Kids Christmas Party (1st)

• Second group is– Club Christmas Party– Sock Hop– Thunder Run– Trails

• Third group– Pro Truck Rodeo

Events Club clearly wants to eliminate

• Motor-X BBQ

• Mega Lottery

• Fairly negative towards RotoDrive

Issues #1:

• Not everyone that said they supported the even was willing to help, but biggest area of concern was those willing to take a leadership role, especially for Sweethearts, Kids party and Pro Truck

Issues #2:

• The Club split on how many weekend events to hold per year (half were in the 3-4 range, other half in 6+ range)

• Will “use up” 3 weekends with:– Kids Christmas– Thunder Run– Pro Truck– Before counting in the Walking Trails and set

up time for some of the evening events

Issues #2 cont’d:

• Therefore before we even move into the next set of projects, half the Club is at their “maximum”

• Will have to be very selective about what other

Issues #3:

• Discrepancy between Club as a whole mostly wanting cooking events, and their desire to continue with them or to volunteer for them

• Will need to refine the information to ask what people mean by cooking events, as well as find out who wants to do them

Issues #4:

• Didn’t survey Club members about doing Security functions

Other events to get involved in

• City of FSJ Christmas parade cooking, involved with parades

• Project with Noon Club• Big flagship project, long-term• (don’t take on more)• RotarAct/InterAct• Change food we sell• Plant and harvest food for food bank• International projects• Fundraiser – “Look Out”• Bush golf – beach volleyball• Smaller hands-on,

Changes to current events

• Solid commitment from members before agreeing to events

• Club Christmas party catered• Children Christmas capped at 75• Streamlined• Retain more money for Rotary, ensure profitable• No short notice events• Better organization, have tasks for volunteers• Ensure events are fun• Provide regular information

Who should we raise money for

• Groups that are well run, with a plan, specific use of funds, and groups that are involved with event

• Women's’ Resource Centre, Hospital Foundation

• Balanced with international projects, RI• Or only local• Pull back from fundraising for other groups• Concentrate effort

What international projects

• Leprosy• Water• Literacy• Kids• Infrastructure/training• Anti-desertification• (questions about how much we already give)• (some thoughts to not being involved)

General comments

• Comments about personal time commitment problems/issues

• Need more info on Rotary and RI• Need better attendance at District functions• More information on financial of the Club• Sharing minutes of exec meetings• Break events down to get more involved• Short and long-term plans• More family events (social)• Membership drive• Scholarships

Issue #5:

• No consensus reached on who to raise funds for or who to give funds to

• Internationally, not a lot of comments by people

Thank You