Club Coach Webinar December 9, 2014 Doris Henn, CGA, DTM 1
Dec 23, 2015
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The first 6 months……………
Introduce yourself: Your name One success that you
have experienced to date in the club you are coaching
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Club Trouble Shooting Guide
Have you used the Club Trouble Shooting Guide?
Available at www.toastmasters.org
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Moments of Truth
Part of The Successful Club Series
How to recognize and deal with situations critical to club success.
A club self-evaluation tool.
Includes a club evaluation chart, outline and PowerPoint presentation.
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Why do some clubs attract all the members?
Successful Clubs - What’s the difference?
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Members can make or break a club
What are some of the characteristics that you would like to encourage in the Club’s Members?
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Sincere and want their club to be successful
Willing to work together to solve the club’s problems
Enthusiastic about Toastmasters and their club
Expected to speak from manuals
Supportive of one another and take pride in each other’s accomplishments
Effective Members are:
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• Club meeting time• Location• Is the parking lot well lit• Does the club meet in the evening at a
downtown location?
Don’t Forget to Look at the Meeting Location!
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Public Relations
Website: Free Toast Host Easy Speak
Facebook Meet up
www.meetup.com
Guest Packages
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•Held in a convenient place and have a good environment•Begin and end on time•Fun and club programs are varied and dynamic•Speakers are well prepared & deliver each speech to the best of their ability•Evaluations build self esteem & offer positive direction for improvement
Effective Meetings are:
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What are some of the important steps to developing a good Executive?
Develop an Effective Club Executive
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Effective Club Executive
The key to effective leadership in your Toastmasters group
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Perform their tasks diligently
Thoroughly understand their roles & responsibilities
Use the Distinguished Club Program/Club Success Plan as a tool for planning & goal setting
Effective Club Executive Officers:
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7/7 Club Officers Trained – 2 times per year
Properly trained officers:
• Efficient & effective club meetings
• Promote & advertise the club• Welcome guests & initiate new
members• Keep the club records up to date
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Marketing the Club – From Guest to Member
Important factors you can implement to help guests become members?
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• Guests are warmly received and made to feel welcome
• Guests receive a follow up invitation to attend the next meeting
• Most guests who attend meetings eventually join the Club
• New members are enthusiastically welcomed and given special attention & support
Recipe for Success:
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Invite a Friend – Theme Meetings Favorite treats Sub meetings Scary Stories Tall Tale Contest Backwards Meeting Impromptu Speeches
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Plan for Fun……
Have a Blast with the past – invite Einstein to a meeting
Judge & Jury – mock trial
Backwards meeting
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Holding an Open House/Demo Meeting
Posters and resources available on Toastmasters International
http://www.toastmasters.org/logos
Attract New Members by
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Open House Showcase
Advertising Guest List Demo Meeting Open House Agenda Report Results to
District
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•Participants learn basic Toastmasters skills
• Table Topics
• Speeches (5 to 6 speeches)
• How to Introduce a Speaker
• How to Evaluate a Speech
• Speechcraft Advisors mentor the Participant
Benefits of Speechcraft
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Builds strong clubs
Develops Mentor/Mentee relationships
Gives opportunities to present Educational speeches
Coordinator earns credit toward ACG
Membership building tool
Benefits of Speechcraft
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Speechcraft Award Ribbon
Conduct a Speechcraft Program in Your Club and send the details to the District: Date # of Attendees # of New Members gained
Note: Kits available for clubs with 15 or less members
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Club Mentorship Program
“The Mentoring Guide" Series
Available at www.d42tm.org
Magic of Mentoring Available at: http://www.toastmasters.org/Toastmaster
sMagazine/ToastmasterArchive/2010/February/Mentoring.aspx
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Module 1 - Promoting the Vision of a Club Mentoring Program
Module 2 - Implementing the Program
Module 3 - Training the mentors and mentees
Module 4 - Building the B.E.S.T. mentoring relationships
Mentoring Modules
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Successful Club Series Educational Talks• http://www.toastmasters.org/289DCD
Build Strong Clubs by Presenting
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Successful Club Series
The series includes: Moments Of Truth (Item 290) Finding New Members For Your Club (Item 291) Evaluate To Motivate (Item 292) Closing The Sale (Item 293) Creating The Best Club Climate (Item 294) Meeting Roles And Responsibilities (Item 295) Mentoring (Item 296) Keeping The Commitment (Item 297) Going Beyond Our Club (Item 298) How To Be A Distinguished Club (Item 299) The Toastmasters Educational Program (Item 300)
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By presenting Educational Talks from the Better Speaker Series
http://www.toastmasters.org/269DCD
Develop Better Speakers
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Better Speaker Series
Beginning Your Speech (Item 270) Concluding Your Speech (Item 271) Controlling Your Fear (Item 272) Impromptu Speaking (Item 273) Selecting Your Topic (Item 274) Know Your Audience (Item 275) Organizing Your Speech (Item 276) Creating An Introduction (Item 277) Preparation And Practice (Item 278) Using Body Language (Item 279)
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Your goal is to help your assigned club to become a Distinguished Club before June 30 of the Toastmaster Year.
Membership Requirement:
Net gain of 5 new members
Your Club Coach Goal
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Distinguished Club Program
1. Two CCs 2. Two more CCs 3. One ACB, ACS, or ACG 4. One more ACB, ACS, or ACG 5. One CL, ALB, ALS, or DTM 6. One more CL, ALB, ALS, or DTM 7. Four new members 8. Four more new members 9. Minimum of four club officers trained during each of two training periods 10. One membership renewal report and one club officer list submitted on time
In addition, your club must meet a membership requirement. At year-end (June 30) it must have:
at least 20 members OR * a net growth of at least five new members
Develop a Club Success Plan
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Recognize Member Achievement
Awards to help recognize Member Achievement:
• CC/CL• CL/ALB• Triple Crown• Members Making a Difference
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Members Making A Difference
One award per club given to a person
who has made a difference in their club by:
Promoting the club Developing a Membership Building
Contest Befriending guests & encouraging them to
become members Sponsoring/Mentoring new members Planning an Open House Being friendly & supportive
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Successful Club Coach
Successfully Coach a Struggling Club to rebuild and become Distinguished before June 30, 2015
Earn your ALS Credit
Earn “Where Leaders Are Made” pin
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Remember you are not alone
Develop a team of experienced Toastmasters that you can meet with to discuss an Action Plan
Consider completing your HPL as part of your Club Coach experience
Your Area Governor and Division Governor are good resource people
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• In Calgary we have at least 2 examples of experienced Toastmasters Clubs/Members helping clubs that are rebuilding.
• Benefits:• Guests see a club that has experienced
Toastmasters performing the roles• The Club Coaches are encouraged & the
members are encouraged to have exciting meetings
Recruit Experienced Toastmasters
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How To Rebuild a Toastmasters Club http://www.toastmasters.org/
HowtoRebuildaToastmastersClub.aspx
Membership Growth http://www.toastmasters.org/1159_MembershipGrowth
Club Coach Weekly http://www.tmcoach.org/
Club Rescue Resources
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