CLST Handbook

7/27/2019 CLST Handbook

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Cultural Studies Department

Handbook:

A guide to Departmental Policies and Procedures

Degree requirements for Cultural Studies students are governed by the program information

published in the archived Bulletin and the Department Handbook for the academic year in which

a student began coursework at the University.

Updated 1/12/2012.



Contents

Introduction ..................................................................................................................................... 1 General Information for New and Continuing Students ................................................................. 1

Mailboxes .................................................................................................................................... 1 Student ID Cards ......................................................................................................................... 1 Information Technology ............................................................................................................. 1

Email ....................................................................................................................................... 2 Student Portal .......................................................................................................................... 2 Sakai ........................................................................................................................................ 2

Staff and Faculty Contact Information ....................................................................................... 2 CGU/CUC Resources ................................................................................................................. 2 Registration and Degree Forms .................................................................................................. 2 Certificate Programs ................................................................................................................... 3

General Policies and Procedures ..................................................................................................... 3 Academic Honesty ...................................................................................................................... 3 Satisfactory Academic Progress ................................................................................................. 3 Incomplete Grades ...................................................................................................................... 4

Program Requirements.................................................................................................................... 4 Advising/Registration ................................................................................................................. 4

Research Methods Courses ..................................................................................................... 5 The Language Exam ............................................................................................................... 6

Courses ........................................................................................................................................ 6 Claremont Colleges Courses ................................................................................................... 6 Independent Study Courses..................................................................................................... 6 Writing Course ........................................................................................................................ 7

Concentrations ............................................................................................................................ 7 Media Studies.......................................................................................................................... 7 Museum Studies ...................................................................................................................... 7 Internship ................................................................................................................................ 7

Degree Changes .......................................................................................................................... 8 M.A. to Ph.D. OR Conditional Ph.D. to Full Standing Ph.D. Student ................................... 8

Transferring Credits .................................................................................................................... 9 Specific Requirements – M.A. in Cultural Studies ..................................................................... 9

Courses .................................................................................................................................... 9 M.A. Final Paper ......................................................................................................................... 9

Final Paper Requirements ....................................................................................................... 9 Grading and Evaluation ........................................................................................................ 10 Advising ................................................................................................................................ 10 Additional Writing Assistance .............................................................................................. 10 Alternative M.A. Projects ..................................................................................................... 10 Other M.A. Requirements ..................................................................................................... 11 M.A. on the way to a Ph.D.................................................................................................... 11

Specific Requirements – Ph.D. in Cultural Studies .................................................................. 11 Courses .................................................................................................................................. 11 Other Requirements .............................................................................................................. 12 Qualifying Exams ................................................................................................................. 12 Dissertation ........................................................................................................................... 16



Dissertation ........................................................................................................................... 17 Forms .................................................................................................................................... 18

Appendices .................................................................................................................................... 19 Appendix I: Internship Advising Goals, Policies, and Procedures ........................................... 19

Internship Advising ............................................................................................................... 19 Media Studies Internships ..................................................................................................... 19

Appendix II: Internship Student Agreement Form ................................................................... 23

Appendix III: Internship Evaluation Form ............................................................................... 24 Appendix IV: Cultural Studies Department: Sample Letter for Advancement from M.A. to

Ph.D. and Ph.D. Conditional to Ph.D. ...................................................................................... 26 Appendix V: Cultural Studies Department: Doctoral Program Checklist ................................ 27 Appendix VI: Cultural Studies Department: Plan for Qualifying Examinations ..................... 28 Appendix VII: Advising/Registration FAQs ............................................................................ 29



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Introduction

The purpose of this handbook for the Cultural Studies Department is to provide new andcontinuing students with information about policies, procedures, and degree requirements for the

M.A. and Ph.D. programs in the Cultural Studies Department, which are not included or explained in detail in the CGU Bulletin or on the CGU or School of Arts and Humanities (SAH) websites. Each student’s program requirements are governed by the CGU Bulletin and the

Cultural Studies Department Handbook published during the first year of enrollment. This

handbook is, therefore, an essential guide and supplement for obtaining a degree in CulturalStudies at CGU.

Please note that most of the information students need in order to complete their degree at CGU

can be found on the website. Therefore, it is extremely important to become familiar with boththe CGU and SAH websites, especially the Student Services webpage. On this site, students can

find important links to resources for student life and academic policies and procedures (i.e. the

academic calendar, student health services, the writing center, IT help desk, forms for completing a degree, etc.). Additionally, the SAH website contains important information, suchas contact information for all SAH faculty and staff, an event calendar, and links to special

resources for SAH students. While much important information is available on the CGU

website, the SAH of fice and staff always welcome students’ questions. The office is located at121 East 10

thStreet and is open from 8:30 – 5:30, Monday through Friday (except for major

holidays). The main phone number for the office is 909-621-8612.

General Information for New and Continuing Students

MailboxesStudents may request a student mailbox in the SAH main office. If students are interested in

having a mailbox, they should contact or visit the office, [email protected] or 909-621-8612.

Student ID CardsThe Claremont Card Center provides ID card services for The Claremont Colleges. Students should visitthe Card Center located in the CUC Connection office in the South Entrance of Honnold Library duringtheir first week of class as they will need this card for various services at CGU, including many library

services. There is no charge for an initial ID card. The Card Center also manages the Claremont Cash program. Claremont Cash can be used to purchase both food and non-food items throughout The

Claremont Colleges, as well as local merchants in and around Claremont. All students, faculty, and staff of The Claremont Colleges have a Claremont Cash account established as soon as their ID card is created.

Funds may be deposited into an account via the Card Center’s website or office. For more informationabout the Card Center, students can visit the website at https://cards.cuc.claremont.edu/ .

Information TechnologyCGU and the Claremont University Consortium (CUC) offer many technological tools for students, including campus-wide wireless internet access, email, online access to student

accounts, grades, and class schedules, web-based instructional tools, and the ability to request

and/or rent technical equipment for special events or classes. Information about these services,

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including answers to frequently asked questions can be found on CGU’s Office of Information

Technology webpage, http://www.cgu.edu/pages/260.asp.

EmailEvery student at CGU is given an email account. It is extremely important for students to check their CGU email accounts regularly. CGU and the SAH office will only send email to CGU emailaccounts in order to comply with the Family Educational Rights and Privacy Act (FERPA). Many

courses require work done by e-mail, and many professors distribute course information by thismedium. Account information is provided to each student at the New Student Orientation. If you

cannot attend orientation please see Susan Hampson to collect your orientation packet, whichincludes network account information. Note: It is possible to forward CGU email to a different

email account. Instructions for doing this may be found at the following Office of Information

Technology webpage http://www.cgu.edu/pages/7982.asp.

Student PortalIt is extremely important that students check and use their Student Portals. The Student

Portal is the main way for students to register for classes, check their grades, check their

academic progress, view their student account, and make changes to their personal

information, such as addresses and phone numbers. The Student Portal may be accessed at

the following web address, https://my.cgu.edu. Login information for the Student Portal is provided to students after the first time they register either via U.S. Mail or at New Student

Orientation. For help logging on or for a new username and/or password, please contact the

Office of Information Technology (OIT).

SakaiSakai is a course management tool used by all of the Claremont Colleges. Many professors

use this tool for their courses to post syllabi and readings and/or to facilitate online

discussions for their classes. Sakai can be accessed at the following web address,https://sakai.claremont.edu. Logon information is identical to that used to access the

Student Portal.

Staff and Faculty Contact InformationFor a complete and current listing of Arts and Humanities Faculty and Staff contact and/or

biographical information, please visit the School of Arts and Humanities website at

www.cgu.edu/sah.

CGU/CUC ResourcesFor a list of current student resources at CGU, please visit either the School of Arts and

Humanities website at www.cgu.edu/sah or the main CGU website under “Current Students” athttp://www.cgu.edu/pages/104.asp, as well as on the Claremont University Consortium (CUC)

website, www.cuc.claremont.edu. Examples of resources that students can find on these sites arefunding opportunities, career services, health services, the library, information technology, andmany more.

Registration and Degree FormsThere are important forms that students will need to complete their degree requirements at CGU,

such as registration forms, the Intent to Receive a Degree Form, and the Final Approval Form














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(M.A./Certificate). Electronic versions of most of these forms can be found on the Office of

Student Records/Registrar webpage, http://www.cgu.edu/pages/179.asp.

Certificate ProgramsThe School of Arts and Humanities offers several Certificate Programs, which students can earn

concurrently with the degree for which they are enrolled. For more information about these

certificate options and their requirements, please see the Certificate section of the Bulletin.

General Policies and ProceduresCGU’s policies and procedures are available through the Student Services webpage. Some of

these policies include Academic Honesty, Sexual Harassment, Student Rights andResponsibilities, and Satisfactory Academic Progress. Students should familiarize themselves

with these policies. The Cultural Studies Department has made additions to some of these CGU

policies, which are explained below.

Academic HonestyThe Standards of Academic Honesty for CGU can be found in the Bulletin along with the

procedures for dealing with violations. Plagiarism is an academic crime that is taken especiallyseriously in this department and, if discovered, our faculty will recommend the most serious

sanctions that are appropriate to the case. Students must familiarize themselves with thedefinition of plagiarism and, if they have any doubts or questions, it is their responsibility to ask

their professor to make sure that they are citing their sources correctly. In addition to the

guidelines listed in the Standards of Academic Honesty, the Cultural Studies Departmentconsiders the multiple submission of written work for courses as an issue of academic integrity.

It is improper to submit the work done for one class or project to a second class or as a second

project without first getting the informed permission of both instructors. Some instructors allow

overlapping work between courses. In such cases, students must obtain the agreement of allrelevant instructors.

Satisfactory Academic ProgressThe Cultural Studies Department adheres to the General Requirements for SatisfactoryAcademic Progress (SAP) as outlined in the Bulletin with the following additions:

SAP refers to maintaining an appropriate (as distinct from minimally acceptable) academicrecord and reaching the various stages of progress in the department at or near the time expected

of the majority of students. In addition, students must demonstrate a level of research and writing

ability and class performance appropriate to the standards of graduate study. Cases of students

not maintaining satisfactory progress will be reviewed by the department advisor and departmentdirector, who will take appropriate action.

M.A. students in the Cultural Studies Department are expected to maintain a minimum grade

point average of 3.0 (B) in all coursework taken at Claremont Graduate University, with no more

than two incomplete courses at any time. M.A. students with a GPA lower than the minimumwill not be granted a degree from the university. Ph.D. students are expected to maintain a

minimum grade point average of 3.3 (B+) in all coursework taken at Claremont Graduate

University, with no more than two incomplete courses at any time. Ph.D. students will not be







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allowed to move ahead to qualifying exams if their GPA is below 3.3. In addition, they must

must not have a grade lower than a B- in their coursework.

Failure to maintain the minimum standard for either M.A. or Ph.D. students will result in the

student being placed on academic probation for the following semester. Students placed on

probation who have not met the minimum standard by the end of the next semester are subject to

dismissal from the university by the department.

It is expected that students who have completed their course work for the Masters will complete

their additional degree requirements within a year. Students who have completed their coursework for the Ph.D. are advised to complete their Qualifying Exams by the end of the

following term. Under exceptional circumstances, students may take up to two years to complete

their qualifying exams after finishing their coursework.

The department takes satisfactory progress into account in awarding financial support. Students

should also be aware that CGU maintains a policy on satisfactory academic policy for eligibility

for financial aid. Information is available through the Office of Student Financing.

Incomplete GradesFor the full university policy on Incomplete Grades, go to http://www.cgu.edu/pages/1240.asp.

A course instructor cannot submit a grade of I for a student unless the student has submitted an“Incomplete Grade Su bmission and Student Contract for Course Completion form,” which must

be signed by the student and the instructor. This form will outline the requirements for finishing

the incomplete work for the course, including the deadline for submitting the incomplete work and the grade that will be automatically assigned should the student fail to submit the required

work by the deadline. The deadline may not be later than one year from the date the original

grade was due.

Program RequirementsGeneral Cultural Studies program requirements as well as CGU requirements are outlined in the

CGU Bulletin, which is updated yearly and is the official university publication which governs

degree requirements. The current Bulletin, as well as archived versions of it, may be found at thefollowing address, http:// Bulletin.cgu.edu. However, specific Cultural Studies program

requirements such as advising, course distribution, and research tool options are not included in

the Bulletin. These are explained below.

Advising/RegistrationWhen a student enters the Cultural Studies department, he or she will be assigned a department

advisor. The department advisor will over see the student’s progress, even after the student

selects faculty to serve as advisors for the M.A. research paper, qualifying examinations, and/or doctoral dissertation. The department advisor will help students to design an academic plan that

is appropriate to his/her areas of interest and to ensure that s/he is meeting all of the program

requirements.










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Review of a student’s academic progress and program requirements by a faculty advisor is

required during the two-week mandatory advising period prior to registration each

semester. A registration hold will be placed on all accounts and will remain until students

receive approval from their advisor/chair. Students will be notified by email in advance of

the mandatory advising period each semester.

All students are responsible for checking in officially (in person, by email, or bytelephone) with their advisor or the chair of their department prior to registration

each semester. Students wishing to register for classes, continuous registration, or

doctoral study must first receive official approval from their advisor/chair. Only the

official approval by a faculty advisor may lift the registration hold on a student’s

account.

Research Tools (Methods Courses and Language Exams)

CGU requires students to demonstrate proficiency in one research tool for M.A. students and two

research tools for the Ph.D. Research tools are understood as skills, methods and experiencesnecessary for conducting graduate level research in a field. The Cultural Studies departmentdefines a research tool as either a foreign language or a range of research methods used in the

various fields that constitute Cultural Studies such as ethnography, oral history, archival

research, textual analysis or, in some cases, media production.

M.A. students in Cultural Studies are required to take one research methods class to fulfill their

research tool degree requirement. Ph.D. students are required to complete two research tools.

They must either pass a language translation exam and take one research methods course or they

may substitute a second research methods course in place of the language exam. Students mustearn at least a B in their Research Methods course in order to have it fulfill the requirement. All

research tools must be completed at CGU. CGU will not give credit for research tools (language

exams or methods courses) completed at a student’s previous institution.

Research Methods CoursesBelow is a partial list of approved research methods courses for Cultural Studies. The

research tool(s) should be relevant to the student’s research – for example, if a student

intends to use oral history as a research tool, he or she may take Oral History 304. Studentsmay petition their academic advisor to substitute additional courses for the research tool

requirement. Research methods courses can also count toward degree units (this is not the

case in all CGU departments.) If a student took a research methods course at a previousacademic institution prior to beginning study at CGU s/he may be able to transfer the units

for that course, but s/he cannot use that course to fulfill the CGU research tool requirements.Media studies students may take a media production course as one of their research tools,

but they must get prior approval from their advisor:

CLST 303 Field Methods in Cultural Studies

CLST 355 Visual Research Methods

CLST 332 Feminist Methods for Interdisciplinary Fields

CLST 377 Film Theory and Criticism



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ARCH 310 History/Archival Studies

HISTORY 304 Oral History

ENGLISH 370 Introduction to Literary Theory

HUM 340 Digital Methods for Humanities Research

The Language Exam The School of Arts and Humanities policy on foreign language Research Tools is: Fulfillment of

a language tool by demonstrating competency at translating an approved language into English--

as distinct from completing another type of research tool (permitted by some SAHdepartments)--can only be achieved by passing an approved, written examination. This appliesto all SAH students, including native speakers of the language under consideration. Details

about the language exam are outlined below.

The foreign language exam is offered four times per year by the SAH. For moreinformation, current exam dates, and to register, students should visit the “Students” page of

the SAH website or email Holly Domingo, Student Support Secretary.

CoursesCultural Studies students may take any course offered at CGU or the Claremont School of Theology (CST). They may also take a limited number of upper level seminars offered at the

Claremont Colleges. In addition to courses offered by professors, students may organize a

limited number of independent studies (CLST 398 or 498) or tutorial readings (CLST 397, 497).All such courses must be cleared with the student’s department advisor. Current course listings

and instructions for how to register can be found on the Student Services webpage. See below

for details and restrictions on course options.

Note: Doctoral students will be allowed to count up to 16 units of undergraduate level,

independent studies, and tutorial readings toward their degree. Any of these units completed as part of an M.A. degree will be counted as part of the 16 unit quota. Masters students may earnup to 8 such units.

Claremont Colleges CoursesStudents should consult the Registrar’s webpage for instructions on how to enroll in classes

at the undergraduate Claremont Colleges.

Independent Study CoursesStudents may organize independent studies (CLST 398 or 498, taken for either 2 or 4 units)

to pursue specialized topics under the guidance of a professor. When an independent studyreplaces a course, students must do an equivalent amount of reading and writing. Students

must complete the Enrollment Contract and Registration Form for Independent Coursework

Credit and attach a plan for the independent study signed by both the instructor and thestudent’s advisor. The plan should include a course syllabus, a reading list, a description of

scheduled meetings (at least one hour per week for a 4-unit course), and a description of

writing assignments. Detailed instructions and the registration form for independent study

classes can be found on the following Registrar’s webpage,http://www.cgu.edu/pages/7405.asp.














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Writing CourseCLST 370A or B, "Advanced Writing Workshop: MA Thesis, Dissertation Proposal andPublishing” is a course that is open to students at every level of the program. Students may

take the course to help them complete their final M.A. paper, their dissertation proposal, a

chapter of their dissertation or an article for publication. One section of this course (A or B)will be offered for 2 units each semester. Students may register for only the Fall semester,

only the Spring semester or both for 4 units. Students should generally consider bringing

one major project for each semester of the course. The course is conducted as a writingworkshop, and students will be expected to read and give feedback on other students’ work as well as submit drafts of their own projects. The units for this course can be counted

toward your final degree requirements.

Concentrations

The Cultural Studies Department offers two concentrations to M.A. and Ph.D. students: MediaStudies and Museum Studies. For specific requirements for these concentrations, please see

below.

Media Studies12 units must be taken as approved Media Studies courses taught by faculty at CGU or the

Claremont Colleges. In addition, one of the student’s Research Methods Courses must be inthe field of Media Studies. Current approved Media Studies Research Methods courses

include CLST 355 Visual Research Methods, CLST 377 Film Theory and Criticism and

HUM 340 Digital Methods for Humanities Research. Students may also complete an

optional internship.

Museum Studies8 units must be taken as approved seminars in Museum Theory and History. This

concentration also requires students to complete a 4-unit internship (approximately 100hours.)

InternshipThe internship is a degree requirement for all Cultural Studies Museum Studies students at

Claremont Graduate University, and is encouraged but optional for Media Studies students,and students in the program generally. Internships are encouraged after the first year of

coursework has been completed. Interns must receive written approval from the

department chair PRIOR to the start of actual field experience. Internships can be part-timeor full-time for minimum of 8-10 hours per week to total a minimum of 100 hours (for a 4-unit internship. If department and organization agree, students may register for a 2-unit

internship for 50 hours but most organizations have a minimum 100 hour requirement), and

they should be compatible with the student’s chosen career specialization within the major.For more information about internship goals, policies, and procedures, please see Appendix

I.



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Degree ChangesThe Cultural Studies Department has special requirements in addition to those required in the Bulletin for changing a degree status from M.A. to Ph.D. or from Ph.D. Conditional to Ph.D.

M.A. to Ph.D. OR Conditional Ph.D. to Full Standing Ph.D. Student Students who were admitted to the M.A. program or with Ph.D. conditional status and wish

to earn a Ph.D. in Cultural Studies must submit an application (see below) to their department advisor or chair in order to proceed to full standing in the Ph.D. program.

Applications for these changes in degree may be submitted as early as the third semester of

enrollment if the student is taking a full-time load (3 courses per semester), or as thecompletion of 24 units is approached. Students admitted with Ph.D. conditional status

should apply for full graduate standing as early as possible within these guidelines.

The application consists of:

Transcript of courses taken at CGU with grades. In lieu of an official transcript, a listof courses and grades issued by the CGU registrar will suffice.

Seminar paper of approximately 15-20 pages from one of those courses.

A brief statement outlining the areas of study you plan to pursue through future

courses, the M.A. thesis and qualifying examinations. Identify the large research problem that informs your plan of study. Explain why that research problem is

significant within Cultural Studies and appropriate as the basis for formulating a

dissertation topic. Describe the areas of your qualifying examinations and obtain the

agreement of the faculty who will make up your examinations committee. This is notyour dissertation proposal. At this point we expect you to ask interesting questions,

and not necessarily to provide all the answers. You may obtain a copy of sample

proposals from the A&H office.

Either 3 letters of evaluation from faculty (at CGU, CST or the Claremont Colleges)with whom you have taken graduate courses, or 3 faculty signatures appended to your

statement or a combination of these two options. At least two of these three faculty

must indicate their willingness to guide you in your future doctoral work, for exampleas members of your examinations committee and dissertation committee. Indicate

which faculty have agreed to work with you. You must provide a copy of these

guidelines to the faculty from whom you request signatures or letters.

Faculty bear the responsibility for assessing the likelihood that a student will be able to

complete a dissertation based on his or her proposed course of study in light of both the

student’s abilities and the academic resources available in Claremont. By signing thestudent’s statement or by writing letters of reference, faculty indicate: 1) their positive

evaluation of the student’s abilities and the proposed course of study; 2) their willingness

to work with the student as he or she undertakes the proposed research (two of the threefaculty must agree to continue to work with the student).






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Transferring CreditsThe University guidelines for transferring graduate credits from institutions other than CGU,

may be found on the Office of Student Records/Registrar webpage. Cultural Studies students

have the following requirements for transferring units in addition to the University’s guidelines:

Cultural Studies students must complete a minimum of 24 units within the Cultural Studies

department before transferring outside credits. Petitions may be submitted as early as the end of a student’s first full year at CGU (when the student is on the verge of successfully completing 24units).

In addition to completing the Transfer Credit Request Form, Cultural Studies students must

include (1) a letter explaining why the courses listed for transfer are appropriate for CulturalStudies credit, what scholarly direction the student wishes to pursue, and how past graduate work

fits into the student’s cur rent academic plan; (2) his or her best seminar paper from CGU; (3) a

brief paragraph for each course to address its relevance and merits, describe research and written

work undertaken for each course, and include syllabi and other relevant course materials. Theseitems should be developed in consultation with the student’s academic advisor.

Specific Requirements – M.A. in Cultural Studies

CoursesOf the 40 units required for the M.A. in Cultural Studies, 12 units are required courses: twosemesters of Introduction to Cultural Studies (CLST 300 -303), and one approved Research

Method course. The remaining 28 units are completed in courses offered by the Cultural

Studies Department or other departments at CGU and/or approved courses taught by thefaculty of The Claremont Colleges. If students have selected a concentration in Media

Studies or Museum Studies, there are additional requirements. Please refer to the

Concentrations section of this Handbook for more information.

M.A. Final Paper

Final Paper RequirementsAs a final degree requirement, students must complete a research paper of at least 6000 and

no more than 10,000 words of publishable journal article quality. The paper must make anoriginal contribution to a field of inquiry within Cultural Studies. The topic and format will

be approved by the student’s advisor. Students may expand and revise a seminar paper that

they have written during their coursework at CGU or undertake a new project. Students

must identify a peer-reviewed journal in their field that would be an appropriate venue for submission (they are not required to actually submit their paper to this journal.) When

turning in their final paper, students must print out the submission requirements for that

journal (i.e. minimum word count, required style guide, etc.) and format their paper according to those guidelines. They should submit the journal description and submission

requirements along with their final paper. Please note that, because this is a final paper and

not a thesis, M.A. students in the Cultural Studies Department are not required to formattheir final papers according to the guidelines listed in the CGU bulletin for Master’s Theses.




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Grading and EvaluationIn addition to the M.A. thesis advisor, all final M.A. papers must be approved by a

committee of the Cultural Studies faculty. The M.A. thesis advisor will be responsible for

getting the final draft to the committee for approval.

AdvisingThe Cultural Studies Department will designate one faculty member as the M.A. thesis

advisor, who will be responsible for advising students on their final M.A. papers. Currently,

the faculty serving that role in the department is Reina Prado, Research Assistant Professor of Cultural Studies. Students who plan to graduate must meet with this faculty member to

discuss their final M.A. paper. This faculty member will approve all research projects and

can advise students about the deadlines and paper requirements. If the student’s topicrequires particular expertise, students may request another CGU or Claremont Colleges

faculty member to serve as an academic advisor to the project. If a student chooses another

academic advisor for their M.A. paper, that faculty member must approve the final paper

before a student can get his/her degree.

Additional Writing AssistanceStudents who feel that they need additional help in writing their final M.A. paper are

advised to register for CLST 370A or B, "Advanced Writing Workshop: MA Thesis,Dissertation Proposal and Publishing.” A section of this course (A or B) will be offered for

2 units each semester. Students may register for only the Fall semester, only the Spring

semester or both for 4 units. The course is conducted as a writing workshop, and studentswill be expected to read and give feedback on other students’ work as well as submit drafts

of their own projects.

Alternative M.A. Projects

Students interested in non-textual work, such as video production or museum exhibition, may

undertake a project equivalent to the written M.A. paper with the approval of their research advisor.The requirements for such an alternative project are as follows:

1) Students must submit a proposal for this project for approval by the M.A. final paper advisor and the Department Chair (if these are different) before beginning the project. Approval will

be based on faculty’s assessment of the student’s ability to complete the project successfullyin the proposed time as well as the student’s demonstration that the project contains asignificant component of critical analysis relevant to the field of Cultural Studies.

2) Students must demonstrate previous experience in carrying out this type of project. For example, students who wish to produce a documentary must be able to show previousexperience and training in film or video production.

3) The project must be completed or installed by the final deadline for submitting all finalrequirements and paperwork for the M.A. (in the spring semester, this is usually around the

third week of April.)

4) Students must also complete and submit a piece of writing that accompanies the project.While this paper is shorter than the standard M.A. paper, it must still be between 2500-4500



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words and must include a substantial bibliography (at least 15 sources) of relevant scholarly publications. The paper must be formatted correctly according to one of the style guides (your

choice) commonly used within Cultural Studies. This paper must discuss the student’s project, its significance to the field of Cultural Studies, and it relation to other scholarly or

artistic work in the field. A good model for this paper is the extended scholarly book review,found in most academic journals, that either discusses one book or several recently published

books in a comparative analysis. It would be helpful to familiarize yourself with this genre of

writing by reading examples of longer book reviews in journals in your field to study the waythe writers place the work within the context of a larger field of scholarship. The final draft

for this paper is due to your advisor on the same date as the regular M.A. papers are due (atleast 4 weeks before the deadline for submitting all final requirements and paperwork for theM.A. Please note that the exact day for this deadline varies from semester to semester, so it is

your responsibility to find out when the final deadline for M.A. paperwork is and to submityour final draft 4 weeks before that.)

5) Finally, please note that there are no departmental or university funds allocated to support

these projects. Students who want to produce an alternative (non-written) M.A. project areresponsible for applying for and locating funding and space themselves, although your advisor will try to assist you in identifying grants or other support.

Other M.A. RequirementsMost Cultural Studies seminars require substantial original research papers as part of their course requirements. Students are expected to maintain a GPA of at least 3.0 (B) in their

coursework. Students must earn at least a B in their Research Method course in order to

have it fulfill the Research Method (Research Tool) requirement.

M.A. on the way to a Ph.D.The MA degree may also be awarded to students who have advanced to candidacy for the

doctorate or to those who have not passed the qualifying examinations at the doctoral level

but who have met the standards for an MA degree. For more information about this option,students should contact their advisor and/or Holly Domingo.

Specific Requirements – Ph.D. in Cultural Studies

CoursesOf the 72 units required for the Ph.D. in Cultural Studies, 16 units consist of requiredcourses: two semesters of Introduction to Cultural Studies (CLST 300 -303), at least one

semester of an approved Method course. (PhD students may choose to take a second

Research Method course in lieu of the language translation exam requirement.), and theCGU transdisciplinary course requirement. CGU requires all Ph.D. students to complete the

4 unit transdisciplinary course requirement within the first two years of their program. Theremainder of the units are completed in courses offered by the Cultural Studies Department

or other departments at CGU and/or approved courses taught by the faculty of TheClaremont Colleges. If students have selected a concentration in Media Studies or Museum

Studies, there are additional requirements. Please refer to the Concentrations section of this

Handbook for more information.




http://bulletin.cgu.edu/preview_program.php?catoid=3&poid=168&returnto=153#tt_660424d49b67c3b71d1







12

Other RequirementsMost Cultural Studies seminars require substantial original research papers as part of their course requirements. Students must earn at least a B in their Research Method courses in

order to have them fulfill the Research Method (Research Tool) requirement. In order to be

allowed to take the PhD Qualifying Exams, students must have a GPA of at least 3.3 (B+) in

their coursework with no grade lower than a B-.

Qualifying Exams

(For a more detailed guideline for selecting your qualifying exam fields and taking your

exams, please see the Qualifying Exams link on the Cultural Studies Department web page.)

Students must demonstrate competence in three fields: (1) cultural studies, (2) an area of

specialization, and (3) some other professional area in the humanities. The selection of

fields must be approved by the student’s supervisory committee. Students are examined in

each field. The three written examinations are followed by an oral defense and review. Theentire examination process must be completed within one semester.

Purpose and Procedure

Build upon graduate course work and fill gaps in your knowledge.

Develop expertise in one particular field.

Prepare to write the dissertation.

Prepare to apply for jobs.

Students can begin to organize your examinations committee and reading lists as earlyas you like. The Department encourages students to start thinking about them in their

second year and to develop reading lists early in their third year. Students who areapplying to transfer from the M.A. to the Ph.D. may have to begin this process muchearlier in order to submit a good application. Students should not allow the exams to

become an impediment in their progress toward the Ph.D. Rather, students should get

them out of the way as efficiently and quickly as possible.

To proceed to qualifying exams, students must complete all requirements for the M.A.

and Ph.D. Students admitted with conditional or provisional status must achieve full

graduate standing in order to take the qualifying exams.

For students following a full-time schedule, qualifying exams should be taken in the

Fall semester of the fourth year of study. All three written exams and the oral defensemust be completed within one semester. There must be a two week gap between thelast written exam and the oral defense. Ideally, students should submit a dissertation

proposal in this semester also.

Students should submit the Cultural Studies Qualifying Exam Plan Form to Laurie

Beth Martin, Doctoral Student Support Secretary, as soon as they have established the

composition of their exam committees and finalized the date(s) of the exams and their oral defense. Note: This form must be submitted at least one month prior to the













13

exam date. Exams are conducted three times a year. For current dates, students

should contact Laurie Beth Martin, who serves as the coordinator and proctor for all

qualifying exams.

Committee

The Qualifying Exam Committee consists of three professors, one of whom serves asthe chair of the committee. Students should consult with their department advisors to

select committee members and examination topics. One member of the committee

may be from an institution other than CGU, CST, and the Claremont Colleges. Allmembers should be able to attend the oral defense. Since these professors will

examine students on their chosen topics, they should be selected primarily on the basis

of their fields of expertise. The department advisor must approve Qualifying ExamCommittees and, hence, examination topics. At least one member of the committee

should be a core faculty member of the Cultural Studies Department at CGU.

Students should begin to assemble their committees as soon possible and no later than

the end of the fall semester of the third year. Faculty members limit the number of exam committees on which they will serve.

Format

Faculty may allow or encourage student participation in framing exam questions, but

in the end the questions are entirely up to their discretion. Faculty also determinewhether papers or books may taken into the examination room. If the examiner(s) are

allowing this, students should as the examiner(s) to send an email to Laurie Beth

Martin indicating what may be taken into the exam. If Laurie does not have written permission from the examiner(s), she will assume that nothing may be taken into the

exam. Computer disks are never allowed into the examination room; this would be aviolation of the standards of academic integrity by which students are expected to

abide and will have grave consequences.

Students take three written exams, each lasting for three hours. Exams are written on

a computer provided by SAH.

Students have the option to take some or all of their exams at home, but only if the

faculty administering the relevant exams agree to that format. In that case, studentshave 24 hours to write and return the examination. Students will need to coordinate

with Laurie Beth Martin to determine how the exam question will be delivered and

returned (i.e. email, fax, etc.). It is the student’s res ponsibility to ensure that his or her answers are returned within 24 hours of the moment when the questions were sent.

The 24-hour deadline is absolute so potential problems with transmission should

be taken into account, and an alternate plan should be in place. Computer or

transmission difficulties are not acceptable excuses for a missed deadline. Failure

to observe the deadline will be treated as failure to pass the exam.

Expectations for a 24-hour exam are significantly higher than for a 3-hour exam.

Faculty expects students to use all the time available to them.











14

The written exams are followed by an oral examination. The oral is conducted by all

three members of your committee and lasts for two hours.

Arranging dates for exams, written and oral can be difficult. It must be done

thoroughly and promptly to ensure a relatively peaceful process. Arrange your exam

date with each examiner well in advance, allowing him/her ample time to write your exam questions. Arrange a date for your oral well in advance and confirm this date

with all committee members. Your committee chair will convene the oral.

Topics and Reading Lists

The qualifying exams consist of three separate written exams, each based on aseparate reading list, and an oral defense.

Students are free to choose the specific topic of each reading list within the guidelines

described below. However, students must work with a professor in compiling the list

and must demonstrate to the chair of the committee that all three lists work welltogether.

The first list must be in Cultural Studies. The second list (their Minor Field) must be

situated firmly within a traditional discipline (e.g. anthropology, history, literature,

although interdisciplinary fields such as gender studies and ethnic studies, which have

become established enough to be considered “traditional” can also be included here).After reading this list students should understand the research methods and rules of

evidence appropriate to the discipline. This list should also enable them to present

themselves as an appropriate job candidate for a position in that discipline. Studentsmust have taken at least two (2) courses in the field of their second list during their

graduate study at CGU. Please check with the department chair if you have questionsabout whether specific courses meet these requirements.

For students doing Media Studies or Museum Studies as their second field, there is a

master list of titles posted on the department website that they can use as a guide for

beginning to build their reading lists..

The third list can be an area of the student’s choice, although students typically define

this list as roughly the area(s) or topic of their dissertation. (This can help you get a jump start on their core bibliography for their dissertation research.)

Typically, each reading list will consist of a core of between thirty and forty books,which students should know well and be able to place in the context of other scholarship in the field. The length, scope, and content of each list should be

determined with the advice and approval of the professor who will act as examiner on

that list.

These reading lists should be used for completing graduate education, preparing to

write the dissertation, and preparing for the job market. For example, a dissertation on

contemporary Chicana novels would dictate applying for jobs in English departments,



15

possibly Comparative Literature departments, and in interdisciplinary departments

such as Women's Studies and Ethnic Studies. In this case, an individual would need to

present him- or herself to prospective employers as someone whose specialty may beChicana literature, but who more generally is an Americanist and can cover a range of

American ethnic literatures (for English departments), or as a comparatist who works

in Spanish as well as English (for departments of Comparative literature), or as an

interdisciplinary scholar who can teach social movements or contemporary theory, aswell as literature (for Women's Studies or Chicano Studies).

Similar considerations apply for dissertations based on fieldwork or performance.Students should work with an academic advisor and dissertation committee to

determine the accreditation required by the disciplines in which they will seek

employment.

While students should not try to be all things to all people, their training should be

both broad and specific enough to enable them to emphasize one or another aspect of

it and to allow them to move in more than one scholarly direction after leaving CGU.

Students must submit all three reading lists for approval to the chair of the exam

committee and to the department advisor.

After students have their reading lists approved, they must complete an annotated

bibliography for their first two lists (Cultural Studies and minor field). Students are

also encouraged to complete an annotated bibliography for their third list as well.More details on the entire qualifying exam process and requirements can be found in

the Qualifying Exams link on the Cultural Studies department webpage.

General Reminders

Faculty leaves sometimes necessitate changes in committees. Professors who know

they will be on leave in the semester when the exams are scheduled should not be on

that student’s committee. If a committee member takes an unexpected leave and isunable to served as an examiner, the student should contact his or her department

advisor immediately to arrange for a replacement.

Students are expected to take the initiative in maintaining reasonable contact with

members of their exams committee as they prepare for their exams. If such contact is

not maintained, or if difficulties of any other kind arise, the student should alert the

department advisor.

Students must also take the initiative in discussing with their committee such things as

the student's and the committee's expectations of content, range, and depth, the general

format of the written and oral exams, and in meeting with faculty for guidance whilereading for the exams.

Failure

If any member of the committee is not satisfied with the student’s performance, the

student may be asked to do additional work. Further research or an essay is typical of

the additional work required. The examiner will set the work requirements and time







16

constraints. This request may be made before or after the oral. If it is made before the

oral, the oral itself may be delayed until the other requirements are fulfilled.

Alternatively, if a student fails one or more written exam, the committee may request

the student to re-take that particular examination or to re-take all three. If a student

fails more than one written exam, the committee may recommend the student’s

withdrawal from the program. This recommendation is subject to the approval of thedepartment chair. If a student fails any examination more than once, he or she will no

longer be able to remain in the program.

DissertationStudents must submit an acceptable dissertation prospectus for approval by the dissertation

committee. This committee, recommended by the Cultural Studies chair in consultation withthe student, consists of no fewer than three members, one of whom serves as dissertation

supervisor. Each candidate must prepare an acceptable dissertation under the guidance of the

supervisory committee, to be defended in a final oral examination. A draft of the

dissertation, which takes into account the criticisms by the major advisor and is acceptable

to the major advisor, must be completed by October 1 for students completing the degree atthe end of the first semester, and by March 1 for students completing the degree at the end

of the second semester. This draft must be in a form suitable for submission to the other

readers.

Committee

CGU policy about dissertation committees is as follows:Each dissertation committee is made up of three members drawn from the core CGU

faculty or The Claremont Colleges extended faculty on the condition that at least one

committee member be a core CGU faculty member in the candidate’s school.

Claremont Graduate University encourages the inclusion on each dissertationcommittee of an expert in the student’s field from outside The Claremont Colleges.

There may be an outside examiner on a four-person committee, but not on a three-

person committee. The outside examiner may be a faculty member from another institution or a qualified practitioner.

Additionally, the School of Arts and Humanities policy on Dissertation Committeemembers is as follows:

1. Claremont Colleges faculty may serve on a CGU Dissertation Committee

provided there is one core CGU faculty member on the Committee.

2. Claremont Colleges faculty may chair Dissertation Committees provided they areCGU Extended Faculty and are deemed appropriate by the Department Chair and

the Dean.

Proposal Guidelines

Students are required to submit a Proposal for Doctoral Study (dissertation proposal).

The proposal should be submitted after students have passed their qualifying exams,

either in the same semester or in the semester immediately following the exams.

The proposal should include:



17

1. Proposed dissertation topic. A brief essay (about 10-15 pages) explaining the

topic and its significance, with a preliminary outline of materials and argumentsto be addressed in each chapter.*

2. Literature review. A bibliographic review of extant scholarship on the topic (as

long as necessary).

The proposal should be drafted in consultation with three faculty members who, by

signing, indicate their willingness to serve as the dissertation committee. These professors may have their primary appointments at CGU, CST, or the Claremont

colleges. They will bear responsibility, along with the department advisor, for

assessing the likelihood that the student will be able to complete the proposeddissertation in light of both his or her abilities and the academic resources available in

and around Claremont.1

At least one member of the committee should be a core

faculty member of the Cultural Studies department at CGU.

Students are expected to defend the proposal at a joint meeting with the committee

members. If the committee does not approve the proposal, the student may revise it

and defend it for a second time. If the proposal still does not meet with approval, thestudent will not be advanced to candidacy.

Students should ask one of their committee members to be the dissertation director andchair of the dissertation committee. The dissertation director will take primary

responsibility for advising the student during the dissertation project and during

preparation to seek academic jobs. Students may change committee members at any

time during candidacy; however, major changes may slow the process.

After your proposal has been approved and signed by all committee members, submit

it to your department advisor (form 2B available from Laurie Martin). Final approval

will be granted on the basis of your academic ability, the strength of your proposaland its appropriateness for a degree in Cultural Studies. If approval is granted you

will advance to ABD status.

*Students are encouraged to consult Wayne C. Booth, et. al. The Craft of Research (Chicago:University of Chicago Press, 1995) for assistance in drafting their proposals. The distinction

between "research problems" and "dissertation topics" is discussed in chapters 3 and 4.

DissertationThe dissertation is typically 60,000 – 80,000 words of publishable quality and original

research. The specific length, format and design of your dissertation is decided in

consultation with your dissertation committee. For important information about CGU

regulations for formatting and submission of your dissertation, go tohttp://www.cgu.edu/pages/1239.asp. Make sure that you are aware of all the deadlines for

1 Under special circumstances, you may include a faculty member from outside the Claremont colleges on your

committee; but note that your committee must include at least one member of the Cultural Studies department.





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submitting the correct forms for your intent to graduate and the correctly formatted

dissertation to ensure that you give yourself and your faculty advisors enough time before

your intended graduation date.

After your dissertation has been approved by your committee, there will be an oral defense,

which is open to the public.

Forms

All of the forms necessary for the qualifying exams, dissertation proposal defense and

dissertation are available online at http://www.cgu.edu/pages/5068.asp

These forms include:

Form 1 Qualifying Exam Results

Form 2A: Ph.D. Advancement to Candidacy, Committee Proposal2B: Ph.D. Advancement to Candidacy, Dissertation Proposal

3A: Final Oral Exam, Committee Proposal

3B Final Oral Exam Results

Students are responsible for downloading these forms and submitting them to the SAH

office in a timely manner. For example, as soon as the makeup of the dissertation

committee is confirmed, students should submit Form 2A.







19

Appendices

Appendix I: Internship Advising Goals, Policies, and Procedures

Internship AdvisingThere is one faculty member in the Cultural Studies Department who is responsible for

advising students and assisting them to identify prospective internships, apply and makesure that all of the requirements have been met. This faculty member also serves as the

advisor for the required research paper and will assign the final grade. If you plan tocomplete an internship as part of your degree, please meet with this faculty member.

Currently, the faculty serving that role in the department is Reina Prado, Research Assistant

Professor of Cultural Studies.

Media Studies Internships The Claremont Intercollegiate Media Studies Program has a vast database of internships in

media studies. If you are interested in an internship in this field, you can access the database

at http://www.pitzer.edu/academics/ims/internships/resources.asp.

Goals To provide educational work experiences by learning roles, duties and

responsibilities of the position

To integrate classroom knowledge into the work environment

To assist the student in professional growth

To help further the student’s experience in chosen field of emphasis

Enrich the organization by bringing new ideas in collaboration with the

organization

Application Process Time Line

The following Guidelines are for planning purposes.

At least 2 Months prior to the start of the internship:

Begin searching for internship possibilities

A binder of organizations that typically offer internships and/or organizationsthat have officially partnered with CGU in the past to provide internships for

the Museum Studies/Media Studies students will be available in the Arts and

Humanities Office.

Internship options are also available through the CGU Career Center website

Contact a chosen organization to inquire about internship possibilities,requirements, timelines etc. if not already established.

Note: If an organization that you are interested in provides an unpaid internship, CGU

may be able to assist in providing a stipend. You must submit a request for a stipend

as soon as possible to be considered for financial assistance.



20

4-5 Weeks prior to start of internship:

Submit a completed Student Agreement Form to the Arts and Humanities Office for final approval

Together with the Student Agreement Form, present the internship job description, onagency letterhead, to the Arts and Humanities Office for approval

Upon approval, register for CLST 372 for 2 or 4 units (depending upon planned amount

of hours). For students wishing to complete a formal internship but who do not want toenroll in internship units, they may request that completion of the internship appear ontheir transcript as a research tool. Please be sure to make this request to the chair and to

fill out the Research Tool form upon successful completion.

3-4 Weeks prior to start of internship:

Make sure you have received final approval from the Arts and Humanities Office

Make sure all arrangements have been made and confirmed with your internship site

Student Goals and Objectives

Clearly stated goals and objectives will allow you, your faculty advisor and agency

supervisor to better evaluate the effectiveness of the Internship Experience. You arerequired to prepare a ‘joint’ set of goals and objectives with your agency supervisor in

the first week of your internship.

The written goals of your internship experience should be: 1) observable, 2)

measurable, and 3) attainable. Goals should be broad based and focus on what you,as the student, will learn from the experience. These goals may be perceived as broad

statements of intent and will serve as guidelines to help you maintain a focus

throughout the field experience.

Objectives

Objectives are specific statements or examples of how you will accomplish thesegoals. They should reflect actions or behaviors that are measurable, they may describewhat, when, where, with whom and/or how well the task/behavior is to be performed.

Upon completion of the field experience, you should be able to examine your

objectives and determine the extent to which you have met those intentions.

Grading and Evaluation

Students are required to select and read three books in their field that arerelevant to his/her internship and write a brief critical review on a related topic.

Students will keep a journal tracking the internship experience.

Students will complete and submit a final project or paper on an approvedtopic within one month of completion of the internship.

Directed internships are graded pass/fail unless the instructor and student agreethat it will be a letter grade.

Agency Selection

A list of suggested organizations will be contained in the Internship Binder housed in

the Arts & Humanities Office. It is recommended that you talk to faculty and fellowstudents to help determine which agency will serve as the best possible host for your



21

internship. Though the faculty and staff are here to guide you in finding possible

internships, it is ultimately the student’s responsibility to find a suitable internship

within the required time frame.

Insurance: Liability and Health

Each intern is responsible for his/her own personal liability and health insurance.

Application

All forms must be filled out in their entirety, and submitted by set dates:

Internship Student Agreement Form (4-5 weeks prior)

Job description on agency letterhead (4-5 weeks prior)

Internship Evaluation Form (upon completion of internship)

Internship Responsibilities

To be determined in conjunction with your internship supervisor.

Student Responsibilities

To the University:

Be familiar with all the internship information in this Handbook

Sign and return agreement to the Arts and Humanities Office

Develop goals and objectives with the agency supervisor during the first week of the service

Meet with your advising faculty member at least once during the internship

All log sheets, goals and objectives, and evaluations must be signed by the agencysupervisor or their representative, before being submitted to the Arts and

Humanities Office Read 3 books about the field relevant to the internship setting and write a brief

critical review

Complete and submit a final project agreed upon by the student, agency andadvising faculty member within one month of completion of internship.

To the Organization:

Student should understand that the internship is a professional experience, and perform accordingly

Conform to the regulations and policies of the agency/organization

Serve as a vital member of the agency, ask questions, provide input, make

evaluations as requested Notify the agency supervisor, in advance when possible, of any absences or

tardiness from scheduled work hours

Accept the agency’s philosophy, methods, leadership, and programs. Providesuggestions if requested by the agency supervisor.

Consult with the agency supervisor in the event of any problems or concernsrelated to the internship

Complete all assignments and responsibilities as requested by the faculty advisor.



22

Provide the agency supervisor with all necessary paper work and forms at leastone week in advance of the due dates so evaluations and other responsibilities

may be completed. It is the student’s responsibility to see that paper work is

completed on time

Provide the agency with a copy of the final project upon completion of theinternship

Agency/Organization Responsibilities

To the Student:

Provide a quality opportunity for growth and experience compatible with the

student’s current course of study

Confer with and assist the student in the development of measurable goals andobjectives within the first week of the internship experience

Complete and sign requested forms in a timely manner



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Appendix II: Internship Student Agreement Form(This form is a sample only. Please download the latest form from the Cultural Studies

webpage.)

Claremont Graduate University anticipates that the internship experienceprovides each student, with a valuable opportunity to apply and augment theknowledge obtained in the classroom. You are required to complete a min. of 100 hours during the course of your internship. This form must be submitted forapproval before you begin your internship.

Student Name (please print) Department

Name of Faculty Advisor (please print)

Number of Units Requested Term:

Internship Organization Name & Location

Name of Supervisor (please print)

Total Hours to be Worked Anticipated weekly schedule

Paid/Unpaid If paid, describe method

Please attach internship description from organization/agency (on letterhead) to this formbefore returning to Arts & Humanities office.

Student Signature: Date:

Internship Supervisor Signature: Date:

Departmental Approval: Date:









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Appendix III: Internship Evaluation Form(This form is a sample only. Please download the latest form from the Cultural Studies

webpage.)

Name of Student:

Sponsoring Organization:

Address:

Supervisor:

Contact Number:

E-mail Address:

Internship Dates:

May we continue to refer you and your organization for future internship placements for Arts &

Humanities Students?

If yes, please indicate who to contact (in addition to yourself)

Please list any future internship opportunities your organization maybe willing to offer

If no, please share your comments with us









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Comments and Evaluation of Student’s Performance

Please evaluate the contribution of the student intern according to particular activitiesand/or duties held in your organization. Please also include any areas of improvementthat you would like to see in future interns if you or your organization decides to hostother interns in the future.

This form can be used as a guide in evaluating the performance of the student intern for your organization. Please feel free to write a personal letter of evaluation for thestudent if you prefer.

How would you assess the student’s overall performance as an intern for your organization?

Excellent Very Good Good Average Satisfactory Fair Poor

_______________________________________ _________________Internship Site Supervisor Signature Date



26

Appendix IV: Cultural Studies Department: Sample Letter for Advancement

from M.A. to Ph.D. and Ph.D. Conditional to Ph.D.

Dear faculty member:

Thank you for your willingness to work with the graduate students of the Cultural Studiesdepartment of Claremont Graduate University. Your student has indicated an interest in pursuingthe Ph.D. in Cultural Studies. Your signature below indicates:

1. Your student has provided you a copy of a 5-7 page proposal for future graduate studies. The

proposalexplains the research interests which the student will pursue through courses, the M.A. thesis andqualifying exams.

2. You believe that the student will be able to complete a dissertation based on her/his proposed

course of study, in light of both her/his abilities and the academic resources available inClaremont.

Name:

Department and institution:

Are you willing to continue to guide the student in her/his future work (for example, as an advisor for the M.A. thesis, member of the qualifying exams committee, or member of the dissertationcommittee)?

Name:


Are you willing to continue to guide the student in her/his future work (for example, as an advisor for the M.A. thesis, member of the qualifying exams committee, or member of the dissertationcommittee)?

Name:


Are you willing to continue to guide the student in her/his future work (for example, as an advisor

for the MA. thesis, member of the qualifying exam committee, or member of the dissertationcommittee)?



27

Appendix V: Cultural Studies Department: Doctoral Program Checklist

□ Satisfy the two research tool requirements and Masters research paper (or equivalent).

Tool #1: Date:

Tool #2: Date:

□ Complete 72 units of course work (including any transfer units up to 24 units) including the

Transdisciplinary course by the second year of study. No outstanding incompletes.

Date:

□ Pass the written and oral qualifying examinations (Form 1).

Date:

□ Form the dissertation committee for Advancing to ABD status (Form 2A).

Chair:

Member:

Member:

□ Hold a dissertation proposal meeting and obtain committee approval of the proposal (form

2B).

Date:Proposal:

□ Obtain committee approval of the dissertation (Form 3).

Date:

□ Pass the oral defense of the dissertation.

□ File Intent to Receive Degree Form.

Date:

Date:



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Appendix VI: Cultural Studies Department: Plan for Qualifying Examinations

Student Name: Student ID:

Major Exam: Date of Exam:

Topic:

Faculty Name:

Email Address:

Take Home or On Campus:

Minor Exam 1:Date of Exam:

Topic:

Faculty Name:

Email Address:Take Home or On Campus:

Minor Exam 2:Date of Exam:

Topic:

Faculty Name:

Email Address:

Take Home or On Campus:

Have you contacted your committee to arrangeyour oral exam?

Thank you. If you have any questions or concerns, please contactLaurie Beth Martin - (909) 607-3335 or email [email protected]

Return this form to the

Arts and Humani t ies Department

121 E. Tenth Street

Claremon t, CA 91711 (909) 607-3335

Chair of Exam Committee:







29

Appendix VII: Advising/Registration FAQs

Why do we need an advising policy? The purpose of this new policy is to ensure that you

receive advising from your advisor or, if your advisor is on leave, from the chair of your

department/program at least once each fall and spring semester. Regular review of your academic progress and program requirements by your advisor should help ensure you take the

classes you need and meet your program requirements for your degree.

Who does the advising policy concern? This policy is required of all students — masters and

doctoral students, those in course work as well as those who have completed course work and are

working towards or are ABD.

How does it work? All students are required to check in with their advisor prior to registration

each semester. Students wishing to register for classes, continuous registration, or doctoral study

must first receive approval from their advisor. A hold on your account will be lifted only if your

academic advisor sends an email to Holly Domingo to lift the registration hold.

How can I find out who my advisor is? Go to your CGU portal to obtain this information(https://my.cgu.edu) or contact Holly Domingo. If a faculty advisor has not been assigned to you please contact your department chair for academic advising.

How do I contact my advisor? Each advisor has his/her way of managing the advising process.Some will be using an electronic appointment system for in-person or telephone appointments

and some will ask that you email them about making an appointment. Some advisors will

conduct advising over email. You should receive a message from your department chair explaining the process for your department or advisor-specific instructions.

What if my assigned advisor is on leave? If your assigned advisor is on leave, your department

chair will serve as your advisor for that semester.

What is the mandatory advising period? In the two weeks prior to registration, all students are

required to contact their advisor to obtain approval for their courses or continuous/doctoral

registration. Because some classes may be closed by the time you attempt to register, werecommend that you get approval on fallback courses during your initial advising session.

Registration for the spring 2012 semester begins November 16th

. Thus, the mandatory advising

period is Tuesday, November 1st

through Tuesday, November 15th

.

What happens if I don’t get advising and approval from my advisor? You will be unable to

register for the coming semester and a registration hold will remain on your account. A

registration hold on your account will be lifted only if your academic advisor sends an email toHolly Domingo to lift the hold.

When can I register on-line? On-line registration will open on November 16th

. Students whohave received academic advising and don’t have a registration hold on their account can go to

their CGU portal (https://my.cgu.edu) and register on-line.

Can I register on-line for all courses, including Independent Study, courses at the 5Cs,

and/or Claremont School of Theology courses? No. You must use paper registration for any

https://my.cgu.edu/

https://my.cgu.edu/

https://my.cgu.edu/

https://my.cgu.edu/

https://my.cgu.edu/

https://my.cgu.edu/

https://my.cgu.edu/

https://my.cgu.edu/



Independent Study/Research course, any course at the 5Cs, and any course at Claremont School

of Theology. You must obtain your advisor’s approval for such courses. For registration forms

go to http://www.cgu.edu/pages/2140.asp. Please submit any registration form to HollyDomingo.

If I change my mind and want to register for courses not approved by my academic

advisor, do I need to set up another advising appointment? Once the registration hold is liftedfrom your account, an honor system is in place. However, we recommend that you get approval

on fallback courses during your initial advising session. If you need to discuss other courses with

your academic advisor, this can be done over email.

Will academic advising lift all of my holds? No. If you have other holds on your account (i.e.

outstanding balance, academic probation, etc.) please contact the appropriate office to clear thoseholds.





CLST Handbook

Documents