Final Report of Temporary Shelter Project UN-HABITAT, PAKISTAN Page 1 Final Report of Temporary Shelter Project for IDPs returning to their areas of origin in Malakand Division Overall period of implementation: November 2009-December 2010 Reporting period: July-December 2010
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 1
Final Report of Temporary Shelter Project for IDPs returning to
their areas of origin in Malakand Division
Overall period of implementation: November 2009-December 2010
Reporting period: July-December 2010
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 2
UNHCR’s Temporary Shelter Project for the IDPs & Flood affectees of Malakand Division
*In the pilot phase, ACTED /UNHCR agreement covered 288 shelter material while construction cost was covered by other donor, and only 100 shelters were totally funded by UNHCR. Second Phase 1 February – 30 August 2010 (interrupted by flood on 28 July 2010)
* The new contract with Relief International for flood affected was signed in December so when
UN-HABITAT monitoring role ended, no shelters were completed at 31 December 2010.
4. Implementation agreement
According to the project, UNHCR was responsible for the overall shelter material procurement,
to be stored in a central warehouse in Peshawar. UNHCR managed directly the warehouse until
April 2010. After May 2010, the warehouse was handed over and managed by SRSP, whilst
UNHCR continued the material procurement.
After the flood washed away many materials in UNHCR warehouse, at the end of July 2010, in
October 2010 Implementing Partners were authorized to procure directly the missing material
which was needed to build the additional contracted 5,325 shelters of the 3 phase.
Implementing Partners were responsible of beneficiaries’ assessment, social mobilization,
material transport to villages of implementation and shelter construction. The following six
implementing partners (IPs) worked in 62 Union Councils of Swat and Lower Dir Districts and
built 12,488 shelters during Phase 1 and 2 (interrupted by the flood end of July 2010), and
5,325 during Phase 3 by end of December 2010. The six Implementing partners are:
• ACTED
• Relief International
• SRSP
• IDRAK
• Pak-CDP
• CMDO
UN-HABITAT was responsible of the overall technical assistance of the project, in specific of the
following activities:
1. Preliminary activity: preparation of standard Temporary shelter intervention, BoQ,
endorsed by the Shelter and NFI cluster.
2. Quality control of material in UNHCR warehouse
3. Trainings and orientation for UN-HABITAT field staff & IPs
4. Support on beneficiaries assessment by IPs and Re-verification of beneficiaries
identified by IPs
5. Social mobilization, orientations to communities and IPs staff on shelter project and
technical assistance to IPs and beneficiaries, including SOP.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 6
6. Model shelters for the demonstration for IPs and in the communities where IPs were
actives
7. Monitoring of shelter program
8. Issuance of completion certificates when shelter intervention completed
9. Coordination with local authorities, Army and IPs for shelter sector.
4.1 Preliminary activity: preparation of standard Temporary Shelter intervention,
endorsed by Shelter and NFI cluster.
In September 2009 UN-HABITAT prepared the standard Temporary Shelter intervention
package, with BoQ of shelter, latrine, kitchen and boundary wall (to ensure privacy). The model
was endorsed by Shelter and NFI cluster at the end of September 2009. Shelter and NFI
Cluster supported the shelter model prepared with local available material, timber and bamboo,
available in the local market. The shelter had a surface of 25m2 for an average family of 6
members, according to SPHERE standards. The assistance package included different kind of
timber (round and square) and bamboo to facilitate central procurement by UNHCR, knowing
that the quantity of local timber required would have been not all available in large scale. Initial
procurement of UNHCR was targeting 25.000 shelters, including 25,000 kitchens, 12,500
latrines and 25,000 boundary walls.
UN-HABITAT shared technical information with UNHCR Implementing Partners since October
2009. Knowing that average family is more than 6 members, often 10/12 members, and that
within the families there are customary limitations on people living together, e.g married couples
separated from grown up children, the assistance package agreed with UNHCR management
and Implementing partners was tailored on an average of 2 shelters for 12 people with kitchen,
1 latrine up to 20 people and boundary walls to ensure privacy to women.
4.2 Quality control of material in UNHCR warehouse
Initially UN-HABITAT assisted UNHCR procurement with technical specifications of shelter
material. Central procurement for the overall 25.000 shelters was not recommended, instead
splitting procurement in smaller lots, knowing that local timber and bamboo would have been
difficult to be founded in the required quantity.
After bidding, UN-HABITAT supported the selection of material amongst suppliers assessing
quality of the samples.
A team of 6 staff was deployed to UNHCR warehouse in December 2009. As UNHCR
warehouse expanded in areas as well as in number, the team progressively increased up to 15
staff, until August 2010. Due to the technical nature of the material delivery (according to the
BOQ of the 3 different options), after April, the team supported also the correct issuing of
required material.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 7
After the flood, recounting material and organizing material which was left took couple of
months, till October, and quality control team decreased, keeping the minimum presence
required by the warehouse management.
In the field, after the flood, when the material was already be transported by the 6 IPs to Swat
and Lower Dir, UN-HABITAT was informed by IPs of the material transferred but was not
requested by UNHCR to monitor the transfer. The following information is based on what was
declared by each IPs in September 2010 and it is provided to clarify the differences between
shelter targeted, material received by each IP and shelter completed and duly certified by UN-
HABITAT.
Implementing partner
Total shelter material received
Shelter material
transferred to SRSP
Shelter constructed
1 August 2010
SRSP 2300 214 1986
ACTED 1388 316 1072
IDRAK 1800 117 1683
CMDO 1500 96 1404
PAK CDP 1800 98 1702
Relief International 1600 41 1559
Total 10,388 882 9,406
4.3 Training
UN-HABITAT arranged several technical training about construction of T-Shelter, Kitchen, Latrine and training on social mobilization to each IP’s Staff. The first training sessions of 2 days each were organized in November 2009 for 8 staff for each IP, conducted during 15 days. After few months of implementation, UNHCR required to scale up the training component requesting more IPs staff to be trained on the shelter project. UN-HABITAT build shelter models using round timber and square timber, and latrine to show to IPs staff how to use the BoQ to understand the material needed and how to build the shelters and latrines. During the month of March 2010, six sessions were organised for IPs staff, the detail of training is as below;
SESSIONS UN -HABITAT IPs Staff
Session1- 10/11 March 2010 8 30
Session 2 -12/13 March 2010 8 25
Session 3 - 15/16 March 2010 8 23
Session 4- 17/18 March 2010 6 24
Session 5- 19/20 March 2010 6 24
Session 6 - 25/26 March 2010 6 21
TOTAL 42 147
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 8
• One day training on the use of GPS to IPs staff.
• During the technical training for IPs staff one half day session was added by UN-HABITAT on the use of GPS.
• Revised the UN-HABITAT training courses on mud and brick construction
• Arranged field training by UN-HABITAT mobile teams
• UN-HABITAT also arranged SPHERE Humanitarian Assistance training for UN-HABITAT field staff.
• Preparation of leaflets on shelter, latrines, kitchen construction for IPs, CBOs and beneficiaries.
• Shelter posters were prepared in English and Urdu and widely distributed to IPs and Beneficiaries.
• Poster of kitchen and latrines were also prepared in English and Urdu. Field orientations
• UN-HABITAT teams in Swat and Lower Dir districts conducted around 217 orientation sessions for beneficiaries on shelter project, assessment procedures, criteria, participation and the shelter use. From February 2010 to August 2010 around 25,000 people had been informed on shelter project modalities, beneficiaries’ selection & participation, site preparation and shelter construction.
• UN-HABITAT also conducted community based training for Implementing Partners and CBOs on shelter construction.
4.4 Supervision of beneficiaries’ assessment and Re-verification of beneficiaries
identified by IPs
UN-HABITAT assigned one dedicated staff to each Implementing partner to verify the selection
process of beneficiaries. After April 2010 UNHCR senior management requested all IPs to verify
again the beneficiaries to ensure the appropriate use for living purposes of the shelters
delivered. UN-HABITAT staff re-verified 9,800 beneficiaries from the IPs lists.
The assessment teams visited the field to verify information in situ, in 699 villages.
Number of teams
deployed for
assessment
Total Number of
villages assessed
Total number of
families assessed
Total number of
shelters identified
Number of
identified
beneficiaries re-
verified
6 699 40,107 26,523 9,800
UN-HABITAT deputed 6 teams for assessment with IPs. These teams were involved in the selection of beneficiary on PDMA list, vulnerable case (Need Based selection).
Overall IP’s Assessment Report Phase 1 and 2 November 2009 –August 2010
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 9
Name IP’s Shelter Target
Total Assessed
Shelter
Total Assessed Families
UN-HABITAT 200 1418 3291
IDRAK 2100 3315 6040
ACTED 1388 2407 3180
Pak CDP 2100 2426 2323
CMDO 2100 2547 4242
RI 2100 2579 3971
SRSP 2500 3720 4495
Total 12,488 18,412 27,542
After the flood, selection included the flood affected families
The following table shows the number of beneficiaries identified in Lower Dir, without PDMA list.
UC Grand Total
Lower Dir
Beshgram 144
Gail Maidan 27
Haya Seri 197
Kotkay 273
Laj Buk 32
Lal Qila 291
Lijbook 41
Zamirdara 56
Zemdara 49
Lower Dir Total 1110
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 10
The following table shows the numbers of beneficiaries from PDMA list in Swat and total beneficiaries.
No Yes
Amankot Faiz Abad 7 1 8
Asharay 94 5 99
Baidara 274 188 462
Banringaro Darai 8 3 11
Bar Aba Khel 92 48 140
Bar Thana 10 48 58
Bara Bandai 205 35 240
Bari Kot 33 1 34
Beha 24 24 48
Chaprial 52 103 155
Charbagh 624 197 821
Dangram Sangota 39 32 71
Darmai 96 11 107
Dursh Khela 160 1 161
Ghalagay 85 85
Guli Bagh 66 22 88
Hazara 142 23 165
Jano/Chamtalai 52 18 70
Kala Kalay 25 4 29
Kanju 75 11 86
Khota 46 2 48
Khwazekhela 51 51
Kishawara 177 10 187
Kokarai 11 6 17
Kotanai 62 62
Koz Abakhel Kabal 115 45 160
Kuza Bandai 90 57 147
Landi Kass 2 3 5
Manglawar 61 24 85
Matta Khararai 22 155 177
Miandam 49 49
Pir Kalay 25 23 48
Qalagay 25 6 31
Qambar 90 40 130
Rahim Abad 81 32 113
Saido Sharif 1 1
Sakhra 52 22 74
Sambat 2 2
Shah Dheri 28 33 61
Shahdara Nawan Kalay 1 1
Shalpin 57 57
Shamozai 158 14 172
Shawar 7 46 53
Taligram 250 129 379
Tall 76 18 94
Tindodag 42 10 52
Totano Banda 84 17 101
Udigram 129 23 152
Swat Total 3954 1493 5447
Grand Total 5064 1493 6557
Swat
PDMA Listed
District UC Grand Total
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 11
4.5 Technical assistance to IPs and beneficiaries
UN-HABITAT deputed 18 teams, 3 team for each IPs (3 teams with each IP, 2 in construction
and 1 in assessment), and 1 information assistant with each IP to provide continued technical
and social support. These technical teams have performed the following activities during the
project implementation
• Identification and compilation of technical issues
• Technical issues remedies
• Practical construction process of shelters, latrines, kitchens and parda wall to demonstrate best practice to IPs.
• Technical inspection of shelters for certificate issuance.
• On site assistance and advice to beneficiaries and IPs.
• Monitoring of material quality and reconciliation of items according to the BOQ.
• Promotion of safety standards to IDPs living in shelters. OVERALL SHELTER UPDATE BY IP (Phase 1 and 2) 15 November 2009- 1 August 2010
IP Name
Total target by UNHCR contract (phase 1 and 2)
Total number of shelters
constructed
Total # of shelters certified by UN-HABITAT
Total # of shelters occupied by
families
ACTED 1,388 1,072 1,072 1,072
SRSP 2,500 1,986 1,986 1,965
IDRAK 2,100 1,683 1,683 1,661
Relief International 2,100 1,559 1,559 1,559
Pak-CDP 2,100 1,702 1,702 1,702
CMDO 2,100 1,404 1,404 1,324
UN-Habitat 200 200 200 200
Total 12,488 9,606 9,606 9,483
IP WISE OVERALL SHELTER UPDATE (IDPs & Flood affectees, Phase 3) October- December 2010
IP Name
Number of shelter
constructed (IDPs)
Number of shelters
constructed (Flood)
Total number of shelters
constructed for IDPs & Flood
Total number of shelters certified by UN-HABITAT
Shelters occupied by
families
ACTED 212 69 281 281 281
SRSP 409 496 905 905 905
IDRAK 392 108 500 500 500
Relief International 0 0 0 0 0
Pak-CDP 338 237 575 575 575
CMDO 552 257 809 809 809
Total 1,903 1,167 3,070 3,070 3,070
4.6 Model shelters for the demonstration for IPs and in the communities where IPs were
actives
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 12
March 2010, UN HABITAT constructed three types of scale model shelter (Bamboo, Square and Round wood) for each IP.
Shelters in bamboo, round and square timber and latrine were built in the demonstrated and explained construction of model shelter to each IP teams on site in the month of January-February, 2010.
4.7 Monitoring
Each UN-HABITAT field team visited regularly IP areas sending weekly reporting visits to headquarter.
UNHCR management requested weekly implementation report to verifiy if the various project component were implemented according to workplan.
The report included issuing of material from UNHCR warehouse, beneficiaries assessment, transport and distribution of material and shelter construction.
Weekly meeting in Mingora were organized between IPs and UN-HABITAT field staff were organized in order to discuss implementation problems and issues, from technical difficulties to circulation of staff and material transport.
4.8 Completion Certificates
As of December 31 2010 UN-HABITAT filed teams have issued 12,676 completion certificates
to beneficiaries of Phase 1 and 2 and Phase 3. IP wise breakdown is as following:
ACTED SRSP IDRAK Pak-CDP CMDO Relief International
UN-HABITAT
Total
1,353 2,891 2,183 2,277 2,213 1,559 200 12,676
Shelter Occupancy Update:
Until 31 December 2010, a total of 12,676 shelters have been constructed by UNHCR IPs and
12,553 families have moved in.
4.10 Coordination with local authorities, Army and IPs for shelter sector
During the project, UN-HABITAT’s Swat office arranged weekly coordination meetings with
implementing partners (IPs), by weekly shelter/NFIs cluster meetings at DOR office and also
participated in number of meetings which have been arranged by other stakeholders. All above
mentioned meetings which have been conducted from December 2009 to December 2010 has
been attended by UN-HABITAT’S representatives.
5. Final Achievement
The following tables show the overall achievement of the shelter project.
Overall Status of complete Shelter Package (Phase 1 and 2 – 15 November 2009 /1 August 2010)
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 13
IP Name
TOTAL TARGET BY
UNHCR CONTRACT
SHELTER KITS
RECEIVED SHELTER
COMPLETED KITCHENS
COMPLETED LATRINES
COMPLETED
PARDA WALLS
COMPLETED
SHELTERS CERTIFIED BY UN-HABITAT
ACTED 1,388 1,388 1,072 990 520 214 1,072
SRSP 2,500 2,300 1,986 1,510 818 205 1,986
IDRAK 2,100 1,800 1,683 991 789 693 1,683
Relief International 2,100 1,559 1,559 793 681 632 1,559
Pak-CDP 2,100 1,800 1,702 1,290 734 881 1,702
CMDO 2,100 1,500 1,404 571 596 351 1,404
UN-HABITAT 200 200 200 200 100 26 200
Total 12,488 10,547 9,606 6,345 4,238 3,002 9,606
Overall Status of complete Shelter Package (Phase 3 - 15 October 2010/31 December 2010)
IP Name
TOTAL TARGET BY
UNHCR CONTRACT
SHELTER COMPLETED 31 December
2010 KITCHENS
COMPLETED LATRINES
COMPLETED PARDA WALLS
SHELTERS CERTIFIED
BY UN-HABITAT
ACTED 750 281 375 302 98 281
SRSP 1,000 905 930 571 151 905
IDRAK 500 500 354 247 147 500
Relief International
500 0 0 0 0 0
Pak-CDP 500 575 568 294 382 575
CMDO 2,000 809 757 759 378 809
Total 5,250 3,070 2,984 2,173 1,156 3,070
• By 31 December 2010, 12,676 shelters had been constructed in total.
• Around 13,000 families benefited from UNHCR shelter project.
• Around 20% women headed families were among the direct beneficiaries.
• Around 15% orphans and elderly became shelter owners.
The overall shelter project by District, Union Council and IP
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 14
6. Main problems faced during project implementation
• Material scarcities at the UNHCR warehouses: IPs jointly highlighted during all project
implementation the scarcity of material in the UNHCR warehouse. UN-HABITAT
suggested in the midterm review meeting, held in April 2010, to allow IPs to buy the
missing material from the local market but the suggestion was not implemented. Only
after October 2010, UNHCR allowed IPs to buy missing shelter material from the local
market. Having allowed the IPs in April would have expedited the overall project speed.
• Slow material procurement: since the beginning of the operation, material such as timber
was provided slowly compared to UNHCR procurement plan. Mainly this factor affected
negatively the overall process.
• Non Occupancy of shelters: Some of the enlisted PDMA list families were reluctant to
occupy their shelters- total number and % of the total . The problem was faced during
the pilot project when the NGOs did not do vulnerability assessment; Army made
pressure to follow the PDMA list and these shelters were never occupied and in some
cases the owners demolished the shelters and kept the material.
• Confusion in material delivery from warehouse: Material delivery from the warehouse
has been part of the reason for delay, when mixed frame material was delivered to the
IPs (mixing round and square timber), or even delivery of framing material in the 3
available material for the same shelters (round timber, square timber and bamboo).
• Army Check points and curfews: army control to staff and limitation of movements, check points and curfews also created problems and caused delay in performing planned activities In phase 3 IPs directly purchased shelter material. UN-HABITAT monitored the quality of material that was good. UNHCR did not request UN-HABITAT to monitor the quantity of material purchased by each IP’. This solution allowed a faster implementation compared to centralized UNHCR procurement.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 16
UN-HABITAT IPs performance assessment
Generally all the Implementing Partners have performed good job, however, IP wise remarks
are as under;
1. SRSP.
SRSP has experienced and professional staff. SRSP has constructed the shelters
according to criteria defined by the project and the quality of the shelters is very good.
SRSP has used sub-contractors for the construction of shelters. Reporting and
mobilizations of SRSP is very strong and have deep roots in the community. Speed of
construction was very good as well.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 17
2. ACTED
During the project implemetation it was observed that ACTED has very professional and
experienced staff. Reporting and social mobilization is appreciable .Acted has also used
sub-contractors for the construction of shelters. Quality of shelters is very good.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 18
3. Relief International
During Phase I, Relief International has done a great job .During Phase I, Relief
International hired very professional and experienced staff. As far as the quality of work
is concerned it was very good. Relief International directly constructed shelters by hiring
carpenters on monthly basis.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 19
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 20
4. CMDO
By giving holistic opinion about CMDO, it is very sad to say that CMDO performance
was not satisfactory. Although quality of shelters, which they have constructed is good
but their reporting, social mobilization sides are weak which needs improvement. CMDO
hired less staff than required which created problems during the implementation.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 21
5. PAK CDP
Pak CDP has not enough staff but their mobilization is good. Quality of shelters is
satisfactory. Pak CDP has used sub-contractors for the construction of shelters.
Whatever staffs Pak CDP have, are professional and cooperative too.
Final Report of Temporary Shelter Project
UN-HABITAT, PAKISTAN Page 22
6. IDRAK
Quality of shelters of IDRAK is good. Sub-contractors have been used for the
construction of shelters. IDRAK staff is cooperative. They have improved their reporting
and social side and now performing good job in the field. Initially the social mobilization