CLINICAL/MEDICAL SERVICES · 6/6/2018  · MONROE MEDICAL EXAMINER (MME) AUTOPSIES 0 2 No bill yet 1 MME COSTS $0 $5,000 No bill yet $2,500 The number of coroner calls has spiked

Board of Legislators County Office Building, Room 201 7 Court Street Belmont, New York 14813 Phone: 585-268-9222

HUMAN SERVICES COMMITTEE AGENDA

June 6, 2018

1. Approval of Minutes - May 2, 2018

2. Lori Ballengee, Public Health Director

- Monthly Report

3. Jaime Sarvis, Office for the Aging Nutrition Coordinator - Monthly Report

4. Vicki Grant, Social Services Commissioner

- Monthly Report - Request to abolish Resource Assistant position - Request to create and fill Senior Social Welfare Examiner position

- Request to fill two Account Clerk Typist positions

- Approval of State Foster Care contracts

- Request to submit SNAP Bonus Award Allocation Plan

- Presentation on Trauma Informed Care Unit

5. Judith Hopkins, Allegany County Heroin & Opioid Abuse Ad Hoc Chair - Committee Update

6. Referral from Committee of the Whole Roundtable 2021

7. Bolivar Town – Village Registrar Consolidation

8. Old Business

9. New Business

10. Questions from the Media

11. Good of the Order

12. Adjournment 

ALLEGANY COUNTY DEPT. OF HEALTH MONTHLY REPORT – APRIL 2018

ENVIRONMENTAL HEALTH

March, 2018 April, 2018

Permits Processed 3 15

Septic Permits Issued 5 8

Sanitary Surveys Completed 1 15

Inspections Completed 30 25

Complaints Received 2 4

Rabies Investigations 7 13

Animals Vaccinated 2018 (YTD) Animals Vaccinated 2017 (Total)

327 1,151

*Inspections for all regulated facilities to include: Agricultural Fairgrounds, Campgrounds, Mobile Home Parks, Temporary

Residences, Children’s Camps, Swimming Pools, Food Service, Mobile Food Service, Temporary Food Service, Bathing

Beaches, Tattoo/Body Piercing, Tanning, Vending Machines*

EMERGENCY PREPAREDNESS April 2018

Number of Deliverables Due 4th Quarter (April – June): 4 NUMBER COMPLETED: 2

Number of Annual Deliverables for Grant Year Completed: 13/15

Current Grant Cycle Runs from July 1, 2017 – June 30, 2018

HEALTH EDUCATION

March 2018: ppl reached

March 2018 # of events

April 2018: ppl reached

April 2018 # of events

Total 2018: people reached

Total 2018 # of events

Family Planning Educational Events 1, 2 383 6 146 5 1028 41

Lead poisoning prevention and Immunization Educational Events 1, 3 59 1 70 3 129 5 General Health Topic Educational Events 1, 3 121 8 34 2 230 12

Worksite Wellness Educational Event (Employee Survey) 1, 3, 4 136 14

136 14

1-Educational events include presentations, one on one instruction, outreach, marketing and recruitment. Marketing includes news releases, flyers, display boards at libraries, etc. The number of people reached for these marketing events is not available. 2-Majority of Family Planning educational events are during school/college sessions (January-June & September-December). 3-Worksite Wellness Program started January 29, 2018 called "Stress Less". 20 county employees are participating. "Stress Less" is an 8 week stress management program using a goal tracker and email tips. Participants make changes on a stress issue for 2 weeks and then a new issue is added every 2 weeks for a total of 8 weeks and 4 issues.

CHILDREN’S SERVICES Early

Intervention

YTD Preschool YTD Children

With Special

Health Care Needs

YTD Child Find YTD

New Referrals 7 37 8 43 0 0 1 2

# Receiving Service Coordination 47 71 N/A N/A 13 13 N/A N/A

Total Children Served 54 189 143 150 13 13 20 20

# of Services Provided 119 826* 2696 10335 N/A N/A N/A N/A

# of Evaluations Performed 8 28 23 106 N/A N/A N/A N/A

*= Number includes services from previous month(s) not billed in the month(s) they occurred. The referral and evaluation numbers for the preschool program increase this time each year as children are being re-evaluated for continuing eligibility for the 18-19 school year. April is Autism Awareness Month as well as National Child Abuse Prevention Month.

CLINICAL/MEDICAL SERVICES

April, 2017 April, 2018

Number of Visits 63 (F=45; M=18) *(B=9; A=31, W=23) 89 (F=64; M=25) *(B=13; A=52; W=24)

Total Services Provided 1,041 1,553

Counseling Services 492 667

Medical Services 400 606

STD Services 65 120

HIV/HCV Services 84 (15 pts tested-15 HIV/15 HCV) 160 (27 pts tested-27 HIV/27 HCV)

Family Planning Benefit Program Applications 26 39

Number of Physicals 15 17

Communicable Disease Investigations 21 61

Meal Site Blood Pressure/Education 9 9

# of Lead Cases Reviewed 134 122

Elevated Lead Level Patients Case Managed 6 7

# of Immunization Patients/# of Immunizations 34/68 52/55

Influenza Clinics Held NA NA

* = Belmont; Alfred; Wellsville Clinic visit breakdown. Explanations: Increased demand from the Alfred Student Population. Those students with transportation are filling up the Belmont and Wellsville Family Planning Clinics in order to be seen sooner, as Alfred Clinics book up quickly.

WOMEN, INFANTS, CHILDREN PROGRAM (WIC)

JAN FEB MAR APR MAY JUNE JULY AUG SEP OCT NOV DEC TOTAL 2018

AVG. MONTHLY CASELOAD

966 950 932 918 3766

BREASTFEED-ING

INITIATION RATES

71.4% 70.6% 70.60% 73.7% 71.6%

PEER COUNSELORS

CASELOAD

85 85 92 92

354

NEW MOMS VISITED AT

JMH

12 14 11 11

48

FARMERS MARKET

CHECK SETS

0 0 0 0 0

FARMERS MARKET CHECK VALUE

$0 0 0 0 $0

VALUE OF WIC CHECKS

ISSUED

$105,885 $104,994

$102,269 $101,039

$414,187.00

WIC’s Federal Fiscal Year 2018 runs from October 1, 2017 through September 30, 2018 WIC is in the 3rd year of a 5 year grant!

FFY 2018 WIC Budget = $422,443 (This includes $23,836 of unallocated funds)

There are talks of additional cuts to the WIC program in FFY 2019 (Oct 1, 2018 – Sept 30, 2019). The state has scheduled a meeting with Western Region to discuss, on May 17th.

Farmers Market checks are available June – September

WIC will be increasing the number of FM checks given out this year, every participant over the age of 9 months will receive $20.00 of farmers market checks instead of $24.00 per household.

No COLA in FFY 2019.

The date has been set for the week of October 14th – 20th for the ACDOH WIC Program to shut down and change over to EBT cards. The local vendors (grocery stores) will be converting over that week also.

CANCER SERVICES PROGRAM OF ALLEGANY AND CATTARAUGUS COUNTIES (CSPACC)

TOTAL APRIL 2018 TOTAL 2018

Screening and Diagnostic procedures 9 26

Cancer/pre-cancerous diagnosis 0 0

Marketing/outreach/recruitment events* 15 57

Individuals reached at events 352 1340

*Marketing/Outreach activities include: Community outreach done for 4 communities, Provider update & outreach done for 10 providers. UPDATE: Outreach Coordinator resigned Did not reapply for CSP grant, program ends 09/30/18

CSPACC DONATED FUNDS FOR CANCER TREATMENT

APRIL 2018: TOTAL INDIVIDUALS 2018 TOTAL INDIVIDUALS

Gas Cards for Travel to Cancer Treatment 1 6

Medical Assistance for Cancer Treatment 0 4

Contacting providers to spend out donated monies.

KOMEN KARES BREAST CANCER SUPPORT SERVICES

APRIL 2018: TOTAL INDIVIDUALS 2018 TOTAL INDIVIDUALS

Gas Cards for Travel to Breast Cancer Treatment 0 2

Medical Assistance for Breast Cancer Treatment 0 3

Provider Office Visits to Cancer Treatment Centers in Western New York 0 0

**Provider office visits are completed at the beginning of the grant year, starting on April 1, 2017. UPDATE: We did not receive approval for funding of the next grant cycle.

We have used all gas cards and all copay funds available under this grant cycle. Program ended 03/31/18.

CORONER/MEDICAL EXAMINER

APRIL 2017 YTD 2017 APRIL 2018 YTD 2018 CORONER CASES 8 30 7 41

CORONER CALL COSTS $2,700 $10,950 $2,400 $14,400

OLEAN GENERAL (OGH) AUTOPSIES 1 6 3 13

OGH CONSULTATIONS ($200 EACH) 1 6 2 4

OGH COSTS $1,800 $11,040 $5,260 $21,900

MONROE MEDICAL EXAMINER (MME) AUTOPSIES

0 2 No bill yet 1

MME COSTS $0 $5,000 No bill yet $2,500

The number of coroner calls has spiked again in March, up from 7 this month last year to 11 this year. Coroner mileage for

April, 2018 totaled $53.97 while March, 2017 mileage was $174.96. Coroner mileage to date for 2018 is $481.23 while 2017 to

date was $456.38.

ALLEGANY COUNTY OFFICE FOR THE AGING

MONTHLY REPORT - APRIL 2018

Year-to-date 01/01/2018 – 04/30/2018

TOTAL PEOPLE SERVED AGE 60+

865 PERCENT OF

TOTAL

LOW INCOME 487 56%

LOW INCOME MINORITY 76 8%

FRAIL/DISABLED 439 50%

AGE 75-84 254 29%

AGE 85+ 235 27%

LIVES ALONE 432 49%

VETERANS 132 15%

UNITS OF SERVICE

SERVICES PROVIDED # OF

PEOPLE

SERVICE THIS

MONTH

PREVIOUS MONTH

SAME MONTH

LAST YEAR 2018 TOTAL

Telephone Calls At Front Desk 1,349 1,414 1,042 5,632

Health Insurance Counseling 46 75.25 66.25 97 364.5

Homemaking/Personal Care (PC II) 33 331 332 312.5 1,260

Housekeeping/Chore (PC I) 49 473 436.75 468 1,718

Case Management 98 138.75 153.75 58.95 579.5

Nutrition Counseling/Education 58 425 16 474 446

Transportation 47 213 204 138 781

Information and Assistance 364 1,067.25 1,420.25 1,406 4,877

Outreach 0 0 3 2 5

In-Home Contact & Support 4 24 32 47 119

Personal Emergency Response 107 107 108 95 423

Caregiver Services 23 35 66.5 15.5 219.5

Legal Services 7 8 2.7 8.5 17.55

Other (HEAP, Home Repair) 37.5 26 97 62 603

Home Delivered Meals 400 8,154 8,245 8,529 30,997

Luncheon Center Meals 167 1,065 1,074 1317 4,181

TOTAL MEALS 35,178

Alzheimer’s Respite Program This Month 2018 Total

Care Consultations

27 Total 25 Phone 2 Office 0 Home

141 Consultations

Respite (Hours) 74 In-Home Care 8 Social Adult Day

155 In-Home Care 86 Social Adult Day

Technology (Units) 6 PERS

1 Door Alarm 13 PERS

2 Door Alarm

ADDITIONAL INFORMATION HDM Clients 18 New

3 Restarts 7 Ended (Hospital, Rehab, or SNF)

Public Presentations 4/4 WIVB Interview on Needs for Volunteers, (MG, JS, KC)

4/5 Alfred University Gerontology Class, (JS)

4/12 WJQZ Radio Show (MG)

4/13 Alfred State Human Services Career Fair (SR)

4/19 Medicare Basics¸ 22 Registered/19 Attended (CO)

4/24 Effective Communication Strategies, Alzheimer’s Association of WNY and ACOFA, Alfred Box of Books (LO)

Nutrition Monitoring 4/3, 4/13, 4/16, 4/30 Good Times Kitchen Monitoring, (JS)

Nutrition Education 4/2, 4/3, 4/4, 4/9, 4/10, 4/12, 4/16

Nutritious and Easy Nutrition, Alfred, Belmont, Bolivar, Fillmore, Friendship, Wellsville, and Whitesville Luncheon Centers (JS)

Luncheon Center Activities

4/2 4/6 4/10 4/12 4/17 4/23

Drive Well by Ardent Solutions Cuba Wellsville Belmont Canaseraga Friendship Whitesville

Staff Training 4/11 Self-Care in the Workplace, Mary Moller, MSW, CAS, Center of Excellence for Alzheimer’s Disease (LO)

4/13, 17, 20, 25, 26, 27, 30

Behavioral Health, Center for Aging and Disability Education and Research, Webinar, (LB)

4/18 Drafting Advance Planning Documents to Reduce the Risk of Abuse or Exploitation, David Godfrey of National Center for Law and Elder Rights, Webinar, (KC)

4/24 HIICAP Conference Call (LB)

4/25 Dementia, Caregiving, and Transportation, Webinar, (KC)

4/27 Alzheimer’s Symposium, Buffalo Millennium Hotel (LO)

Support Groups 4/4 Wellsville, TSC/Daybreak (LO)

4/18 Dementia Behaviors, OFA (LO)

Tax Counseling As Of 4/17/2018: 363 Returns Filed - $22,993 Avg. Gross Income $203,560 Refunds $58,860 Owed

WAITING LISTS FOR SERVICES

Program # of People Change from Last Month

WAITING LIST 84 0 EISEP and Caregiver’s Respite 66 0 EISEP Only 18 0 Caregiver’s Respite Only 0 0

WAITING LIST ON HOLD 18 0 EISEP and Caregiver’s Respite 14 0 EISEP Only 3 0 Caregiver’s Only 1 0

Personal Emergency Response (MercyLine) 1 0

Meals 0 0

Insurance Counseling 0 0

Monthly Report June, 2018

MONTHLY REPORT TO THE HUMAN SERVICES COMMITTEE

Submitted June 6, 2018

April,

2017 Mar.,

2018

April,

2018

Temporary Assistance Cases 420 365 366

TANF 203 185 186

Safety Net Singles 181 156 158

Safety Net Families 36 24 22

Non-FA Medicaid 4751 3302 3277

Food Stamps Only 2823 2697 2685

Child Care Only 61 42 49

Child Protective Services

Hotline Calls 54 81 52

Total Active Cases 110 139 132

Foster Care & Adoption Services

Number children in DSS care 74 54 52

Number of children in OCFS 0 0 0

Relative Placement 23 18 16

PINS Reform 12 13 16

Preventive Services

Total number receiving services 52 41 49

Adult Protective/Preventive Services

Protective Open Cases 36 24 17

Preventive Open Cases 6 0 1

Home Care & Related Services

Personal Care Cases 42 30 27

Other (Care at Home/Private Duty) 3 1 1

CPPAP Cases 28 31 30

Respectfully Submitted,

Vicki L. Grant, MSW

Commissioner

Monthly Report June, 2018

PROGRAM INTEGRITY UNIT

MONTHLY REPORT

April, 2018

April., 2018 Year to Date

2018

Year to Date

2017

Number of Investigation Referrals 1 23 34

Number of Investigations Completed 3 30 39

Substantiated 1 6 21

Unsubstantiated 2 24 25

No Determination 0 0 3

Number of Referrals for Criminal Action 0 0 1

Number of Food Stamp Disqualifications 1 2 6

FEDS Applications Referred for Investigation: 41 202 142

Applications approved 31 143 94

Applications Denied/Withdrawn due to investigation 0 10 2

Applications Denied/Withdrawn for other then FEDS 10 54 n/a

Collections as a Result of Investigations $11,330.93 $47,886.64 $50,704.35

Bond and Mortgage Satisfactions $50.00 $200.00 $17,972.92

Estate Liens Satisfied $0 $1,902.40 $0

Accident Liens Satisfied $0 $0 $0

SSI Interim Repayment $65,901.52 $75,470.09 $17,179.72

TANF Grant Savings $0 $0 $112.00

Total Savings $77,282.45 $125,459.13 $85,969.88

MEMORANDUM OF EXPLANATION

Intro No. ________________

(Clerk’s Use Only)

COMMITTEE: Human Services Committee Date: 6/6/18

RE: Requesting permission to abolish the Resource Assistant position.

FISCAL IMPACT: Additional expense of $1,141

Vicki L. Grant, Commissioner 268-9303

Allegany County Department of Social Services

Create and Fill Position Form

Date: 6/6/18 Committee of Jurisdiction: Human Services

Title of Position: Senior Social Welfare Examiner Dept.: Social Services

Will any position(s) be eliminated? Yes If yes, which position(s): Resource Assistant

This position is an: Existing position: __ Newly Created Position: x Created by Resolution #: __ _

This position will be: Full-Time: x Part-Time: __ Permanent: __ Temporary: __

This position will be: Section IV: Non Union: -- Union: -"x,___ covered by the AFSCME bargaining unit.

Grade: 13 Step: Base-Step 7 Hourly pay rate: $18.7770- $22.6507

Annual salary of position: $34,174-$41,224 Cost of benefits for position: -----'4-=-8°=llo __

Does position support a mandated program/grant? ~ Name of program: SNAP, TANF, MA

Source of funding for position: 38% County 10% State 52% Federal %Other --

Source of funding for benefits: 38% County 10% State 52% Federal __ %Other

Amount in current year's budget for this position: $42,924

Rationale justifying the need to fill this position at th is time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. Researches existing client resources

such as bank accounts, life insurance, property, stocks & bonds and other investments. Responsible for filing estate liens, and bond and mortgages. Supervision of 3-5 Social Welfare Examiners.

2. 3. The goals your organization will not be able to accomplish as a result of not filling this position. Loss of revenue

due to the County from the resources listed in item #1 .

4. The funding available to fill the position from external sources. 10% State, 52% Federal

5. The benefit to the County generated by this specific position. Reimbursement of qualifying resources to offset the cost of benefits to the County ..

Department Head Name: L ~-~-~ County Administrator Authoriza~ Personnel Officer Authorization a___ __ ' Form Updated: 05/01/1 8

Date: c:; /;y; I L ){

Date: sr~ \ (~ Date: ::;:/"Jo// 8

Request to Fill Position Form

Date: 6/6/18 Committee of Jurisdiction: Human Services

Title of Position: Account Clerk Typist {fe.f•remeAi·t}· Dept.: Social Services

Will any position(s) be eliminated? No If yes, which position(s): _________ _

This position is an: Existing position: x Newly Created Position: __ Created by Resolution #: __ _

This position will be: Full-Time: x Part-Time: _ _ Permanent: _ _ Temporary: __

This position will be: Section IV: Non Union: __ Union: ---'-x'--- covered by the AFSCME bargaining unit

Grade: 7 Step: Base-Step 7 Hourly pay rate: $16.3997-$19.1994

Annual salary of position: $29,847- $34,943 Cost of benefits for position: ---.:4-=-8°=Yo __

Does position support a mandated program/grant? L Name of program:, MA

Source of funding for position: 0 %County 50% State 50% Federal _%Other

Source of funding for benefits: _0_% County 5Q% State 50% Federal _ %Other

Amount in current year's budget for this position: $32,000

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. Responsible for Third Party Health

Insurance and fall financial input for all financial management clients. Also responsible for maintaining the HIPP-MIPP system (health insurance and Medicare premium payments)

2. The goals your organization will not be able to accomplish as a result of not filling this position. Ability to meet State and Federal requirements.

3. The funding available to fill the position from external sources: 50% State funding, 50% Federal funding

4. The benefit to the Coun~erated by this :ecific position. Ability to meet State and Fed~ral re~uirements.

Department Head Name: 1}';;;, c\;; &~ Date: G M_r;: County Administrator Authorization~~r · Date: 5 /.Jo /.1 e,

Personnel Officer Authorization: rlL.d-~~4....,' Date: s- / ?o{ I g

Form Updated: 05/01118

Request to Fill Position Form

Date: 6/6/18 Committee of Jurisdiction: Human Services

Title of Position: Account Clerk Typist (termination) Dept.: Social Services (CSEU)

Will any position(s) be eliminated? No If yes, which position(s): _ _ ____ _ _ _

This position is an: Existing position: x Newly Created Position: __ Created by Resolution #: __ _

This position will be: Full-Time: x Part-Time: __ Permanent: __ Temporary: __

This position will be: Section IV: Non Union: __ Union: x --.....:.;:.,__ covered by the AFSCME bargaining unit.

Grade: ~7- Step: Base-Step 7 Hourly pay rate: $16.3997-$19.1994

Annual salary of position: $29,847- $34,943 Cost of benefits for position: ---..:4-=-8°=Yo __

Does position support a mandated program/grant? L Name of program;_~- . TANF

Source of funding for position: % County 0% State 66% Federal offset by TANF Collections %Other

Source of funding for benefits: _%County Q% State 66% Federal offset by TANF Collections_% Other

Amount in current year's budget for this position: $32,000

Rationale justifying the need to fill this position at this time. Please include in your rational where applicable: 1. The specific duties that cannot be accomplished by another employee. Waiting on customers at the window,

taking payments and building cases, and clerical support work for all aspects of Child Support Collection.

2. The goals your organization will not be able to accomplish as a result of not filling this position. Ability to meet State and Federal requirements.

3. The funding available to fill the position from external sources. 66% Federal funding

4. The benefit to the County generated by this specific position. Ability to meet State and Federal requirements.

Department Head Name: 2 ~@ .k Date: S{;;;t:,fr 8"

County Administrator Authorizat~ 77?'~ Date: 6/ .Jc,/1-e Personnel Officer Authorization:_ ·"tf'- Date: 5' {3o/;g

Form Updated: 05/01/18

MEMORANDUM OF EXPLANATION

Intro No. ________________

(Clerk’s Use Only)

COMMITTEE: Human Services Committee Date: 6/6/18

RE: Requesting a resolution to approve the yearly State Foster Care Contracts for the contract period

July 1, 2018 to June 30, 2019, and for the DSS Commissioner to be authorized to execute same. (please

see the attached list for agencies involved).

FISCAL IMPACT:

Vicki L. Grant, Commissioner 268-9303

Allegany County Department of Social Services

M E M O R A N D U M O F E X P L A N A T I O N For Authorization to Apply for Grant

INTRODUCTION NO: ___________________ (Clerk’s use only) Committee of Jurisdiction: Human Services Date: 6/6/18 Seeking authorization to apply for: Requesting permission to submit a plan for the SNAP Bonus Award Allocation. Explanation of grant application: The award available is worth up to $50,000 to be used only for SNAP-related expenses

including, but not limited to, investments in technology, improvements in administration and distribution, and actions to prevent fraud, waste and abuse.

FISCAL IMPACT:

Total COUNTY SHARE of grant: _____0_________

Local county share: 0 State Grant? ___x_____ Revenue: # will be established when awarded $

___________________

This grant is _____ renewal of existing grant funded program or a x new grant fund program.

Grant Fiscal Year: April 1, 2018-Sept. 30, 2019

Obligation of County after grant expires: Have to be able to replace equipment (when needed) that was originally purchased with award money. Major benefits of applying for this grant are: 1) Meeting the technological & programmatic needs of SNAP applicants. 2) Will help to prevent SNAP fraud, waste and abuse. 3) Will improve physical plant access for people with disabilities.

Department Head Signature: ______________________________________________________

Board of Legislators County Office Building, Room 201

7 Court Street

Belmont, New York 14813

Phone: 585-268-9222

Human Services Committee

June 6, 2018 Referrals from Other Committees

Committee of the Whole Roundtable 2021 Proactive Approach Including Trauma Informed and Upfront Care and Programs to Support Families that Will Save Money in the Long Term (Excerpt from 04/23/18 Committee of the Whole minutes)

1. Chairman Crandall asked Commissioner of Social Services Vicki Grant to come forward to speak on this topic. Ms. Grant stated that one of the aspects of this is educating our departments and how we approach the community. She suggested that more information may be needed. Legislator Root asked if she thought this was something that could be referred to the committee of jurisdiction. Chairman Crandall suggested that this could include several different departments. Ms. Grant agreed saying that the approach used with clients may help to avoid more expensive services in the future. Legislator Hopkins stated that the Human Services Committee has been highlighting issues and discussion at Human Services Committee meetings which may be a way to start this. A motion was made by Legislator Hopkins, seconded by Legislator Dibble, and carried to move this to the Human Services Committee for further consideration. Refer to Human Services Committee.

Town of Bolivar 252 Main St.

Bolivar, NY 14715 Phone #585-928-1860

Fax #585-928-2045

4/24/18

Office of the County Attorney 7 Court St., Rm 213 Belmont, NY 14813

Dear Ms. Knapp,

I have recently learned that the New York State Health Department is urging Towns and Villages to consolidate their Vital Statistic Registrar Districts.

The Town Board of the Town of Bolivar passed the enclosed resolution at their March 20th, 2018 board meeting.

The Village Board of the Village of Bolivar passed the enclosed resolution at their April 16th, 2018 board meeting.

I am requesting a resolution from Allegany County supporting the consolidation. Please send the requested resolution to the Bolivar Town Clerk's office, as I will forward all to the New York Department of Health.

T? ocr»pM"fnlW

Amanda Gilliand Bolivar Town Clerk

RECEIVED APR 2 6 2018

Allegany County Attorney

Town of Bolivar 252 Main St.

Bolivar, NY 14715 Phone #585-928-1860

Fax #585-928-2045

RESOLUTION 6-2018

Whereas, the Town of Bolivar has been assigned by New York State as Vital Statistics Registration District 259, and the Village of Bolivar has been assigned by New York State as Vital Statistics Registration District 224, and

Whereas, the Town Clerk has requested the approval of the Town Board to formally consolidate the Town and Village into one primary registration district, namely the District of the Town of Bolivar under Vital Registration District 259, and

Whereas, the formal consolidation of the Registration Districts would benefit the public by eliminating questions as to which district records should be filed and not result in the loss of services to either municipality,

Now, therefore be it RESOLVED, by the Town of Bolivar that consolidation of the Town and Village Registrar functions under the Town's registration number (Vital Registration District 259) is approved, pending necessary approvals of all other required entities, including the Village of Bolivar, Allegany County, and the New York State Department of Health.

Motion was made by Councilperson Ingalls, and seconded by Councilperson Wittenburg, to approve the resolution to consolidate the vital registration districts between the Town of Bolivar and the Village of Bolivar under vital statistics Registration District 259.

Aye -4, Nay - 0. Motion carried.

Amanda Gilliland Bolivar Town Clerk

RESOLUTION 29 of 2018 VILLAGE OF BOLIVAR

BOLIVAR NY

Whereas, The Town of Bolivar has been assigned by New York State as vital Statistic registration District 259, and the Village of Bolivar has been assigned by New York State as Vital Statistic Registration District 224 and

Whereas, the formal consolidation of the Registration Districts would benefit the public by eliminating questions as to which district records should be filed and not result in the loss of services to either municipality.

Whereas, the BOARD OF TRUSTEES of the VILLAGE OF BOLIVAR hereby agrees to consolidate the vital registration districts between the Town of Bolivar and the Village of Bolivar. Motion made by Kottwitz_ and seconded by Smith all in favor Mayor Mitchell -aye, Trustee Evans- aye, Aye- _4_ Nay- 0 . Motion approved the 16th day of April, 2018.

(Official Seal) Deputy Clerk Stephanie MacDonell