Clinical Reminders VA-COVID-19 TEMPLATE UPDATES Install …12 Update_2_0_139 Install Guide May 2020 Post Installation 1. Open the COVID-19 Telephone Follow Up Template and confirm

Update _2_0_139

Clinical Reminders

VA-COVID-19 TEMPLATE UPDATES Install Guide

May 2020

Product Development

Office of Information Technology

Department of Veterans Affairs

ii Update_2_0_139 Install Guide May 2020

Table of Contents

INTRODUCTION ......................................................................... 1

PRE-INSTALL............................................................................. 4

INSTALL DETAILS ..................................................................... 5

INSTALL EXAMPLE.................................................................... 5

POST INSTALLATION ............................................................... 12

May 2020 Update _2_0_139 Install Guide 1

Introduction

DESCRIPTION:

Based on feedback from the field, input from subject matter experts, and correlation with current

CDC guidelines this update contains changes to the following COVID-19 reminder dialogs:

VA-COVID-19 TELEPHONE FOLLOW-UP

VA-COVID-19 PROVIDER FOLLOW-UP

VA-COVID-19 DISCHARGE INSTRUCTIONS

VA-COVID-19 SCI COVID SCREEN MND

UPDATE_2_0_139 contains 1 Reminder Exchange entry:

UPDATE_2_0_139 VA-COVID-19 TEMPLATE UPDATES

The exchange file contains the following components:

TIU TEMPLATE FIELD

HYPERLINK COVID-19 PREVENT SPREAD

HYPERLINK COVID-19 PATIENT EDU

HYPERLINK COVID-19 CARE AT HOME

HYPERLINK COVID-19 DISP NONHOSP PT

HYPERLINK COVID-19 HOW TO PROTECT SELF

VA-COVID TEST RESULTS PHONE INFORMATION

WORD PROC 70X5

VA-CDC ENDING ISOLATION

VA-CDC IF YOU ARE SICK

VA-WORD

ADDITIONAL INFO (DISP ONLY)

VA-PPE TYPE

TEXT (1-10 CHAR) REQ

VA-COVID 19 CDC SYMPTOMS

VA-COVID SYMPTOM TEXT

OTHER NON-VA

OTHER TEXT

HEALTH FACTORS

VA-REMINDER UPDATES

VA-UPDATE_2_0_139

VA-SCI/D PQD

VA-SCI/D PQD-MOTOR NEURON DISORDER

VA-COVID-19

VA-COVID-19 DC SUSPECTED FALSE NEGATIVE

VA-COVID-19 DC TEST POSITIVE

VA-COVID-19 DC TEST NEGATIVE

VA-COVID-19 DC TEST PENDING RESULTS

VA-COVID-19 DC NOT SUSPECTED, NO TEST

2 Update_2_0_139 Install Guide May 2020

VA-COVID-19 DC NOT SUSPECTED

VA-HOME MONITORING BLOOD PRESSURE

VA-HOME MONITORING PULSE OX

VA-HOME MONITORING TEMP

VA-COVID-19 FOLLOW UP PC

VA-COVID-19 PLAN OTHER FOLLOW UP

VA-COVID-19 PLAN SECURE MESSAGE

VA-COVID-19 PLAN ANNIE AP FOLLOW UP

VA-COVID-19 PLAN CONTINUE CALLS

VA-COVID-19 PLAN PROVIDE PREVENTION INFO

VA-COVID-19 PLAN CONTACT VA NURSE LINE

VA-COVID-19 PATIENT WORSENING

VA-COVID-19 REFER RELEASE ISOLATION ST

VA-COVID-19 PATIENT STABLE

VA-COVID-19 MED HX IMMUNOCOMPROMISED

VA-COVID-19 STABLE RELEASE ISOLATION

VA-COVID-19 REFER RELEASE ISOLATION IM

VA-COVID-19 PATIENT IMPROVING

VA-COVID-19 IMPROVE RELEASE ISOLATION

VA-COVID-19 UNABLE TO CARE FOR SELF HOME

VA-COVID-19 CAN CARE FOR SELF AT HOME

VA-TRAVEL SCREEN [C]

VA-TRAVEL DIARRHEA NO

VA-TRAVEL DIARRHEA YES

VA-TRAVEL FLU NO

VA-TRAVEL FLU YES

VA-TRAVEL COUGH NO

VA-TRAVEL COUGH YES

VA-TRAVEL FEVER NO

VA-TRAVEL FEVER YES

VA-COVID-19 OUTSIDE PCR SPEC COLLECTED

VA-COVID-19 PCR LAB OUTSIDE NEGATIVE

VA-COVID-19 PCR LAB OUTSIDE POSITIVE

VA-COVID-19 UNABLE TO LEAVE MESSAGE

VA-COVID-19 UNABLE TO REACH PATIENT

VA-COVID-19 TRANSPORTATION NEVER

VA-COVID-19 TRANSPORTATION WEEKLY

VA-COVID-19 TRANSPORTATION 2-3/WEEK

VA-COVID-19 TRANSPORTATION DAILY

VA-COVID-19 LEFT HOUSE NEVER

VA-COVID-19 LEFT HOUSE WEEKLY

VA-COVID-19 LEFT HOUSE 2-3/WEEK

VA-COVID-19 LEFT HOUSE DAILY

VA-COVID-19 RESIDENTIAL LIVING

VA-COVID-19 HOUSEHOLD CONTACT

VA-COVID-19 HEALTH CARE WORKER


VA-COVID-19 PLAN ADMISSION

VA-COVID-19 PLAN TRANSFER

VA-COVID-19 PLAN REMAIN HOME

VA-COVID-19 PLAN DISCHARGE HOME

VA-COVID-19 PLAN REFERRAL

VA-COVID-19 SUSPECTED SEVERE

VA-COVID-19 SUSPECTED MILD

VA-COVID-19 SUSPECTED MODERATE

VA-COVID-19 SUSPECTED

VA-COVID-19 SCREENED LOW SUSPICION

VA-COVID-19 FE COUGH DURING INTERVIEW

VA-COVID-19 FE LOOKS ILL

VA COVID-19 FE NO RESPIRATORY DIFFICULTY

VA-COVID-19 FE CYANOSIS

VA-COVID-19 FE ACCESSORY MUSC RESP

VA-COVID-19 FE RESP DISTRESS

VA-COVID-19 FE ALERT

VA-COVID-19 ROS OTHER

VA-COVID-19 ROS GI

VA-COVID-19 ROS CV

VA-COVID-19 ROS RESP

VA-COVID-19 ROS ENT

VA-COVID-19 ROS GENERAL

VA-COVID-19 MED HX HOMELESSNESS

VA-COVID-19 MED HX OBESITY

VA-COVID-19 MED HX BREASTFEEDING

VA-COVID-19 MED HX OTHER

VA-COVID-19 MED HX CANCER

VA-COVID-19 MED HX HTN

VA-COVID-19 MED HX PREGNANCY

VA-COVID-19 MED HX LIVER DISEASE

VA-COVID-19 MED HX ESRD

VA-COVID-19 MED HX DIABETES

VA-COVID-19 MED HX HEART DISEASE

VA-COVID-19 MED HX LUNG DISEASE

VA-COVID-19 MED HX AGE

VA-COVID-19 VISIT TYPE PHONE

VA-COVID-19 VISIT TYPE F2F

REMINDER TAXONOMY

VA-IMMUNOCOMPROMISED

REMINDER TERM

VA-REMINDER UPDATE_2_0_139

VA-BL IMMUNOCOMPROMISED

VA-SEX MALE


REMINDER DIALOG

VA-COVID-19 SCI COVID SCREEN MND

VA-COVID-19 DISCHARGE INSTRUCTIONS

VA-COVID-19 TELEPHONE FOLLOW-UP

VA-COVID-19 PROVIDER FOLLOW-UP

HEALTH SUMMARY TYPE

COVID19 LAB RESULTS

HEALTH SUMMARY OBJECTS

COVID19 LAB RESULTS (TIU)

TIU DOCUMENT DEFINITION

COVID19 LAB RESULTS

Pre-Install Using the Vista menu Reminder Dialog Manager, Reminder Dialog, change your view to GROUP

and choose inquire/print for the following reminder dialog groups: VAL-COVID-19 PREVENTION LOCAL INFORMATION,

VAL-COVID-19 POSITIVE LOCAL INFORMATION,

VAL-COVID 19 RESULTS NEGATIVE LOCAL INFORMATION

VAL-COVID-19 PENDING LOCAL INFORMATION VAL-GP COVID ASSESSMENT LAB TESTS

VAL-GP COVID ASSESSMENT COVID MILD

VAL-GP COVID ASSESSMENT ESC OF CARE F2F NON ED

VAL-GP COVID ASSESSMENT ESC OF CARE VIRTUAL

VA-GP COVID ASSESSMENT ESC OF CARE F2F NON ED URGENT

VA-GP COVID ASSESSMENT ESC OF CARE VIRTUAL URGENT

VAL-COVID PLAN REFERRAL VAL-COVID PLAN TRANSFER

VAL-COVID PLAN ADMISSION

VAL-GP COVID-19 FOLLOW UP CALL

VAL-GP COVID-19 FOLLOW-UP PLAN EDUCATION

Change your view to Elements VAL-COVID-19 FOLLOW-UP PLAN ED NURSE HOTLINE

VAL-COVID-19 FOLLOW-UP PLAN ANNIE

VAL-COVID-19 DIRECTIONS TO PACT

VAL-TH VVC TELEPHONE TRIAGE CONTACT PHONE OBJECT

VAL-COVID PATIENT INFORMATION

VAL-TH VVC TELEPHONE TRIAGE PATIENT LOCATION HOME

VAL-COVID ALLERGY AND MEDICATIONS

VAL-COVID FOCUSED EXAM TEMP

VAL-COVID PLAN DISCHARGE HOME FOLLOW UP

Save this info for the post install, it will make adding information back post -install easier if your

site has made local edits. Not all sites will have made local edits to these dialog groups.


If you have made significant local edits to these dialog groups, you can also create a local dialog

group that contains each of these items as sequences in that group and then create a reminder

exchange file to back this group up. After installing, you can install that exchange file after

installation of this update. Embedded below are instructions to do this.

COVID-19 LOCAL

ITEMS BACKUP.pptx

***If you create a local dialog group for backup of these components, do not include the

group VAL-GP COVID ASSESSMENT LAB TESTS, for this group, you will need to

inquire and save this specific group pre-install and re-do any local changes post install. ***

Install Details This update is being distributed as a mailman message. you will have a vista mail message with

subject of UPDATE 139.

Installation:

=============

This update can be loaded with users on the system. Installation will take less than 30 minutes.

Install Example To load the mailman message. Navigate to reminder exchange in Vista, choose load mailman

message, you should load the mailman message labeled UPDATE 139. You should see a message at the top of your screen that the file successfully loaded.

https://vaww.va.gov/REMINDERS/docs/COVID-19_LOCAL_BACKUP.pptx


Search and locate an entry titled UPDATE_2_0_139 VA-COVID-19 TEMPLATE UPDATES

in reminder exchange.

At the Select Action prompt, enter IFE for Install Exchange File Entry

Enter the number that corresponds with your entry UPDATE_2_0_139 VA-COVID-19

TEMPLATE UPDATES (in this example it is entry 161 it will vary by site). The date of the

exchange file should be 05/15/2020.

At the Select Action prompt, type IA for Install all Components and hit enter.

Select Action: Next Screen// IA Install all Components

You will see several prompts, for all new entries you will choose I to Install

For components that already exists but the packed component is

different, you will choose S to Skip.


You will be promped to install the FIRST reminder dialog component – You

will choose to install all even though some components may have an X to

indicate that they exist.

At the Select Action prompt, type IA to install the dialog – VA-COVID-19 DISCHARGE

INSTRUCTIONS

Select Action: Next Screen// IA Install All

Install reminder dialog and all components with no further changes: Y// Yes

After completing this dialog install, you will type Q.


You will be promped to install the SECOND reminder dialog component –

You will choose to install all even though some components may have an X to


At the Select Action prompt, type IA to install the dialog – VA-COVID-19 SCI COVID

SCREEN MND





You will be promped to install the THIRD reminder dialog component – You



At the Select Action prompt, type IA to install the dialog – VA-COVID-19 TELEPHONE

FOLLOW-UP





You will be promped to install the LAST reminder dialog component – You



At the Select Action prompt, type IA to install the dialog – VA-COVID-19 PROVIDER

FOLLOW-UP





You will then be prompted to install the health summary components.

You will see several prompts, for all new entries you will choose I to Install

For components that already exists but the packed component is different, you will

choose S to Skip.

You will then be returned to this screen. At the Select Action prompt, type Q.

Install complete.


Post Installation

1. Open the COVID-19 Telephone Follow Up Template and confirm the version is 2.2

2. Open the COVID-19 Discharge Template and confirm the version is 2.2

3. Open the COVID-19 Provider Screen Template and confirm the version is 2.2

4. Add local content to reminder dialog groups and elements if needed. (Optional)

Review the pre-install for these items and edit to make any local changes. If you had made

changes to the below items before, you will need to re-do any local modifications to the

following groups. If you made a backup of these prior to installation, you can install

selected the reminder dialog group from your backup file and this will restore your local

changes to the following items:

Groups:

VAL-COVID-19 PREVENTION LOCAL INFORMATION,

VAL-COVID-19 POSITIVE LOCAL INFORMATION,

VAL-COVID 19 RESULTS NEGATIVE LOCAL INFORMATION

VAL-COVID-19 PENDING LOCAL INFORMATION

VAL-GP COVID ASSESSMENT COVID MILD

VAL-GP COVID ASSESSMENT ESC OF CARE F2F NON ED

VAL-GP COVID ASSESSMENT ESC OF CARE VIRTUAL

VA-GP COVID ASSESSMENT ESC OF CARE F2F NON ED URGENT

VA-GP COVID ASSESSMENT ESC OF CARE VIRTUAL URGENT

VAL-COVID PLAN REFERRAL

VAL-COVID PLAN TRANSFER

VAL-COVID PLAN ADMISSION

VAL-GP COVID-19 FOLLOW UP CALL

VAL-GP COVID-19 FOLLOW-UP PLAN EDUCATION

Change your view to Elements

VAL-COVID-19 FOLLOW-UP PLAN ED NURSE HOTLINE

VAL-COVID-19 FOLLOW-UP PLAN ANNIE

VAL-COVID-19 DIRECTIONS TO PACT

VAL-TH VVC TELEPHONE TRIAGE CONTACT PHONE OBJECT

VAL-COVID PATIENT INFORMATION

VAL-TH VVC TELEPHONE TRIAGE PATIENT LOCATION HOME

VAL-COVID ALLERGY AND MEDICATIONS

VAL-COVID FOCUSED EXAM TEMP

VAL-COVID PLAN DISCHARGE HOME FOLLOW UP

For this dialog group VAL-GP COVID ASSESSMENT LAB TESTS

Review your pre-install inquiry and re-do any local modifications.


In the plan section for the positive test results, there is a new group VAL-GP

COVID-19 FOLLOW-UP PLAN EDUCATION POS. If you added local content

to this group: VAL-GP COVID-19 FOLLOW-UP PLAN EDUCATION, you will

also need to add the same local content to this new dialog group.

NOTE: If there are any questions or problems during the installation, please notify your local IT

support to log a national help desk ticket or contact the VA Service Desk and have them submit a

national ticket to:

Category: Affected Service

Affected Service: VistA – CPRS: Clinical Reminders

Assignment Group: NTL SUP Clin 2

Clinical Reminders VA-COVID-19 TEMPLATE UPDATES Install …12 Update_2_0_139 Install Guide May 2020 Post Installation 1. Open the COVID-19 Telephone Follow Up Template and confirm

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