Click your mouse or use the space bar to proceed through ...db.apl.org/comp/gmail_ALL-Instructions.pdf · (if you have a Gmail account) – If your account is [email protected]

1 of 58 © 2007, 2008 SK (Appleton Public Library)

EmailAppleton Public Library

Click your mouse or use the space bar to proceed through the slides


What is it?

• Electronic Mail

• You can access your email from anywhere as long as you can connect to the internet


How does it work?• You have your own space on a company’s

computer (depending on through whom you open your email account)

– Gmail (Google owns Gmail; this is what we’re using)

– Hotmail /

– Yahoo!

– SBC Global, etc…


Why do I log in?• Logging in is what lets you get to your

“space” on one of the huge computers at Google (if you have a Gmail account)

– If your account is [email protected] no one else can use that name/address

– When people send mail to your email address, the message goes into your space on Google’s gmail computer (where you can then find it and read it)

mailto:[email protected]


This screen is what you see when you login to Gmail.

You are looking at the Inbox --- where emails that were sent to you are listed.


Common Email Features

• Compose – where you can write and send a message

• Inbox – your “in-coming” mail box

• Sent Mail – messages you have sent to others

• Drafts – messages you have begun to write but don’t yet want to send

• Contacts – address book where you can keep track of other people’s email addresses

• Labels – let you organize messages sent to you that you don’t yet want to delete; some other email providers call them “folders”


Labels let you organize messages sent to you that you want to keep; some other email providers

call them “folders”

Email BasicsUsing your Gmail email account

www.gmail.com


Your_email

Email messages sent to you will show up in your Inbox


Contacts / Address Book


Add someone new to the Address Book




Create a “Distribution List” so you can send a message to a standard group of people (you’ll select the list rather than have to

choose each person’s address one by one. Your email account remembers who the members are).

Works like a Christmas mailing list that automatically addresses all your envelopes with the people on your Christmas list.

I’ve added two more contacts…


Click on the email address to put it into

a New Message


To send to more than one person, select the individuals and then click on Email



To: type the email addresses of the person/people to whom you are sending a message (it’s like writing the address on an envelope)

Cc: Carbon Copy -- sends a copy of the email message to another person who has interest in the email (for example, Cc your supervisor so she’s up-to-date on a project meeting that is being planned, even though the message is to your project partners). These addresses will show up to everyone who gets the email.

Bcc: Blind Carbon Copy -- hides the email addresses to whom the message is sent. If you like to send group emails, always put the email addresses in Bcc so you’re not giving out your friends’ and family’s email address.

[email protected]

[email protected]

[email protected]

Please give me the refund you owe me



Attachments

Adding and Opening Attachments


At this point you are being asked to find on your computer the file that you want to attach to your email.


attachment

•You can see the attachment listed above.

•I’ll send this email to myself so right away I can see it in my Sent box as well as in my Inbox.


•The message shows up when I click on “Sent Mail.” That is because this is a message that I sent to someone (myself), and sent messages are kept in Sent Mail.


• Since I sent the message to my own email address, it also shows up in my Inbox --- where all emails sent to me will be listed.

• Now I’ll open the email that I sent to myself, and we’ll see the message and where to open the attachment.

• I open it by clicking on the title of the email (Composing a new email)





Reducing Photo Sizes

• Start• All Programs• Accessories• Paint

– Image• Stretch/Skew

– Horizontal & Vertical values should be the same to keep the same proportions


Reducing Image Sizes• Start• All Programs• Accessories• Paint

– Image• Stretch/Skew

– Horizontal & Vertical values should be the same to keep the same proportions

– Save As a different file name to keep the original (ex: append with “–sm” for “small”)


Labels

Organizing your emails(most email services call them “Folders”)


Labels let you organize messages sent to you that you want to keep; some other email providers

call them “folders”


Archiving messages (to move them out of the Inbox)

RecapInbox

Reply, Replay All, ForwardContacts / Address BookCompose / Write an Email

ToBccAttachmentsSent Mail

Labels & Archiving (OR Folders)Image Sizes Wait, there’s more if we have time…!

Go to the End


More Actions

Marking or Organizing Your Messages


Mark as unread – make it look like you haven’t read the message

Add Star – visual reminder that you want to do something with that message

Filter messages like these – have certain messages that fit a certain criteria treated a certain way

(Mute – messages on a certain topic that you don’t care about bypass the Inbox)

Apply Label / New Label – label a message as being about something so you can find it later. (You can use more than one: for example, label a message both Funny and Family if a family member sent you a funny story that you want to save.)



Filter



Labels







Email Settings

Advanced uses of your Gmail email account


Your_email




The EndAppleton Public Library

Go back to Recap

Click your mouse or use the space bar to proceed through ...db.apl.org/comp/gmail_ALL-Instructions.pdf · (if you have a Gmail account) – If your account is [email protected]

Documents