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1expect the bestwww.vita.virginia.gov
Briefing to the ITIB
April 7, 2004
The VITA Process for the Management and Governance of PPEA
www.vita.virginia.gov 2expect the best
VITA PPEA Process – Questions
1. What is the goal of the VITA PPEA process?
2. What are the driving statutory requirements?
3. How is the PPEA process managed in VITA?
4. How is the PPEA process governed?
5. What is the VITA PPEA process model?
6. What are the VITA PPEA evaluation & selection criteria?
7. What are the VITA PPEA milestones for 2004?
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Goal of the VITA PPEA Process
Selectively seek investment in those public-private
partnerships that best serve the business-driven
technology needs of the Commonwealth, and support
the agency mission, vision, and objectives established in
the VITA Business Plan.
PPEA Proposal(s) = Partnership(s) = Major Project(s)
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Driving PPEA Statutory Requirements
• Proposal must meet definition of “Technology Infrastructure Project.” (§56-575.1)
• Proposal must serve a public need and purpose based on the following determinations (§56-575.4(C)):
…public need for or benefit derived from the qualifying project.
…estimated cost is reasonable in relation to similar (projects)….
…the private entity’s plans will result in the timely acquisition, design, (implementation),…,equipping, maintenance, or operation of the qualifying project.
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PPEA Related Statutory Requirement
Annual ITIB reporting of “Recommended Technology Investment Projects” to the Governor and General Assembly (§2.2-2458 (10))
www.vita.virginia.gov 6expect the best
VITA PPEA Management – Focal Point
Project Management Office
PMO
Project Management Division
PMD
Enterprise Projects Office
EPO
IT Investment Management Support to
CIO & ITIB
PPEA Management Support to CIO & ITIB
(New)
PMD Frames the Business Case for Selecting the PPEA Proposal and Initiating the PPEA Project
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VITA PPEA Governance Organizations
VITA PPEA Review Committee
Commonwealth IT Investment Board
Review & Decision Authorities
Membership Established in CODE
Secretaries of Tech., Fin., Admin., Com. & Trade
Treasury Board OAG
CIO Dep. CIO
VITA Directors of SMS, SCM, CS VITA CFO
Selected VITA, DGS, OAG, & Treasury Staff
Invited Participation: ITIB & Selected Agencies
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INITIAL REVIEW CONCEPTUAL REVIEW DETAILED REVIEW COMP AGREEMENT (CA)
VITA(PPEA Review Committee)
Complete PPEA Initial Review(Re-scope if Necessary)
•Post for Competing Proposals•Evaluate Posted & Competing Proposals•Complete Local Government Review (as needed)
•Complete Detailed Proposal(s)•Prepare Project Documentation for CIO/ITIB Approval•Complete Local Government Review (as needed)
Negotiate CA Complete Detailed Project Planning
CIO Accept/Reject Proposal for Project Planning ApprovalConduct Briefings Report to GA
•Recommend to SOT to Accept/Reject Competing Proposals •Conduct Briefings
•Recommend Project/Proposal to ITIB for Development Approval•Conduct Briefings
Recommend CA and Project to Cabinet and Governor
CABINET SOT, with SOA and SOF Comment, Approves Recommended Course of Action
Review CA
ITIB Approve Project/Proposal for Development
OAG Review CA
GENERAL ASSEMBLY Receive CIO Report Receive CIO Briefing Receive CIO Briefing Address CA Funding Issues in Appropriations Act (as needed)
GOVERNOR Approve CA
VITA PPEA Process Model
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VITA PPEA Evaluation & Selection Criteria(Accept or Reject Decision)
•Compliance with Virginia Code (§56-575.1 through §56-575.16) and Commonwealth (Model) Procedures
•Strategic & Business Alignment•Benefits to the Commonwealth•Financial Approach and Methodology•Preliminary Cost Estimate•Preliminary Risk Assessment•Proposer Capabilities, Experience and Performance on Similar Initiatives•Project Management Approach•Technical Approach & Feasibility•SWAM Participation
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VITA PPEA Project Development Approval Criteria
Modified Balanced Scorecard
Based on PPEA Evaluation & Selection Criteria
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VITA PPEA Milestones for 2004
Milestone Schedule
Establish VITA PPEA Management and Governance Process—Presentation to ITIB Apr 2004
Complete Organization and Implementation of New Enterprise Projects Office (EPO) Apr 2004
Award PPEA Consulting Services Contract Apr 2004
Complete Screening of PPEA Proposals Submitted to VITA Apr 2004
Organize Full Committee to Complete Initial VITA PPEA Proposal Reviews May 2004
Complete Initial Selection of VITA PPEA Proposals for Posting Jun 2004
Conduct Briefings (ITIB, GA, Other) & Post for Competing PPEA Proposals Jun 2004
Select Proposals for Detailed (Phase) Review Aug 2004
Incorporate Selected VITA PPEA Projects in Annual Report to Governor and General Assembly Sep 2004
Complete Comprehensive Agreement for Selected VITA PPEA Proposals Dec 2004
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VITA PPEA Points of Contact
Dan ZiomekVITA Project Management Division
or
Bob HaughVITA Project Management Division
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