Class 1 - Project Management Concepts_1

7/28/2019 Class 1 - Project Management Concepts_1

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Introduction and Project

Management Concepts

Instructor

Roger

de

Peiza


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Agenda

1. Introductions

2. Course Outline

3. Todays Lecture


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Who am I?

Name: Roger de Peiza, MSc PMP

Education

PMP

MSc (McGill) Systems Analysis and Operations

Research

Work Experience

25+ years in ICT

15+ years in IT ProjectManagement

15+ years in Tertiary Education


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Tell us about you

1. Your Name

2. Why or what do you want to learn about Project

Management?


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Why I wanted to learn about Project Management andBusiness Principles
http://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/germany/german05.jpghttp://www.undp.org/http://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Colleagues/MFA/training03.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/uk/london02.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/Panama/E-Commerce04.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/Panama/Me%20&%20Felix%20Stubbs.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/Jamaica/jamaica01.JPGhttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/Guatemala/antigua04.JPGhttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/france/france05.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/guyana/guyana05.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/namibia/swa.JPGhttp://www.it-reich.de/trinidad/Wo-liegt-Trinidad.jpghttp://localhost/var/www/apps/Roger%20Stuff/My%20Photos/Places/namibia/dune7.jpg


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

General Structure of my classes

Very Interactive

Group activities

Discussions

Interspersed with

Lectures

Handouts/Notes


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Course Outline

Please refer to Course Information inBlackboard


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Key concepts in ProjectManagement


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

What is a project?

A temporary endeavor undertaken to createa unique product or service


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Project Management defined

Project managementis the applicationofknowledge, skills, tools and

techniques to project activities inorder to meet project requirements

Project Management has its own Body of

Knowledge

PM I


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Project Life Cycle

Every project has its own Life Cycle

FoundationWorks

Structure

Plumbing /

Electrical

PaintingInternal Works

Landscaping /

Retaining

Walls

Financing

Design & Approvals


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Project ConceptsThe Project Life Cycle

A collection of generallysequential project phases

For example: PeacekeepingOperations

Cease Fire

Verification

Combatant

Demobilization

Humanitarian

Assistance

AreaReconstruction

Refugee

Resettlement

Elections


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

5 Project Management Process Groups

1. Initiating Authorizing the project or phase

2. PlanningDefining/refining objectives anddetermining courses of actions to meet

objectives

3. ExecutingCoordinating people and resources to carryout the project plan

4. Controlling

Monitoring and measuring to make sure

project objectives are being met, and ifnecessary, identifying corrective action

5. Closing Formalizing the acceptance of the project


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Process groups within a phase

Initiating

Process

Planning

Process

Controlling

Process

Executing

Process

Closing

Process

These 5 groups of processes can be repeated several times in a project

phase


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Interaction between Project Phases

Initiating

Process

Planning

Process

Controlling

Process

Executing

Process

Closing

Process

Initiating

Process

Planning

Process

ControllingProcess

ExecutingProcess

Closing

Process

Design Phase

Implementation Phase


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Break


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Attendance


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

The 9 Project Management Knowledge Areas

1. Scope Management2. Time Management

3. Cost Management

4. Quality Management

5. Human Resource Management6. Risk Management

7. Procurement Management

8. Communications Management

9. Integration Management


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

The Project Management Framework

Project Integration Management

Scope

Mgt.

Time

Mgt.

Cost

Mgt.

Quality

Mgt.

HRMgt.

Comm.Mgt.

RiskMgt.

Procure.Mgt.

Core Functions

Facilitating Functions

MS Project

Project

Stake-

holders

Tools

Spreadsheets

etc.


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

1. Scope Management

The processes required to ensure that theproject includes all the work required, and

only the work required, to complete a project

successfully.

1. Scope Planning

2. Scope Definition

3. Create WBS

4. Scope Verification

5. Scope Change Control

Scope Management Plan

Detailed Scope Statement

Work Breakdown Structure

Scope Baseline


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Work Breakdown Structure

A WBS is a deliverable-

oriented toolfor breakingdown a project into itscomponent parts

It is the spine of your

project

Identifies all of the thingsto be delivered by theprojects

Work not in the WBS isoutside the scope of theproject


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

2. Time Management

Describes the processes required to ensuretimely completion of a project

1. Activity Definition2. Activity Sequencing

3. Activity Resource Estimating

4. Activity Duration Estimating

5. Schedule Development

6. Schedule Control

Activity List

Project ScheduleNetwork Diagram

Activity ResourceEstimates

Activity DurationEstimates

Project Schedule


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

3. Cost Management

Describes what is required to ensure that aproject is completed within budget .

1. Cost estimating

2. Cost budgeting

3. Cost control

Cost Management Plan(updates)

Activity Cost Estimates

Cost Baseline

Forecasted Completion


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

4. Quality Management

Deals with what is required to ensurethat a project will satisfy the needs forwhich it was undertaken.

1. Quality Planning

2. Perform Quality

Assurance

3. Perform Quality

Control


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

5. Human Resource Management

Making the most effective use of the peopleinvolved with a project.

1. Organizational

Planning

2. Staff Acquisition

3. Team Development

4. Manage Project Team

Staff Management Plan

Project Staff Assigned

Team Performance


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

6. Risk Management

Concerns identifying, analyzing and responding

to project risk.

1. Risk Management

Planning

2. Risk Identification3. Qualitative Risk

Analysis

4. Quantitative Risk

Analysis

5. Risk Response

Planning

6. Risk Monitoring and

Control

Risk Management Plan

Risk Register


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

7. Communications Management

Describes the processes required to ensuretimely and appropriate generation, collection,dissemination, storage and ultimatelydisposition of information

1. Communication planning

2. Information distribution

3. Performance reporting

4. Manage Stakeholders

CommunicationsPlan

Weekly Reportsetc.

Resolved Issues


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

The Relationship between Stakeholders and theProject

The PM team must identify both internal andexternal stakeholders in order to determine theproject requirements and expectations of all

parties involved PMI


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

8. Procurement Management

Describes the processes required to acquire

goods and services from outside theperforming organization.

1. Plan Purchases and

Acquisitions

2. Plan Contracting

3. Request Seller

Responses

4. Select Sellers

5. Contract

Administration

6. Contract Closure

Procurement Mangt Plan

Contract Management Plan

Contracts

Procurement Documents

Evaluation Criteria

Proposals


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

9. Integration Management

1. Develop Project Charter

2. Develop Preliminary Project

Scope Statement3. Develop Project

Management Plan

4. Direct and Manage ProjectExecution

5. Monitor and Control ProjectWork

6. Integrated Change Control

7. Close Project

Ensures that the various elements of theproject are properly coordinated.

Project Charter

Preliminary Project

Scope Statement

Project Management Plan

Deliverables

Administrative & ContractClosure Procedures


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

The Project Charter

A document that formally

authorizes the project

After project selection

It includes:

The business need that the project

is being undertaken to address

The product description

It is issued by a manager outside ofthe project

It gives the project managerauthority to apply resources


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

The Project Plan

The project plan is a tool for managing theproject, not a procedure for doing all the work

It can be composed of one or more subsidiary

plans

Procurement

Management

Plan

Quality

Management

PlanSchedule

Management

Plan

Scope

Management

Plan

Risk

Management

Plan

Staffing

Management

Plan

Cost

Management

Plan

Communications

Management

Plan

Process

Improvement

Plan


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

Skills for effective Project Management

Project Management

Body of Knowledge

PMBOK Guide

Interpersonal

Skills

Application

Area Knowledge,

Standards &

Regulations

Understandingthe Project

Environment

GeneralManagement

Knowledge

& Skills


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

For next Week

Write a 1 page essay (double space, 14 font)

on the differences between Enterprise ProjectManagement, Portfolio Management, ProgramManagement and Project Management

Answer is in Chapter 1 of Dynamic Scheduling withMicrosoft Office Project 2007

Submit essay in Blackboard under Assignments

Also:

Read Chapter 1 of Project Scheduling and Cost Control


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Introduction

Agenda

Course Outline

Today Lecture

PM Concepts

The End

Thank you