Clarence Central School District Board of Education Ledgeview Elementary Meeting with Principal—6:15 PM Regular Board Meeting 7:00 PM Agenda – Monday, February 8, 2016 REGULAR BOARD MEETING TYPE I. PUBLIC SESSION CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Announcements Action II. APPROVAL OF AGENDA Action III. APPROVAL OF MINUTES 1. BOE Meeting Minutes and Executive Session—January 11, 2016 2. BOE Budget Study Session 1 Meeting Minutes—January 25, 2016 Action Action IV. CORRESPONDENCE Letter from Arlene Hibschweiler regarding Nurses Informational V. PUBLIC COMMENT SESSION VI. UNFINISHED BUSINESS VII. SUPERINTENDENT’S REPORT 1. Mr. Kaszubski will present a report on student participation in athletics. 2. Mr. Logel and Mr. Drozda will provide a capital project update. Informational Informational VIII. FINANCE F1. Financial Report—December 2015 F2. Schedule of Bills and Check Warrant Report F3. Capital Project Bid Approval Action Action Action IX. PERSONNEL INSTRUCTIONAL P1. Request for Leave of Absence P2. Request for Reinstatement to Active Employment P3. Amend Previous Board Action P4. Appointments P5. Community Education P6. Presentation Compensation P7. Substitute Teacher List Action Action Action Action Action Action Action NON-INSTRUCTIONAL P8. Appointments P9. Informational Items P10. Substitutes Action Informational Action X. SPECIAL NEEDS & STUDENT ACTIVITIES
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Clarence Central School District Board of Education
Ledgeview Elementary
Meeting with Principal—6:15 PM
Regular Board Meeting 7:00 PM
Agenda – Monday, February 8, 2016
REGULAR BOARD MEETING TYPE
I.
PUBLIC SESSION CALL TO ORDER 1. Pledge of Allegiance 2. Roll Call 3. Announcements
Action
II. APPROVAL OF AGENDA Action
III. APPROVAL OF MINUTES 1. BOE Meeting Minutes and Executive Session—January 11, 2016 2. BOE Budget Study Session 1 Meeting Minutes—January 25, 2016
Action Action
IV. CORRESPONDENCE Letter from Arlene Hibschweiler regarding Nurses
Informational
V. PUBLIC COMMENT SESSION
VI. UNFINISHED BUSINESS
VII. SUPERINTENDENT’S REPORT 1. Mr. Kaszubski will present a report on student participation in athletics. 2. Mr. Logel and Mr. Drozda will provide a capital project update.
Informational Informational
VIII. FINANCE
F1. Financial Report—December 2015 F2. Schedule of Bills and Check Warrant Report F3. Capital Project Bid Approval
Action Action Action
IX. PERSONNEL
INSTRUCTIONAL P1. Request for Leave of Absence P2. Request for Reinstatement to Active Employment P3. Amend Previous Board Action P4. Appointments P5. Community Education P6. Presentation Compensation P7. Substitute Teacher List
Clarence Central School District Board of Education
Ledgeview Elementary
Meeting with Principal—6:15 PM
Regular Board Meeting 7:00 PM
Agenda – Monday, February 8, 2016
S1. Recommendations from the Committee on Special Education S2. Recommendations from the Committee on Pre-School Special Education
Action Action
XI. BOARD DEVELOPMENT/POLICY B1. Model United Nations Field Trip to Washington DC—March 31-April 3, 2016 B2. Policy 5675 Student Grading Information Systems (First Read)
Action
Informational
XII. PUBLIC COMMENT SESSION
XIII. COMMITTEE OF THE WHOLE/ITEMS OF INFORMATION 1. Schedule of Meetings 2. Upcoming Events
Informational Informational
XIV. ADJOURN TO EXECUTIVE SESSION For the purpose of discussing a legal matter with a student and negotiations with the CAA and CSEA
CAPITAL PROJECT UPDATEBUILDINGS & GROUNDS DEPARTMENT
CAPITAL PROJECT UPDATE
Project Clerk – Dan Drozda¾ 37 years of construction experience¾ Projects include Hamburg CSD, Sweethome
CSD, Buffalo State, Ralph Wilson Stadium, Coca Cola Field, and many more.
¾ Hamburg CSD project included a stadium complex and capital renovations very similar to our project.
CAPITAL PROJECT UPDATE
¾ Project will be completed in 3 phasesPhase 1 - completed roofing replacementPhase 2 - includes site work (turf) renovations for the High School, SheridanHill, Harris Hill, and Transportation. 2016Phase 3 - includes renovations for the Middle School, Clarence Center, and Ledgeview. 2017
PHASE 1 ROOFING UPDATE
¾ All roofing work was substantially complete on August 28 as scheduled.
¾ Final detailing, specialties and restoration was completed by September 18.
¾ This phase is closed out and final payments made.
¾ 62,000 square feet of roof replaced
LEDGEVIEW ROOFING
LEDGEVIEW ROOFING
CLARENCE CENTER ROOFING
¾ 26,500 Square Feet of Roofing Replaced. Old 1970 wing or the Library Section.
CLARENCE CENTER ROOFING
SHERIDAN HILL ROOFING
¾ 5,800 Square Feet of Roofing Replaced¾ Gymnasium Roof only¾ Substantial completion Aug. 28
B&G / CONCESSION STAND ROOFING
¾ Work substantially complete on June 22¾ B&G Final detailing & metal edge was complete on
September 18.¾ Concession stand is complete.
PHASE 2 & 3 SCHEDULE
Phase 2¾ May 2015 – Submission to State Education Department¾ November 2015 – Decision made to separate High School
Site work. Projected Start of work is April 4th, 2016. Completion is projected to be Sept. 2nd, 2016.
¾ February 2016 – Estimated Return of Approved Project Plans from S.E.D. for remaining Capital Improvements.
¾ March 2016 – Final Documents and Bid Advertise start¾ April/May 2016 – Bid Opening and Contract Award¾ June 2016 – Start of Construction
PHASE 2 & 3 SCHEDULE
Phase 3
¾ November 2016 to April 2017 –limited work during 2nd shift and school recess periods.
¾ April to June 2017 – Remaining site work for Clarence Center, High School, and Ledgeview.
¾ June 26, 2017 –Start of remaining Capital project Renovations.
¾ September 4th, 2017 – Substantial Completion¾ November 2017 – Project close-out.
CAPITAL PROJECT BUDGET
¾ Estimates¾ Roofing estimate was $2.7MM. Actual final cost is
$2.33MM (included in total Phase 2&3 estimate).¾ Phase 2&3 Budget estimates by GWJ, and TCCo.
are below the $27.5MM. Site work estimate is $5MM
¾ Final budget estimates will be completed after S.E.D. review and comments.
CAPITAL PROJECT DETAILS
High School stadium complex : Main entrance –Proposed school class involvement for selecting a design. Students in the technology program would create and present design ideas. A very plain entrance is included in the Capital project.
QUESTIONS?
CLARENCE CENTRAL SCHOOL DIST02/03/16 Page 1/16
CASH DISBURSEMENT LISTING FUND RANGE: A - A Displaying PO and Non PO Payments
CHK# DATE VENDOR/EXPLANATION PO# INVOICE ACCOUNT AMT PAID LIQUIDATED
37874 02/03/16 8057 - A-VERDI STORAGE CONTAINERS - 161260 769490 A 1620.406-51-6020 110.00 110.00160671 777013 A 1620.406-51-6020 120.00 120.00161260 778558 A 1620.406-51-6020 110.00 110.00
BYS JV BBALL 1/2 A 2855.520-55-2810 64.00 0.00CHECK TOTALS 64.00
37884 02/03/16 4872 - BMI SUPPLY -
CLARENCE CENTRAL SCHOOL DIST02/03/16 Page 2/16
CASH DISBURSEMENT LISTING FUND RANGE: A - A Displaying PO and Non PO Payments
CHK# DATE VENDOR/EXPLANATION PO# INVOICE ACCOUNT AMT PAID LIQUIDATED
161797 IN126683 A 2110.514-71-2380 484.33 455.25CHECK TOTALS 484.33
37885 02/03/16 268 - *VOID* - VOID: Continued to Check 378CHECK TOTALS 0.00
37886 02/03/16 268 - BOCES ERIE 1 - C0432-16 A 1010.490-51-4900 125.16 0.00C0432-16 A 1310.490-51-4900 662.50 0.00C0432-16 A 1420.490-51-4900 1,243.41 0.00C0432-16 A 1430.490-51-4900 2,050.20 0.00C0432-16 A 1670.490-51-4900 1,666.66 0.00C0432-16 A 1680.490-51-7200 77,242.86 0.00C0432-16 A 1981.490-51-7500 33,035.91 0.00C0432-16 A 2060.490-51-4900 4,560.61 0.00C0432-16 A 2070.490-51-4900 13,942.54 0.00C0432-16 A 2110.490-51-2200 36,570.53 0.00C0432-16 A 2250.490-51-3200 49,619.82 0.00C0432-16 A 2280.490-51-4900 63,885.20 0.00C0432-16 A 2610.490-51-4900 2,781.00 0.00C0432-16 A 2630.490-51-4900 25,473.19 0.00C0432-16 A 2825.490-51-2950 4,228.78 0.00C0432-16 A 2855.490-51-4900 1,169.46 0.00C0432-16 A 5510.490-51-4900 21.20 0.00
CHECK TOTALS 318,279.03 37887 02/03/16 303 - BRICK, ROGER -
BYS VAR BBALL 1 A 2855.520-55-2810 88.00 0.00CHECK TOTALS 88.00
37888 02/03/16 315 - BROOKS, KEVIN - BYS JV BBALL 1/8/ A 2855.520-55-2810 64.00 0.00
GRLS VAR BBALL A 2855.520-55-2810 88.00 0.00CHECK TOTALS 88.00
CLARENCE CENTRAL SCHOOL DIST02/03/16 Page 15/16
CASH DISBURSEMENT LISTING FUND RANGE: A - A Displaying PO and Non PO Payments
CHK# DATE VENDOR/EXPLANATION PO# INVOICE ACCOUNT AMT PAID LIQUIDATED
38002 02/03/16 6478 - WESSEL, SCOTT - BYS VAR WRSTLI A 2855.520-55-2810 105.04 0.00
CHECK TOTALS 105.04 38003 02/03/16 2733 - *VOID* - VOID: Continued to Check 38
CHECK TOTALS 0.00 38004 02/03/16 2733 - WEST HERR FORD OF AMHERST -
161634 438746 A 1620.405-51-6051 345.79 345.79161851 438926 A 5510.556-51-5100 1,875.00 1,875.00160662 3286011 A 5510.404-51-5100 159.99 159.99161852 438990 A 1620.405-51-6051 184.25 184.25161850 439037 A 5510.556-51-5100 615.76 615.76161634 438740 A 1620.405-51-6051 2,202.16 2,202.16161850 CM439037 A 5510.556-51-5100 -225.00 0.00161850 CM439287 A 5510.556-51-5100 -225.00 0.00161850 441302 A 5510.556-51-5100 202.59 202.59161634 438851 A 1620.405-51-6051 287.66 287.66161850 CM441302 A 5510.556-51-5100 -30.00 0.00161634 439099 A 1620.405-51-6051 140.25 140.25161634 438979 A 1620.405-51-6051 42.75 24.14161634 CM438990 A 1620.405-51-6051 -19.68 0.00161634 CM439127 A 1620.405-51-6051 -22.07 0.00
CHECK TOTALS 5,534.45 38005 02/03/16 3560 - WESTMILLER, ROBERT -
GRLS VAR BBALL A 2855.520-55-2810 88.00 0.00CHECK TOTALS 88.00
38006 02/03/16 8233 - WILKINSON, JOSEPH - BYS MOD BBALL A 2855.520-55-2810 57.50 0.00BYS MOD BBALL A 2855.520-55-2810 57.50 0.00
CHECK TOTALS 115.00 38007 02/03/16 7583 - WOODCUTTERS HEADQUARTERS IN
161769 503047 A 1620.406-51-6020 558.00 558.00CHECK TOTALS 558.00
38008 02/03/16 3103 - XEROX CORP - 161305 082499498 A 2110.400-51-2200 152.47 152.47161305 082670816 A 2110.400-51-2200 144.86 144.86
CHECK TOTALS 297.33
CLARENCE CENTRAL SCHOOL DIST02/03/16 Page 16/16
CASH DISBURSEMENT LISTING FUND RANGE: A - A Displaying PO and Non PO Payments
CHK# DATE VENDOR/EXPLANATION PO# INVOICE ACCOUNT AMT PAID LIQUIDATED
DISBURSEMENT COUNT - 135 SCHEDULE TOTAL 444,202.45 126,213.67
Report Completed 9:32 AM
INSTRUCTIONAL PERSONNEL FEBRUARY 8, 2016 P1 REQUEST FOR LEAVE OF ABSENCE
Recommended Action: Approval of the following request for unpaid leave of absence: Julie Bonerb, CMS Special Education teacher, requests an unpaid child-care leave of absence from her teaching position effective January 27, 2016 through June 30, 2016.
P2 REQUEST FOR REINSTATEMENT TO ACTIVE EMPLOYMENT
Recommended Action: Approval of the following request for reinstatement to active employment: James Neubauer, CHS Social Studies teacher, requests a return to full-time employment effective February 1, 2016. P3 AMEND PREVIOUS BOARD ACTION At the November 16, 2015 Board of Education meeting, the following teachers had their probationary period amended erroneously. The corrected probationary period is listed below:
Name Tenure Area Probationary Period Gonas, Amanda English September 1, 2012-August 31, 2013
September 1, 2015-August 31, 2017 Walter Maria Mathematics September 1, 2014-August 31, 2017
Weldon, Justin Physical Education September 1, 2015-August 31, 2018
Ms. Gonas has a split probationary period as she was appointed to a probationary appointment commencing September 1, 2012. She was excessed from her position in June 2013 and was recalled from the Preferred Eligible List this past September.
P4 APPOINTMENTS
Recommended Action: Approval of the following instructional appointments: Spring Sports See attached memorandum for approval from Greg Kaszubski for CHS and CMS Spring Sports 2016 recommendations.
P5 COMMUNITY EDUCATION Recommended Action: Approval of Winter/Spring 2016 community education courses, instructors and stipends submitted by Richard Mancuso – see attachment.
INSTRUCTIONAL PERSONNEL -2- FEBRUARY 8, 2016
P6 PRESENTATION COMPENSATION The following individuals are recommended as presenters for the following Professional Development Workshops for Clarence Teachers. Compensation will be at a rate of $40/hour
per session:
Name Presentation Title Presentation Hours
Sessions Offered
Kimberly Anderson Notice & Note: Strategies for Close Reading Workshop
4 1
Lynn Elibol Notice & Note: Strategies for Close Reading Workshop
4 1
The following individuals are recommended for Staff Development (In-District) on January 14, 2016.
Compensation will be at a rate of $20/presentation hour:
Name Presentation Title No. of Hours/Amount Susan Bouchane Special Education Staff Development 2 hours/$20.00 per hour Diane Dawley Special Education Staff Development 2 hours/$20.00 per hour Stella Gillick Special Education Staff Development 2 hours/$20.00 per hour Lisa Panek Special Education Staff Development 2 hours/$20.00 per hour
P7 SUBSTITUTE TEACHER LIST
Additions: Heidi Coombs 70 Echowood Drive 207-408-0889 English 7-12 East Amherst, NY 14051 Brianna Fasanello 4765 Schurr Road 316-1790 Not Certified Clarence, NY 14031 (40 day limit)
Katherine Giansante 5755 Thompson Road 622-6092 N, K & Grades 1-6 Clarence Center, NY 14032 Spanish 7-12 Amanda Recor 9 Charlton Place 982-3715 Physical Education
Lancaster, NY 14086 Alexander Spatzer 122 Lowell Road 390-8797 Not Certified Buffalo, NY 14217 (40 day limit)
Kaylie Streit 7 Willage View 472-3415 Music K-12 Lancaster, NY 14086 Christina Tomassi 3670 Trails End Lane 830-1126 Not Certified
North Tonawanda, NY 14120 (40 day limit)
INSTRUCTIONAL PERSONNEL -3- FEBRUARY 8, 2016
Lisa Zima 6325 Jennifer Court 741-7703 Not Certified
Clarence Center, NY 14032 (40 day limit) Ledgeview only
Deletion: Jeffrey Mokan (Physical Education)
CLARENCE CENTRAL ATHLETIC DEPARTMENTMr. Kenneth J Smith Principal Mr GregKaszubsM DirectorMrs. Tammy Derkovitz, Secretary Health, Physicai Education &Athletics
9625 Main street • Clarence, New York 14031 . (716)407-9043 • Fax: 407-9063
To:
From:
Date:
Re:
Dr. Geoffrey Hicks, Dr.
GregKa^bski, KenrffeMrSmith, Robert Moore2/3/16
2016 Spring Sports Recommendations
SENIOR HIGH ACTIVITYBaseball, Varsity, SHSBaseball, J.V., SHSBaseball, Freshmen, SHSSoftball, Varsity, SHSSoftball, J.V., SHSTennis, Boys, SHSTrack, GirlsVarsity Head, SHSTrack,GirlsVarsity Ass't., SHSTrack, Girls Varsity Second, Ass't, SHSTrack, BoysVarsity Head, SHSTrack, Boys VarsityAss't., SHSTrack, Boys VarsitySecond, Ass't, SHSLacrosse, Boys Varsity, SHSLacrosse, Girls Varsity, SHSLacrosse, Boys J.V., SHSLacrosse, GiHs J.V., SHS
Dave Decirce-Varsity Boys LacrosseCameron Buckley-Varsity Baseball
NON- INSTRUCTIONAL PERSONNEL - 1 - FEBRUARY 8, 2016
P8. APPOINTMENTS
Recommended Action: Approval of the following non-instructional appointments:
A. Name: Lisa Hartke Assignment: Bus Driver (Probationary) Effective: February 9, 2016 Salary: $14.93/hour 5.1 hours/day
Additional Information: Mrs. Hartke has served as a substitute bus driver since September. Lisa now fills a regular run replacing Rae Smith who retired.
B. Name: James Kraft
Assignment: Bus Attendant (Probationary) Effective: February 9, 2016 Salary: $11.25/hour 5 hours/day Additional Information: Mr. Kraft currently works for Carrier Coach in Blasdell. James
previously worked for Safespan Platform Systems and Exolon ESK both in the City of Tonawanda. He fills a new position based on student need.
C. Name: Thomas Steuer
Assignment: School/Pool Monitor (Temporary) – CHS Effective: February 24, 2016 Salary: $11.25/hour 4 hours/day Additional Information: Mr. Steuer will be serving as a “second set of eyes” for the boys
physical education swimming unit at the High School.
D. Name: Megan Sutton Assignment: Principal Clerk Typist – District Office (Permanent, pending a 26 week probationary period) Effective: February 29, 2016 Salary: $16.00/hour 8 hours/day Additional Information: Mrs. Sutton earned a bachelor’s degree in Psychology from
Canisius College. Megan currently works as an Administrative Associate at the law firm of SchrÖder, Joseph and Associates. She replaces Deborah Galley who retired.
E. Name: Brian Williams
Assignment: Assistant Auto Mechanic Crew Chief (Probationary) Effective: February 22, 2016 Salary: $26.00/hour 8 hours/day Additional Information: Mr. Williams brings more than 30 years of experience from the
automotive industry to this position. Brian has worked for Glen Campbell Chevrolet, Steve Baldo Chevrolet and most recently Ken Barret Chevrolet. He replaces Travis McKenna who resigned.
NON- INSTRUCTIONAL PERSONNEL - 2 - FEBRUARY 8, 2016
P9. INFORMATIONAL ITEMS
Recommended Action: Approval of the following informational items:
Lisa Campione, Teacher Aide at Clarence Middle School, increases her hours from 6.5 to 7.0 per day to assist with parking lot traffic during dismissal.
Sandra Trapper-Suleski, Cleaner at Sheridan Hill Elementary, transfers to Harris Hill Elementary effective February 9, 2016. Sandy replaces Mary Sikes on 2nd shift. Mrs. Sikes earlier transferred to a part-time position at the High School.
P10. SUBSTITUTES
Bus Attendant
Add: Deanna Borden 19 Wesley Dr. Akron, NY 14001 716-542-3938
School Monitor
Add: Donnajoy Scott 595 Hopkins Rd. Amherst, NY 14221 716-417-7884
Teacher Aide
Add: Brooke Laura 9165 Greiner Rd. Clarence, NY 14031 240-893-8081
Tonisha Swart 4295 Cameron Dr. Clarence, NY 14221 716-634-6040
POLICY2015 5675
1 of 2 Non-Instructional/Business Operations
SUBJECT: STUDENT GRADING INFORMATION SYSTEMS Student performance is assessed in many ways, but primarily through assigned grades. The District will help ensure the integrity of student grades by controlling access to its grading information system and by approving modifications to grades where warranted. The System The District utilizes an electronic software system that contains a record of student performance, credit accumulation, report cards, and a transcript. More specifically, the system includes class rosters where teachers enter student grades and track their students' academic progress. The system is used to generate student report cards and transcripts, and to maintain all student grading records. To protect student data in the system, the District will first establish who has the authority to grant, change, or terminate user access. The personnel with this authority will be very limited. Further, if the grading system has a feature that allows one user or account to assume the identity of another user or account, the District will restrict or disable that feature. These types of features could allow a user greater access than intended, including inheriting permissions of another user that are greater than the user's. System Access The District will create categories of system users and assign appropriate system permissions to each. Users' permissions will be compatible with and restricted by their roles and job duties; their access will be as restrictive as possible. Typically, teachers will have the ability to enter, update, and modify grades each marking period before a pre-determined lockout date. The lockout function will be consistently used throughout the school year to help prevent grade modifications without authorization after a marking period closes. Through increased system permissions, other individuals—such as non-classroom teachers, guidance counselors, information technology (IT) staff, clerical staff, and support staff—will be able to view or modify grades. The District will work with its IT, human resources, and other appropriate departments to determine how best to timely establish access rights, add users, deactivate or modify user accounts, and monitor user accounts. The District will develop further IT controls to protect against improper access, if needed. Grade Changes Once the lockout period begins, only authorized users identified by the District may change grades, and only under certain circumstances. The system will recognize when grades change, and a log of modified grades may then be viewed and printed. Any grade mismatches will be reconciled before the next marking period closes or before the end of the school year, whichever is earlier.
(Continued)
POLICY2015 5675
2 of 2 Non-Instructional/Business Operations
SUBJECT: STUDENT GRADING INFORMATION SYSTEMS (Cont'd.) The staff member seeking to change a grade will submit a grade-change form signed by the requesting party, the teacher who assigned the original grade, and the appropriate administrator. This form and all other documents supporting a grade modification will be electronically filed in the grading system or filed in a non-electronic system—if electronic filing is impossible or impractical—and maintained for six years. The personnel seeking the modification should specify one or more reasonable grounds for the grade change on the form. There must be reasonable grounds to alter a grade. The reasons may include:
a) Data entry error;
b) Computational error;
c) A modification based on work submitted or considered after the lockout date;
d) Changing an incomplete grade to a regular grade because a student completed course requirements;
e) Credit recovery coursework;
f) Administrative change; or
g) Other acceptable justifications.
Audit Log and Monitoring The District's grading system will have an audit log or grade-change report function that records certain system activities, including modifications to grades. The District will periodically monitor audit logs or grade-change reports to confirm the integrity of the system, to ensure proper access by personnel, and to confirm that modifications within the system are appropriate and completed in a timely manner. The District will also periodically monitor user accounts and rights so that the permissions granted are proper and the minimum necessary for each user or user group. To the extent feasible, the District will make sure that user accounts are current and updated regularly. The District will be able to print user information, logs, reports, and other documents from the student grading information system, as needed. Student Transcripts Student transcripts may show all credit-bearing classes; final grades; test scores; grade-point average; class rank; diploma type; SAT, ACT, and other standardized test scores; and graduation date. The same controls, protections, and monitoring applicable to student grading information apply equally to student transcripts. Adoption Date
5675F
_____ SCHOOL DISTRICT GRADE-CHANGE FORM
Student Name: Date of request: Grade level: Class: Teacher: School year class was taken: Change grade from to Reason(s) for grade change:
Data entry error Grade modified based on work submitted or considered after
Computational error lockout date Incomplete to grade (requirements done) Credit recovery coursework Administrative change Other (specify below)
Requesting party's signature in support Date Teacher's signature in support Date Administrator's signature in support Date