City of Santa Paula City Facilities and Infrastructure Standing Committee VICE MAYOR RICHARD ARAIZA COUNCILMEMBER CARLOS JUAREZ REGULAR MEETING OF THE SANTA PAULA CITY FACILITIES AND INFRASTRUTURE STANDING COMMITTEE June 12, 2019 2:30 P.M. – REGULAR MATTERS SANTA PAULA CITY HALL 970 VENTURA STREET SANTA PAULA, CA 93060 LUCY BLANCO, CITY CLERK MICHAEL K. ROCK, CITY MANAGER JOHN C. COTTI, CITY ATTORNEY Spare Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are on file in the Office of the City Clerk and are available for public inspection. If you have any questions regarding any agenda item, contact the City Clerk at (805) 933-4208.
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City of Santa Paula City Facilities and Infrastructure Standing Committee
VICE MAYOR RICHARD ARAIZA COUNCILMEMBER CARLOS JUAREZ
REGULAR MEETING OF THE SANTA PAULA CITY FACILITIES AND INFRASTRUTURE STANDING
COMMITTEE
June 12, 2019
2:30 P.M. – REGULAR MATTERS
SANTA PAULA CITY HALL 970 VENTURA STREET
SANTA PAULA, CA 93060
LUCY BLANCO, CITY CLERK MICHAEL K. ROCK, CITY MANAGER
JOHN C. COTTI, CITY ATTORNEY
Spare Copies of staff reports or other written documentation relating to each item of business referred to on this agenda are on file in the Office of the City Clerk and are available for public inspection. If you have any questions regarding any agenda item, contact the City Clerk at (805) 933-4208.
City of Santa Paula Page 2 Regular Meeting
REGULAR MATTERS – ADMINISTRATION CONFERENCE ROOM
CALL TO ORDER
ROLL CALL
ORDER OF BUSINESS
1. Discuss and review major issues which have impacted current facilities(OSHA, Grand Jury reports, employee safety concerns).
2. Discuss and consider past CIP plans, architectural drawings - includingproposed relocations.
3. Discuss and consider all City assets.
4. Discuss and consider needs assessment from each department.(Attachment 2, Department Facility Needs Assessment)
5. Discuss and consider Measure T funds for police facilities.
ADJOURNMENT
State of California )- County of Ventura )- ss City of Santa Paula )-
I declare under penalty of perjury that I posted this City Council Agenda on the bulletin board near the front door of City Hall, 970 Ventura Street, Santa Paula, California.
On______________ at______________Signed:_________________________ Lucy Blanco, City Clerk
Attachment #1City of Santa Paula, Corporation Yard/
Water Division Feasibility Study
City of Santa Paula, CaliforniaCorporation Yard/Water Division Feasibility Study
27 December 201695% Progress Report
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study TABLE OF CONTENTS
Revised 12/20/2016
TA B L E O F C O N T E N T SC I T Y O F S A N T A P A U L A
ACKNOWLEDGEMENTS
I. EXECUTIVE SUMMARY
II. PLANNING BASISA. PopulationB. OrganizationandStaffingC. Space StandardsD. Vehicle and Equipment InventoryE. Area Map
III. DEFICIENCY ANALYSISA. DeficiencyAnalysisCurrentSiteB. Current Site SurveyC. Current Site Aerial PhotoD. DeficiencyAnalysisOptionalSiteE. Optional Site Aerial PhotoF. OptionalSiteDeficienciesIllustrationG. Current Water Division Site
DeficiencyH. Current Water Division Site Aerial
Photo
IV. DESIGN GUIDELINESA. ObjectivesB. General BuildingC. Site and ParkingD. Communications SystemsE. Security ZoningF. Codes and Standards
V. SPACE NEEDS A. Administration & SupportB. Buildings & Grounds ShopsC. GraffitiShopD. Weld ShopE. Equipment Maintenance ShopsF. Street Division ShopsG. Animal Control FacilityH. Water Division Shops, Parts and
GeneratorI.1 Site Needs Existing 1.5 acre +.33 acre
more site neededI.2 Site Needs Existing 1.5 acre onlyI.3 Site Needs 2.20 acres of Cal Pipe Road Site
I.4 Site Needs Corporation Yard and Water Division on 2.90 Calpipe Road Site
VI. CONCEPT PLANSA. Existing Corporation Street Site ConditionsB. Existing Corporation Street Site Devel-
oped in phases for Corporation Yard onlyC. Calpipe Road Site 79% Developed for Corporation Yard only D. Water Division Integrated with
Corporation Yard on fully developed Calpipe Road Site
VII. COST ESTIMATESA. Renovate/Rebuild on Existing Corporation Street Site B. Build New on Optional Calpipe
Road Site C. No Build
D. Add the Water Division to theCorporation Yard at the Calpipe
Road Site
VIII. FEASIBILITY ANALYSISOptionsA. Existing Corporation Yard Site
B. Corporation Road site CorporationYard Only
C. No Build D. Water Division Integrated with Corporation Yard on Calpipe
Road Site
Feasibility A. Technical B. Financial C. Operational D. Schedule
Recommendations
APPENDIX 1. MEETING MINUTES
APPENDIX 2. SITE PHOTOS
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study ACKNOWLEDGEMENTS
Revised 12/20/2016
A C K N O W L E D G E M E N T SC I T Y O F S A N T A P A U L A
LMA Project# 201601.00 12/27/16
Client City Staff City of Santa Paula John L. Ilasin, PE Capital Projects EngineerBrian J. Yanez, Interim Public Works Director Public Works Department, Project [email protected][email protected]. Box 569 866 E. Main Street (805) 933-4212 ext 307 (805) 933-8794 FaxSanta Paula, CA 93061-0569 P.O. Box 569, Santa Paula, CA 93061-0569(805) 933-4212 Office (805) 933-8795 Fax Raul Gaitlin, Sr. Engineer Technician
[email protected] (805) 933-4212 ext. 309Leach Mounce Architects Jose Arreola, Lead Mechanic, Equip. Maint.Howard Leach, AIA, Principal-In-Charge 903 Corporation St. Santa Paula, CA [email protected][email protected] Insua, AIA, LEED AP, BD+C (805) 933-4268 office [email protected] 727-0159 cell (805) 933-3775 FaxMatt Huntington, LEED Robert Howard, Street Division [email protected][email protected] Knoll Drive 933-4212 ext. 313 (805) 933-8794 FaxVentura, CA 93003 Rod Baltazar, Accounting Technician(805) 656-3522 Office (805) 658-1926 Fax [email protected]
933-4212 ext. 304 (805) 933-8794 FaxSurvey Ed Mount, Director of Community ServicesJensen Design & Survey, Inc. [email protected] Medina, Senior Project Survey Manager (805) 933-4226 ext. [email protected] Luis E. Salazar, Building and Grounds Foreman(805) 633-2255 Direct (805) 654-6977 Office [email protected] M. Thompson, PLS Land Surveyor (805) 933-4226 ext. [email protected] Sam Hutton, Chief Water Operator, Water Division(805) 633-2264 Direct (805) 633-2373 Fax [email protected] Donlon St., Ventura, CA 93003 (805) 933-4282
Acknowledgements - Corporation Yard / Water Division Feasibility StudyThe following City Staff and Design Team members were instrumental in the production of this Corporation Yard /
Water Division Feasibility Study for the City of Santa Paula
City of Santa Paula
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study I. EXECUTIVE SUMMARY - 1
I . EXECUTIVE SUMMARYC I T Y O F S A N T A P A U L A
The planning basis for this study Section II consistsof theCity’spopulationand its rateof growth, organization and staffing of theDivisions involved, space standards for shops, offices,storageandsupportspaces,vehicleand equipment inventory and the parcel and area maps.
The Divisions located at the Corporation Yard are the Public Works Equipment/Vehicle Maintenance and Street Division, Community Services Building and Grounds and the Police DepartmentAnimalControlandGraffiti.Thestudy for the Corporation Yard was started in April 2016 and the Public Works Water Division was added in October 2016 when it became apparent that the Calpipe Road site would be the better site location and would have enough space to integrate the Water Division with the other Divisions of the Corporation Yard.
Current 2016 Move-In 2019 Future 2040Population 35,425 36,913 47,328
Following are the population, staff and parking projections:
Special events, training sessions or emergency operations may require additional outside agency parking which could be accommodated by street parking estimated to be 60 when Calpipe Road improvements are completed. Also due to the limited usable area of the Calpipe Road site it is estimated that 22 of the City owned vehicles will have to be parked in shop bays by the year 2040.
Three scenarios and a No Build option have been developed by this study:
A. New Corporation Yard on Existing Corporation Street Site. B. New Corporation Yard on Calpipe Road Site C. No Build D. New Corporation Yard and Water Division on Calpipe Road Site
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study I. EXECUTIVE SUMMARY - 2
Followingaresignificantcharacteristicsofthethree sites detailed further in Section III:
Existing Corporation Yardarea: 1.5 acres 65,340 sf 65,340 sf usabledeficiencies: Poor drainage, contamination,flooding, dilapidated and inadequatebuildings, inadequate parking, too small for needs, poor security, ADA noncompliance.
Calpipe Road Sitearea: 4.49 acres 195,726 sf 2.90 acres 126,300 sf usabledeficiencies: Long narrow irregular shape,adjacent sewer plant infringes lapping over west end of the site requiring lot line adjustment. Calpipe Road will take 50 ft wide strip. Flooding from Santa Clara River will require major seawall, site will require significantfillandbackfill.
Existing Water Division Sitearea: 1.94 acres 84,506 sf 84,506 sf usabledeficiencies: Wrong location for the use,inefficient layout, poor security, ADAnoncompliance.
Section IV details best practice standards for design of similar public facilities. It establishes a level of quality from which a reasonable cost estimate can be done.
To calculate the space needs, in Section V the areas of the space standards are applied to the various building, staff and site elements, then multiplied by the quantities. Then circulation and building gross up factors are applied to the total spaces and site needs.
Following is a summary of the building and site space needs for the Corporation Yard and Water Division on the 2.90 acre (usable) Calpipe Road site for 2040:
A. Administration 7,320Corporation Yard 1,820Water Division 1,700Shared 3,800
F. Street Division Shops 7 @ 625 4,375 4,375G. Animal Control Shop 1 @ 625 625 625
Corp. Yard Hazmat 250H. Water Division Shops and Storage 5,260
Parts 1,2002 Shops 1,700General Storage 1,760HazMat 600
Total Building Area 29,580
Site planswith floor plansSectionV1,CostEstimates Section VII, and Feasibility Analysis Section VIII for each of the three options, plus a “No Build” option are considered in the Feasibility Analysis, Section VIII to determine the recommended solution.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study I. EXECUTIVE SUMMARY - 3
Following is a summary of the costs for each option.See Section VII Cost Estimates for more detailed breakdowns.
The space needs study Section V. shows four site summaries.
I.1 which shows amount of site area needed in 2016, 2019 and 2040 so the city would know that 0.50 acres more property would be needed in addition to the 1.50 acre original site.
I.2 shows how many cars would have to park in shops or on the street. If the city decided to rebuild on the original existing 1.50 Corporation Street site and could not acquire additional property nearby.
I.3 site summary shows the 2019 and 2040 space needs on the Calpipe Road site for the corporation yard only relocated from the existing Corporation Street site.
I.4 site summary shows the 2019 and 2040 space needs on the Calpipe Road site for both the corporation yard and the Water Division relocated from its current site on the west side of Palm Avenue between Main Street and East Ventura Street. 22 of the city owned vehicles would have to be parked in shop bays by the year 2040.
Summary of Cost Estimates:A. EXISTING SITE Corporation Street, Santa Paula Site and Building Construction $ 6,422,340 Furniture and Equipment $ 873,950 Subtotal Construction, Furniture and Equipment $ 7,296,290 Architecture and Engineering $ 831,696 Subtotal Construction, Furniture and Equipment and A/E $ 8,127,986 Contingency 10% $ 812,799 Total with Contingency $ 8,940,785
B. OPTIONAL SITE Calpipe Road, Santa Paula Site and Building Construction $ 7,408,292 Furniture and Equipment $ 1,075,950 Subtotal Construction, Furniture and Equipment $ 8,484,242 Architecture and Engineering $ 971,608 Subtotal Construction, Furniture and Equipment and A/E $ 9,455,850 Contingency 10% $ 945,585 Total with Contingency $10,401,435
C. NO BUILD Construction, Furniture and Equipment, A/E and Contingency Zero CostConsequencesofDeficienciesandVulnerabilities Unknown
D. ADD WATER DIVISION TO CALPIPE ROAD SITE Site and Building Construction $ 9,807,402 Furniture and Equipment $ 1,153,000 Subtotal Construction, Furniture and Equipment $10,960,402 Architecture and Engineering $ 1,212,594 Subtotal Construction, Furniture and Equipment and A/E $12,172,996 Contingency 10% $ 1,217,300 Total with Contingency $13,390,296
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study I. EXECUTIVE SUMMARY - 4
RECOMMENDED OPTION D. Build combined Corporation Yard and Water Division project on Calpipe Road
• Best operational relationships• Best value, only $2,988,861 estimated additional cost to add Water Division• Frees up the two existing parcels totalling 3.4 acres for higher and better use• No existing structures to contend with• No temporary relocation or construction phasing required• Graded best of the four options in Feasibility Analysis section VIII
1st. Combined Corporation Yard and Water Division on Calpipe Road Site 42.92nd. New Corporation Yard on Calpipe Road Site 36.83rd. Rebuild Corporation Yard on existing Corporation Street Site 36.04th. No Build 28.0
SCALE: 1"=100'
17
17
D1 B1 B2 B3 B4
LUNCHROOM
TRA
ININ
G
G1
F1
MATERIALBINS 20'X20'
WATERPROCESSING
PLANT
CALPIPE ROAD
9
VEHICLE MAINT.park 5
HAZ MAT
BUILDINGS & GROUNDSpark 4
STREETS
park 9
F2
F3
F4
F5
F6
F7 C1BIN 1
BIN 2
BIN
5
MG
R
LEAD
LOBBY
STG.CONF
TRA
SH
CARWASH
GE
N
TRANS
6 44
3
3
9 TRUCK
PICNIC AREA
CONF
MGR
JAN.
GENE-RATORS
H2
SHOPH1
PARTS
WATERSTG
PIPE YARD
H2O STG912
13 22
LEAD
5'
10'
50'
100'
150'
ELECT.CLERCOPYJAN.
6 TRUCK
WELDpark 1
GRAFITTIpark 1
ANIMALpark 1
SEAWALL8' RETAINING + 4' RAILING
90'-0
"50
'-0"
10'-0"
140'
-0"
310'-0"644.75'
park 2
9'-0"
20'-0
"
9'-0"
20'-0
"
9'-0"
20'-0
"
BIG
RIG
PK
NG
BIN 3 BIN 4
10'-0"
30'-0
"
20'-0"
200'
E1
E2
E3
E4
E5
PARTSROOM
E.11
TIRESHOPE.11
E6
E7
E8 E10
REPORTE.9
PUBLIC WORKS CORPORATION YARD
PUBLIC WORKS WATER DIVISION
SHARED CORPORATION YARD &WATER DIVISION
COMMUNITY SERVICE
POLICE DEPARTMENT
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-1
Revised 11/30/2016
I I . P L A N N I N G B A S I SC I T Y O F S A N T A P A U L A
A. POPULATION PROJECTIONSThe physical size of the City determines the amount of staff and equipment needed to maintain the City. The population determines the physical size of the City particularly in a low to medium density City such as Santa Paula. This Study projects population from the current year 2016 to estimated move-in year 2019 and to future year 2040. Analyzing data from the Santa Paula General Plan, the US Department of Finance, VCOG and Hausrath Economic Group, we estimate the current population in 2016 to be 35,425 growing to 36,913 in 2019 and 47,328 in 2040. This is an average rate of 1.4% per year. During the period 1990 to 2007 the growth rate was 1.5% per year. When the recession started in 2007 it dropped to less than 1% per year, however the City of Santa Paula has had higher than typical dwelling occupancies in the past which could have been even higher during the recession skewing the count to the low side. With the recession easing 1.4% per year would be a reasonable annual growth rate projection.
Street Div.Lead
1
2016 Current YearCity Population Estimate 35,425Total Staff 24
City of Santa PaulaCity Manager
Public WorksDepartment
CommunityServices
Department
Bldgs. & GroundsLead
1
Crew2
Crew2
Equip. Maint.Lead
1
PoliceDepartment
Animal Control1
Gaffiti1
Lead1
Water DivisionManager
1
Crew
10
Crew3
Corporation Yard 12Water Division 12
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-2
Revised 11/30/2016
B. ORGANIZATION AND STAFFINGThecurrentCorporationYardstaffingconsistsof ten Public Works employees and two Police Department civilian employees to handleAnimalControlandGraffiti.ThePublicWorks’Employeesaredividedamongthreesections, Buildings and Grounds, Equipment Maintenance and Street Division, each headed by a LeadSupervisor. There is acurrent staff shortage which is expected to befilledbymove-in time in2019when thestaffing isexpected togrow from12 to16.The inclusion of the Water Division will add theWaterDivisionManager,1Leadand12Crew, for 2016 and 12 Crew for 2019.
2019 Move-In YearCity Population Estimate 36,913Total Staff 30
City of Santa PaulaCity Manager
Public WorksDepartment
CommunityServices
Department
Crew
4
Crew
3
Crew
3
Water DivisionManager
1
Crew
12
Street Div.Lead
1
Equip. Maint.Lead
1
PoliceDepartment
Animal Control1
Gaffiti1
Clerical1
Bldgs. & GroundsLead
1
Lead1
Corporation Yard 16Water Division 14
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-3
Revised 11/30/2016
2040 Future YearCity Population Estimate 47,328 1.4% growth/yearTotal Staff 44
City of Santa PaulaCity Manager
PoliceDepartment
Public WorksDepartment
CommunityServices
Department
Animal Control1
Gaffiti1
Street Div.Lead
1
Equip. Maint.Lead
1
Crew
8
Crew
6
Bldgs. & GroundsLead
1Corporate Yard
Manager1
Lead1
Water DivisionManager
1
Crew
15
Clerical1
Clerical*Crew
6
By 2040 the staff is projected to grow to 28 including a manager and two clerical personnel. The manager and clerical staff may not be neededuntil staffingapproaches25but it isimportant to plan the space for them, either in the new building or by an easy addition to the new building when it is needed. By 2040 the Water Division is projected to have 1 Manager, 1Lead,1Administrativepersonand15Crew.It is possible that 1 Administrative person could be shared by all departments.
Corporation Yard 27Water Division 17
* Share Corporation Yard Clerical, but provide workstation for part-time clerical.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-4
14'-0"
12'-0
"
10'-0"
PO-2: 150 SFYard or Manager Office
PO-1: 120 SF Crew Lead
15'-0
"
10'-0"
25'-0
"
WO
RK
BE
NC
H, S
TOR
AG
E S
MA
LLA
NIM
AL
CA
GE
S
SB-1: 625 SFTypical 25'x25' Bay
SB-4: 2,400 SFParts, Auto Shop, Unit Repair Bays
C. SPACE STANDARDS 1. PrivateOfficeSpaceStandards
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-5
WS-1: 84 SFRECEPTIONIST
WS-2: 64 SFCLEARICAL
WA
RD
RO
BE
OV
ER
HE
AD
SH
ELV
ING
2-D
R F
ILE
FILE
18 SF
12 SF
8 SF
OV
ER
HE
AD
SH
ELV
ING
2-D
R F
ILE
FILE
8 SF12 SF
8 SF
8'-0"
4'-0" 4'-0"
10'-0
"
4'-0
"4'
-0"
2'-0
"
8'-0"
4'-0" 4'-0"
8'-0"
4'-0"4'-0"
2. Work Station Space Standards
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-6
MR-1: 250 - 290 SFCONFERENCE ROOM 12
13'-0
"
22'-0"
VIDEO
VID
EO
36'-0"
MR-2: 1000 - 1050 SFMULTI-PURPOSE TRAINING ROOM - 40
28'-0
"
STG
3. Meeting Rooms Space Standards
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-7
12'-0"
9'-0
"
SS-1: 108 SFCOPY WORK ROOM
SS-3: 80 SFSTORAGE ROOM
10'-0"
8'-0
"
KITCHENV
EN
DIN
G
T.V.
19'-0"
30'-0
"
12'-0"
8'-0
"
SS-2: 96 SFFILE
4. Support Spaces Space Standards
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-8
Revised 11/30/2016
20'-0"
40'-0
"
MASONRY WALL
WORK BENCH
HEAVY TRUCKFIRE APPARATUS
TIR
ES
WO
RK
BE
NC
HA
ND
TO
OL
STO
RA
GE
SB-3: 800 SFHeavy Equipment Maintenance Bay
25'-0"
25'-0
"
14'-0" WIDE ROLL-UPGARAGE DOOR
(5) CAGES
VEHICLE
WO
RK
BE
NC
H, S
TOR
AG
E S
MA
LLA
NIM
AL
CA
GE
SROLL-UP GRILL
SB-2: 625 SFAnimal Control Bay
25'-0"
25'-0
"
VEHICLE
WO
RK
BE
NC
H, S
TOR
AG
E S
MA
LLA
NIM
AL
CA
GE
S
ROLL-UP GARAGEDOOR
SB-1: 625 SFTypical 25'x25' Bay
VEHICLE
MASONRY WALL
45'-0
" FO
R L
AR
GE
ST
FIR
E A
PPA
RAT
US
HYDROLIC FLOORHOIST
5. Shop Bays Space Standards
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-9
WO
RK
BE
NC
H
WO
RK
BE
NC
H
60'-0"
25'-0
"
VEHICLE
ROLL-UP GARAGEDOOR
SB-4: 2,400 SFParts, Auto Shop, Unit Repair Bays
VEHICLE
ROLL-UP GARAGEDOOR
ROLL-UP GARAGEDOOR
WO
RK
BE
NC
HPARTS900 SF
UNIT REPAIR ORAUTO SHOP
500 SF
15'-0
"
40'-0
"
20'-0" 20'-0" 20'-0"
SUPV. OFFICE
GLA
SS
DO
OR
WINDOWSLIDING WINDOW
GLASS DOOR GLASS DOOR
REPORT WRITING
6. Vehicle Maintenance Corporation Street Site Space Standards
Revised 11/30/2016
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-10
7. Vehicle Maintenance Calpipe Street Site Space Standards
LEAD OFFICE
TIRE SHOPE.12
REPORT WRITINGE.9
PARTSE.11
SB-5: 775 SFRepair Bays
SB-6: 3,200 SFParts, Report Writing, Lead, Tires
E.10E 1, 2, 3, 4, 5, 6, 7, 8
20'-0"
60'-0
"
OVERLAP FOR FIREAPPARATUS ANDLARGE TRUCKS
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-11
CITY OF SANTA PAULA - VEHICLES & EQUIPMENT BY DEPARTMENT 2016FUND./DEPT./PRGM.
UNIT MAKE MODEL/ DESCRIPTION YEAR VIN / SERIAL NUMBER LIC. NO. FUEL = -305# MAINT & REPAIRS = -304
BUILDING & SAFETY:119 CHEVROLET S10 BLAZER 1998 1GNDT13W5W2147921 1001750 100-5-1001
120 FORD EXPLORER 2005 1FMZU72E85ZA69126 1182628 100-5-1001
122 FORD EXPLORER 2007 1FMEU73E57UB09157 1267025 50% 100-5-1001 / 50% 450-5-1003.
123 CHEVROLET EQUINOX 2014 2GNALAEK3E1148299 1437356 100-5-1001
499 GENERAC Power Sys. 30 KVA GENERATOR/ PD STATION 1994 2011390 N/A 100-5-4501. ADMIN
911 MRAP 2008 100-5-4502. PATROL
Total 129
UNITS STORED AT 903 CORPORATION STREET
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study II.PLANNINGBASIS-14
INSERT 11 X 17 E. AREA MAP
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study III.DEFICIENCYANALYSIS-1
III. DEFICIENCY ANALYSISC I T Y O F S A N T A P A U L A
A. DEFICIENCY ANALYSIS CURRENT SITE
1. Drainage The LMA Design teamvisited the current site at 903 Corporation Street, Santa Paula, CA twice during rain storms.Largepuddleswerenoticednearand in work areas. Drainage is inadequate because the existing building floor slabelevations were set too low to allow for adequate drainage. There are also questionable conditions at the northwest corner of the site where the site is drained to an existing ditch that runs westward across other properties. If the site is built up so that the storm water drains to Corporation Street it could block drainage from the adjacent site at the west side of the property.
2. Contamination The current storm water runoff isnotbeingclarifiedandaslight sheen of hydrocarbon contamination can be seen in the puddles near vehicle maintenance. Due to a long history of vehicle maintenance on the site there is a chance there could be subgrade hydrocarbon contamination. Soils samples would have to be done to determine the presence and extent of any subgrade contamination.
3. Dilapidated and Inadequate Buildings There is only one small unisex restroom. The lunch room is combined with the locker room and is in a dilapidated building exposed to fumes from adjacent operating equipment. There are no separate toilet or locker facilities for women. The vehicle maintenance bays are not fully covered leaving at least a third of the larger vehicles exposed at the top and sides. The height of the existing maintenance bays does not allow comfortable working conditions under the vehicle when it is on the lift. The parts and auto shop are extremely crowded. Some of the Building and Grounds and Street Division shops are over crowded withnospaceforefficientstoragesystems,work benches or vehicle parking. The pavement is rutted, unevenand floodedin rainstorms. Lighting appears to beinadequate for night work. All the bays rely on open front natural ventilation with no mechanical ventilation. Due to the poor condition of the existing buildings and lack of drainage the only feasible way to use this site is to demolish the existing buildings, build up the site for adequate drainage and construct new buildings.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study III.DEFICIENCYANALYSIS-2
6. Security is almost non-existent The rear of the site at the west side is wide open with no security fence. There are three vehicle entries at the east end from Corporation Street which have little to no security. There is only one CCTV camera for the entire site with no intrusion detection nor on site monitoring.
7. Emergency Communications Wireless communications and audio visual display for operating under emergency conditions are inadequate.TheCity’smobile commandcenter is up to date and well equipped but it is not kept at the corporation yard.
4. Inadequate Visitor, Staff and City Vehicle Circulation and Parking Visitors and staff vehicles enter directly into the Corporation Yard work area unless they park on the street. There is no separation of parking spaces and circulation. In fact there very few designated parking spaces. Peopleparkwherevertheycanfindroomand often conflict with the operational movements of equipment and vehicles. To make the situation worse the garbage trucks operated by a private company drive through the site to their location at the west side of the Corporation Yard. The existing 1.5 acre is not large enough for current parking needs and severely undersized for future projected needs.
5. Lack of Facilities Typically Part of a City Corporation Yard Currently there are no fuelling facilities, no wash rack, no emergency generator, no vehicle charging facilities for electric vehicles, no emergency operations space and no administrative/receptionoffice.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study III.DEFICIENCYANALYSIS-3
B. CURRENT SITE SURVEY
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C. CURRENT SITE AERIAL PHOTO
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D. DEFICIENCY ANALYSIS OPTIONAL SITE The City of Santa Paula owns an optional
4.7 acre site at the southwest corner of Shell Road and Calpipe Road. This site is believed to be a good option for the location of the corporation yard, however it has somesignificantissuesthatwouldhavetobe overcome if this becomes the selected site.Thefollowingfiveissueshaveamajorimpactonthecostandefficientuseofthesite.
1. The long narrow irregular shape The site is 985 ft. long fronting the Calpipe Road, approximately 140 ft. fronting Shell road on the east end approximately 400 ft. where the property has a sharp 50º angle on the west. The south border is an irregular curve.
2. Adjacent Development Infringes The neighboring development to the West overlaps approximately 120 ft. over the west property line. A lot line adjustment will be required and an access easement or dedicated street to the west gate.
3. Street Improvements Improvement of Calpipe Road if developed
50 ft. wide would take a strip 50 ft. wide along the entire 955 ft. frontage and Shell Road would involve 140 ft. of street improvements and drainage ditch. It is assumed that Shell Road improvements will not be done until the east 0.87 acre portion of the site is developed.
4. Existing deep excavation The wider west end of the site contains a
large excavation approximately 60,000 sf 7 or 8 ft. deep. This excavation will need tobefilledwithcompactedfillinordertodevelop the corporation yard.
5. Asignificantretainingwall will need to be constructed along the south property line approximately 8 ft. high in order to gain use of what remaining property exists after area lost to issues 2 and 3. This wall willalsoprotect thesite fromfloodingofthe Santa Clara River. If the wall is not constructed approximately 36 ft. of land will be lost for development due to slope to a lower a elevation.
E. OPTIONAL SITE AERIAL PHOTO (see page 6).
F. OPTIONAL SITE DEFICIENCIES ILLUSTRATION (see page 7).
G. CURRENT WATER DIVISION SITE DEFICIENCY ANALYSIS The Water Division currently occupies a 1.94 acre site at the Northwest corner of E. Victoria Street and S. Palm Avenue. The site is ample for its current use, however there are inefficienciesinthecurrentlayoutthatcouldbe resolved by joining the Corporation Yard withanintegratedplanusingsignificantlyless property. Relocating the Water Division with the Corporation Yard on the Calpipe Road site will provide new facilities at a cost savings by sharing the lunch room, lobby, training rooms and administrative spaces. It will also free up the property for other uses or for sale.
1. Location The existing Water Division Yard near the
downtown core of the City adjacent to higher density housing and new commercial development is not the highest and best use for the property. It would serve the City better for either higher density City use for Police or City Hall or sold to a developer for high density housing or commercial development.
2. Fragmentedandinefficientplanning Although the 1.94 acre site is ample in size fortheWaterDivision’sfunctionalneeds,the arrangement of buildings and yard elements is not efficient. Buildings are scattered and mixed with modular storage units.
3. Obsolete and inadequate buildings The existing buildings have a variety of
uses, some incompatible with each other crowded into spaces too small such as office, lunch table,storage, lockers,planstorage, parts storage, meter test machine and workshop all crowded together into two adjoining spaces.
4. Inadequate security The yard has inadequate perimeter security.
There should be an 8 ft wall with security gates, surveillance cameras, intrusion detection with alarms and annunciation at the Police Department. The buildings themselves also lack security. Expensive pipe joints, valves and other parts are stored in a flimsy buildingwithout surveillance,alarms or adequate locks.
H. WATER DIVISION SITE AERIAL PHOTO (see page 8).
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INSERT 11 X 17H. Current Water Division Site Aerial Photo
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study IV.DESIGNGUIDELINES-1
IV. DESIGN GUIDELINESC I T Y O F S A N T A P A U L A
A. OBJECTIVESAppropriate design and planning objectives for the City of Santa Paula Corporation Yard study may include elements of the following:
1. Expand and renovate or replace existing functionally deficient and inadequate public works, to increase operational ef-fectiveness and provide better service to the City. If feasible, this should be done while maintaining operations and services in the existing buildings so that only one move is required.
2. Develop the facilityorganization,staffingand space needs that will ade quately support population growth projected to increase 33.6% by 2040 from 35,425 in 2016 to 47,328 in 2040.
3. Plan facilities that will assist the City with routine maintenance and in protecting public safety by coping with natural disasters,suchasfloods,earthquakesandwind storms.
4. Recommend a menu of site/building solutions that will optimize adjacencies, adequate circulation and provide phasing opportunities.
5. Develop site plans and budget estimates for each of the site/building solutions.
6. If funds are not available to construct the 2040 needs, determine the most cost effective approach balanced against functional relationships for phasing the construction.
7. Design facilities that will enhance the site and the surrounding neighborhood.
9. Determine parking requirements to be fulfilled in the most efficient and cost effective way feasible and consistent with City development codes. It is likely that staff parking will have to be on the street for the 1.5 acre existing site.
10. Consolidate and organize the storage requirements for each of the three organizational sections.
11. Provide a safe, secure, attractive and uplifting working environment friendly to visitors but also expressive of the integrity, strengthanddisciplineofanefficientpublicworks department.
12. Designate building hardening and security features that will withstand natural threats without making the building look like a fortress.
13. Provide materials and systems that will withstand heavy use.
14.Designate systems and flexible spacesthat can be quickly converted to use for emergency operations. For example the training and conference rooms are primarily used for training and meetings but they should be quickly convertible to DOC or EOC use in times of disaster.
15. Plan optimum space adjacencies for efficientoperations.
16. Des ign fo r bu i ld ing goa ls us ing environmentally friendly products, minimum energy consumption and provisions for recycling within the spirit of the LEEDguidelines and within the budget.
17. Provide a design minimizing the potential of litigation by ADA compliance and good ergonomics.
18. Provide separation of visitor, staff and city equipmenttrafficasmuchasfeasible.
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19. Provide acoustical privacy for all private officesandmeetingrooms.
20. Provide secure parking for city vehicles and equipment.
21. Provide zoned access control, intrusion detection and A/V monitoring with recording capability.
22. Provide furniture and systems that are user friendly and ergonomically satisfying for all facilities.
23. Provide flexible buildings adaptable to future program changes and new technology.
24. Plan support facilities such as break rooms, lockers and showers that are equally available to all staff.
B. GENERAL BUILDINGGuidelines relevant tooperationalefficiency,flexibility andmanagement effectiveness ofthe fa cility include:
1. Privateoffices(PO)shouldbeprovidedtoCrewLeads,YardManagerandpositionswhere person nel issues are handled or confi dential information must be pro-tected such as Administrative Secretary. All partitions must be fully insulated and extend to the structural deck above. All HVAC ducts must be sound blocked betweenofficesbyacousticalbaffles.
2. Sharedofficesoropenofficeworkstationsare appro priate for sections and activities that re quire security, privacy or acoustical separation from sur rounding areas of the building. Desks or modular work stations
canbeprovidedwithinthesharedoffices.Sharedofficeswithmodularworkstationsare appropriate for Clerical/Administrative.
3. Internal expansion spaces should be planned wherever feasible to extend work station clusters or plan inexpensive storage rooms and or shell space that can be easily converted to usable work stations to accommodate 20 years of futurestafforfilespaceincreaseswithinthe new structure without adding to the building. As more and more records are stored electronically, or high density rolling storage units are installed, file cabinetspacemaybeconvertedtofinishedspacewith future work stations. Shell space can be planned for later completion and located forminimum reconfiguration ofspace. An expansion strategy should minimizefuturereconfigurationofexistingdivisions and sections allowing each to expand independently without disrupting others.
4. Maximize use of flexible meeting and conference rooms. The goal is to minimize single purpose spaces that are not fully used. Examples include multiuse of the Training/Community/DOC Room and certain conference rooms, by appropriately equipping the space with telephone, computer, A/V equipment, commercial TV and radio outlets for all these uses and de signing for easy quick conversion from one use to the other.
5. Cluster secretarial, reception and clerical work stations so that they share common file areas andwork roomsasmuchasfeasible and provide backup for each other.
6. All file drawers should be secure and lockable.
7. Provide appropriate fire protection, ventilation, isolation, environmental controlandsecurityforspecifictypesofstorage, such as computer data, records, A/V equipment, hazardous materials, cash, and valuable property.
8. The new Corporation Yard should be planned for escorting visitors. The general pub lic will be effectively restricted to the main lobby and meeting rooms in the Administration Building during certain working hours. Visitors should be asked towaitbrieflyinthemainlobbyforastaffmember to greet and escort them to their appropriate destination. The lobby should beplannedsothatvisitorscan’twanderthe halls unescorted. The lobby should be designed to be easily secured after hours.
9. A kitchenette or coffee bar will be strategically located in the Community/Training Room or Break Room, and Conference Room.
10. A work room containing copy machine, collating table or counter, fax, printer, supply stor age and other appropriate equip ment should be centrally located neartheclericalareanexttotheLobby.
11. Display cases that are lockable and tamper resistant should be provided for theMain Lobby, Training/CommunityRoom and Break Room to display trophies and history of the City of Santa Paula.
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12. Interior finishes should be acousticallysound absorbent, except in very high traffic areas such as the public lobby,corridors and locker rooms where heavy rubberized or ceramic tile would provide more durability. Vinyl wall covering, corner guards and door kick plates should be provided in the heavy use corridors.
13. Acoustics are particularly important in the training room and break room. The spaces and sound systems should provide clear sound for speech, free of echo and distortion. The systems shouldbecontrolledtoavoidconfidentialconversations from being broadcast.
14. Lightandcolorareimportantinreducingstress, maintaining staff morale and minimizing employee turnover. It pays off in reduced recruiting and training costs and amore efficient enthusiasticworkforce. Colors should be pleasing with a calming effect and day lighting should be brought into the interior work areas by means of skylighted atriums or clerestory windows so that no one is required to work in a dim, windowless place.
15. Building hardening systems are just as important as the obvious visible characteristics of the spaces but should be virtually invisible to the casual observer. They include bullet resistant glass or decorative iron grille at the front counter and ballistics glass at high importance spaces exposed to the street or front lobby. Vehicle invasion barriers disguised as landscape and sculptural elements and ballistic barriers buried in walls protecting the front entry and the most vital elements
of the facility are also desirable for security. Steel mesh blinds or curtains can act as a blastdefensebysignificantlyreducingtheamount of glass blown through the spaces in the event of an outside blast such as a truck bomb. Public restrooms should be hardened with ballistics matting in the walls and ceiling to contain or redirect a bomb blast to the exterior to minimize injury to people in the building.
16. Tours of new public facilities are often in such demand that they become disruptive to operations. The design should accommodate tours by secure glass observation windows into sensitive spaces such as computer room, training rooms or maintenance shops. Visitors on an escorted tour should be able to see the spaces from the hallways or outside without entering.
17. Energy Conservation can be a major cost savings. One of the greatest maintenance expenses during the life of the building will be utility costs, especially costs for heating and air-conditioning. Therefore, it is in the best interest of the City for the Architect to investigate proven and reliable energy conservation measures such as natural daylighting, photovoltaic panels or off-peak generation by ice storage. These design features, while possibly increasing the initial construction budget, will ultimately pay for themselves and continue to pay returns via lower utility bills over the projected life span of the facility. The Architect in designing the facility will consider a variety of energy conservation strategies including the following:
• Minimizewindows at east andwestexposures and shade south, east and west glazing.
• AppropriatelowEthermo-glazingandinsulation.
• Minimizeartificiallightingandenhancespace with natural daylighting and photocell switching where appropriate.
• Multilevel lighting including doubleswitching and dimmer controls for all work areas with computers.
• Motion activated light switches toturn off lights when the space is not occupied.
• ActiveandPassiveCoolingstrategies. • Zoned HVAC system on timers to
operate over time periods appropriate to the work hours of the department served by each zone.
• Naturalventilation.
18. Toilet facilities should be provided near administration, break room, and public lobbies. Ventilation for toilet facilities shall be maximized. All toilet facilities must be ADA compliant.
19. The main break room should be located in a convenient location with an attractive, safe ambiance and relationship to a secure outdoor space.
20. The break room or training room could be next to an outdoor “spill out” courtyard. This space could be used for breaks away from the office setting and be aquiet and secure area to have informal conversations with employees in a non threatening location. A natural gas line should be provided to this area for a gas grill.
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21. The Americans with Disabilities Act (ADA) is a Federal mandate requir ing safe access to all areas of the building including work spaces, assembly spaces, meeting rooms, restrooms, tele phones and the workshop facilities. Security requirements cannot be an excuse for ignoring this requirement. Any staff member can be temporarily handicapped by an injury. Designing to the ADA standards can provide not only access for permanently disabled employees but the opportunity for continued employ ment at a desk job until a temporary injury heals.
22. Graffiti isacontinuingproblemthatcanbe countered by specifying smooth glazed exterior cladding materials or coating porous materials such as concrete and brickwithagraffitireleaseagent.
23. Materials and construction detailing must be designed to be water tight and to withstand high winds, heavy rains and occasional cold weather.
24. Biohazards and contamination by blood from accidents is a serious issue. Decontamination laundry facilit ies, emergency eye wash/shower and clean jump suits should be provided adjacent to the maintenance shops. An emergency eye wash and shower should be provided adjacent to where hazardous materials are used or handled.
25. Workshops and Vehicle Maintenance Shops should have roll up doors or grills for security. Fire codes also require regular swinging 36 inch doors for emergency exiting. All shops should have smoke and heatactivatedfiresprinklers.
26. All workshops and vehicle maintenance shops should have natural daylighting by skylights or clerestory windows.
27. Forflexibilityandsimplicityofconstructionmost workshops, vehicle parking garages and storage warehouses are proposed to be 25 ft. x 25 ft. modules equipped with electrical outlets, lighting, ventilation, data, telephone and be 12 ft. clear height.
28. Vehicle maintenance structures are proposed to be 20 ft. x 40 ft. modules equipped with heavy vehicle lifts capable of lifting fire apparatus, garbage trucksand heavy trucks up to 36 ft. long and be 20 ft. clear height. Need 45 ft for one bay forlargefiretruck.
29. Support spaces such as parts storage planned for the vehicle shop can have a clear height of 12 ft.
30. Vehicle maintenance modules will be equipped with electrical, compressed air, water vacuum, natural gas, lube and oil equipment, lighting, ventilation, data and telephone cabling.
32. The weld shop stores propane tanks weld shop supplies and material, equip with 8 ft.workbenchandfireextinguishers.
33. The animal control module should have five 4 ft. x 6 ft. caged dog enclosuresconnected with solid masonry dividing walls. Also an 8 ft. work bench, shelves for supplies and racks for smaller caged animals.
34. Hazmat storage. The current storage is in a 12 ft. x 25 ft. prefabricated wood frame structure donated by a government agency. A better solution would be a concrete or masonryorothernonflammablestructureequippedwithfiresprinklers.
35. All shop structures should have property line walls constructed of concrete or masonry with all cells grouted. Shops connected to wood f rame off ice construction should have the dividing wall also constructed of concrete or masonry with all cells grouted.
C. SITE AND PARKING1. The Public Works Yard and Water Division
city vehicle parking area must be secure and operational at all times, 24 hours per day, seven days a week. It must be well lighted and monitored to mini mize sabotage and vandalism. Visual and physical access must be restricted by walls and secu rity gates. There should be at least two ways in and out. Shelter from inclement weather would be highly desirable.
2. Parking spaces for standard size vehicles should be 9 x 20 ft.
3. Parking spaces for large trucks and equipment should be 10 x 30 ft.
4. Staff parking for personal vehicles should also be secure and well lighted. It can share the city vehicle parking area. It is recognized that both sites may be too small to accommodate all staff parking on site.
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5. Provide separate visitor parking, access and circulation.
6. An enclosed trash area for dumpsters should be located near the center of the cluster of buildings.
7. Delivery and service vehicles should be able to make mail and small article deliveries outside the security perimeter iffeasible.Largeheavyitemsequipmentand road repair materials should be delivered to the appropriate location in the yard.
8. Utilities such as electrical service, transformers, emergency generators, telephone, radio antennas and air intakes should be within the security perimeter and not exposed to vandalism and sabotage.
9. Screen from the public streets unattractive activities such as trash transfer if in the Public Works yard.
administrative building and site lighting estimated to be 1500 kva for full load and 500 kva for minimum operation.
• Chargingstationsforelectricvehicles
D. COMMUNICATIONS SYSTEMS
1. The following systems must be carefully selected and specified to walk the technology tight rope between premature obsolescence and unproven products. The low voltage system for computer networks(LANandWAN),E-mail,CCTV,CTV, Telecommunications, optical imaging andRMS,AVLand800Mhz radio andaudio visual monitoring are all standard systems currently available. Provisions should be made in the design, work station detailing, delivery systems and spaces to accommodate these systems even if they are not all currently affordable. The goal is to achieve more complete integration of multiple systems requiring fewer CRTs and an operation that is more user-friendly, more universal, more reliable, more economical andmore flexible forfuture change.
2. The current trend in low voltage systems is touseafiber-opticbackbonewithtwistedpair cable to individual work stations; however, consideration should be given to emerging networking products that allow for shared computer and telephone wiring such as Integrated Data Networking (IDN), Asynchronous Transport Mode (ATM), wirelessLANsorVOIP.Itisimportantthatthe building and furniture be designed for easy economical change or upgrading of systems.
3. There should be a low voltage room separate from the electrical room. It shouldhavecomputerflooring(preferablyrecessed to avoid ramping problems), or overhead cable trays and be fully air-conditioned with humidity control.
4. The low voltage equipment room
containing telephone, CCTV, CTV, and security backboards should be well lighted and contain a work bench, maintenance manualsandmaintenancefiles.Itshouldhaveafinishedceilingforcleanlinessandto reduce air conditioning costs.
5. Cable television (CTV) is an essen tial communications medium during natural disasters and periods of civil disturbances. The television news media, especially the networks, have far better resources of manpower, vehicles and helicopters to cover and report a crisis than most cities. The Training Room doubling as a D.O.C. or E.O.C., the conference room, breakroom,Manager’sOfficeshouldbeequipped with CTV. Security monitors should be located at the front desk.
6. The telephone system needs to have voice mail capability, instruments at all work stations and enough lines so that a caller does not get a repeated busy signal.
7. Increasing demand for communications by telephone, computer, and E-mail will require that every work station be served by each of these low voltage networks. Each work station should also have access to dedicated circuits. Circuits should have greater capacity than required for current use to allow for future expanded use.
8. All workstations should be cabled for four jacks each using a universal system with the lines all interchangeable for telephone or computer data.
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9. Building security is most efficiently achieved by a proximity access card system with programmed coding and recording capabilities. The proximity reader allows access without requiring the individual to place a card in a slot, a great convenience when carrying articles. The cards are programmed for access to specific zonesor spacesby only thoseindividuals that are authorized. The card number, individual time, date, space and zone for each access can be recorded for future reference, if desired (See E. Security Zoning).
10. The card access system is augmented by CCTV monitoring which can also be recorded. The CCTV can also be activated by motion or sound intrusion detection so that endless footage of uneventful video tape is not wasted.
11. Access points such as the front door and yard gates can also be controlled remotely by the receptionist , yard manager or crew leads. These points of access must have both CCTV and intercom for proper identificationofthepersonseekingentry.
12. Intrusion alarm by infrared motion detection can augment the security system for especially sensitive or secure spaces by not only annunciating an alarm, both audio and visual at the receptionist station,yardmanager’soffice,crewleadsor police department, but also by triggering the CCTV monitor and video recorder in that space. It can also turn on the lights. This would be appropriate for storage and computer/radio equipment rooms.
13. Fire suppression should be by a “dry pre-action” system for spaces housing communications, telephone and computer equipment whereby the location of the fire is signaledand there is opportunityto extinguish it with small hand held extinguishers prior to release of water. Other spaces such as storage, conference rooms and maintenance facilities are protected by conventional water-charged sprinkler systems.
14. A public address system should be provided to all areas of the building. The intercom and paging system must be designed to locate an individual without being disruptive to the whole staff. It should be provided in the break room, locker rooms, rest rooms, hallways and shop modules.
E. SECURITY ZONINGThe card access control system is zoned to limit access to certain areas of the building or site to only those who need access to do their job. The following are recommended to be separate zones:
1. Yard access gates.
2. Front entry, staff entry and access to all administrative spaces.
3. Building and Grounds Shops.
4. GraffitiShop
5. Equipment Maintenance Shops
6. Weld Shop
7. Street Shops
8. Animal Control Module
9. Hazmat Storage
10. Radio, Telephone, Computer Equipment Room and electrical rooms.
Each of the above spaces would have a separate computer program code. Each member of the staff would have a card programmed for all codes for spaces which he is entitled to access. Each ingress and egress should be recordedwith time and individual’s name.
F. CODES AND STANDARDSThe facility must be designed to meet the requirements of all relevant local, state and national codes including upgrades for essential services, CSA, ADA, Title 24, Sustainability, City of Santa Paula zoning requirements, FEMA, NIOSH and NFPA requirements and guidelines.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study V. SPACE NEEDS - 1
V . S P A C E N E E D SC I T Y O F S A N T A P A U L A
The space needs are developed from applying the space standards illustrated in Section II.C totheorganizationandstaffingdevelopedinSection II.B. The needs are projected from current 2016 to 2019 and 2040 based on projected population growth.
The Administration/Support building has a 15% mark up from net to gross for circulation corridors, mechanical and structural spaces.
Shops are planned in standard bays (SB) for organizational clarity and construction simplicity. The typical shop bay is 25 x 25 ft and the vehicle maintenance bay is 20 x 40 ft to accommodatelargetrucksandfireapparatus.ThelargestfiretruckmaintainedattheSantaPaula Corporation Yard requires a 20 x 45 ft bay. The Water Division needs a 10 x 50 ft space to park a large truck/trailer rig.
The existing standard shop bay is 24 x 24 ft and existing vehicle maintenance bay is 20 x 25 ft leaving one third of the vehicle uncovered.
Line Items & Descriptions
Building Area
Space Standard
Space No. Staff Remarks
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City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1 & 2New Corporation Yard Only on on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS FACILITIES SUMMARYSPACE REMARKS
Space Building Area Staff Building Area Staff Building AreaNo. Description Qty QtyA. Administration and Support 12 1,639 16 4,614 27 5,206
Building Gross-Up 6% 277 6% 312Sub Total Administration and Support 12 1,639 16 4,891 27 5,518
B. Buildings and Grounds Shops - 1.5 bays 937 - 3 bays 1,875 - 4 bays 2,500
C. Graffiti Shop - 0.5 bays 312 - 1 bay 625 - 1 bay 625
D. Weld Shop - 20% Streets - 1 bay 625 - 1 bay 625 80% Equipment
3 Bay B.2 New SB.1 625 - - 1 625 1 625 New shop or Storage modulesShop Bays B.1, B.2, B.3 & B.4 should
have overhead daylighting.4 Bay B.3 New SB.1 625 - - 1 625 1 625
Supplies Storage
5 Bay B.3 New SB.1 625 - - 1 625 1 625Supplies Storage
6 Bay B.4 New 625 - - - - 1 625General Building RenovationShop.
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City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS C. Graffiti ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 312 625 625Circulation or Open Space Allowance - - - Area Subtotal - 312 - 625 - 625
1 Bay 7 Existing SB.1 625 0.5 312 - - Existing: 50% Graffiti Shop and Division Shop 50% Building and Grounds Shop.paint.
2 Bay C.1 New SB.1 625 - 1 625 1 625 New Graffiti Shop should haveNear bay for graffiti trailer, overhead daylighting.supplies and paint.
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City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS D. Weld ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area - 625 625Circulation or Open Space Allowance - - - Area Subtotal - - - 625 - 625
1 Bay 1 Existing SB.1 625 - - - Existing: 20% Streets and 80% Division Shop equipment maintenance. Seewelding supplies and Sections E and F for area materials. allocation.
2 Bay D.1 New SB.1 625 - 1 625 1 625 New weld shop should haveNew by for weld shop. overhead daylighting.Space for propane tanks,welding supplies and materials.
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City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 4,610 4,625 6,950Circulation or Open Space Allowance - 55% 2,544 54% 3,753 Area Subtotal - 4,610 1.56 7,169 1.83 10,703
1 Bay 1 Existing SB.2 400 1 400 - - Existing Bays 1, 2, 3 and 4 and Division Shop Bins 1, 2, 3, 4, 5 and 6 plus
shop and parts storage make up 2 Bay 2 Existing SB.2 400 1 400 - - the existing equipment
Vehicle maintenance lift. maintenance shops. Existingbays cover only half of the vehicle.
4 Bay 4 Existing SB.3 500 1 500 - - Tires and equipment.
5 Bin 1 Existing SB.4 120 1 120 - - Existing bins 1, 2, 3, 4, 5 and 6Tires and equipment. are prefab roll off containers of
various sizes.6 Bin 2 Existing SB.4 120 1 120 - -
Tires and equipment.
7 Bin 3 Existing SB.5 200 1 200 - -
8 Bin 4 Existing SB.5 200 1 200 - -
9 Bin 5 Existing SB.5 200 1 200 - -
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City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
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10 Shop Area Existing 1,330 - - Tools, work benches and supplies.
11 Parts Storage Existing 240 1 240 - -
12 Bay 1 Existing North Building SB.1 625 0.8 500 - - Weld Shop
13 Bay E.1 New SB.6 800 - 1 800 1 800 All bays open as much as possibleHeavy equipment maintenance for direct vision from supervisor's
office in center locations.14 Bay E.2 New SB.6 800 - 1 800 1 800
Heavy equipment maintenance
15 Bay E.3 New SB.6 800 - 1 800 1 800 Parts, supply storage andminor maintenance.
16 Bay E.4 New SB.6 800 - 1 800 1 800 Parts, supply storage andminor maintenance.
17 Bay E.5 New SB.6 800 - 1 800 1 800 Parts, supply storage andminor maintenance.
18 Bay E.6 New SB.6 800 - - 1 900 Heavy equipment maintenanceFire Apparatus
19 Bay E.7 New SB.6 800 - - 1 800 Heavy equipment maintenance
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City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
2040
July 18, 2017
current existing move-in new2016 2019
20 Bay E.8 New SB.1 625 - 1 625 1 625 Storage and vehicle maintenanceAuto Shop not needing a lift.
21 Bay E.9 New SB.1 625 - - 1 625 Storage and vehicle maintenanceAuto Shop not needing a lift.
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 12
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS F. Street Division ShopsSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 3,250 3,750 4,375Circulation or Open Space Allowance - - - Area Subtotal - 3,250 - 3,750 - 4,375
1 Bay 1 Existing North Bldg. SB.1 625 0.2 125 - - Weld Shop
2 Bay 2 Existing SB.1 625 1 625 - - Street sweeper, small loadersweeper broom, parts,barricades and cones.
3 Bay 3 Existing SB.1 625 1 625 - - High lift truck, power washertrailer, cones and sand bags.
4 Bay 4 Existing SB.1 625 1 625 - - Light bar trailer, stump grinder, arrow board trailer,lumber rack, pipe racks, pesticides and fuel storage.
5 Bay 5 Existing SB.1 625 1 625 - - Work shop, paint trailer,small equipment, chainsaws, cement tools, crosswalk light parts and banners.
6 Bay 6 Existing SB.1 625 1 625 - - Sign shop, forklift, side walkscrubber, paint, signs, raingear lockers.
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 13
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS F. Street Division ShopsSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
2040
July 18, 2017
current existing move-in new2016 2019
7 Bay F.1 New SM.1 625 - 1 625 1 625 2 street sweepers, sweeperbrooms and parts.
8 Bay F.2 New SM.1 625 - - 1 625 For 2019 store in Bay F.4 untilBarricades, cones and sand 2014 build out.bags.
9 Bay F.3 New SM.1 625 - 1 625 1 625 High ift truck, power washertailer, forklift, side walk washer.
10 Bay F.4 New SM.1 625 - 1 625 1 625 Light bar trailer, stumpgrinder and arrow board trailer.
11 Bay F.5 New SM.1 625 - 1 625 1 625 Lumber and pipe storageracks, pesticide and fuelstorage.
12 Bay F.6 New SM.1 625 - 1 625 1 625 Work shop, small equipment,chain saws, cement tools,crosswalk light parts and banners.
13 Bay F.7 New SM.1 625 - 1 625 1 625 Sign shop, paint, signs,lockers for rain gear.
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 14
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS G. Animal ControlSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 128 625 625Circulation or Open Space Allowance - - - Area Subtotal - 128 - 625 - 625
1 Bay G.1 New SB.1 625 128 625 625 Division Shop 20 6 120 6 120Dog houses 4' x 5' 20 4 128 6 120 6 120 Existing four dog houses 4' x 8'Work Counter 5 8 40 8 40 each, storage cabinets aboveSmall animal cages 5 12 60 12 60 and below work counter.Animal transport truck 285 1 285 1 285
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 15
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 1New Corporation Yard Only on existing 1.50 Corporation Yard Site
STAFF / AREA PROJECTIONS H1. SiteSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 34,463 43,780 55,582Circulation and Open Space Allowance 90% 30,877 55% 24,000 54% 30,014 Area Subtotal 1.50 acres 65,340 1.56 acres 67,780 1.83 acres 85,596 Need 1/3 acre more site.
1 Administrative & Support 1,639 4,891 5,518 Building and Footprint
12 Lunch Room 1,360 483 633 Locate next to Training Room.Dining Seats 87 15 20 300 30 450 Computer outlets. Shared withKitchenette 80 4 20 80 20 80 Water Division, 2 microwaves, Vending 86 15 2 30 2 30 2 refrigerators, sink, warming TV 81 25 1 25 1 25 oven and coffee urn. Existing:Lounge Seats 88 12 4 48 4 48 dilapidated building is both locker
room & lunch room. Space can 13 Corporation Yard Men's Locker Room 298 529 be saved by using a 30 ft x 40 ft
Lockers 24w x 24d x 72h 100 11 12 132 24 264 1,200 sf space divided by a Stalls, Shower & Drying 106 32 1 32 3 96 folding partition between the Toilet ADA 110 40 1 40 1 40 Lunch Room and Training RoomToilet Standard 107 15 0 0 0 0 when open the 1,200 sf spaceUrinal 95 12 1 12 2 24 would provide an expandedLavatory 109 15 1 15 2 30 Training Room.Drinking Fountain 97 11 1 11 1 11Vestibule 108 40 1 40 1 40
have overhead daylighting.3 Bay B.2 New SB.1 625 - - 1 625 1 625
Shop
4 Bay B.3 New SB.1 625 - - 1 625 1 625Supplies Storage
5 Bay B.3 New SB.1 625 - - 1 625 1 625Supplies Storage
6 Bay B.4 New 625 - - - - 1 625
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 24
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 3Corporation Yard Only on 2.29 acre Calpipe Road Site
STAFF / AREA PROJECTIONS C. Graffiti ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 312 625 625Circulation or Open Space Allowance - - - Area Subtotal - 312 - 625 - 625
1 Bay 7 Existing SB.1 625 0.5 312 - - Existing: 50% Graffiti Shop and Division Shop 50% Building and Grounds Shop.paint.
2 Bay C.1 New SB.1 625 - 1 625 1 625 New Graffiti Shop should haveNear bay for graffiti trailer, overhead daylighting.supplies and paint.
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 25
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 3Corporation Yard Only on 2.29 acre Calpipe Road Site
STAFF / AREA PROJECTIONS D. Weld ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area - 625 625Circulation or Open Space Allowance - - - Area Subtotal - - - 625 - 625
1 Bay 1 Existing SB.1 625 - - - Existing: 20% Streets and 80%Division Shop equipment maintenance. Seewelding supplies and Sections E and F for area materials. allocation.
2 Bay D.1 New SB.1 625 - 1 625 1 625 New weld shop should haveNew by for weld shop. overhead daylighting.Space for propane tanks,welding supplies and
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 26
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 3Corporation Yard Only on 2.29 acre Calpipe Road Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 4,110 6,800 8,000Circulation or Open Space Allowance - - - Area Subtotal - 4,110 - 6,800 - 8,000
1 Bay 1 Existing SB.2 400 1 400 - - Existing Bays 1, 2, 3 and 4 and Division Shop Bins 1, 2, 3, 4, 5 and 6 plus
shop and parts storage make up 2 Bay 2 Existing SB.2 400 1 400 - - the existing equipment
Vehicle maintenance lift. maintenance shops. Existingbays cover only half of the vehicle.
5 Existing Office Shop 1,562 (1,773) (2,007) These figures for 2019 and 2040Lockers replaced by New H.1 A20, A21, are a summary of H.1 A20, A21,A22, A23 & A24. A22, A23 and A24. They are not
to be added to any other numbers in this section.
6 Vehicle Wash Rack - 720 720
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 33
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 3Corporation Yard Only on 2.29 acre Calpipe Road Site I1. Bins, Parking Drives,
STAFF / AREA PROJECTIONS Landscaping and RollawaysSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 35,980 43,060 56,424Circulation and Open Space Allowance 82% 29,360 54% 24,000 42% 24,000 Area Subtotal 1.50 acres 65,340 1.57 acres 68,180 1.86 acres 81,032
1 Administrative & Support 1,639 4,891 5,518 Division Shop
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 34
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 3Corporation Yard Only for 79% of 2.90 acres usable Calpipe Road Site
STAFF / AREA PROJECTIONS I2. Site (as restricted to existing 2.29 acres)SPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 34,748 44,058 55,860Circulation or Open Space Allowance 88% 30,470 126% 55,750 79% 43,948 Area Total 1.50 acres 65,340 2.29 acres 99,930 2.29 acres 99,808
1 Administrative & Support 1,737 4,891 5,518 Building and Footprint
2 Shop Buildings Footprint 10,746 12,125 15,700
3 Visitor Parking 136 350 - 2 700 2 700 Items 3, 4 & 5 are in a small sharedlot at the front.
4 ADA Visitor Parking 170 512 - 1 512 1 512 Remainder of staff parks on nearby streets.
12 Lunch Room 1,360 483 633 Locate next to Training Room.Dining Seats 87 15 20 300 30 450 Computer outlets. Shared withKitchenette 80 4 20 80 20 80 Water Division, 2 microwaves, Vending 86 15 2 30 2 30 2 refrigerators, sink, warming TV 81 25 1 25 1 25 oven and coffee urn. Existing:Lounge Seats 88 12 4 48 4 48 dilapidated building is both locker
room & lunch room. Space can 13 Corporation Yard Men's Locker Room 298 529 be saved by using a 30 ft x 40 ft
Lockers 24w x 24d x 72h 100 11 12 132 24 264 1,200 sf space divided by a Stalls, Shower & Drying 106 32 1 32 3 96 folding partition between the Toilet ADA 110 40 1 40 1 40 Lunch Room and Training RoomToilet Standard 107 15 0 0 0 0 when open the 1,200 sf spaceUrinal 95 12 1 12 2 24 would provide an expandedLavatory 109 15 1 15 2 30 Training Room.Drinking Fountain 97 11 1 11 1 11Storage with Shelving 47 4 4 16 6 24Vestibule 108 40 1 40 1 40
3 Bay B.1 New SB.1 625 - - 1 625 1 625 New shop or Storage modulesPaint Shop Bays B.1, B.2, B.3 & B.4 should
have overhead daylighting.4 Bay B.2 New SB.1 625 - - 1 625 1 625
Shop
5 Bay B.3 New SB.1 625 - - 1 625 1 625Supplies Storage
6 Bay B.4 New 625 - - - - 1 625General Building RenovationShop.
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 43
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS C. Graffiti ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 312 625 625Circulation or Open Space Allowance - - - Area Subtotal - 312 - 625 - 625
1 Bay 7 Existing SB.1 625 0.5 312 - - Existing: 50% Graffiti Shop andGraffiti trailer, supplies and 50% Building and Grounds Shop.paint.
2 Bay C.1 New SB.1 625 - 1 625 1 625 New Graffiti Shop should haveNear bay for graffiti trailer, overhead daylighting.supplies and paint.
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 44
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS D. Weld ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area - 625 625Circulation or Open Space Allowance - - - Area Subtotal - - - 625 - 625
1 Bay 1 Existing SB.1 625 - - - Existing: 20% Streets and 80%Weld Shop, propane tanks, equipment maintenance. Seewelding supplies and Sections E and F for area materials. allocation.
2 Bay D.1 New SB.1 625 - 1 625 1 625 New weld shop should haveNew by for weld shop. overhead daylighting.Space for propane tanks,welding supplies and materials.
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 45
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 4,610 6,800 8,000Circulation or Open Space Allowance - - - Area Subtotal - 4,610 - 6,800 - 8,000
1 Bay 1 Existing SB.2 400 1 400 - - Existing Bays 1, 2, 3 and 4 andVehicle maintenance lift. Bins 1, 2, 3, 4, 5 and 6 plus
shop and parts storage make up 2 Bay 2 Existing SB.2 400 1 400 - - the existing equipment
Vehicle maintenance lift. maintenance shops. Existingbays cover only half of the vehicle.
5 Bin 1 Existing SB.4 120 1 120 - - Existing bins 1, 2, 3, 4, 5 and 6Tires and equipment. are prefab roll off containers of
various sizes.6 Bin 2 Existing SB.4 120 1 120 - -
Tires and equipment.
7 Bin 3 Existing SB.5 200 1 200 - - Tires and equipment.
8 Bin 4 Existing SB.5 200 1 200 - -
9 Bin 5 Existing SB.5 200 1 200 - -
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 46
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
2040
July 18, 2017
current existing move-in new2016 2019
10 Shop Area Existing 1,330 - - Tools, work benches and supplies.
11 Parts Storage Existing 240 1 240 - -
12 Bay 1 Existing North Building SB.1 625 0.8 500 - - Weld Shop
13 Bay E.1 New SB.7 600 - - 1 600 All bays open as much as possibleHeavy equipment maintenance for direct vision from supervisor's
office in center location. 20 ft. x 30 14 Bay E.2 New SB.7 600 - - 1 600 ft. bays are paired end to end so
Heavy equipment maintenance that large trucks and fire apparatus more than 30 ft. long
15 Bay E.3 New SB.7 600 - 1 600 1 600 can take advantage of the Parts, supply storage and overlapminor maintenance.
16 Bay E.4 New SB.7 600 - 1 600 1 600 Parts, supply storage andminor maintenance.
17 Bay E.5 New SB.7 600 - 1 600 1 600 Parts, supply storage andminor maintenance.
18 Bay E.6 New SB.7 600 - 1 600 1 600 Heavy equipment maintenanceFire Apparatus
19 Bay E.7 New SB.7 600 - 1 600 1 600 Heavy equipment maintenance
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 47
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS E. Equipment Maintenance ShopSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
2040
July 18, 2017
current existing move-in new2016 2019
20 Bay E.8 New SB.7 600 - 1 600 1 600
21 Bay E.9 New SB.8 500 - 1 500 1 500 Office, Report Writing. Lobby
22 Bay E.10 New SB.7 600 - 1 600 1 600
23 Bay E.11 New SB.9 1100 - 1 1,100 1 1,100Parts and Supplies
24 Bay E.12 New SB.10 1000 - 1 1,000 1 1,000Tire Shop
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 48
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS F. Street Division ShopsSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 3,250 3,750 4,375Circulation or Open Space Allowance - - - Area Subtotal - 3,250 - 3,750 - 4,375
1 Bay 1 Existing North Bldg. SB.1 625 0.2 125 - - Weld Shop
2 Bay 2 Existing SB.1 625 1 625 - - Street sweeper, small loadersweeper broom, parts,barricades and cones.
3 Bay 3 Existing SB.1 625 1 625 - - High lift truck, power washertrailer, cones and sand bags.
4 Bay 4 Existing SB.1 625 1 625 - - Light bar trailer, stump grinder, arrow board trailer,lumber rack, pipe racks, pesticides and fuel storage.
5 Bay 5 Existing SB.1 625 1 625 - - Work shop, paint trailer,small equipment, chainsaws, cement tools, cross
walk light parts and banners.
6 Bay 6 Existing SB.1 625 1 625 - - Sign shop, forklift, side walkscrubber, paint, signs, raingear lockers.
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 49
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS F. Street Division ShopsSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
2040
July 18, 2017
current existing move-in new2016 2019
7 Bay F.1 New SB.1 625 - 1 625 1 625 2 street sweepers, sweeperbrooms and parts.
8 Bay F.2 New SB.1 625 - - 1 625 For 2019 store in Bay F.4 untilBarricades, cones and sand 2040 build out for Corporationbags. Street Site.
9 Bay F.3 New SB.1 625 - 1 625 1 625 High lift truck, power washertrailer, forklift, side walk washer.
10 Bay F.4 New SB.1 625 - 1 625 1 625 Light bar trailer, stumpgrinder and arrow board trailer.
11 Bay F.5 New SB.1 625 - 1 625 1 625 Lumber and pipe storageracks, pesticide and fuelstorage.
12 Bay F.6 New SB.1 625 - 1 625 1 625 Work shop, small equipment,chain saws, cement tools,crosswalk light parts and banners.
13 Bay F.7 New SB.1 625 - 1 625 1 625 Sign shop, paint, signs,lockers for rain gear.
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 50
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS G. Animal ControlSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 128 625 625Circulation or Open Space Allowance - - - Area Subtotal - 128 - 625 - 625
1 Bay G.1 New SB.1 625 128 625 625 Dog runs 4' x 5' 20 6 120 6 120Dog houses 4' x 5' 20 4 128 6 120 6 120 Existing four dog houses 4' x 8'Work Counter 5 8 40 8 40 each, storage cabinets aboveSmall animal cages 5 12 60 12 60 and below work counter.Animal transport truck 285 1 285 1 285
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 51
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acre Calpipe Road Site
STAFF / AREA PROJECTIONS H. Water Division Shops & StorageSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 3,770 4,700 5,510Circulation or Open Space Allowance - - - Area Subtotal - 3,770 - 4,700 - 5,510
1 Bay H.1 New SB.6 - 800 1,080 Water Division Shop 1 800 1 1,080
2 Bay H.2 New 720 572 650 720 Generator Storage 1 1 720
3 Small Parts Storage 1,100 436 1 1,000 1 1,100 Work bench & shelving.
4 Existing Office Shop 1,062 (1,773) (2,007) These figures for 2019 and 2040Lockers replaced by New H.1 A20, A21, are a summary of H.1 A20, A21,A22, A23 & A24. A22, A23 and A24. They are not
to be added to any other numbers in this section.
5 Water Division HazMat 400 1 500 1 600 Gas, oil and chemicals.
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 52
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acres Calpipe Road Site I1. Total Site Area Initially 3.44 acres
STAFF / AREA PROJECTIONS Move to Calpipe Road 2.90 acresSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Net Assigned Area 133,352 126,300 126,300 Current existing is Corp. YardCirculation and Landscape 3.44 acres 2.90 acres 2.90 acres 1.50 acres + Water ServicesArea Total 1.50 + 1.94 acres 133,352 - 126,300 - 126,300 1.94 acres = 3.44 acres
1 Administrative & Shops Footprint 5,744 11,231 13,345 Administration for Corp. Yard &Administration Footprint 2,737 6,211 shared 7,320 shared Water Division, Buildings andShops B.1, B.2, B.3 & B.4 Footprint 937 3 bays 1,875 4 bays 2,500 Grounds Shops, Water DivisionShop D.1 Footprint 0 1 bay 625 1 bay 625 Shops and Parts Room.Shops H.1 & H.2 Footprint 1,134 1,520 1,700Water Division Parts Footprint 936 1,000 1,200
E.8, E.9 & E.105 Water Division HazMat 400 500 600
6 Corporate Yard HazMat 200 250 250
7 Water Division Storage 1,100 1,500 1,760 15,744 25,281 29,580 Totals of Sections I.1-I.7
8 Material Bins Shared 400 4 1,600 4 1,600 5 2,000 Base, sand, gravel & AC mix.
9 Emergency Generator Shared 800 800 800 800
10 Pipe Yard & Loading 2,800 2,000 2,400 1 3,000
2040
July 18, 2017
current existing move-in new2016 2019
City of Santa Paula Corporation Yard/Water Division Feasibility StudyLeach Mounce Architects V. SPACE NEEDS - 53
City of Santa Paula Corporation Yard / Water Division Feasibility Study Report 4Corporation Yard and Water Division on 2.90 acres Calpipe Road Site I1. Total Site Area Initially 3.44 acres
STAFF / AREA PROJECTIONS Move to Calpipe Road 2.90 acresSPACE REMARKS
Space Staff Item Net Floor area Staff Item Net Floor area Staff Item Net Floor areaNo. Description Std. Area Qty. Qty. Qty. Qty. Qty. Qty.
Total Parking 91 149,096 103 126,300 137 126,300 Grand Total of Section I
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-1
V I . C O N C E P T P L A N SC I T Y O F S A N T A P A U L A
A. EXISTING CORPORATION STREET SITE CONDITIONS
Existing Buildings include an 8-bay structure containing shop spaces, equipment, storage and vehicle parking for Buildings and Grounds, Streets Division and the WeldingShop.Locatedonthecenterofthelotisthe4-bay Equipment Maintenance facility with shop, parts storage and several prefabricated storage units. The locker/break room is located at the south property line with two other dilapidated buildings.
N
WELD
BUILDING &GROUNDS
STREETS
EQUIPMENT MAINT.
LOCKER/BREAKROOM
K-9
CO
RP
OR
ATIO
N S
TRE
ET
Revised 12/20/2016
1.50 Acre
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-2
B. EXISTING CORPORATION STREET SITE FOR CORPORATION YARD ONLY DEVELOPED IN PHASES
This page and the following four pages outline a phasing plan designed to keep the corporation yard operational while the new facilities are constructed.Phase 1. Build new pad to new grade level estimated to be one foot higher than existing, construct new shops building containing 11 bays at North property line. New 25 x 25 ft. shop bays replace existing 24 x 24 ft. bays.
N
WELD
BUILDING &GROUNDS
STREETS
EQUIPMENT MAINT.
LOCKER/BREAKROOM
K-9
CO
RP
OR
ATIO
N S
TRE
ET
E8 E9 W1 S1 S2 S3 S4 S5 S6 S7 G1
Revised 12/20/2016
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-3
Phase 2. Move all occupants of existing 8 bay building into new 11 bay building. Building and Grounds will occupy this building temporarily until the last building is constructed. Demolish existing 8 bay building.
DEMOLISH EXISTING.
CO
RP
OR
ATIO
N S
TRE
ET
E8 E9 W1 S1 S2 S3 S4 S5 S6 S7 G1 N
Revised 12/20/2016
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-4
Phase 3. Construct new pad level out to west property line and construct new 7 bay Equipment Maintenance building.
CO
RP
OR
ATIO
N S
TRE
ET
E8 E9 W1 S1 S2 S3 S4 S5 S6 S7 G1
E1
E2 E3 E4 E5 E6 E7
NEW EQUIPMENT MAINT. BLDG.
FIRETRUCK
N
Revised 12/20/2016
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-5
Phase 4. Relocate staff and equipment to new building. Demolish existing Equipment Maintenance Building. Remove portable storage units, Relocate materials bins and construct new fuel island and generator with fuel tanks.
N
CO
RP
OR
ATIO
N S
TRE
ET
E8 E9 W1 S1 S2 S3 S4 S5 S6 S7 G1
E1 E2 E3 E4 E5 E6 E7
NEW MATERIALS BINS
DEMOLISH
FIRETRUCK
GENERATOR
1111
Revised 12/20/2016
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-6
Phase 5. Complete grading and infrastructure, construct new Administrative/Support building and Building and Grounds Shop Building. Demolish existing locker/break room building and other dilapidated buildings. Relocate Hazmat to southwest corner. Relocate Buildings and Grounds to new bays, complete paving, parking and landscaping. Move in the three leads and administrative staff ready for full operations.
CO
RP
OR
ATIO
N S
TRE
ET
E8 E9 W1 S1 S2 S3 S4 S5 S6 S7 G1
E1 E2 E3 E4 E5 E6 E7
GENERATOR
NEW MATERIALS BINS
HAZMAT
B1
B2
B3
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INSERT 11 X 17 Drawing:C. CALPIPE ROAD SITE 79% DEVELOPED FOR CORPORATION YARD ONLY
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VI.CONCEPTPLANS-8
INSERT 24 X 11 Drawing:D. WATER DIVISION INTEGRATED WITH CORPORATION YARD FULLY DEVELOPED ON CALPIPE ROAD SITE
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 1
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V I I . C O S T E S T I M AT E SC I T Y O F S A N T A P A U L A
Summary of Cost Estimates:A. EXISTING SITE Corporation Street, Santa Paula
Site and Building Construction $ 6,422,340Furniture and Equipment $ 873,950Subtotal Construction, Furniture and Equipment $ 7,296,290Architecture and Engineering $ 831,696Subtotal Construction, Furniture and Equipment and A/E $ 8,127,986Contingency 10% $ 812,799
Total with Contingency $ 8,940,785
B. OPTIONAL SITE Calpipe Road, Santa PaulaSite and Building Construction $ 7,408,292Furniture and Equipment $ 1,075,950Subtotal Construction, Furniture and Equipment $ 8,484,242Architecture and Engineering $ 971,608Subtotal Construction, Furniture and Equipment and A/E $ 9,455,850Contingency 10% $ 945,585Total with Contingency $10,401,435
C. NO BUILDConstruction, Furniture and Equipment, A/E and Contingency ZeroCostConsequencesofDeficienciesandVulnerabilities Unknown
D. ADD WATER DIVISION TO CALPIPE ROAD SITESite and Building Construction $ 9,807,402Furniture and Equipment $ 1,153,000Subtotal Construction, Furniture and Equipment $10,960,402 Architecture and Engineering $ 1,212,594Subtotal Construction, Furniture and Equipment and A/E $12,172,996Contingency 10% $ 1,217,300Total with Contingency $13,390,296
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 2
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A. EXISTING SITE, Corporation Street, Santa Paula
A. EXISTING SITE Corporation Street, Santa PaulaQuantity/Area sf Extension
1. Demolition in Phases4,608 + 3,400 + 820 + 1,230 + 1,300 12,076 sf @ 10 120,760
2. Site Work in Phases 65,340 @ 12 784,0803. Security Gates 3 @ 5,000 15,0004. Boundary Security
6 ft masonry at front all sides with razor wire on top 520 ft @ 160 83,2005. Emergency Generator 500 kva and auto transfer switch for 1/3 LS 200,000
full load minimum operation6. Vehicle Wash Rack LS 80,0007. Shop Buildings Masonry and steel 14 ft high with daylighting 12,400 sf @ 180 2,232,0008. Shop Buildings, Masonry and steel 20 ft high with daylighting 3,300 sf @ 240 792,0009. Roll up doors 18 x 14 lockable, motorized 23 @ 8,000 184,000
10. Administration/Training Building 14 ft high with daylighting 5,518 sf @ 350 1,931,300Subtotal Site and Building Construction 6,422,340
11. Heavy Vehicle Maintenance equipment (reuse existing lifts) 4 bays @ 80,000 320,00012. Light Vehicle Maintenance - 2 now 5 bays @ 40,000 200,00013. Standards Building Grounds and streets equipment, shelving
racks, work benches, etc. 14 bays @ 15,000 210,00014. Administrative/Training Building, furniture equipment and security 5,518 sf @ 25 137,95015. Site Access Control and CCTV Monitor Cameras 6 @ 1,000 6,000
Subtotal Furniture and Equipment 873,950Total Construction, Furniture and Equipment 7,296,290
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Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 3
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A. EXISTING SITE, Corporation Street, Santa Paula
Quantity/Area sf Extension
16. Architecture/Engineering (A/E)Predesign:Feasibility Study (in process) 95,636Survey (completed) 10,320Soils Tests 18,000
Subtotal: 123,956Design: 9.7% of 7,296,290
.15 Schematic Design 106,161
.20 Design Development 141,548.35 Contract Documents 247,709.05 Bid Services 35,387.25 Construction Administration 176,935
Includes Feasibility Study, Civil, Structural, Electrical, Mechanical,Landscape, Interior Design, Furniture and EquipmentTotal Construction, Furniture, Equipment and A/E 8,127,986
17. Contingency 10% 812,799Total with Contingency 8,940,785
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Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 4
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B. OPTIONAL SITE, Calpipe Road, Santa PaulaB. Optional Site Calpipe Road, Santa Paula
Quantity/Area sf Extension
1. Calpipe Road Improvements50 ft wide x 985 ft long AC 39,400 sf @ 8 By developercurb, gutter, sidewalk 1,970 lf @ 25 not included in street lighting 6 @ 2,000 this estimate
2. Compacted Fill 10,648 cy x 1.3 @ 30 415,272Compacted Back Fill 7,000 cy x 1.3 @ 30 273,000
3. Flood Wall to Retain - 8 ft compacted earth 500 lf @ 200 100,0004. Site Work - paving, drainage, landscaping, lighting 77,712 sf @ 10 777,1205. Security Gates 3 @ 5,000 15,0006. Boundary Security
6 ft masonry @ front 810 ft @ 160 129,6007. Emergency Generator 500 kva & auto transfer switch for 1/3
full load minimum operation LS 200,0008. Vehicle Wash Rack LS 80,0009. Shop Buildings Masonry and steel 14 ft high with daylighting 11,950 sf @ 180 2,151,000
10. Shop Buildings Masonry and steel 20 ft high with daylighting 4,800 sf @ 240 1,152,00011. Roll up doors 18 x 14 lockable motorized 23@ 8,000 184,00012. Administration /Training Building 14 ft high with daylighting 5,518 sf @ 350 1,931,300
Subtotal Site and Building Construction 7,408,292
13. Heavy Vehicle Maintenance 4-post lifts and equipment 8 bays @ 80,000 640,00014. Light Vehicle Maintenance 2 bays @ 40,000 80,00015. Standard Building Grounds and streets equipment, shelving racks,
work benches etc. 14 bays @ 15,000 210,00016. Administrative/Training Building furniture equipment and security 5,518 sf @ 25 137,95017. Site Access Control and CCTV Monitor Cameras 8 @ 1,000 8,000
Subtotal Furniture and Equipment 1,075,950Total Construction, Furniture and Equipment 8,484,242
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Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 5
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B. OPTIONAL SITE, Calpipe Road, Santa Paula
Quantity/Area sf Extension
18. Architecture/Engineering (A/E)Predesign:Feasibility Study (in process) 95,636Survey 29,000Soils test 24,000
Subtotal: 148,636Design: 9.7% of 8,484,242
.15 Schematic Design 123,446.20 Design Development 164,594.35 Contract Documents 288,040.05 Bid Services 41,149.25 Construction Administration 205,743
Includes Feasibility Study, Civil, Structural, Electrical, Mechanical,Landscape, Interior Design, Furniture and EquipmentTotal Construction, Furniture, Equipment and A/E 9,455,850
19. Contingency 10% 945,585Total with Contingency 10,401,435
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Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 6
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C. NO BUILDA “no build” solution would not incur any design or construction costs; however the current existing vulnerabilities of the corporation yard present the potential of large losses from litigation, theft, vandalism or flooding.Inefficienciesinthecurrentlayout,inadequatefacilities and lack of certain facilities described inSectionIII.“DeficiencyAnalysis”compromiseoperationalefficiencywhichwillbecomemorecostly as the city grows during the next 20 years.
Itisdifficulttoassignadollarcosttoa“nobuild”solution. Costs could be triggered by any of the following events:
1. A heavy rain floods the site making it impossible to work for several days.
2. EPAfinesthecityforunfilteredwaterrunoffand the hydro carbon contamination of the subsurface water table.
3. A female employee sues the city due to inadequate restroom and locker room facilities.
4. A major theft occurs involving the loss of a large truck loaded with equipment also stolen from the yard.
5. An individual sues the city over a trip and fall event due to the deeply rutted pavement.
6. A disgruntled or deranged individual has easy access to the yard to blow up or sabotage the vehicle maintenance facilities.
7. While in a crowded, substandard facility the operating costs can add up daily bit by bit, unnoticed, until over time it becomes obvious as a large cost.
“No build” is not cost free and could be the most expensive solution.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VII. COST ESTIMATES - 7
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D. ADD WATER DIVISION Calpipe Road, Santa PaulaQuantity/Area sf Extension
1. Calpipe Road Improvements50 ft wide x 985 ft long AC 39,400 sf @ 8 By developercurb, gutter, sidewalk 1,970 lf @ 25 not included in street lighting 6 @ 2,000 this estimate
2. Compacted Fill 13,678 cy x 1.3 @ 30 533,442Compacted Back Fill 11,200 cy x 1.3 @ 30 436,800
3. Flood Wall to Retain - 8 ft compacted earth 800 lf @ 200 160,0004. Site Work - As drainage, landscaping, lighting 96,720 sf @ 10 967,2005. Security Gates 4 @ 5,000 20,0006. Boundary Security
6 ft masonry @ front - masonry all sides 1,376 ft @ 160 220,1607. Emergency Generator 750 kva & auto transfer switch for 1/3
full load minimum operation LS 300,0008. Vehicle Wash Rack LS 80,0009. Shop Buildings Masonry and steel 14 ft high with daylighting 17,460 sf @ 180 3,142,800
10. Shop Buildings Masonry and steel 20 ft high with daylighting 4,800 sf @ 240 1,152,00011. Roll up doors 18 x 14 lockable motorized 26 @ 8,000 208,000
5 @ 5000 25,00012. Administration /Training Building 14 ft high with daylighting 7,320 sf @ 350 2,562,000
Subtotal Site and Building Construction 9,807,402
13. Heavy Vehicle Maintenance 4-post lifts and equipment 8 bays @ 80,000 640,00014. Light Vehicle Maintenance 2 bays @ 40,000 80,00015. Standard Building Grounds and streets equipment, shelving racks,
work benches etc. 16 bays @ 15,000 240,00016. Administrative/Training Building furniture equipment and security 7,320 sf @ 25 183,00017. Site Access Control and CCTV Monitor Cameras 10 @ 1,000 10,000
Subtotal Furniture and Equipment 1,153,000Total Construction, Furniture and Equipment 10,960,402
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D. ADD WATER DIVISION, Calpipe Road, Santa Paula
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D. ADD WATER DIVISION, Calpipe Road, Santa Paula
Quantity/Area sf Extension
18. Architecture/Engineering (A/E)Predesign: Feasibility Study (in process) 95,636Add Water Division to Study 18,720Survey 30,000Soils test 27,000
Subtotal: 171,356Design: 9.5% of 10,960,402
.15 Schematic Design 156,186
.20 Design Development 208,248.35 Contract Documents 364,433.05 Bid Services 52,062.25 Construction Administration 260,309
Includes Feasibility Study, Civil, Structural, Electrical, Mechanical,Landscape, Interior Design, Furniture and EquipmentTotal Construction, Furniture, Equipment and A/E 12,172,996
19. Contingency 10% 1,217,300Total with Contingency 13,390,296
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Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VIII. FEASIBILITY ANALYSIS - 1
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VIII. FEASIBILITY ANALYSISC I T Y O F S A N T A P A U L A
This analysis examines four development options each within the frame of four feasibility criteria. The fourth option added the Water Division to the Calpipe Road Site.
The four options are: A. Renovate/Rebuild on Existing Corporation Street Site B. Build New on Optional Calpipe Road Site C. No Build D. Add the Water Division to the Corporation Yard at the Calpipe Road Site
The four feasibility criteria applied to each Option are: A. Technical B. Financial C. Operational D. Schedule
The following analysis considers the technical difficulties to resolve the deficiencies, vulnerabilities and site problems; the costs and benefits, the operational issues and benefits and the schedule for accomplishing each with pros and cons followed by recommendations, rating and ranking for each of the four options.
Following is the Summary Matrix evaluating and ranking the four options based on the weighted value of the four feasibility criteria. Points are awarded grading each site option and each feasibility criteria one through ten with ten being best. The points awarded are then multiplied by the importance factor ranging from 1.0 to 1.6.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VIII.FEASIBILITYANALYSIS-2
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OPTIONSA. RENOVATE/REBUILD ON EXISTING
CORPORATION STREET SITE1. Technical Feasibility Due to the lack
of slope and the existing building slab elevations set too low to achieve adequate drainage it is not feasible to renovate any of the existing buildings. To use the existing site it will be necessary to demolish the buildings, regrade and rebuild in phases in order to keep the corporation yard operational during construction. A series of site plans in “Section VI Concept Plans, B. Existing Site Fully Developed in Phases” shows how a phased development can be accomplished.
As shown by “Section V Space Needs I.1, I.2 and I.3.” The site is too small to accommodate the parking needs as the staff and City vehicles increase. The parking problem can be mitigated for a few years by staff parking on the street and keeping as many City vehicles in the shops as possible when on site or the City may want to consider purchasing an adjacent lot for parking.
Due to the tight site the shop buildings will have to be located on the side and rear property lines and constructed of concrete block walls with clear interior heights of 20 ft for the four heavy equipment bays and 14 ft for the other nineteen shops.
Clarifiers will be required to prevent contamination of storm water and seepage of hydrocarbons in the subgrade.
A grade of 6 is assigned to the existing site for technical feasibility.
2. Financial Feasibility Site Development costs excluding buildings related to the existing site including demolition, construction phasing and the associated A/E and contingency costs are estimated to be approximately $1,096,043. This cost for rebuilding on the existing site is more than offset by the heavy site improvement cost of approximately $2,302,400 for the Optional Site.
A grade of 9 is assigned to the existing site forfinancialfeasibility.
3. Operat ions Feasibi l i ty To a l low construction to proceed the corporation yard would have to be temporarily relocated or to remain in operations at the current site the construction would have to be done in phases while the yard operations work aroundit.ItwillbedifficultforboththeCityand the contractor. Section VI Concept Plans, B. shows a phasing plan proposed for accommodating the yard operation while construction proceeds.
After construction is complete operations shouldworkwellwithefficientadjacenciesandgoodtrafficfloweventhoughthesiteis very tight. The tight site does not allow anidealplanconfigurationforthevehiclemaintenance building.
A grade of 7 is assigned to the existing site for operational feasibility.
4. Schedule Feasibility Temporary relocation or phasing will lengthen the schedule and complicate coordination and the work schedule for both the City and the contractor.
A grade of 5 is assigned to the existing site for schedule feasibility.
A total grade of 27 is assigned to the existing site reconstruction. Weighted by the importance factors the score is 36.0.
B. BUILD NEW ON OPTIONAL CALPIPE ROAD SITE
1. Technical Feasibility The only technical challenges are posed by the nature of the site with its long, narrow, irregular shape, the infringement of the adjacent development to the west, the requirement forcompactedfillinthemiddleofthesiteand compacted backfill along the southproperty line where an 8 ft high retaining wall must be constructed. The retaining wall will create needed building area and willalsoprotect thesite fromfloodingofthe Santa Clara River. The overlap of the adjacent development to the west will require a lot line adjustment and an access easement or dedicated street at the west property line.
A grade of 7 is assigned to the optional site for technical feasibility.
2. Financial Feasibility The cost of Calpipe Street improvements will be covered by developer funds, the compacted fill,compacted backfill and flood wall are estimated at $1,130,242 over and above standard site development costs. The total project costs for the optional site are estimated to be $2,988,861 more than the existing corporation yard site.
A grade of 5 is assigned to the optional site forfinancialfeasibility.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VIII.FEASIBILITYANALYSIS-3
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3. Operations Feasibility The one big advantage of the optional site is that there are no compromises nor interference wi th corporat ion yard operat ions while construction is underway. When construction is complete the City moves in and starts operating from the new optional site. However due to the shape of the optional site the plan is not quite as compact andefficientastheplanfortheexistingsiteresulting in more walking distance between the different departments.
Another advantage with the optional site is that an 0.96 acre, 0.62 acre usable parcel remains for additional parking or future expansion.
A grade of 9 is assigned to the optional site for operational feasibility.
4. Schedule Feasibility Although no complex phasing is required for the optional site, the large amount of street work and site grading and the process of getting a lot line adjustment could extend the schedule.
A grade of 7 is assigned to the optional site for schedule feasibility.
A total grade of 28 is assigned to the optional site development. Weighted by the importance factors the score is 38.2.
C. NO BUILD1. Technical Feasibility Theoretically there
isno technicaldifficultywithnotbuildinghowever the advancing deterioration of the existing facility will present a serious problem to the city at some time in the not too distant future.
A grade of 9 is assigned to the “No Build” option for technical feasibility.
2. Financial Feasibility As described in “Section VII C No Build,” the “No Build” solution will not incur any design or construction costs but the potential losses from flooding, theft, vandalism, litigationand EPA penalties could be enormous.
A grade of 4 is assigned to “No Build” for financialfeasibility.
3. Operations FeasibilityThedeficienciesdescribed in “III Deficiency Analysis” severely compromise the efficiency ofthe corporation yard and adversely affect health and safety. A “No Build” decision will allow these conditions to continue and worsen over time.
A grade of 1 is assigned to “No Build” for operations feasibility.
4. Schedule Feasibility The “No Build” approach will not affect schedule until the deficiencies and vulnerabilities cause apartial or total break down in the operation of the corporation yard.
A grade of 10 is assigned to “No Build” for schedule feasibility.
A total grade of 24 is assigned to the “No Build” option. Weighted the importance factors the score is 28.0.
D. ADD THE WATER DIVISION TO THE CORPORATION YARD AT THE CALPIPE ROAD SITE
1. Technical Feasibility The same technical challenges exist for the expanded project as for the Corporation Yard alone. The long narrow irregular shape of the site, the infringement of the adjacent sewer plant to the west. The large amount of compacted fill and compacted backfill required andseawall along the south property line. Adding the Water Division adds one more challenge to the project. That is fitting facilities that now occupy 65,340 sf plus 84,506 sf totalling 149,846 sf on site that nets 126,300 sf of buildable area after 47,238 sf is dedicated for Calpipe Road improvements. The solution is illustrated by the site plan in Section VI D “Water Division Added to Calpipe Road site. The plan integrates the Water Division Administration with the Corporation Yard Administration showing many of the spaces shared producing an economical compact solution that uses less property than the two existing sites combined.
Due to the development challenges a grade of 6.5 is assigned for technical feasibility.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VIII.FEASIBILITYANALYSIS-4
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2. Financial Feasibility Although the Calpipe Road site is graded a weak 5 for feasibility when developed for only the Corporation Yard the financial feasibility changes significantlywhen theWaterDivision isadded. The total coast of adding the Water Division is estimated at only $2,277,504. The compact integrated design, the addition of only 26,370 sf of usable property and developer funding of Calpipe Road improvements are the factors making the combined Corporation Yard and Water Division project highly feasible. Relocating the Water Division with the Corporation Yard also makes the existing strategically located 92,135 sf Water Division site available for a higher use City or developer project.
3. Operations Feasibility The Water Division willsharetheCorporationYard’sadvantageof no disruption of operations during construction. There are also operational advantages of having the Water Division located with the Corporation Yard. They can share training facilities, breakroom, administrative spaces and staff and support spaces such as lobby, IT, electrical, janitor andemergencygenerator.Thesignificantoperational advantages are offset slightly by the tighter site planning for the Water Division.
A grade of 9.5 is assigned for operational feasibility.
4. Schedule Feasibility The schedule feasibility could be enhanced by adding the Water Division due to a proportionately large project adding momentum because the tasks contributing to schedule problems are not increased significantly by the addition of the Water Division. For example, the major street work, site grading and approval processes are substantial the same with or without the Water Division.
A grade of 7.5 is assigned for schedule feasibility.
A total grade of 31.5 is assigned to the combined Corporation Yard and Water Division option, weighted by the importance factors the score is 42.9, making it the highest rated option.
FEASIBILITY To compare the four development options
the following narrative discusses the pros, cons and benefits based on technical, financial, operational and schedule feasibility.
A. TECHNICAL FEASIBILITY The “No Build” approach was awarded the
highest grade for technical feasibility only because there is no technical problem in not building; however, there could be serious technical problems in the future as the facility continues to deteriorate. Building on the optional site received a higher grade than the existing site because the existing site requires either temporary relocation or phased construction while the
corporation yards remains in operation at the existing site. Even though the optional site had the higher grades of 7 and 6.5 compared to the existing site with a grade of 6, the optional site has some technical difficultieswithconstructingausablepadbymeans of compacted fill, compactedbackfillandaretainingwall.
B. FINANCIAL FEASIBILITY The “No Build” option received a low grade
of 4 even though there is theoretically no cost to this option. However, there are risks of significant costs from flooding, theft,vandalism, litigation and EPA penalties duetotheexistingsite’sdeficienciesandvulnerabilities. The Calpipe Road site also scored a low, grade 5 as compared to grade 9 for the existing site due to the high cost of site grading and off site street improvements resulting in a project cost for the optional site estimated to be $1,118,165 more than the existing site.
The combined Corporation Yard and Water Division project on the Calpipe Road site scored the highest 10.0 due to the relatively small estimated cost of $2,988,861 to add the Water Division and for making available almost 2 acres of downtown property for higher development.
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study VIII. FEASIBILITYANALYSIS-5
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C. OPERATIONAL FEASIBILITY The “No Build” option received a very low grade of one due to the dilapidated condition of the buildings, poor working conditions andinefficientlayoutoftheexistingfacility.Building new on the optional site received the highest grade of 9 compared to 7 for rebuilding on the existing site. The arrangement of the buildings and adjacencies is slightly more efficientontheexistingsiteduetoitsshapeand smaller size, however, the shortage of parking and requirement to either relocate or work around a phased construction process would compromise operations during construction. Also the Calpipe Road optionalsiteallowsamore functionalfloorplan for vehicle maintenance.
D. SCHEDULE FEASIBILITY The “No Build” option received the highest possible grade of 10 because no time would be consumed, however, this does not account for potential time lost due to flooding, breakdownsandEPA sanctions.Building a new combined Corporation Yard and Water Division project on the optional site received the highest grade 7.5 compared to 6 for the existing site even though there is considerable more site development work. The reconstruction on the existing site is estimated to extend longer than the optional site due to the phased demolition/construction process.
RECOMMENDATIONS:1. Make decisions to build combined Corporation
Yard and Water Division project on Calpipe Road site.
2. Determine if EIR will be required. A phaseone report will be needed to make thedetermination.
3. Get lot line adjustment.4. Get developer to fund Calpipe Road
improvements.
ADVANTAGES DISADVANTAGESA. Renovate/Rebuild on Existing Site • compact site shape • phased construction required
Weighted Grade 37.0 • lowest cost • site not large enough for expansion• further from Santa Clara River flood plain • site not large enough for required parking• most efficent building and site layout • existing buildings set too low requires demo and rebuild
• possible subsurface contamination with hydrocarbons
B. Build New on Calpipe Road • site large enough for expansion • highest cost for Corporation Yard aloneWeighted Grade 36.8 • no existing structures • difficult site shape compromizes efficiency of site layout
• no phasing or relocation during construction • extensive streetwork and grading• more functional floor plan for vehicle maintenance than • lot line adjustment allowed by existing site. • close to Santa Clara River flood plain
• requires lot line adjustment• may require EIR
C. No Build • no immediate cost • flooding, theft, vandalism, litigation, EPA penalties riskWeighted Grade 28.0 • no immediate time lost • poor working conditions
• obsolete, inefficient and dilapitaded buildings
D. Build New Combined • best operational relationships • difficult site shapeCorporation Yard and Water • best value • extensive street work and gradingDivision on Calpipe Road Site • makes two parcels totalling 3.44 acres available • requires lot line adjustmentWeighted Grade 42.9 for higher and better use • close to Santa Clara River flood plain
• no existing structures • may require EIR• no phasing or relocation during construction
To summarize the advantages and disadvantages:
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study APPENDIX 1. MEETING MINUTES - 1
APPENDIX 1. MEETING MINUTESC I T Y O F S A N T A P A U L A
A. 3/29/16 Meeting Minutes No. 1, Pre-Study Kick-Off Meeting
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City of Santa Paula, CA Corporation Yard
MEETING MINUTES NO. 1 Date Start End Location Prepared by:
3/29/16 11:00 AM 12:00 PM Offices of Public Works Ivan InsuaMeeting Purpose PreStudy KickOff Meeting Agenda
Attendance
JI John Ilasin, Capital Projects Director PresentBY Brian Yanez, Interim Public Works Director PresentRD Rod Baltazar, Accounting Technician PresentJA Jose Arreola, Equipment Maintenance Lead Mechanic PresentEM Ed Mount, Director Community Services PresentRH Robert Howard, Street Division Forman PresentHL Howard Leach, Principal Leach Mounce Architects (LMA) PresentII Ivan Insua Project Manager, Leach Mounce Architects (LMA) Present
JI Distributed “PreStudy KickOff Meeting Agenda Opened meeting and reintroduced City Project Members, LMA Project Members and their
respective roles/responsibilitieso Processes/Lines of Communicationsall correspondence should begin by
communication first with JI to provide distribution of documents, inclusion of appointments to visit site, invoicing, scheduling, overall/overview of client management.
o LMA may contact directly with city project team members, include JI in correspondence
Site Surveyo Contact JI and inform of requested site access requestso LMA to perform Site Survey as per contract
Invoicing o Email to JI for review and process, include: hours to date per task, brief
description of work performed and status as per project schedule. Provide “backup” copy of reimbursable as per contract.Payments to be made 30 days from approved invoice (RD to process)
Change Orders/Additional Scope of Work (provided in writing) must first be reviewed/approved by JI prior to work to be performed
Insure City Council expectationsmatch services and personnel efforts Consider/include future (limited) growth expansion requirements
II Noted, as per contract, LMA to prepare meeting minutes and to email to JI for approval
and/or corrections and city project team distribution
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City of Santa Paula, CACorporation Yard3/29/16 Meeting Minutes No. 1
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BY Reviewed the current project site order noncity operators
o Total 9 acres(site currently divided into noncity operators)o Other lease operators (trash company at south of site)o Provide detailed options of site improvements and operationso Provide detailed options of alterative option 2 siteo Rely/include current site cityoperators in all matters to insure future successo Insure services by LMA are OnSchedule and OnBudget by providing timely
reportso Site security (equipment and materials) a top priorityo Better use of siteo Neighbor (was Crown Disposal) now, operator. Concerning this issue LMA to
insure to keep BY informed. o To provide (with staff) vehicle count of various department userso City current SQ. is 4.7 acres
2.) Round Table Discussion (Project Goals and Requirements)
HL Asked each city project members to describe their current project issues/concerns and
goals for the project requirements and success (short term 13 years and long term 520 years).
RH Reported operational decencies in
o Storage/security/inventory/recording of equipment and materialso Providing shelter/protection from weather and elementso Proper lighting, signage, access to materials and equipmento Proper location/placement of equipment o Adequate size for various equipment, toolso Proper material storage such as (asphalt, sand, gravel, etc)o Security/protection of site, material and equipmento Sewer/water service o Match personnel with site/services requirements
To provide equipment items, needs for storage requirements
JA to provide list of equipment to be given to LMA next meeting requirements ofservice/repair bays, lifts for equipment (such as fire50”long), vertical
clearances, etc.
EM/RH/JA Reported that city provides bimonth community (hazardous waste collection) city
collects materials at site, private contractor hauls off collection items. Currently, site (Corporation Yard) has a fulltime staff about 10 employees
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City of Santa Paula, CACorporation Yard3/29/16 Meeting Minutes No. 1
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Once a year Corporation Yard provides alldepartment meeting of 2035 members City in addition collects community Bi Monthly yard HAZmatwaste, oils. Solvents,
paints, etc. w trash, electronics (TV’s, etc.) that are stored at site for proper removal by private contractor as noted.
Office Services Requirements at Yardo Lead department officeso MultiUse Breakroom and Department(s) meeting room (1530 staff)o Service Employee Locker Roomso M/F restrooms, lockers and showers, etc.o ADA Complianceo Mechanical/Shop/Repairs
JA to provide project team listing of Equipment/Vehicles of Repairs that his
department provides services and repairs Site needs to provide adequate access to working bays such as:
Radiuses/turning access of driveways Approved collection of waste fluids such as: motor oils, and other materials
II Requested opportunity availability to access possible city maintained project
documents such as site, building records, and other project documents.
JI Noted LMA to contact Mr. Raul (Sr. Engineer Technician) for property site
documents as required.o Mapso Planningo B & S documents and planso Other required documents
II II to contact Mr. Raul (Sr. Eng. Tech.) for introduction and review of documents
as noted by JIRH
Noted, that to his best belief at this time, no correspondence between City of Santa Paula concerning environmental issues has occurred
JI Noted, that no security badging was required to access the project site but, that
request notice to access site must be provided to him prior to onsite access and that project team members visiting site must inform onsite staff and provide proper documentation.
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City of Santa Paula, CACorporation Yard3/29/16 Meeting Minutes No. 1
Page 4 of 4
General Discussion and Actions Items
JI and II Confirm site location of option 2 site
o Legal description, APN No. and other documentso JL noted that he would issue LMA a “Notice to Proceed” services on
Monday, April 4, 2016
Next Scheduled Meet at Corporation Yard 10:00 am, April 8, 2016
Prepared by Ivan Insua, LMA
Leach Mounce ArchitectsCity of Santa Paula Corporation Yard / Water Division Feasibility Study APPENDIX 2. SITE PHOTOS - 1
APPENDIX 2. SITE PHOTOSC I T Y O F S A N T A P A U L A
Attachment #2 Department Facility Needs Assessment
3/29/2019
SQUARE FEET
Location DepartmentInterior
Required
Interior
Available
Exterior
Required
Exterior
AvailableNOTES
106 N. 8th Street
City Manager/Council/Clerk/Attorney/PD Storefront 3,818
Finance/Athens 2,234
IT for 8th Street 715
Total 6,768
Available Area 7,059
Parking Total 30 spaces plus street
1580 Lemonwood Drive
Total 0
Available Area 3,671
270 Quail Court 1st Flr.
Police Department 21,852 2,500
Available 22,855 2,561
270 Quail Court 2nd Flr.
Human Resources 914
IT for Quail Court 611
Assistant City Manager 150
Community Development 2,850
PW Engineering 1,348
PW Administration 1,519
Total 7,392
Available Area 8,402
270 Quail Court South
Wings (Industrial Spaces)
Plus 1574 Lemonwood
Drive
PW Streets 1,265 13,780
PW Fleet 7,745 1,695
PW Grounds (movet to Palm Ave)
PW Water 5,240 16,988
Total 14,251 32,463
Available Area 10,501 39,348
Quail Court Parking
Total127 spaces plus 24 added spaces = 151 spaces
CITY OF SANTA PAULA DEPARTMENT SUMMARIES
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
0
Office City Council 1 120 120
Office City Attorney and Administration 1 120 120
Office City Manager 1 140 140
Office Assistant ‐ Executive 1 120 120
Office City Clerk 1 120 120
Conference Room (sound proof) 1 300 300
Break Room (for whole building) 1 220 220
Cubicle Intern/Visiting Staff/HR 1 100 100
Chambers Council Meetings 1 1,000 1,000
Lobby for building 1 200 200
Office Area Police Store Front 1 212 212
IT 1 25 25
New Public Restrooms off the lobby 2 50 100
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Subtotal 2,777
Gross'g Factor 1.25 3,471 3,818
CITY MANAGER AND ADMINISTRATION
EXISTING without Deficiencies
Current Needs
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
Pay Counter Cashiers 2 2 100 200
Office Director 1 1 120 120
Office Assistant Director 1 1 140 140
Office Assistant ‐ Executive 1 120 120
Office Purchasing 1 120 120
Office Accountant 1 1 120 120
Office Payroll 1 1 120 120
Cubicles Customer Service 2 2 80 160
Conference Room Small groups 1 4 100 100
IT 1 0 25 25
Breakroom shared with City Manager Staff 1 0 0
0
0
Office Athens Environmental Services 1 100 100
Cubicle Athens Environmental Services 2 150 300
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Subtotal 1,625
Gross'g Factor 1.25 2,031 2,234
FINANCE DEPARTMENT
EXISTING without Deficiencies
Current Needs
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
Quail Court
Work area 1 2 80 160 Area for repairing\configuring equipment and
Work areas for two people
Manager's office 1 1 100 100 Manager's office
Cubicles for 2 additional IT staff
Breakroom share with other departments 1 0 0
Storage Area 1 1 40 40 Secure area to store IT equipment
Main Server Room 1 0 144 144 Main IT server room needs to accommodate
4 racks, and work area. Needs backup power,
air conditioning and UPS
Subtotal 444
Gross'g Factor 1.25 555 611
Should be located near\same building as IT work area
Small Server Rooms Listed under appropriate departments 25 SF each 5 0 0 0 Each building needs IT server room to accommodate 2 racks
Backup power, air conditioning and UPS
8th Street
Channel 10 control room 1 0 200 200 Control room for taping council meetings
Needs area for equipment and two work areas
Should be located next to council chambers with
entry to council chambers and entry to rest of building
Recording Studio 1 0 200 200 Studio to record Channel 10 content
Should be close to control room
Server room 1 0 120 120 Server room for two racks and storage
Secure room
Secure room
Subtotal 520
Gross'g Factor 1.25 650 715
I.T. DEPARTMENT
EXISTING without Deficiencies
Current
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
Office Director 1 1 100 100 Director
Office Planning Manager 1 1 100 100 Manager
Office Building Official 1 1 100 100 Manager
Office Flex space/ plan review (shared with Engineering) 1 180 180 Manager
Conference Conference Room 1 192 192
Cubicle Staff 10 10 48 480 Front line staff/customer service
Cubicle Consultants 2 2 48 96
Storage Records/plans 1 400 400
Counter/Lobby Customer Service Counter (shared with Engineering) 1 400 400 Counter/ customer service
Break Room shared with Engineering 1 0 0
IT 1 25 25
Subtotal 2,073
Gross'g Factor 1.25 2,591 2,850
COMMUNITY DEVELOPMENT DEPARTMENT
EXISTING without Deficiencies
Current
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
Lobby Share with Engineering 1 0 120 120
Office Reception (Share with Engineering) 1 1 120 120
Conference Room Share with Engineering 1 280 280
Office Director 1 1 120 120
Office Administrative Analyst 1 1 120 120
Office Management Analyst 1 1 120 120
Archive Storage/Records shared with Engineering 1 0 0 0
Storage/Workroom/copy/Plotter Share with Engineering 1 0 200 200
Breakroom w/ refrigerator Share with Engineering and Com. Dev. 1 0 0
IT 1 25 25
Subtotal 1,105
Gross'g Factor 1.25 1,381 1,519
PUBLIC WORKS ADMINISTRATION
EXISTING without Deficiencies
Current Needs
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
Reception/Lobby Share with Administration 1 0 0
0
Offices City Engineer 1 1 120 120 Future: City Engineer, Utilities Engineer, Senior Engin Tech
Senior Engineering Tech 1 1 120 120
Cubicles Engineering Tech 2 1 60 120 Should station near plan check room.
File Room/Archives Shared with Administration 1 0 400 400 Combine into one large file room.
Printer/copy Room Shared with Administration 1 100 100 File and plan check room should be next to each other.
Plan Check Room Share with Community Development 1 0 0 Need formal plan check room setup.
Equipment Room Survey and Engineering equipment 1 0 120 120 Need room to store engineering equipment.
IT Share with Administration 1 0 0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
0
Subtotal 980
Gross'g Factor 1.25 1,225 1,348
PUBLIC WORKS ENGINEERING
EXISTING without Deficiencies
Current
3/29/2019
Anticipated Total Staff
Anticipated Total Public
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
Offices HR Manager 1 1 100 100
Offices HR Specialist 1 1 100 100
Storage Room Storage of Personnel Files 1 0 80 80
Room Conference Room (Can be shared) 1 3 100 100
Room Lactation Room 1 1 80 80
Room Small Room with computer(s) for training, testing, new hires, etc 1 0 100 100
Lobby Area Small Lobby/Sitting Area (can be shared) 1 3 80 80
IT 1 0 25 25
0
Breakroom Shared with adjacent Departments 1 0 0 0
Subtotal 665
Gross'g Factor 1.25 831 914
HUMAN RESOURCES DEPARTMENT
EXISTING without Deficiencies
Current Needs
3/29/2019
Anticipated Total Staff FTE:50Non paid:
30+The request reflects a 7 sworn officer increase over the next
Anticipated Total Public 20 5 years which equates to an increase of 1.4 officers per year
Function / Area Use Description # Rooms # Staff SizeNet Floor
AreaDGSF x1.1=BGSF NOTES
LOBBY USED BY PUBLIC TO REQUEST POLICE SERVICES 1 140 140 lobby w/interview room for private interviews w/victims
RECORDS ASSIST PUBLIC/PROCESS ALL POLICE REPORTS AND ARRESTS 1 5 540 540 staff of 4 full time and space for 4 volunters and interns
SQUAD ROOM PATROL BRIEFINGS 1 16 600 600 briefing room for patrol and tactical operation briefings
PATROL STORAGE EQUIPMENT AND WEAPON STORAGE FOR PATROL 2 10 20 storage for weapons and patrol related equipment
WATCH COMMANDER OFFICE FOR PATROL WATCH COMMANDER 1 4 132 132 office space for four patrol sergeants and there paperwork
COPY AREA USED BY PATROL AND RECORDS FOR COPY/FAX 1 160 160 copy area for use by patrol personnel
DISPATCH DISPATCH TAKES ALL PHONE/911/RADIO COMMUNICATION 1 6 288 288 four dispatch stations and office for dispatch supervisor
MENS LOCKER ROOMUSED BY OFFICERS TO STORE EQUIP. AND PREPARE FOR SHIFTS,
INCLUDES RESTROOM AND SHOWER1 30+ 600 600 locker room, restroom and shower space for officers
WOMENS LOCKER
ROOM
USED BY FEMALE STAFF TO PREPARE FOR SHIFTS, INCLUDES
RESTROOM AND SHOWER1 15 150 150 lockers, restrooms and showers for female staff
RESERVE LOCKER ROOM USED BY RESERVE OFFICER TO PREPARE FOR SHIFTS 1 30 415 415 possible combined with full time officers
WOMAN'S RESTROOM CONTAINS THREE RESTROOM STALLS AND TWO SINKS 1 5 180 180 restroom
MEN'S RESTROOM CONTAINS TWO STALLS AND TWO URINALS 1 5 180 180 restroom
WEAPONS LOCKER USED TO STORE WEAPONS AND EQUIPMENT 1 140 140 storage for all department weapons and SWAT gear
ARMORY USED TO MAINTAIN POLICE WEAPONS AND EQUIPMENT 1 2 162 162 used to maintain police weapons
EVIDENCE PROCESSING USED TO PACKAGE EVIDENCE FOR CRIMINAL PROSECUTION 1 5 225 225 area to package evidence
EVIDENCE USED FOR STORAGE OF EVIDENCE IN CRIMINAL CASES 1 2 1100 1,100 area large enough to store all police evidence
COMMANDER OFFICE USED BY PATROL COMMANDER 1 1 99 99 Office space for patrol commander
ASST CHIEF OFFICE USED BY A/C 1 1 99 99 Office space for Asst. Chief
Admin Sgt Office office for admin Sgt 1 1 80 80 office space for admin sgt
CONFERENCE ROOM CONFERENCE ROOM USED BY ADMIN AND PATROL 1 15 250 250 could be combined with training room and EOC
STORAGE ROOM PATROL EQUIPMENT STORAGE 1 50 50 storage area for patrol officer equipment
INTERVIEW ROOM USED BY OFFICER TO INTERVIEW SUBJECTS 1 4 56 56 interview rm near near jail for incustody interviews
EXPLORER STORAGE USED TO STORE EXPLORER EQUIPMENT 1 30 33 33 room for explorer equipment
BREAK ROOM USED BY STAFF FOR BREAKS AND LUNCHES 1 10 209 209 break space for staff
ADMIN STORAGE OFFICE SUPPLIES AND MISC STORAGE 1 40 40 storage for office supplies
ADMIN ASSIST. OFFICE FOR CHIEF'S ADMIN ASSISTANT 1 1 80 80 office for admin assistant
CHIEF'S OFFICE CHIEF OF POLICE 1 1 150 150 office for Chief of Police
MECH. ROOM COMPUTER SERVERS AND MISC ELECTRONIC EQUIPMENT 1 90 90 secure area for police network systems
SALLY PORT SECURE VEHICLE ENTRY FOR PRISONERS 1 294 294 space to hold two police vehicels with roll up door
JAILTEMPOARY HOLDING FOR IN CUSTODY SUSPECTS, INCLUDES 5 CELLS
AND ARREST PROCESSING AREA7 10 550 3,850 holding facility for in‐custody prisoners
SWAT VEHILCE STORAGE STORAGE OF SWAT VEHICLES AND COMMAND POST 1 2000 2,000
MISC STORAGE MISC EQUIPMENT STORAGE 1 140 140
RANGE STORAGE EQUIPMENT USED FOR POLICE RANGE TRAINING 1 224 224
TRAINING
CLASSROOM/EOC
ROOM TO HOST CLASSROOM TRAINING FOR POLICE OFFICERS AND
SUPPORT STAFF1 40 600 600 large rm for classes and function as EOC
GYMWORKOUT FACILITY FOR OFFICERS TO REMAIN IN SHAPE AND
MINIMIZE ON THE JOB INJURIES0 10 0 0 gym area for weights and cardio equipment
SWAT SWAT WORK SPACE 0 12 0 0 offices and conf rm for mission planning and briefing
TRAFFIC UNIT OFFICE SPACE FOR TRAFFIC ENFORCEMENT UNIT 0 2 0 0 area for traffic reports and investgations
SPECIAL ENFORCEMENT
UNIT (SEU)SECURE OFFICE SPACE FOR UNIT. 0 4 0 0 secure office area with office for Sgt
NARCOTICS UNIT SECURE OFFICE SPACE FOR UNIT. 0 3 0 0 secure office area with office for Sgt
COMMUNITY LIASION
OFFICERWORK SPACE FOR OFFICER 0 1 0 0 office for CLO
REPORT WRITING ROOM OFFICE SPACE FOR OFFICERS TO WRITE REPORTS 0 5 0 0 office space for 5 computer stations for report writing
INVESTIGATIONS
COMMANDERPOSITION NEEDED TO ASSIST WITH GROWTH OF DEPARTMENT 0 1 0 0 office for investgations commander
POLICE RANGE LIVE FIRE RANGE FOR POLICE TRAINING 1 10 1500 1,500
Subtotal 14,876
INVESTIGATIONS CURRENTLY IN SEPARATE FACILITY 0
LOBBYUSED AS WORK STATION FOR ONE DETECTIVE AND WAITING AREA FOR
VISTORS 1 5 143 143 investgations unit needs space for 10 workstations
CUBICLE 1 DETECTIVE WORK STATION 1 1 72 72 offices would be preferred as many materials need to be secure
CUBICLE 2 CSO WORK STATION 1 1 72 72 investigations unit needs to be secured from rest of PD with
CUBICLE 3 DETECTIVE WORK STATION 1 1 72 72 keycard controlled access.