CITY OF NORMAN, OKLAHOMA FINANCE COMMITTEE AGENDA STUDY SESSION ROOM 201 WEST GRAY THURSDAY, MAY 21, 2020 4:00 P.M. 1. SUBMISSION OF THE REVENUE/EXPENDITURE REPORTS 2. SUBMISSION OF THE REPORT ON OPEN POSITIONS 3. MISCELLANEOUS COMMENTS It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion, please contact the ADA Technician at 405-366-5424, Relay Service: 711. To better serve you, five (5) business days’ advance notice is preferred.
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CITY OF NORMAN, OKLAHOMA FINANCE COMMITTEE AGENDA …€¦ · 21.05.2020 · o Cut one PPT position from Parks & Rec – PPT Custodian at 12th Ave Rec center – will switch to contract
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CITY OF NORMAN, OKLAHOMA FINANCE COMMITTEE AGENDA
STUDY SESSION ROOM 201 WEST GRAY
THURSDAY, MAY 21, 2020
4:00 P.M.
1. SUBMISSION OF THE REVENUE/EXPENDITURE REPORTS
2. SUBMISSION OF THE REPORT ON OPEN POSITIONS
3. MISCELLANEOUS COMMENTS
It is the policy of the City of Norman that no person or groups of persons shall on the grounds of race, color, religion, ancestry, national origin, age, place of birth, sex, sexual orientation, gender identity or expression, familial status, marital status, including marriage to a person of the same sex, disability, retaliation, or genetic information, be excluded from participation in, be denied the benefits of, or otherwise subjected to discrimination in employment activities or in all programs, services, or activities administered by the City, its recipients, sub-recipients, and contractors. In the event of any comments, complaints, modifications, accommodations, alternative formats, and auxiliary aids and services regarding accessibility or inclusion, please contact the ADA Technician at 405-366-5424, Relay Service: 711. To better serve you, five (5) business days’ advance notice is preferred.
Amendments to the Fiscal Year Ending 2021 City Manager’s Proposed Budget
• Grammatical and typographical corrections to the Budget documents, with
no financial impact, as necessary • Changes to sales tax projections, which change subsidy amounts for the
PSST fund from the General Fund and the Capital Fund • Add $5.1 million in Grant revenue to the Transit fund for the FTA Transit
Facility reimbursement • Personnel changes as follows:
o Add PPT Transit Support Tech - Transit Fund +$24,377 o Cut one PPT position from Parks & Rec – PPT Custodian at 12th Ave
Rec center – will switch to contract – General Fund $0 o Add Homeless Technician - CDBG Fund +$55,072 o Add EMS Director in Fire Administration - General Fund +95,727 o Add Planning Officer in Fire Administration – General Fund +$95,727 o Reclass EMS Training Officer to Health and Safety Coordinator -
General Fund +$2,115 • Make the following changes to capital projects to the Capital Fund:
o Add $250,000 Strategic Housing Study o Add $8,159,756 Transit/Fire Maintenance Facility o Reduce Street Maintenance Projects by $1,805,377 o Add $850,000 Bus Transfer Terminal
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
SUMMARY OF MAJOR GENERAL FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
SUMMARY OF MAJOR CAPITAL PROJECT FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
SUMMARY OF MAJOR NORMAN FORWARD FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
1 5/5/2020
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
SUMMARY OF MAJOR ROOM TAX FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
SUMMARY OF MAJOR UNP TIF FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
SUMMARY OF MAJOR WESTWOOD FUND REVENUE SOURCES
2 5/5/2020
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
SUMMARY OF MAJOR WATER FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
SUMMARY OF MAJOR SEWER MAINTENANCE FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
SUMMARY OF MAJOR WATER RECLAMATION FUND REVENUE SOURCESVS. BUDGET, FYE 2020 - AS OF APRIL 30, 2020
3 5/5/2020
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
PROJECTED Current Month COLLECTED % Var. From Prior % Var. FromMAJOR REVENUE SOURCE TOTAL BUDGET TO DATE Collections TO DATE Proj To Date FY To Date Prior FYTD
Net Difference 11,636,218 (29,744,754) (5,019,198)
Ending Fund Balance 16,376,986$ 14,890,807$ 39,616,363$
Page 12
Wastewater Fund032-0000-253-0000 032-9048-432-6101 94,000.00 8/13/2019 13 WW0278 to purchase equip & supplies for the Summit Valley Interceptor Project032-0000-253-0000 032-5541-432-4199 30,000.00 8/27/2019 32 extension to study with Entegrity Energy Partners of selling digester bio-gas32 - 29000 32955148 - 44706 23,301.00 12/10/2019 30 revenue collected from 36th Ave interceptor project for payment to the Payback Project investors32 - 29000 32955145 - 44121 35,000.00 1/14/2020 17 award contract to Hydro Services LLC for sludge removal 32 - 29000 32955343 - 44199 15,061.00 1/28/2020 23 to pay final costs of HHW event held in November 201932 - 29000 32955246 - 45199 150,000.00 2/25/2020 10 sludge blower replacement project at water reclamation facility
Sanitation Fund033-0000-253-2000 033-5563-432-5008 36,550.00 10/22/2019 31 ODEQ grant to purchase equip for future household hazardous waste faciltiy033-0000-253-2000 033-5563-432-5199 18,850.00 10/22/2019 31 ODEQ grant to purchase equip for future household hazardous waste faciltiy33-29000 3955163-45008 6,000.00 4/14/2020 10 purchase fork lift & assoc equip for proposed HHW facility
Risk Management Fund043-0000-367-1264 010-5023-429-3212 49,932.00 9/10/2019 25 reimbursements from insurance companies due to accidents to repair damaged traffic signal equipment043-0000-367-1264 010-5023-429-3213 1,288.00 9/10/2019 25 reimbursements from insurance companies due to accidents to repair damaged traffic signal equipment43 - 29000 43330104 - 44403 115,458.00 11/26/2019 12 to purchase buildings & contents insurance from Affiliated FM for the period of 12/1/19 to 12/1/20439 - 365264 10550223 - 43212 12,860.37 1/14/2020 28 pmt rcvd from Traffic Signals, Inc. for damages to the traffic signal & controller by the OnCue Project at Classen & Hwy 9436 - 365264 10550223 - 43212 18,571.02 3/24/2020 23 reimbursements from insurance companies due to accidents to repair damaged traffic signal equipment436 - 365264 10550223 - 43213 2,596.84 3/24/2020 23 reimbursements from insurance companies due to accidents to repair damaged traffic signal equipment
Capital Fund Balance050-0000-366-1251 050-9552-431-6101 90,290.00 7/23/2019 20 TC0277 refunded fnds from ODOT from Lindsey Resurfacing proj to be used for the 24 Ave. E Widening project050-0000-253-2000 050-9419-431-6201 497,719.00 7/23/2019 14 BP0455 to be used for program management services with Olsson, Inc. for the 2019 bond projects
CIty Change from July 2018 Year‐to‐date % Change CIty Change from Jan 2019 Year‐to‐date % Change
Norman ‐2.94% ‐2.94% Norman ‐1.28% 1.81%OKC 1.79% 1.79% OKC ‐5.48% 2.49%Moore 0.60% 0.60% Moore 0.09% 1.72%Edmond 4.06% 4.06% Edmond 2.40% 6.76%Midwest City ‐0.95% ‐0.95% Midwest City 1.73% 2.04%Tulsa ‐2.86% ‐2.86% Tulsa 0.91% 2.52%Lawton 1.57% 1.57% Lawton 1.58% 2.95%State of OK ‐1.04% ‐1.04% State of OK ‐2.78% ‐2.69%
CIty Change from Aug 2018 Year‐to‐date % Change CIty Change from Feb 2019 Year‐to‐date % Change
Norman ‐2.09% ‐2.52% Norman 2.28% 1.87%OKC 0.99% 1.39% OKC 4.11% 2.70%Moore ‐2.56% ‐0.99% Moore 1.78% 1.73%Edmond 7.31% 5.65% Edmond 7.32% 6.83%Midwest City ‐0.20% ‐0.58% Midwest City 2.53% 2.11%Tulsa ‐0.02% ‐1.44% Tulsa ‐0.16% 2.17%Lawton 0.63% 1.10% Lawton ‐0.84% 2.45%State of OK 2.05% 0.47% State of OK ‐6.81% ‐3.15%
CIty Change from Sep 2018 Year‐to‐date % Change CIty Change from Mar 2019 Year‐to‐date % Change
Norman 4.54% ‐0.23% Norman 4.98% 2.17%OKC 6.14% 2.95% OKC 1.46% 2.58%Moore 1.70% ‐0.12% Moore 2.13% 1.76%Edmond 4.51% 5.27% Edmond 4.86% 6.64%Midwest City 3.79% 0.84% Midwest City 10.00% 2.83%Tulsa 6.36% 1.06% Tulsa 0.44% 2.00%Lawton 5.86% 2.68% Lawton 3.99% 2.61%State of OK ‐2.04% ‐0.35% State of OK ‐5.77% ‐3.43%
CIty Change from Oct 2018 Year‐to‐date % Change CIty Change from Apr 2019 Year‐to‐date % Change
Norman 3.67% 0.78% Norman ‐2.92% 1.67%OKC 4.56% 3.35% OKC ‐2.40% 2.10%Moore 4.27% 0.94% Moore 3.56% 1.93%Edmond 7.47% 5.83% Edmond 0.72% 6.08%Midwest City 4.60% 1.79% Midwest City 4.72% 3.01%Tulsa 1.43% 1.15% Tulsa ‐0.34% 1.77%Lawton 3.48% 2.88% Lawton ‐1.27% 2.22%State of OK ‐3.88% ‐1.23% State of OK n/a n/a
CIty Change from Nov 2018 Year‐to‐date % Change CIty Change from May 2019 Year‐to‐date % Change
Norman 3.90% 1.40% Norman ‐7.86% 0.82%OKC 6.21% 3.90% OKC ‐15.95% 0.40%Moore 4.17% 1.55% Moore ‐9.63% 0.85%Edmond 11.15% 6.82% Edmond ‐3.08% 5.20%Midwest City 2.96% 2.01% Midwest City ‐10.97% 1.54%Tulsa 7.40% 2.36% Tulsa ‐14.90% 0.22%Lawton 3.26% 2.95% Lawton ‐8.97% 1.14%State of OK ‐4.32% ‐1.85% State of OK n/a n/a
CIty Change from Dec 2018 Year‐to‐date % Change CIty Change from June 2019 Year‐to‐date % Change
Norman 7.48% 2.38% NormanOKC 3.80% 3.89% OKCMoore 4.37% 2.01% MooreEdmond 11.16% 7.53% EdmondMidwest City 2.55% 2.10% Midwest CityTulsa 5.02% 2.80% TulsaLawton 4.46% 3.20% LawtonState of OK ‐6.58% ‐2.67% State of OK
City Comparison for Sales Tax collections ‐ July 2019 City Comparison for Sales Tax collections ‐ January 2020
City Comparison for Sales Tax collections ‐ August 2019 City Comparison for Sales Tax collections ‐ February 2020
City Comparison for Sales Tax collections ‐ September 2019 City Comparison for Sales Tax collections ‐ March 2020
City Comparison for Sales Tax collections ‐ October 2019 City Comparison for Sales Tax collections ‐ April 2020
City Comparison for Sales Tax collections ‐ November 2019 City Comparison for Sales Tax collections ‐ May 2020
City Comparison for Sales Tax collections ‐ December 2019 City Comparison for Sales Tax collections ‐ June 2020
Position Department/Division Date of Vacancy StatusGeneral Fund:Custodian City Clerk/Custodial Svs. 05/04/20 Accepting ApplicationsHomeless Services Technician Planning 05/07/20 Accepting ApplicationsADA Technician Public Works/Admin 10/29/19 Accepting ApplicationsMechanic II (Transit) Public Works/Fleet 01/30/20 Accepting ApplicationsCommunications Officer I/II (2) Police/Emergency Comm. 11/14/19, 3/5/20 Accepting ApplicationsTotal: 6
Enterprise Fund:Utility Distribution Worker I Utilities/Water Line Maint 03/05/20 Accepting ApplicationsUtility Distribution Worker II Utilities/Water Line Maint 03/09/20 Conducting Selection ProcessCrew Chief Utilities/Water Line Maint 02/14/20 Conducting Selection ProcessCrew Chief Utilities/Sewer Line Maint 03/27/20 Conducting Selection ProcessSewer Maintenance Specialist Utilities/Sewer Line Maint 04/20/20 Accepting ApplicationsSanitation Worker I Utilities/Sanitation 03/09/20 Accepting ApplicationsTotal: 6
Position Department/Division Date of Vacancy StatusEnterprise Fund:Cross Connection Program Coord. Utilities/Water Treatment 01/01/19 Pending requestWater Lab Intern (PPT) Utilities/Water Treatment 03/05/19 Pending requestMaintenance Worker I Utilities/Water Reclamation 04/30/20 Pending requestSanitation Worker II Utilities/Sanitation 04/09/20 Pending approvalTotal: 4
Position Department/Division Date of Vacancy Status Prior to FreezeGeneral Fund:Sustainability Coordinator City Manager 01/01/19 Accepting ApplicationsDevelopment Coordinator City Manager 09/09/19 Pending requestAdministrative Technician III City Clerk 12/20/19 Accepting ApplicationsCustodian (PPT) (2) City Clerk/Custodial Svs. 3/6/2020, 4/9/20 N/AAssistant City Attorney III Legal 10/23/19 Pending requestSystems Administrater (Cyber Security) IT 11/27/19 Pending requestPlans Examiner II Planning/Dev Svs. 01/23/20 Pending requestBuilding Inspector Planning/Dev Svs. 05/30/19 Pending requestDevelopment Services Manager Planning/Dev Svs. N/A Accepting ApplicationsPlanning Services Manager Planning/Current Planning 10/11/19 Accepting ApplicationsAdministrative Technician III Public Works/Engineering 02/13/20 N/AConstruction Inspector Public Works/Engineering 01/27/20 Pending approvalEngineering Assistant Public Works/Engineering 11/08/19 Accepting ApplicationsMaintenance Worker I Public Works/Streets 12/26/19 Pending Test ResultsMaintenance Worker I Public Works/Stormwater 12/26/19 Pending Test ResultsMaintenance Worker I Public Works/Stormwater 03/02/20 N/AMaintenance Worker II Public Works/Stormwater 04/23/20 N/AMaintenance Worker I Public Works/Traffic 01/09/20 Pending approvalTransportation Engineer Public Works/Traffic N/A Accepting ApplicationsAdministrative Technician III Public Works/Fleet 03/12/20 N/A Emergency Vehicle Tech Spec. Public Works/Fleet 07/01/19 Conducting Selection ProcessEmergency Vehicle Tech Mech II Public Works/Fleet 07/01/19 Conducting Selection ProcessVictim Advocate Police/Investigations 12/02/19 Pending approvalPolice Lieutenant Police/Patrol 12/31/19 Pending Selection ProcessPolice Lieutenant Police/Patrol 02/28/20 N/APolice Officer (4) Police/Patrol (2) 1/23/20, 2/27/20, 5/6/20 N/AParking Service Officer Police/Patrol 04/05/19 Accepting ApplicationsEMS Training Officer Fire/Admin 05/01/19 Under review