AGENDA REGULAR CITY COUNCIL MEETING New Ulm, Minnesota City Hall Council Chambers February 20, 2018 - 4: 30 P. M. 1. CONSENT: a. Consider motion to receive and order filed the report from the Finance Department regarding sales tax, lodging tax and building permits for the City of New Ulm. b. Consider motion to receive and order filed the report from Finance Department regarding financial summary operating results through January 2018. C. Consider motion to declare items from the Park & Recreation Department as surplus property and authorize disposition pursuant to City Code 2. 75 Subd. 3. 2. PUBLIC HEARING: a. Conduct Public Hearing to consider request from Green Mill & Best Western Plus, 2101 South Broadway, for a Noise Variance to allow live bands to perform in the parking lot for a Bock Fest After Party outside event to be held on Saturday, March 3, 2018. b. Conduct Public Hearing and consider resolution on the proposed 2018 MSAS Improvement Project. C. Conduct Public Hearing and consider resolution approving with conditions the final plat of Fairhills Sixth Addition located at 1314- 1422 Maplewood Drive. 3. OLD BUSINESS: a. Consider resolution to petition court to establish Charter Commission. b. Consider resolution accepting the donation of parcel 001. 001. 063. 10. 100, south and adjacent to Kiesling Park, by the New Ulm Economic Development Authority to the City of New Ulm, for incorporation into Kiesling Park. C. Consider motion to award the bid for the Council Chamber High Definition A/V Upgrade Project to AVI.
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AGENDA
REGULAR CITY COUNCIL MEETING
New Ulm, Minnesota
City Hall Council Chambers
February 20, 2018 - 4: 30 P. M.
1. CONSENT:
a. Consider motion to receive and order filed the report from the Finance
Department regarding sales tax, lodging tax and building permits for theCity of New Ulm.
b. Consider motion to receive and order filed the report from FinanceDepartment regarding financial summary operating results through
January 2018.
C. Consider motion to declare items from the Park & Recreation Department
as surplus property and authorize disposition pursuant to City Code 2. 75Subd. 3.
2. PUBLIC HEARING:
a. Conduct Public Hearing to consider request from Green Mill & Best
Western Plus, 2101 South Broadway, for a Noise Variance to allow livebands to perform in the parking lot for a Bock Fest After Party outsideevent to be held on Saturday, March 3, 2018.
b. Conduct Public Hearing and consider resolution on the proposed 2018MSAS Improvement Project.
C. Conduct Public Hearing and consider resolution approving with conditionsthe final plat of Fairhills Sixth Addition located at 1314- 1422 MaplewoodDrive.
3. OLD BUSINESS:
a. Consider resolution to petition court to establish Charter Commission.
b. Consider resolution accepting the donation of parcel
001. 001. 063. 10. 100, south and adjacent to Kiesling Park, by the NewUlm Economic Development Authority to the City of New Ulm, for
incorporation into Kiesling Park.
C. Consider motion to award the bid for the Council Chamber High Definition
A/V Upgrade Project to AVI.
4. NEW BUSINESS:
a. Consider resolution authorizing support of Corridors of Commerce fundingfor the expansion of U. S. Highway 14.
b. Consider motion on the Early Vested Applications from members of NewUlm Fire Department Relief Association.
C. Consider resolution supporting the Minnesota LibraryAssociation/ Information and Technology Educators of Minnesota 2018Minnesota Legislative Platform.
d. Consider motion approving the renewal terms of the collective bargainingagreement with the Law Enforcement Labor Services, Inc. ( LELS), Local
150, for the period beginning January 1, 2018 and expiring December 31, 2019.
e. Consider resolution to accept donations offered to the City for the Parkand Recreation Department.
f. Consider resolution authorizing grant application to Allina Health' s
Neighborhood Health Connection TM program for up to $ 10,000.00.
g. Consider resolution authorizing overnight camping and recreational fires inSouth German Park for a BMX Racing Event on Friday night June 29-30and Saturday night June 30 -July 1, 2018.
h. Consider resolution approving the recommended 2017 year end transfersand encumbrances.
First reading of Ordinance No. 18- 023, Fifth Series, amending Section9. 04 of the City Code of the City of New Ulm relative to Zoning in SaidCity.
2
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 1 a
Agenda Section: Consent Originating Department: Finance
Resolution: No
Prepared By: Nicole JorgensenOrdinance: No
Number of Attachments: One ( 1) Presented By: Nicole Jorgensen
Item• Consider motion to receive and order filed the report from the Finance Department
regarding sales tax, lodging tax and building permits for the City of New Ulm.
City Manager' s Proposed Action: Motion by Second by _ permits for the City of New Ulm.
Board/Commission Recommendation:
N/A
Overview:
Indicators are positive.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
1. Graphs of identified indicators
to receive and order filed the report on sales tax, lodging tax and building
Sales Tax Collections
140,000. 00
120,000. 00
100, 000. 00
80,000.00
60,000. 00
40,000. 00
20,000. 00
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Lodging Tax Collections
16,000.00
14,000.00
12,000.00
10,000.00
8,000.00
6,000.00
4,000.00
2, 000.00
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Residential Building Permits7,000,000.00
6,000,000.00
5,000,000.00
4,000,000.00
3, 000,000.00
2,000,000.00
1, 000,000. 00
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2015
2016
2017
2014
2015
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2017
2015
2016
2017
2018
Excise Tax
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5,000.00 y-------------
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Vehicle Sales
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Commercial Building Permits30,000,000.00
25,000,000.00
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15,000,000.00
10,000,000.00
5,000,000.00
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2015
2016
2017
2018
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 1 b
Agenda Section: Consent Originating Department: Finance
Resolution: n/a
Prepared By: Nicole JorgensenOrdinance: n/ a
Number of Attachments: 1 Presented By: Nicole Jorgensen
Item• Consider motion to receive and order filed the report from Finance Department regardingthe financial summary operating results through January 2018.
City Manager' s Proposed Action: Motion by , second by , to receive report from Finance Department regarding financial summaryoperating results (unaudited) through January 2018.
Board/Commission Recommendation:
n/a
Overview:
Below is a description of the columns:
Current Budget — this is the most up to date budget including any changes made to dateCurrent Month Ended — this is the actual amount for the current month being reportedYTD Actual — this is the current activity for the whole year being reportedBudget Balance — this is the amount remaining of the current budget compared to the year to date actual
A couple of items to note are that property taxes and LGA are not received by the city until end of June and November orDecember which throws revenue collections way off (although it may not be allocated to the funds right away). Also, most debt payments occur June 1 and December 1 which skews the debt service funds.
Primary Issues/Alternatives to Consider: n/ a
Budgetary/Fiscal Issues: n/ a
Attachments:
Operating statements
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City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 1 c
Agenda Section: Consent Originating Department: Park & Recreation
Resolution: N/A
Prepared By: Tom Schmitz, DirectorOrdinance: N/A
Number of Attachments: None ( 0) Presented By: Tom Schmitz, Director
Item• Consider motion to declare items from the Park & Recreation Department as surplus
property and authorize disposition pursuant to City Code 2. 75 — Subd. 3.
City Manager' s Proposed Action: Motion by and Second by to declare items from the Park & Recreation Department as
surplus property and authorize disposition pursuant to City Code 2. 75 – Subd. 3.
Board/ Commission Recommendation:
On 2/ 12/ 2018 the Park and Recreation Commission recommended the above proposed action.
Overview:
The following items are surplus and unnecessary for operations of the Park and Recreation Department and will be soldon the website: www.povdeals.com
A. 2003 Advance 3800 riding scrubberB. 2003 Advance SRI 100 riding sweeperC. Paasche 1313f--4 paint booth
Primary Issues/Alternatives to Consider: N/A
CONDITION ESTIMATED VALUE
Fair $ 1, 000. 00
Poor $ 200.00
New $ 500.00
Budgetary/Fiscal Issues: All revenue generated from disposition of the surplus items will be deposited into account # 215- 45600-36501.
Attachments:
None.
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 2 a
Agenda Section: Public Hearing Originating Department: Administration
Resolution: Yes
Prepared By: City ManagerOrdinance: NO
Number of Attachments: One ( 1) Presented By: City Manager
Item: Conduct Public Hearing to consider request from Green Mill & Best Western Plus, 2101
South Broadway, for a Noise Variance to allow live bands to perform in the parking lot for aBock Fest After Party outside event to be held on Saturday, March 3, 2018.
Public Hearing: Conduct the Public Hearing. Hear and pass upon all objections whether presented orally or in writing relating to therequest for Noise Variance.
City Manager' s Proposed Action: Subsequent to the Public Hearing, moved by second by , offering the resolution and
waive the reading, closing the Public Hearing and authorizing a Noise Variance to permit amplified music in parking lotadjacent to Green Mill & Best Western Plus on Saturday, March 3, 2018 from 4: 00 p.m. to 11: 30 p.m. during the BockFest After Party.
Board/Commission Recommendation: N/A
Overview:
Parking Lot:
This date/ time activity is a second time request. The event will be held in a 120' x 40' tent equipped with lighting, stageand fencing. Food and beverage will be served in the fenced area. Portable bathrooms will be provided; security will beon staff for crowd management and guest safety. See attached event area diagram.
Noise Variance:
City Code 8. 08, Subd. 7 restrict amplified noise during the hours of 10: 00 pm to 7: 00 am. Subd. 13 Exceptions. Does not list outdoor concert.
The proposed outdoor concert time would conflict with the times listed in City Code. A variance to Section 8. 08, Subd. 7 is allowed after a Public Hearing, and requires all property owners that live within500 feet of the noise source to be notified by mail. (Note: measurement is from the location of the band/ speakers) Variances are only good for a maximum of 1 year, or as authorized by the City Council. The request is for a onetime event.
Primary Issues/Alternatives to Consider: Green Mill & Best Western Plus must take into consideration pedestrian and vehicular ingress/ egress access of the
parking lot.
Budgetary/Fiscal Issues: N/A
Attachments:
Communication from Green Mill & Best Western Plus ( includes event area diagram)
westernRR TAU ANT NU RARPLUS.:
City of New Ulm
Request for a Noise Ordinance Variance
Business: Green Mill
Location: 2101 South Broadway, New Ulm, MN
Phone: 507-359-5300
REQUEST: Approve Variance to ORDINANCE NO. 99-043
Event:
2nd Annual Winter Concert
Event Dates & Times:
Saturday March 3rd - 4:00 pm —11: 30 pm
Event Details:
Outside event located in the Green Mill & Best Western parking lot featuring live bands. The
event will take place in a 200' x40' tent equipped with lighting, stage and fencing. Food and
beverage will be served in a fenced in area, portable bathrooms will be provided, security willbe on staff for crowd management and guest safety.
The tent will be set (approximately) as denoted in attached drawing with the sound directed asshown by the arrow by the word Stage.
City of New UlmRequest for Council Action
Meeting Date: February 20, 2017 Agenda Item Number: 2 c
Agenda Section: Public Hearing Originating Department: Community Development
Resolution: Yes
Prepared By: Community DevelopmentDirectorOrdinance: N/A
Number of Attachments: 2 Presented By: Community Development
D Enter into a Development Agreement. Agreement pending.
Director
Item• Conduct Public Hearing and consider resolution approving with conditions the final plat of
F
Fairhills Sixth Addition located at 1314- 1422 Maplewood Drive.
City Manager' s Proposed Action: Moved by seconded by to close the Public Hearing and offer a resolution, waive the reading, approving with conditions the final plat of Fairhills Sixth Addition located at 1314- 1422 Maplewood Drive.
Board/Commission Recommendation:
The Planning Commission unanimously recommended approval of the final plat with conditions at its January 25, 2018meeting.
Overview:
The applicant is Matt Mathiowetz, on behalf of Prairie Land Development, LLP.
The legal description of the property is Part of Outlots 127, 128, 129, 130 and 131. The property is generally located west of Turner Road, east of Ryan Road, south of U. S. Highway 14 and north ofMaplewood Drive.
The platted area totals 13. 81 acres.
The plat would divide the property as follows: Block 1 — 8 lots — 2. 64 acres
Block 2 — 18 lots — 7. 86 acres
Block 3 — 7 lots — 1. 55 acres
Streets - 1. 76 acres
The property is in the process of being rezoned from R -A (Agricultural Residence District) to R- 1 ( Single FamilyResidence District) and R-2 ( Single and Two Family Residence District). Status of conditions required for plata roval.
Conditions Status
A Pay the platting fee of $1, 140. Payment made.
B Provide an electronic file of the plat in Notification provided to applicant and
an AutoCAD 2000 or newer format. land surveyor.
C Determine parkland dedication Applicant will make a cash payment of
requirements. 11, 220.
D Enter into a Development Agreement. Agreement pending. E Provide necessary utility easements. Easements provided on plat.
F Secure necessary variances. Variances were approved by the CityCouncil at its 2/ 6/ 18 meeting.
G Rezone appropriate parcels of property City Council approved the owners' from R -A to R- 1 or R-2. petition to rezone the property at its
2/ 6/ 18 meetingH Provide name for unnamed street. Applicant has been notified of this
requirement.
Primary Issues/ Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
Final Plat
Aerial Photograph
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City ofNew UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 3 a
Agenda Section: Old Business Originating Department: City Attorney
Resolution: Yes
Prepared By: Assistant City AttorneyOrdinance: N/A
Number of Attachments: 2 Presented By: City Attorney
Item: Consider resolution to petition court to establish Charter Commission.
City Manager' s Proposed Action: Moved by seconded by , offering the resolution and waiving the readingthereof, directing the City Attorney' s office to prepare and file a petition requesting the District Court to appoint a CharterCommission.
Board/Commission Recommendation:
N/A
Overview:
Continuation of the process of reviewing/revising the Home Rule Charter.
Primary Issues/ Alternatives to Consider: NOTE: Fifteen names to be proposed to the court have been included in the attachment.
Budgetary/Fiscal Issues: N/A
Attachments:
1. Proposed resolution
2. List of Prospective Members to the Commission
Councilor
RESOLUTION NO.
CITY OF NEW ULM, BROWN COUNTY, MINNESOTA
RESOLUTION TO PETITION DISTRICT COURT TO ESTABLISH CHARTER COMMISSION
offered the following resolution and moved its adoption:
WHEREAS, the City Council of the City of New Ulm has determined that there is a need to consideramending and updating the Home Rule Charter of the City of New Ulm; and
WHEREAS, Minnesota Statutes Chapter 410 permits amendment of a home rule charter by ordinanceupon recommendation of a city' s charter commission; and
WHEREAS, no charter commission currently exists for the City of New Ulm; and
WHEREAS, the Chief Judge of the District Court for the judicial district in which the City is located has thestatutory authority to appoint a charter commission;
NOW THEREFORE, be it resolved by the City Council of the City of New Ulm:
1. The City Attorney' s office is directed to prepare and file a petition with the Chief Judge of the FifthJudicial District Court, requesting the establishment of a charter commission for the City of New Ulm.
2. The petition shall request that the charter commission be comprised of ( 7-9-11-13-15) persons.
3. The petition shall request that the persons listed below, all of whom are eligible voters residing in theCity of New Ulm, be appointed by the district court as members of the charter commission:
1.
2.
3.
4.
5.
6.
7. ( Minimum number)
8.
9.
10.
11.
12.
13.
14.
15. ( Maximum number)
4. The petition shall request that a simple majority of the commission members be appointed for a periodof four years from the date of the court order, with the remaining members appointed for a period oftwo years from the date of the court order.
Councilor seconded the foregoing resolution, and the roll having been called the followingvote was recorded:
Voting Yes:
Voting No:
Not Voting:
Whereupon the foregoing resolution was declared to have been duly adopted this day of2018.
President of the City Council
ATTEST:
City Clerk -Treasurer
The foregoing resolution is approved this day of , 2018.
Mayor
List of Prospective Members of the City Charter Commission:
1. Daniel Beranek, 1526 Hauenstein Drive, New Ulm, MN 560732. Jeremy Berg, 1420 10th North Street, New Ulm, MN 560733. Dr. John Brownfield, 21 McIntosh Drive, New Ulm, MN 560734. Robert Buessman, 500 South State Street, New Ulm, MN 560735. Dave Christian, 401 South Front Street, New Ulm, MN 560736. Nick Hage, 1223 South Washington Street, New Ulm, MN 560737. Duane Hansel, 206 Bianchi Drive, New Ulm, MN 560738. Linda Heine, 814 Center Street, New Ulm, MN 56073 (Minimum number) 9. Rick Jensen, 1728 Crestview Drive, New Ulm, MN 5607310.Sue Kimmel, 619 Center Street, New Ulm, MN 5607311. Les Schultz, 1437 Heinenhill, New Ulm, MN 5607312. Rachel Smith, 626 South Franklin Street, New Ulm, MN 56073
13.William Swan, 1505 Southridge Road, New Ulm, MN 5607314. Ruth Ann Webster, 820 South German Street, New Ulm, MN 56073
15. Mike Wise, 820 Sunrise Drive, New Ulm, MN 56073 (Maximum number)
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 3 b
Agenda Section: Old Business Originating Department: Park and Recreation
Resolution: YES
Prepared By: City ManagerOrdinance: N/A
Number of Attachments: N/A Presented By: City Manager
Item: Consider resolution accepting the donation of parcel # 00 1. 00 1. 063. 10. 100, south and
adjacent to Kiesling Park, by the New Ulm Economic Development Authority to the City ofNew Ulm, for incorporation into Kiesling Park.
City Manager' s Proposed Action: Motion by Second by to offer the resolution and waive the reading to accept the donation of parcel
001. 001. 063. 10. 100, south and adjacent to Kiesling Park, by the New Ulm Economic Development Authority to the Cityof New Ulm, for incorporation into Kiesling Park.
Board/Commission Recommendation:
On November 13, 2017, the Park and Recreation Commission unanimously recommended pursuing acquisition of theabove proposed parcel from the EDA.
On Feb. 13, 2018 the EDA addressed the proposed lot sale, and authorized the donation of the EDA lot to the City ofNew Ulm without any additional compensation.
Overview:
1. Land parcel # 00 1. 00 1. 063. 10. 100 is 25 feet wide by 165 feet deep and equals 4, 125 square feet and is currentlyowned by the EDA.
2. The parcel is adjacent to the south edge of Kiesling Park, which is owned by the City. 3. The parcel has been used for Kiesling Park activities for over 20 years. 4. The Lamplighter Bar and Grill has an easement agreement with the EDA that will remain in full force. Elements of
the agreement include Lamplighter being able to slightly encroach for their awnings and exhaust venting, along withuse of the rear parking area; all in exchange for $1, 000. 00 per year. The EDA agreement with Lamplighter has aright -of -first -refusal clause that will remain in full force should the property be offered for sale to the public in thefuture.
5. The City Council authorized pursuing ownership of the parcel on Feb. 6, 2018, and it was put on the Feb. 13, 2018EDA meeting agenda for discussion and possible action.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: The Lamplighter lease payment will be received by the City starting for FY 2018.
Attachments:
N/A
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 3 c
Agenda Section: Old Business Originating Department: NUCAT
Resolution: N/A
Prepared By: Community Cable AccessCoordinator Steven ShermanOrdinance: N/A
Number of Attachments: 2 Presented By: Community Cable AccessCoordinator Steven Sherman
Item• Consider motion to award the bid for the Council Chamber High Definition A/V UpgradeProject to AVI.
City Manager' s Proposed Action: Motion by Second by , to award the bid for the Council Chamber High Definition (HD) A/ V
Upgrade Project to AVI, the lowest bidder meeting plans and specifications in the amount of $60,457. 55.
Board/Commission Recommendation:
At their Special Meeting on February 9, 2018, the Cable Communication Advisory Board recommended to approve thebid from AVI.
Overview:
The bidding for the HD Council Chamber Video Equipment Upgrade project closed on Feb 2 with four bidders. The lowbidder came from AVI at $ 60,457. 55. All of the bids including the low bid were higher than the projected costs of theproject after the inclusion of the 15% contingency.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: The total amount budgeted for this item is $ 65, 000.
Attachments:
1. Bid Sheet
2. AVI Bid Form
AV Upgrade
Bidder Amount Bid Bond
x)
G
City of New Ulm Project ManualCouncil Chambers Audio Visual Upgrades
00.41. 13 BID FORM - STIPULATED SUM (SINGLE PRIME CONTRACT) A. Owner: City of New Ulm, 100 North Broadway, New Ulm, MN 56073B. Project: Council Chambers Audio Visual Upgrade
C. Consultants Project ID: 17442
D. Project Location: City Hall, Council Chambers, 100 North Broadway, New Ulm, MN 56073
Submitted By
First Name: rl Last Name: S3e e V
Company:
Company Address: ` 6-7(-7 ' W 110th S
MN Contractor License #: - Ps 0000 O
Company Address: 11Ltl, f"C- 130
City eeplAll Pr -&I - P_ State: Zip: S`! Ll
Having examined the project and all matters referred to in the Instructions to Bidders and the Contract
Documents for this project we, the undersigned, hereby offer to enter into a Contract to perform theWork for the Sum of:
und055 ae4 - . ---
In lawful money of the United States of America.
Dollars ($ C% . '.> ,
The following are Included in the bid price: bid security deposit, performance bond, and insurance asrequired by the instructions to bidders; warranty, all applicable taxes such as federal, state and local taxes; all applicable licenses, fees, and permits costs.
Date: / 3d / 2l
Title: 1' d f5" ift w
fflumm00.40.00 Procurement Forms and Supplements Page 16 of 24
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City ofNew UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 a
Agenda Section: New Business Originating Department: Administration
Resolution: YES
Prepared By: Lisa Pelzel, Executive
AssistantOrdinance: N/A
Number of Attachments: One Presented By: Brian Gramentz,
CityManager
Item• Consider resolution authorizing support of Corridors of Commerce funding for theexpansion of U.S. Highway 14.
City Manager' s Proposed Action: Motion by Second by offering the resolution and waive the reading to authorize support of Corridors ofCommerce funding for the expansion of U. S. Highway 14.
Board/Commission Recommendation:
N/A
Overview:
One of the categories in MnDOT' s project selection process is " Community Consensus." Under this category, MnDOTwill award points to projects that have unanimous support from the communities that are impacted by a proposedCorridors of Commerce project. Thanks to the advocacy of the Highway 14 Partnership over the years, there is no doubtthat Highway 14 expansion has your unanimous support, but MnDOT is asking communities to take specific action inorder for projects to be awarded these points in the agency' s scoring system.
Under MnDOT' s project selection system, in order for a project to receive full points, all jurisdictions impacted by aproject must pass a resolution of support. This means any municipality or county that is touched by the project must pass aresolution and send it MnDOT. While we have a few months to do this, and MnDOT will be sending out notices tocommunities impacted by eligible projects at a later date, we can get started supporting Highway 14 by passing theseresolutions as soon as possible.
Other members, such as our chambers of commerce, will contribute by submitting letters of support for the project. Theseare also awarded points in the scoring process.
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
Sample Resolution
CITY OF NEW ULM
RESOLUTION IN SUPPORT OF CORRIDORS OF COMMERCE FUNDING FOR THEEXPANSION OF U.S. HIGHWAY 14
WHEREAS, U.S. Highway 14 serves a vital role in connecting individuals and businesses in communitiesacross southern Minnesota;
WHEREAS, the Corridors of Commerce program was created and funded by the Minnesota Legislature in2013 for the specific purpose of funding the expansion and improvement of interregional corridors like U.S. Highway 14, which play an important role in the movement of freight and people between regions of our State;
WHEREAS, U.S. Highway 14 remains the most densely populated highway corridor in Greater Minnesotawithout a continuous four -lane connection;
WHEREAS, the remaining two-lane segments ofU.S. Highway 14 between Rochester and New Ulm remaindangerous and deadly stretches of road;
WHEREAS, freight movement makes up a significant portion of the traffic on U.S. Highway 14, and the four - lane expansion of the corridor would not only facilitate commerce, but allow passenger vehicles to more safelyshare the road with heavy commercial vehicles;
WHEREAS, the State of Minnesota has repeatedly recognized that the four -lane expansion ofHighway 14 isnecessary, having previously invested nearly $400 million in expansion and safety projects along the corridor;
WHEREAS, completing the four -lane expansion of U.S. Highway 14 will enhance commerce and create neweconomic development opportunities for southern Minnesota, with benefits that will resound across the State;
WHEREAS, communities across southern Minnesota, including New Ulm, Courtland, and Nicollet havepublicly voiced their support for this project through their membership in the U.S. Highway 14 Partnership.
NOW, THEREFORE BE IT RESOLVED THAT THE CITY OF NEW ULM supports the use of Corridors
of Commerce funding to expand U.S. Highway 14 to four lanes between Nicollet and New Ulm, including thefunding of engineering and right-of-way acquisition needed to facilitate such expansion.
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 b
Agenda Section: New Business Originating Department: NUFD Relief Association
Resolution: NO
Prepared By: Joseph Stadheim — NUFD
Relief Association SecretaryOrdinance: N/A
Number of Attachments: Two Presented By: NUFD Relief Association
Item• Consider motion on the Early Vested Applications from members of New Ulm FireDepartment Relief Association.
City Manager' s Proposed Action: Motion by second by to approve/ deny the Applications of Russel Schabert and Ross Martin tobe placed on the New Ulm Fire Department Relief Association' s Deferred Early Vested Pension Roll.
Board/Commission Recommendation:
The New Ulm Fire Department Relief Association Board of Trustees unanimously approved the applications at theFebruary 5, 2018 Board meeting.
Overview:
The New Ulm Fire Department Relief Association By -Laws state in Article XI, Section 5. d, " Before a member may beplaced on the Early Vested Pension Roll, his/her request for early vesting must be approved by both the Board of Trusteesand the New Ulm City Council. If the request is denied by the Board of Trustees it shall not be acted upon by theCouncil." To comply with the By -Laws the Board is now seeking approval from the City Council on this matter.
Primary Issues/ Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
1. Letter from New Ulm Fire Department Relief Association Board of Trustees2. Applications from Russ Schabert and Ross Martin
New Ulm Fire Department
Relief Association526 - 8`h NORTH
NEW ULM MN 56073Telephone: ( 507) 359- 8225 Fax: ( 507) 359- 8345
Missy Marti - President Scott Foster - Vice President
Jay Haala - Treasurer Joseph Stadheim - Secretary
February 6, 2018
HONORABLE MAYOR AND CITY COUNCILORS
100 North BroadwayNew Ulm, Minnesota 56073
Dear HONORABLE MAYOR AND CITY COUNCILORS
The New Ulm Fire Department Relief Association Board of Trustees has been asked byRussel Schabert and Ross Martin to have their memberships placed on the Deferred EarlyVested Pension Roll of the Association. Russel has served for 12 years as a member of
the Association and resigned as of October 2, 2017. Ross has served for 12 years as a
member of the Association and resigned as of June 1, 2016.
As our bylaws state in Article XI, Section 5. d, " Before a member may be placed on theEarly Vested Pension Roll, his/her request for early vesting must be approved by both theBoard of Trustees and the New Ulm City Council. If the request is denied by the Boardof Trustees it shall not be acted upon by the Council."
The board of trustees unanimously approved the applications on February 5, 2018. Weare now seeking the approval of the City Council on this matter.
Enclosed are the applications to the Association with the Board of Trustees approval.
If there are any questions, please feel free to contact me.
Thank you for your time on this matter.
Sincerely,
Joseph Stadheim, SecretaryNew Ulm Fire Department Relief Association
ftplication for (earlp Veoteb or Deferreb Retirement 6tatuO
To: Board of TrusteesNew Ulm Fire Department Relief Association Date: / - ?- / e
I hereby notify you that I have retired from active duty in the New Ulm FireDepartment on Qct,- 4 , 20 11_•
I request that my name be placed on the Deferred Pension Roll of the Association.
I agree to maintain membership in the Association according to the provisionscontained in the Bylaws of the Association.
I understand that when I become eligible to receive a service pension, I mustrequest a pension application from the secretary of the Association, and submit thisapplication to the Board of Trustees according to the Bylaws of this Associationbefore the pension will be paid. 1-- 7
Signature ofMembers
Relief Association Use Onlyjj)OOJued W
Early Vested Status
4 Years of Service % g6j6?80i ?Sp Benefit Rate at time ofEarly Vesting(Lump Sum Only) -- Z
Total percent vested %; Total Lump Sum Payment Due:$ A3N,L8c) 1" - 0An sTr 64 Uy
Deferred Retirement StatusYears of Service
Benefit Rate at time of retirement (monthly/ lump sum) Total lump sum:$ Total monthly rate:$
Approved by the Board ofTrustees Jh-,8 ( d
Secretary —
1 copy to member ---original to members file ( nufdapplevdrs)
OCV MIS ,133.0 30CVM. ROURII&'-*
Mpplication for early Veoteb or Aderreb Retirement btatuo
To: Board of Trustees
New Ulm Fire Department ReliefAssociation Date: A/
I hereby notify you that I have retired from active duty in the New Ulm FireDepartment on J-6yu 1—, 20j&—.
I request that my name be placed on the Deferred Pension Roll of the Association.
I agree to maintain membership in the Association according to the provisionscontained in the Bylaws of the Association.
I understand that when I become eligible to receive a service pension, I mustrequest a pension application from the secretary ofthe Association, and submit thisapplication to the Board of Trustees according to the Bylaws ofthis Associationbefore the pension will be paid.
Signature ofMemberys 7
Relief Assgdm o Qnily
Early Vestdd StatusJ Years of Service
4_qj, S-_ Benefit Rate at time ofEarly Vesting(Lump Sum Only) Total percent vested a/o; Total Lump Stam Payment Due:$
JVtJ&(od plds Jtoco s,%.P* hWtW
O&gjo,q Id
De aged Ytet,remot tetus
Years of ServiceBenefit Rate at time ofretirement (monthly/ lump sum)
Total monthly rate:$ ; Total lump sum:$
Approved by the Board ofTrustees d ( d
Secretary
1 copy to member ---original to members file ( nufdapplevdrs)
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 c
Agenda Section: New Business Originating Department: Library
Resolution: Yes
Prepared By: Kris WileyOrdinance: N/A
Number ofAttachments: Two (2) Presented By: Kris Wiley
Item• Consider resolution supporting the Minnesota Library Association/ Information andTechnology Educators of Minnesota 2018 Minnesota Legislative Platform.
City Manager' s Proposed Action: Motion by , and Second by , to offer resolution and waive the reading supporting theMinnesota Library Association/ Information and Technology Educators of Minnesota 2018 Minnesota LegislativePlatform.
Board/ Commission Recommendation:
On January 11, 2018, the New Ulm Public Library Board by a vote of 8- 0 approved Resolution No. 2018- 02, supportingthe MLA/ITEM Platform for the 2018 Minnesota Legislative Session.
Overview:
Every year, the Minnesota Library Association (MLA) and Information and Technology Educators of Minnesota ( ITEM) develop a platform for the state legislative session. Attached is the 2018 platform.
The platform focuses on the essential funding for services provided by the 12 regional libraries in the state. In addition tostate funding, known as Regional Library Basic System Support (RLBSS), local libraries contract for services at theregional level. New Ulm Public Library is a member of Traverse des Sioux Library Cooperative (TdS) and this year willpay $30,285 in fees for services such as a shared online library catalog, delivery, and interlibrary loan.
State funding is distributed based on a formula that includes population, area in square miles, equalization, and base grant. The platform supports state funding to increase basic funding for library systems along with a formula change thatincludes an increase in base support from 5 percent to 15 percent and a decrease in equalization from 25 percent to 15percent. TdS currently receives no funding from the equalization portion of the formula. These changes are included in abill that is open in the state legislature and co-authored by Senator Gary Dahms.
The Brown County Board of Commissioners received a report on this item on February 6, 2018, and will vote on theresolution February 20, 2018.
Primary Issues/ Alternatives to Consider: None.
Budgetary/Fiscal Issues: Successful passage of this legislation may reduce the service fees New Ulm Public Library pays to TdS.
Attachments:
New Ulm Public Library Board Resolution No. 2018- 022018 MLA/ITEM Platform
NEW ULM PUBLIC LIBRARY BOARD
RESOLUTION NO. 2018-02FIRST READING AND ADOPTION
APPROVING SUPPORT FOR THE MLA/ITEM PLATFORM
FOR THE 2018 MINNESOTA LEGISLATIVE SESSION
Every year, the Minnesota Library Association ( MLA) and Information and TechnologyEducators of Minnesota ( ITEM) develop a platform for the state legislative session. Attached is the 2018 draft platform. The platform will be finalized shortly before LibraryLegislative Day on March 6, 2018, and will have as many specifics such as bill numbersand dollar amounts as possible.
The platform is similar from year to year because it focuses on the essential funding andservices provided by libraries. 2018 is not a budget year, so it's unlikely the MinnesotaLegislature will make adjustments to the funding for Regional Library Basic SystemSupport or Multicounty Multitype Library Support, which affects the amount of fundsallocated to Traverse des Sioux Library Cooperative (TdS).
TdS Executive Director Ann Hokanson has encouraged funding boards throughout theregion to publicly support the platform. She intends share the list of endorsements withlegislators on Library Legislative Day. The Brown County Library Board formallysupported the platform at its November 13, 2017, meeting.
Approved at a meeting of the New Ulm Public Library Board on January 11, 2018, bythe following vote:
AYES:
NOES:
ABSENT: lABSTAIN:
APPROVED:
L.
LIBRARIES
TRANSFCRMTM
MINNESOTA
2018 MLA/ ITEM
LEGISLATIVE PLATFORM
The Minnesota Library Association ( MLA) and the
Information and Technology Educators of Minnesota ( ITEM)
support state funding or the following programs thatsustain and expand library services in Minnesota.
INCREASE BASIC FUNDING FOR LIBRARY SYSTEMS
HF 1382 / SF 1033)
Regional Library Basic System Support (RLBSS) Increased funding from $ 13. 57 million to $ 16. 57 million annually with a
corresponding formula change to provide stable funding for all regionalpublic library systems across the state.
Multicounty Multitype Library System SupportIncreased funding from $ 1. 3 million to $2 million annually to support
communication, resource sharing, staff development, and collaborativeprogramming connecting all types of Minnesota libraries.
BONDING FOR PUBLIC LIBRARY BUILDINGS
HF 1484/ SF 2218)
MLA and ITEM support the appropriation of $10 million for construction and
remodeling of public library buildings through the State' s currently authorizedmatching program.
CREATE GRANT POOL FOR LIBRARY MEDIA SPECIALISTS
HF 2698)
MLA and ITEM support funding a grant pool to enable school districts toincrease access to licensed library media specialists in districts that face a
shortage of licensed media staff.
Minnesota' s library systemswork together as the
infrastructure that supports
public, school, academic, &
special libraries as these
libraries serve the
information needs of their
users.
Regional Public LibrarySystems
Regional Public LibrarySystems coordinate public
library services to serveresidents within their regions
and across the state.
Multicounty MultitypeLibrary Systems
Multitype systems partner
with member libraries toeducate staff for traditional &
emerging roles, cultivatecollaboration, & encourage
technological innovation.
They leverage existing librarystrengths to build capacity toachieve more collectively thancould be attained
independently.
School Librarians
School librarians teach critical
media information literacyskills & the ability to readcritically to help students tobecome responsible digitalcitizens. School librarians are
fundamental in helpingstudents develop the skillsthey need to be successful inthe 21 st century.
STATEMENTS OF SUPPORT
Net NeutralityMLA & ITEM support state led efforts to maintain net
neutrality for Minnesotans. Preserving net neutrality isessential for equitable access to online information and
services. The internet is the primary mechanism fordelivering information, services and applications to the
public, therefore, it' s especially important that commercial Internet Service Providers are not ableto control or manipulate the content of these communications. Libraries, our patrons and
America' s communities will be at risk if the FCC' s repeal of protections contained in its 2015
Open Internet Order aren' t replaced with any enforceable rules.
The following efforts enhance library service to all Minnesota students and residents. Asrepresentatives of libraries of all types, MLA/ ITEM support funding in the following areas:
Continued funding for Minitex, the Electronic Library for Minnesota (ELM), theMinnesota Digital Library (MDL) and MNLINK, the statewide interlibrary loan anddelivery system.
Funding for EBooks MN to provide increased content and access to ebooks forlibraries and school media centers.
Funding after school and community programs that recognize the essential rolelibraries play to foster early literacy, provide out-of-school learning opportunities, and contribute to workforce development and college and career readiness.
Annual funding for broadband for public libraries (RLTA) at $ 2. 3 million per year.
Increased annual funding for K- 12 Broadband Equity Aid from $ 3. 75 million per
year to $9. 75 million per year.
Requests for increases in Local Government Aid and County Program Aid becausethese funding sources support government operations at the city and county level. An increase in the revenue base for cities and counties may result in additionalfunding support for library services at the local level.
The members of the Minnesota Library Association andreq Information Technology Educators of Minnesota have
MINNESOTA LIBRARYendorsed this platform and encourage you to support it
ASSOCIATION in 2018.
ITEC
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 d
Agenda Section: New Business Originating Department: Administration
Resolution: N/A
Prepared By: Human Resources DirectorOrdinance: N/A
Number of Attachments: N/A Presented By: City Manager
Item: Consider motion approving the renewal terms of the collective bargaining agreement withthe Law Enforcement Labor Services, Inc. ( LELS), Local 150, for the period beginningJanuary 1, 2018 and expiring December 31, 2019.
City Manager' s Proposed Action:
Motion by Seconded by approving the terms of a two year Labor Agreement between theCity of New Ulm and LELS, Local 150, for the period beginning January 1, 2018 and expiring December 31, 2019.
Board/Commission Recommendation:
The Personnel Committee ( Council President Schmitz, Council Member Fischer, and City Manager Gramentz) hasreviewed the terms of the tentative settlement and recommends approval.
Overview:
The terms of the tentative settlement, which include:
1. A two year Agreement for the calendar years 2018 and 2019;
2. Annual wage adjustments as follows; movement to the new wage scale and also a 1. 5% wage adjustment on 01/ 01/ 2018
and on 0 1/ 0 1/ 2019 a wage adjustment of 2%;
3. Added language that states that effective January 1, 2018, all employees shall be assigned to the same relative stepwithin the salary range as specified in Appendix A due to the 2017 classification and compensation study; 4. Each employee covered by the Agreement shall be paid a one- time, lump sum signing bonus of $500.00, to be paidwithin 30 days of the implementation date of the Agreement;
5. Removal of the 93 day supply through mail order only for two co -pays if generic; 2 '/ z co -pays if formulary brand; andgreater of $100 or 40% if non -formulary because there is no price difference for mail order prescriptions due to themandatory change by Blue Cross Blue Shield; 6. Change Parental leave language in the contract to Pregnancy and Parental leave due to the change in the law; 7. Added health savings account (HSA) language due to the added benefit offering; and8. Added the Affordable Care Act language due to the possibility of this being repealed.
These above terms have been ratified by LELS, Local 150 membership. In anticipation of City Council approval, theyhave signed the Labor Agreement document.
Primary Issues/Alternatives to Consider: If the proposed Labor Agreement language is found to be not acceptable, the next step is arbitration.
Budgetary/Fiscal Issues:
The 2018 City Operating Budget included sufficient allocations to meet the financial obligations set forth in the terms ofthe settlement agreement.
Attachments:
N/A
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 e
Agenda Section: New Business Originating Department: Park & Recreation
Resolution: Yes
Prepared By: Tom Schmitz
Park & Recreation DirectorOrdinance: N/A
Number of Attachments: None ( 0) Presented By: Tom
SchmitzParkRecreation Director
Item• Consider resolution to accept donations offered to the City for the Park and RecreationDepartment.
City Manager' s Proposed Action: Motion by Second by to offer the resolution and waive the reading to accept the followingdonations to the City of New Ulm for the Park and Recreation Department for the following: Fitness Programs:
1. 60 bags of Boom Chicka Popcorn with an estimated value of $60.00 from Angie' s Popcorn to be used for theWeight Loss Challenge.
2. One 30 -pound kettlebell with an estimated value of $40.00 from Sharon Olson
Trap and Skeet Range Improvements3. $ 500.00 cash from the Lost Dog and Fox Hunters Club.
Board/Commission Recommendation:
On February 12, 2018, the Park and Recreation Commission recommended the City Council accept these donations.
Overview:
N/A
Primary Issues/ Alternatives to Consider: Thank you letters will be sent to donors.
Budgetary/Fiscal Issues: 500. 00 total cash donations.
100.00 value of in-kind donations.
Attachments:
None
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 f
Agenda Section: New Business Originating Department: Park and Recreation
Resolution: Yes
Prepared By: Joey Schugel, RecreationProgram SupervisorOrdinance: N/A
Number of Attachments: Zero Presented By: Joey Schugel, RecreationProam Supervisor
Item• Consider resolution authorizing grant application to Allina Health' s Neighborhood HealthConnectionTM program for up to $ 10, 000.00.
City Manager' s Proposed Action: Motion by Second by to offer the resolution and waive the reading, authorizing grant application to AllinaHealth' s Neighborhood Health ConnectionTM program, of up to $ 10, 000.00, to assist in funding the new mobile " Rec onthe Go" and the Adult/Child Yoga in the Park programs.
Board/Commission Recommendation:
The Park and Recreation Commission recommended the City Council authorize this grant application at their February 12, 2018 regular meeting.
Overview:
1. Neighborhood Health Connection grants, support communities in building social connections, among groups of allages, through healthy eating and physical activity.
2. Research shows people are more likely to participate in healthy programs if they do so with other people they feelconnected to.
3. People with positive social connections are healthier, live longer, are less likely to be depressed, get better faster afteran illness and help make the community stronger.
4. Neighborhood Health Connection Grants are competitive and support organizations that collaborate with members of
their communities in places where they live, learn, work and play. 5. Any community nonprofit or local government entity can apply. 6. The Park & Recreation Dept. and Allina Health have partnered in the past, to provide various active and healthy
programs for youth, adults and families.
7. City survey results indicate an ongoing need and requests for additional free family fitness activities. 8. Recent trends in the park and recreation industry show increasing demand and popularity for mobile recreation.
Mobile recreational programming can overcome barriers such as transportation and cost for participants. 9. Rec on the Go will be a new program in the community. This program will utilize partnerships with ISD 88
Community Education & ECFE, New Ulm Public Library, New Ulm Medical Center, Pro -Kinship for Kids, SPOTS, among others, to reach all in the community.
Primary Issues/Alternatives to Consider: 1. Authorize the grant application.
2. Not authorize the grant application.
Budgetary/Fiscal Issues: 1. The grant application is for up to $ 10, 000.00 and has no matching requirement. 2. If awarded, these programs will be offered for free, this summer.
Attachments:
None.
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 g
Agenda Section: New Business Originating Department: Park & Recreation
Resolution: Yes
Prepared By: Tom Schmitz
Park & Recreation DirectorOrdinance: N/A
Number of Attachments: Zero ( 0) Presented By: Tom
SchmitzParkRecreation Director
Consider resolution authorizing overnight camping and recreational fires in South GermanItem: Park for a BMX Racing Event on Friday night June 29- 30 and Saturday night June 30 -
July 1, 2018.
City Manager' s Proposed Action: Motion by Second by offer the resolution and waive the reading authorizing overnightcamping and not to exceed five recreational fires in South German Park for a BMX MN State Qualifier Racing Event onFriday night June 29-30 and Saturday night June 30 -July 1, 2018.
Board/Commission Recommendation:
On February 12, 2018, the Park & Recreation Commission recommended the City Council authorize this proposed action.
Overview:
1. Park use from 11 pm to 7 am, including camping, is prohibited by ordinance Section 8. 64 Subdivision 3, unlesspermitted by City Council.
2. Camping will occur in South German Park, just south of 3rd South Street. 3. River Valley BMX Club (RVBMXC) operates out of the BMX Park at 316 — 3rd South Street.
4. The weekend of June 29 - July 1, 2018, RVBMXC is hosting a Minnesota State Qualifier Race. 5. This has been an annual event and request.
6. RVBMXC will provide proof of insurance coverage to the City, naming the City as additionally insured. 7. If the weather is conducive, not to exceed five recreational fires may be in the camping area. Participants will adhere
to all fire regulations in City Code Section 8. 328. Between 1 — 10 family camping units are expected. 9. Onsite portable restrooms and refuse service will be provided by RVBMXC. 10. Drinking water is available at the BMX Park.
Primary Issues/Alternatives to Consider: 1. Authorize overnight camping OR Not authorize overnight camping. AND
2. Authorize no more than five recreational fires OR Not authorize recreational fires.
Budgetary/Fiscal Issues: N/A
Attachments:
N/A
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 h
Agenda Section: New Business Originating Department: Finance
Resolution: Yes
Prepared By: Nicole JorgensenOrdinance: n/a
Number of Attachments: 1 Presented By: Nicole Jorgensen
Item: Consider resolution approving the recommended 2017 year end transfers and encumbrances.
City Manager' s Proposed Action: Moved by , second by , to approve a resolution and waive the reading approving the recommended2017 year end transfers and encumbrances.
Board/Commission Recommendation: n/ a
Overview:
This is the annual request that departments make to carry forward budget that remains from their prior year budgets wheredepartments were either unable to start certain projects or had started projects but were unable to finish the projects.
The attached memo highlights the: 1. Activity in the Capital Improvement Fund ( Fund 290) that requires a 4/ 5 vote in items I, and II; 2. Carry forward of budget to 2018 from 2017; 3. Close out of funds that are no longer needed.
Primary Issues/ Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
Memo with staff recommendations
I ZWi
C t
City ofNew UlmOffice ofthe Finance Director100 North Broadway Telephone: ( 507) 359-8259
New Ulm, Minnesota 56073 Fax: (507) 359-8219
Email: [email protected] Website: www.newulmmn.gov
TO: Honorable Mayor and City CouncilFROM: Nicole Jorgensen, Finance Director
DATE: February 20, 2018
SUBJECT: 2017 Year End Transfers and Encumbrances
In order to close the City' s accounts for the year ended December 31, 2017, City Council actionis required for the following:
I. 2017 Budgeted Appropriations in Sinking Funds
Below is a listing of appropriations totaling $625,270 ( It includes 1 asterisked item as noted) which were included in the 2016 budget to increase specific sinking funds for future projects. Aresolution is required to transfer the funds to the sinking funds.
Account No. Description Amount
101015 City facility renovations $ 375, 000.00
101017 Columbarium $ 4, 770.00*
101028 Fire truck/equip replacement $ 245, 500.00
Total 2017 $ 625, 270.00
This amount is based on actual columbarium sales, not budget.
II. 2017 Payments from Sinking Funds
During 2017, the Council authorized expenditures from the following associated sinking funds:
A. 101028 Fire Truck/equip replacement 229,058. 55
B. 101015 City Facility Renovations 89,066.20*
C. 101051 Land Acquisition 1, 450,066.00**
D. 101028 Fire Truck/equip replacement 49,040.09
E. 101043 Police equip replacement 49,040.08
The City Hall Elevator project was completed in 2018 so the remaining expense of $43, 165. 80will be in 2018. The total for the 2 elevators was budgeted at $ 120,000. The actual total was
132, 172.
The industrial park land was purchased for $ 1, 450,066. This purchase was budgeted to use
310,000 from Land Acquisition, $268,475 from the EDA loan repayment, $ 761, 525 from the
Capital Improvement Fund (Fund 250), and the remainder from the General Fund Balance. Year
End Transfers will be made from Fund 250 for $761, 525 and the General fund for $ 110,066 to
replenish the balance in the Land Acquisition account. The EDA repayment deposit was made in
July of 2017.
III. Unbudgeted Transfers from Other Funds
A. No unbudgeted transfers this year.
IV. Year -End Encumbrances/Balances to be Re -appropriated in 2017
Several Departments did not complete projects or incur expenditures for items anticipated in the
2016 Budget, and, several items were not included in the 2017 Budget. Therefore, various
departments have requested that the following item/expenditures be encumbered and re - appropriated for 2017:
A. Administration Department:
1. $ 1, 330.00 Tree Commission has an unexpended balance of $1, 336.45.
At the January 4, 2018 meeting the Commission requestedthat any unexpended balance from 2017 be carried over to2018 to be used for the boulevard and diseased tree
programs, education and to supplement any costsassociated with the tree inventory project and the EmeraldAsh Borer policy development currently being undertakenby the Green Corp participant.
101- 1000- 355203)
2. $ 6,468.00 Heritage Preservation has an unexpended balance of
6,468.46. A grant was received to help with theassessment of the Hermann Monument base. This
carryover with help with some of the additional costs. 101- 1000- 355110)
3. $ 50,000.00 In 2017 $ 50,000 was budgeted for the City' s portion of anew phone system. The project is in process and will be
completed in 2018.
101- 1000- 550050)
B. Police Department
1. $ 17,946. 13 This was budgeted in 2016 and 2017 for an electronic
parking system equipment and software to replace datedpaper tickets and unsupported/dated software. The project
was started in 2016 but only a few costs have beenincurred.
220- 3126-224100)
C. Fire Department:
1. $ 3,333.63 The Fire Department has an unexpended balance of
3, 333. 63 in the building maintenance account. As part ofthe security improvements completed in 2017, oneadditional office door will be completed in 2018.
Additional shelving will be added in the new storage shed. 101- 2200- 222005)
D. EngineeringDepartment:
1. $ 19,814.44 Consultant Services has an unexpended balance of
19, 814.44. The requested carryover will be coupled with
the 2018 budget appropriation of $125, 000 to fund the
engineering cost associated with the annual NPDES/ SWPPImplementation, the ADA transition plan, the North
Highland Avenue Intersection Traffic Study, the 2019MSAS Project delivery and any other services that may beauthorized by the City Council. The 2018 budgetappropriation assumed that all of the unused 2017 account
balance would be carried over.
101- 3400- 330010)
E. Airport Department:
1. $ 306,848.06 Consultant Services has an unexpended balance of
306,848.06. The requested carryover would be coupled
with 2018 appropriation of $160,000 to fund the
engineering costs associated with preapproved projects and
task orders including Exhibit "A" Airport PropertyInventory Map, Master Plan and Airport Layout Planupdates, environmental updates, Land Use and Safety ZoneUpdates and other engineering service contracts that mayme authorized by the City Council. The 2018 budgetappropriation assumed that all the unused 2017 account
balance would be carried over to 2018.
101- 3600- 330010)
F. Community Access:
1. $ 10,000.00 The Community Access Department has an unexpendedbalance of $10, 000 in the computer hardware account. The
funds with be used for equipment needed for the upgrade to
high definition.
101- 9840-550055)
G. Library:
1, 648.06 Contractual Maintenance Equipment has an unexpended
balance of $6, 361. 90. The requested carryover would fund
the sidewalk repairs in the back parking lot of the Library. 211- 5500-340050)
G. Park and Recreation:
For 2017 the Park and Recreation fund was originally budgeted to use $ 265, 000of fund balance. Due to some projects not be started or completed in 2017
approximately $20, 000 of fund balance was used. The approved 2018 budgetuses $ 73, 082 of fund balance for Pfaender Park. The following list of budgetcarry over and budget adjustment requests will result in 2018 adjusted use of fundbalance of $362,576.58.
215- 5200- 500149 Kiesling House Park Improvement215- 5600- 520000 Civic Center -Building Improvements224-4100-222016 Maintenance — Community Center215- 5200- 500162 North Park Improvements
215- 5200-340075 Contractual Maintenance grounds
215- 5200- 500132 German Park
215- 5200- 500159 Mueller Park
Total
44, 617. 64 Budget adj. 18, 748. 00 Budget adj.
4, 135. 94 Budget adj. 14, 816.00 Budget adj. 20,220.00 Budget adj.
108, 545. 00 Carry over78,412.00 Carry over
289,494.58
V. Close Out of Selected Funds
A. GO PIRF Bonds 2009A(Fund 319); Bonds were retired early in 2017 and have beenpaid in full.
B. Fund 505 2015 PI Bonds Fund; all payments have been made and funds received.
City of New UlmRequest for Council Action
Meeting Date: February 20, 2018 Agenda Item Number: 4 i
Agenda Section: New Business Originating Department: City Attorney
Resolution: n/ a
Prepared By: Kim SamuelsonOrdinance: Yes
Number ofAttachments: 2 Presented By: Roger Hippert
Item• First reading of Ordinance No. 18- 023, Fifth Series, amending Section 9.04 of the CityCode of the City ofNew Ulm relative to Zoning in Said City.
City Manager' s Proposed Action: First reading of Ordinance No. 18- 023, Fifth Series, amending Section 9. 04 of the City Code of the City of New Ulmrelative to Zoning in Said City.
Board/ Commission Recommendation:
N/A
Overview:
N/A
Primary Issues/Alternatives to Consider: N/A
Budgetary/Fiscal Issues: N/A
Attachments:
1. Draft Ordinance No. 18- 023
2. Zoning Map
ORDINANCE NO. 18-023, FIFTH SERIES
CITY OF NEW ULM, BROWN COUNTY, MINNESOTA
AN ORDINANCE AMENDING SECTION 9. 04 OF THE CITY CODE OF THE CITY OF
NEW ULM RELATIVE TO ZONING IN SAID CITY.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF NEW ULM:
SECTION I. That the zoning map referenced in subdivision 2 of Section 9. 04 of the CityCode of the City of New Ulm is hereby amended as follows:
The following -described property, heretofore zoned R -A ( Agricultural Residence
District), is hereby redesignated and rezoned to R- 1 ( Single Family Residence District):
That part of Outlots 127 and 131, in the City of New Ulm, Brown County, Minnesota, described as follows:
Beginning at the most westerly corner of Lot 8, Block 2, FAIRHILLS FIFTHADDITION; thence South 55 degrees 31 minutes 11 seconds West bearings based on
the Brown County Coordinate System NAD83( 07) on the northwesterly line ofMaplewood Drive, as dedicated per MAPLEWOOD DRIVE FIRST ADDITION, a
distance of 46. 22 feet; thence Southwesterly a distance 103. 89 feet on a tangentialcurve to the right having a radius of 1310. 00 feet and a central angle of 04 degrees 32minutes 37 seconds; thence North 34 degrees 28 minutes 49 seconds West not tangent
to said curve, a distance of 762. 93 feet; thence North 54 degrees 37 minutes 39
seconds East, a distance of 150.02 feet to the most westerly corner of Lot 1 of saidBlock 2; thence South 34 degrees 28 minutes 49 seconds East on the southwesterlyline of said Block 2, a distance of 769.42 feet to the point of beginning.
Said parcel contains 2. 65 acres of land.
SECTION II. That the zoning map referenced in subdivision 2 of Section 9. 04 of theCity Code of the City of New Ulm is hereby amended as follows:
The following -described property, heretofore zoned R -A ( Agricultural Residence
District), is hereby redesignated and rezoned to R- 1 ( Single Family Residence District):
That part of Outlots 127, 128, 129, 130 and 131, in the City of New Ulm, BrownCounty, Minnesota, described as follows:
Commencing at the most westerly corner of Lot 8, Block 2, FAIRHILLS FIFTHADDITION; thence South 55 degrees 31 minutes 11 seconds West bearings based on
the Brown County Coordinate System NAD83( 07) on the northwesterly line ofMaplewood Drive, as dedicated per MAPLEWOOD DRIVE FIRST ADDITION, a
distance of 46.22 feet; thence Southwesterly on said right of way line a distance of
Page 1 of 3
164. 21 feet on a tangential curve to the right having a radius of 1310.00 feet and acentral angle of 07 degrees 10 minutes 55 seconds to the point of beginning; thencecontinuing Southwesterly and Westerly on said right of way line a distance of 525.85feet on said tangential curve to the right having a radius of 1310. 00 feet and a centralangle of 22 degrees 59 minutes 57 seconds; thence South 85 degrees 42 minutes 03
seconds West on said right of way line and tangent to said curve, a distance of 186.46feet to the west line of said Outlot 129; thence North 00 degrees 20 minutes 34 seconds
East on the west line of said Outlots 129 and 128, a distance of 519. 89 feet; thence
Northeasterly a distance of 142. 12 feet on a tangential curve to the right having aradius of 150.00 feet and a central angle of 54 degrees 17 minutes 05 seconds; thence
North 54 degrees 37 minutes 39 seconds East tangent to said curve, a distance of
238.34 feet; thence South 34 degrees 28 minutes 49 seconds East, a distance of
755.83 feet to the point of beginning.
Said parcel contains 7. 82 acres of land.
SECTION III. That the zoning map referenced in subdivision 2 of Section 9.04 of theCity Code of the City of New Ulm is hereby amended as follows:
The following -described property, heretofore zoned R -A ( Agricultural Residence
District), is hereby redesignated and rezoned to R-2 ( Single and Two Family ResidenceDistrict):
That part of Outlot 127 in the City of New Ulm, Brown County, Minnesota, described as follows:
Beginning at the most westerly corner of Lot 6, Block 3, FAIRHILLS FIFTHADDITION; thence South 54 degrees 37 minutes 39 seconds West bearings based on
the Brown County Coordinate System NAD83(07) on the northwesterly line ofBirchwood Drive and its southwesterly extension as dedicated per FAIRHILLS FIFTHADDITION, a distance of 200.04 feet; thence North 34 degrees 28 minutes 49
seconds West, a distance of 131. 95 feet to the southeasterly line of Parcel 231 as perMN/ DOT R/ W PLAT 08- 11; thence North 55 degrees 31 minutes 11 seconds East on
said southeasterly line, a distance of 200.00 feet to the southwesterly line of said Lot 6; thence South 34 degrees 28 minutes 49 seconds East on said southwesterly line, adistance of 128. 83 feet to the point of beginning.
Said parcel contains 0.60 acres of land.
SECTION IV. That the zoning map referenced in subdivision 2 of Section 9. 04 of theCity Code of the City of New Ulm is hereby amended as follows:
The following -described property, heretofore zoned R -A ( Agricultural Residence
District), is hereby redesignated and rezoned to R- 1 ( Single Family Residence District):
Page 2 of 3
That part of Outlots 127 and 128, in the City of New Ulm, Brown County, Minnesota, described as follows:
Commencing at the most westerly corner of Lot 6, Block 3, FAIRHILLS FIFTHADDITION; thence South 54 degrees 37 minutes 39 seconds West bearings based on
the Brown County Coordinate System NAD83( 07) on the northwesterly line ofBirchwood Drive and its southwesterly extension as dedicated per FAIRHILLS FIFTHADDITION, a distance of 200.04 feet to the point of beginning; thence continuing South54 degrees 37 minutes 39 seconds West on said southwesterly extension, a distance of357. 02 feet to the west line of said Outlot 128; thence North 00 degrees 20 minutes 34
seconds East on said west line, a distance of 167. 50 feet to the most southerly cornerof Parcel 231 as per MN/ DOT R/ W PLAT 08- 11; thence North 55 degrees 31 minutes
11 seconds East on the southeasterly line of said Parcel 231, a distance of 261. 32 feet; thence South 34 degrees 28 minutes 49 seconds East, a distance of 131. 95
feet to the point of beginning.
Said parcel contains 0.95 acres of land.
SECTION V. That the City Engineer is hereby ordered to make the necessaryalterations to the official map of the City of New Ulm to reflect these changes.
SECTION VI. That this ordinance shall take effect and shall be in force 30 days from
and after its adoption, approval, and publication.
Adopted by the City Council of the City of New Ulm this day of , 2018.
President of the City Council
Attest:
Finance Director
Approved by the Mayor of the City of New Ulm this day of , 2018.
Mayor
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