CITY OF KIRKLAND Department of Public Works 123 Fifth Avenue, Kirkland, WA 98033 425.587.3800 www.kirklandwa.gov MEMORANDUM To: Kurt Triplett, City Manager From: Dave Snider, P.E., Capital Projects Manager Kathy Brown, Public Works Director Date: July 23, 2015 Subject: ANNUAL STREET PRESERVATION PROGRAM 2014 PHASE II STREET OVERLAY PROJECT – ACCEPT WORK RECOMMENDATION: Staff recommends that the City Council take the following actions: • Accept the work on the 2014 Street Preservation Program – 2014 Phase II Street Overlay Project, as completed by Watson Asphalt Paving Co, Inc., of Redmond, WA, and establish the statutory lien period, and • Authorize the use of surplus 2014 Street Preservation funds for use on the 2015 Street Preservation Program and/or the NE 85 th Street Overlay Project, as needed. By taking action on this memo during approval of the consent calendar, City Council is accepting the contract work completed for the 2014 Phase II Street Overlay Project and authorizing reallocation of surplus overlay funds. BACKGROUND DISCUSSION: The 2014 Street Overlay Project is Phase II of the Annual Street Preservation Program for the maintenance and rehabilitation of the City’s street network. The Project included subgrade preparation and repair, asphalt grinding, and the application of a new surface layer of asphalt. The 2014 Street Overlay Project included seven schedules of work, resulting in the resurfacing of approximately 11.6 lane miles of roadway (Attachment A). Phase I of the Annual Street Preservation Program was the Curb Ramp & Concrete Repairs Project, which was accepted by the Council at its January 20, 2015 meeting. The Phase III Project of the Annual Program is the Slurry Seal Project, which was also accepted by the Council at the January 20 meeting. The total budget for the 2014 Annual Street Preservation Program is a combination of three revenue sources, including the base CIP funding, Proposition 1 Levy funds, and a City Council approved carry-over from the 2013 program, as follows: Council Meeting: 08/03/2015 Agenda: Other Business Item #: 8. h. (2)
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CITY OF KIRKLAND Department of Public Works 123 Fifth Avenue, Kirkland, WA 98033 425.587.3800 www.kirklandwa.gov
MEMORANDUM To: Kurt Triplett, City Manager From: Dave Snider, P.E., Capital Projects Manager Kathy Brown, Public Works Director Date: July 23, 2015 Subject: ANNUAL STREET PRESERVATION PROGRAM 2014 PHASE II STREET OVERLAY PROJECT – ACCEPT WORK RECOMMENDATION: Staff recommends that the City Council take the following actions:
• Accept the work on the 2014 Street Preservation Program – 2014 Phase II Street
Overlay Project, as completed by Watson Asphalt Paving Co, Inc., of Redmond, WA, and establish the statutory lien period, and
• Authorize the use of surplus 2014 Street Preservation funds for use on the 2015 Street Preservation Program and/or the NE 85th Street Overlay Project, as needed.
By taking action on this memo during approval of the consent calendar, City Council is accepting the contract work completed for the 2014 Phase II Street Overlay Project and authorizing reallocation of surplus overlay funds. BACKGROUND DISCUSSION: The 2014 Street Overlay Project is Phase II of the Annual Street Preservation Program for the maintenance and rehabilitation of the City’s street network. The Project included subgrade preparation and repair, asphalt grinding, and the application of a new surface layer of asphalt. The 2014 Street Overlay Project included seven schedules of work, resulting in the resurfacing of approximately 11.6 lane miles of roadway (Attachment A). Phase I of the Annual Street Preservation Program was the Curb Ramp & Concrete Repairs Project, which was accepted by the Council at its January 20, 2015 meeting. The Phase III Project of the Annual Program is the Slurry Seal Project, which was also accepted by the Council at the January 20 meeting. The total budget for the 2014 Annual Street Preservation Program is a combination of three revenue sources, including the base CIP funding, Proposition 1 Levy funds, and a City Council approved carry-over from the 2013 program, as follows:
Council Meeting: 08/03/2015 Agenda: Other Business Item #: 8. h. (2)
Memorandum to Kurt Triplett July 23, 2015
Page 2
Revenue Source Amount 2013-2018 base CIP $1,750,000 Prop 1 Levy funds $2,574,000 2013 Carry-over $240,807 TOTAL $4,564,807
At its regular meeting of July 1, 2014, Council awarded the 2014 Street Overlay Project to Watson Asphalt Paving Co., Inc., in the amount of $2,780,964.70. The construction began on July 21, 2014 and the work was substantially complete in May 2015 after enduring a winter-weather suspension of the construction activities. The project was fully completed on June 12, 2015 after the contractor finished all outstanding punch list work items. The total of all payments made to the contractor was $2,659,499.63. The reduced contract amount was the result of bid item quantities being less than originally estimated. With all costs known for all three phases of the Annual Street Preservation Program, the currently anticipated expenses for the entire 2014 Street Preservation Program are as follows:
Phase Status ORIGINAL Amount
FINAL Amount
TOTAL BUDGET $4,564,807 $4,564,807 Phase I Curbs and Ramps Accepted 1/20/2015 ($383,567) ($349,588) Phase II Overlay Awarded Accept – This Memo ($2,780,965) ($2,659,500) Phase III Slurry Seal Accepted 1/20/2015 ($ 496,081) ($462,242) Eng., Admin., Inspect., Outreach Complete ($ 680,000) ($530,968) Paving, City Crews (NE 132nd St) Complete ($35,000) ($26,258) Remaining Balance $ 189,194 $536,251
The 2014 Street Overlay Project (Phase II) is the final Phase for the 2014 Street Preservation Program. With City Council’s acceptance of the work on this Project, together with all changes from all Phases presently accounted for, over $500,000 remains in the overall budget and staff recommends all remaining funds be transferred to the 2015 Street Preservation Program (Attachment B). Staff recommends that these funds be made available for any potential 2015 street preservation budget needs, including the potential need for the additional overlay work on NE 85th Street, as identified in a separate memo for the August 3, 2015 City Council meeting.
Attachment A: Vicinity Map Attachment B: Project Budget Report – Phase II
Redmond
BellevueYarrow Point
Seattle
Hunts Point
S I 40
5
N I 4
05
132N
D AV
E NE
NE 124TH ST
NE 132ND ST
3RD
ST
124T
H AV
E NE
CROS
S KIRK
LAND
CORR
IDOR
4TH
STNE 116TH ST
NE 85TH ST
2ND
ST
116T
H AV
E NE
MARK
ET ST
7TH AVE
84TH
AVE N
E
9TH AVE
NE 60TH ST
NE 128TH ST
NE 80TH ST
108T
H AV
E NE
NE JUANITA DR
98TH
AVE N
E
15TH AVE
5TH
ST
6TH
ST S
120T
H AV
E NE
19TH AVE
LAKE ST S
NE 100TH ST
FORBES CREEK DR
NE 70TH ST
NE 75TH ST
130T
H AV
E NE
5TH AVE W
STAT
E ST S
NE 126TH PL
LAKE
VIEW
DR
8TH
ST S
NE 95TH ST
SLAT
ER AV
E NE
TOTEM LAKE BLVD
NE 120TH ST
S I 40
5ONR
AMP
KIRKL
AND W
AY
6TH ST W
13TH AVE
NE 104TH ST
4TH AVE
136T
H AV
E NE
8TH
ST
6TH
ST
93RD
AVE N
E
87TH
AVE N
E
LAKE AVE W
5TH ST W
122N
D AV
E NE
111T
H AV
E NE
86TH
AVE N
E
104T
H AV
E NE
94TH
AVE N
E
90TH AVE NE
N I 4
05ON
RAMP
10TH
ST W
NE 107TH PL
106T
H AV
E NE
NE 112TH ST
NE 90TH ST
9TH AVE S
NE 118TH ST
114T
H AV
E NE
NE 116TH PL
112T
H AV
E NE
WILL
OWS R
D NE
5TH AVE
NE 65TH ST
10TH AVE S
NE 62ND ST
128T
H AV
E NE
89TH
PL N
E88
TH PL
NE
NE 136TH ST
NE 109TH PL
129T
H PL
NE
109T
H AV
E NE
100T
H AV
E NE
113T
H AV
E NE
1ST S
T
NE 73RD ST
NE 88TH ST
NE 129TH ST
126T
H AV
E NE
NE 121ST ST125TH DR NE
NE 123RD ST
NE 112TH PL
NE 109TH LN
NE 59TH ST
NE 91ST ST
NE 61ST ST
7TH ST W
20TH AVE
98TH
AVE N
E
NE 91ST ST
6TH
STNE 112TH ST
120T
H AV
E NE
116T
H AV
E NE
100T
H AV
E NE
120T
H AV
E NE
5TH
ST
132N
D AV
E NE
NE 120TH ST
H:\Pw\CIP group\Project Files\ST\CST0006\CST1406\SCOPE\Overlay Scoping\2014 Overlay Accept.mxd Produced by the City of Kirkland. © 2015, the City of Kirkland, all rights reserved. No warranties of any sort, including but not limited to accuracy, fitness or merchantability, accompany this product.
0 2,480Feet
0 0.4Miles
©
Schedule AIncludesProject-WideBid Items
Author: Name In Map Doc PropertiesName: 2014 Overlay Accept
Date Saved: 7/13/2015 2:06:16 PM
I5 I1
J1I7 I3 I2I4
J5
I6
J2J6J7 J3J8 J4
L1
J0
L6 L2
I8
La
F1
J9
L0
F4
L5 L4
F2
L7 L3L9 L8
F3F5
KaK1
E2E4E5 E1
C4
K6
E3
C2
K2
C3
N1
C5
K7K9 K8 K0K4 K3
B4
K5
B3B5
A4
C1
B2
H5
N5
A5
H1
O2
D2
N2
D1
N4
M1
D0
N7N8
H2
D4D5
G5
H4 H3
D3
G1
N3
G4 G3
N6
G2
H6
O3
M2 MaM4M9 M5 M0M7M8 M3M6
H7
PROP 1 FUNDEDCIP FUNDEDParks / Open Spaces
Schools
Cross Kirkland CorridorRegional Rail CorridorCity Limits
Text
City CrewsNE 132nd St
Schedule BNE 124th St
Schedule CNE 116th St
Schedule ENE 112th St
Schedule E120th Ave NE
Schedule F132nd Ave NE
Schedule GLake Washington Blvd
Vicinity Map2014 Street Overlay Project
Schedule Street From ToB NE 124th St 116th Ave NE 124th Ave NE
C NE 116th St 108th Ave NE 120th Ave NE
D 120th Ave NE End (South) NE 118th St
E NE 112th St 112th Ave NE 120th Ave NE
F 132nd Ave NE NE 100th St NE 113th St
G Lk Wash Blvd Lakeview Dr 10th Ave S*
City Crews NE 132nd StPavement repairs under I-405
overpass
ATTACHMENT A
CIP$1,750,000
PROP 1 LEVY$2,574,000
$- $1,000,000 $2,000,000 $3,000,000 $4,000,000 $5,000,000
FUNDING SOURCES
ACCEPT WORK
AWARD CONTRACT
APPROVED BUDGET
ESTIMATED COST
PHAS
EProject Budget Report
ENGINEERING
CONST - CURB RAMP & CONCRETE REPAIRS(PHASE I)CONST - OVERLAY (PHASE II)
CONST - SLURRY SEAL (PHASE III)
2014 Street Overlay Project(ST-1406)
(July 2014)
$4,564,807
(2013-2018 CIP)
ATTACHMENT B
CITY CREWS(NE 132nd St)$35,000
2013 Carry Over$240,807
CITY CREWS(NE 132nd St)$26,258
(This Memo)
2013 Carry Over$240,807
Available for Future Styreet Preservation
Efforts
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