CITY OF GROSSE POINTE WOODS 20025 Mack Plaza Rescheduled City Council Meeting Agenda Monday, March 4, 2013 7:30 p.m. 1. CALL TO ORDER 2. ROLL CALL 3. PLEDGE OF ALLEGIANCE 4. RECOGNITION OF COMMISSION MEMBERS 5. ACCEPTANCE OF AGENDA 6. PRESENTATION A. Grosse Pointe Yacht Club – Bill Vogel 1. United States Optimist Dinghy Association National Championships 7. MINUTES A. B. C. D. Council 02/25/13 Committee-of-the-Whole 02/25/13 Finance Committee 01/14/13 Planning Commission 01/22/13 8. COMMUNICATIONS A. Parade Permit – Grosse Pointe North High School S.A.V.E. a Life 5K Run / Walk 1. Memo 02/22/13 – Director of Public Safety 2. Application 02/20/13 3. Email 02/19/13 – C. Skowronski 4. Memo 02/19/13 – C. Skowronski 5. Race Route a. Map b. Email 02/19/13 – C. Skowronski 6. Certificate of Liability Insurance B. 2013 Beautification Commission Flower Sale 1. Letter 02/18/13 – BAC Flower Sale Chair C. Planning Commission Annual Report 2012 9. CLAIMS/ ACCOUNTS A. City Attorney 1. Don R. Berschback 2. Charles T. Berschback
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CITY OF GROSSE POINTE WOODS20025 Mack Plaza
Rescheduled City Council Meeting AgendaMonday, March 4, 2013
7:30 p.m.
1. CALL TO ORDER2. ROLL CALL3. PLEDGE OF ALLEGIANCE4. RECOGNITION OF COMMISSION MEMBERS5. ACCEPTANCE OF AGENDA
6. PRESENTATION A. Grosse Pointe Yacht Club – Bill Vogel1. United States Optimist Dinghy Association
National Championships
7. MINUTES A.B.C.D.
Council 02/25/13Committee-of-the-Whole 02/25/13Finance Committee 01/14/13Planning Commission 01/22/13
8. COMMUNICATIONS A. Parade Permit – Grosse Pointe North High SchoolS.A.V.E. a Life 5K Run / Walk
1. Memo 02/22/13 – Director of Public Safety2. Application 02/20/133. Email 02/19/13 – C. Skowronski4. Memo 02/19/13 – C. Skowronski5. Race Route
a. Mapb. Email 02/19/13 – C. Skowronski
6. Certificate of Liability Insurance
B. 2013 Beautification Commission Flower Sale1. Letter 02/18/13 – BAC Flower Sale Chair
C. Planning Commission Annual Report 2012
9. CLAIMS/ACCOUNTS
A. City Attorney1. Don R. Berschback2. Charles T. Berschback
10. NEW BUSINESS/PUBLIC COMMENT
11. ADJOURNMENT
Lisa Kay Hathaway, MMCCity Clerk
IN ACCORDANCE WITH PUBLIC ACT 267 (OPEN MEETINGS ACT)POSTED AND COPIES GIVEN TO NEWSPAPERS
The City of Grosse Pointe Woods will provide necessary, reasonable auxiliary aids and services, such assigners for the hearing impaired, or audio tapes of printed materials being considered at the meeting toindividuals with disabilities. All such requests must be made at least five days prior to a meeting.Individuals with disabilities requiring auxiliary aids or services should contact the City of Grosse PointeWoods by writing or call the City Clerk’s office, 20025 Mack Plaza, Grosse Pointe Woods, MI 48236(313) 343-2440 or Telecommunications Device for the Deaf (TDD) 313 343-9249.
NOTE TO PETITIONERS: YOU, OR A REPRESENTATIVE, ARE REQUESTED TO BE IN ATTENDANCE AT THEMEETING SHOULD COUNCIL HAVE QUESTIONS REGARDING YOUR REQUEST
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Last summer's event at the Sandusky Sailing Club contributed
between $3.5-s million of revenue to the local area.
More than 400 youngsters, their families, coaches, and officials
will need housing and dining options and will want to experience the excit
ing sights and sounds of Metro Detroit.
This is a great opportunity to extend local hospitality to USODA guests.
4'`1
Traffic, especially close to GYPC. Potential for gawkers on Lakeshore to tie
up traffic.
Parking - onsite, offsite/overflow and shuttles
Communication with the public
Planning and advance notice
Cooperation and coordination between CPYC, USODA and the community
Communication through variety of channels, including local media
The Committee continued discussing budget considerations stemming from the
January 14, 2013, Finance Committee Meeting and Committee-of-the-Whole Meeting on
December 10, 2012. There was a consensus of the Committee regarding the following
items:
Charge $1 for guests at the park: No.$ Charge $4 for morning swim: No.o Increase swim programs fees: No.
* Charge for winter kayak storage: Yes, implement.
o Rent the gym/racquetball: No.o Charge for special visitor passes: Yes, implement for $10.o Charge for each park pass: No.
* City functions: Administration to suggest fees that are revenue appropriate.
Eliminate fall tree planting: Yes, do not plant trees.
Mulch: do not mulch in 2012/ 13, but include in 2013/ 14 budget.
Eliminate holiday lights: No.
* Eliminate hazardous waste day shred service: No.
o Eliminate curbside leaf pick-up: No.
o Cutback on street sweeping: No.
* Eliminate sidewalk snow removal: No.
COMMITTEE-OF-THE-WHOLE
02-25-13 - 9
Charge for Monday cards: No.
* Charge Senior Club for use of rooms: No.
The next item to be discussed was a financial suggestion presented by Council
Member Koester at a previous meeting, who retracted his suggestion based upon newfindings.
Motion by Bryant, seconded by Ketels, that the meeting of the Committee-of-the-Whole
be adjourned at 9:37 p.m. PASSED UNANIMOUSLY.
Respectfully submitted,
Lisa Kay HathawayCity Clerk
2
FINANCE COMM11TEE
01-14-13
MINUTES OF THE FINANCE COMMITTEE MEETING OF THE CITY OF GROSSE POINTE
WOODS HELD ON MONDAY, JANUARY 14, 2013, IN THE CONFERENCE ROOM OF THE
MUNICIPAL BUILDING, 20025 MACK PLAZA, GROSSE POINTE WOODS, MICHIGAN.
The meeting was called to order at 8:30 p.m. by Chair McConaghy.
In attendance:
Absent;
Also present:
Also in attendance:
Chairman McConaghy
Members: Koester, Novitke
None
City Administrator Fincham
City Treasurer/Comptroller Irby
City Clerk Hathaway
Director of Public Services Ahee
Recreation Supervisor Byron
Council Members Granger, Koester, and Shetler
Motion by Koester, seconded by Novitke, that all items on tonight's agenda be received
and placed on file.
passed by the following vote:
Koester, McConaghy, Novitke
None
None
Motion by Koester, seconded by Novitke, that the minutes of November 19, 2012, be
approved as submitted.
passed by the following vote:
Koester, McConaghy, Novitke
The Committee commenced discussing fiscal forecasting. The Mayor stated the
budget is in better fiscal condition than when adopted due to $326,000 being added to
the fund balance, and the SEV projected to increase by 2-2.3% per taxable value, or
$150,000. Therefore, the fiscal year is ending up better than originally
None
None
Motion
Yes:
No:
Absent:
Motion
Yes:
No:
Absent:
£.4
II
FINANCE COMMITTEE
01-14-13
budgeted. With respect to potential expense reductions for 2012/13 FY budget, theMayor was in favor of removing the municipal WAN. $35,000 and possibly shred
service $1,100 from the budget, and leaving the rest of the line items as budgeted for
the FY 12/13 and address additional reductions while preparing the 2013/14 budget,except for some items to be addressed at the Committee-of-the-Whole.
The Committee commenced discussing reduction items. Member Koester suggestedpreparing a strategy moving forward, reduce aesthetic improvements, eliminate W,A.N.,
and consider charging an additional fee for park passes per person/per family. Chair
McConaghy stated he was not in favor of closing amenities slides at the park butrather significant cuts would require us to look at personnel, and he inquired regardingthe total cost of curbside leaf pickup including equipment costs. He was in favor of
eliminating W.A.N, expense from the FY 2012/13 budget and recommended referring
this item to the Committee-of-the-Whole for review and discussion.
Discussion ensued regarding mulching of the City's landscape beds. The Director ofPublic Services stated that although weeds are likely to grow causing additional manhours to maintain the landscape beds, mulch could be eliminated for this year but will
need to be done next year.
Motion by Novitke, seconded by Koester, regarding 2012/13 budgeted expensereductions, that the Finance Committee recommend to the Committee-of-the-Whole forconsideration eliminating the W.A.N, from the 2012/13 budget $35,000.
Motion passed by the following vote:Yes: Koester, McConaghy, NovitkeNo: NoneAbsent: None
Motion by Novitke, seconded by Koester, regarding 2012/13 budgeted expensereductions, that the Finance Committee recommend to the Committee-of-the-Whole forconsideration eliminating mulching of the City landscape beds in 2013 $16,000.
The next item on the agenda was Appointments - Election of Chair and Vice-Chair!
Secretary. Chair Gilezan articulated his recommendations. Hearing no other nominations, the
following motions were made.
Motion by Gilezan, seconded by Fuller, regarding the Election of Chair, that the PlanningCommission nominate and elect Planning Commission Member Evola as Chair.
APPLICATION FOR PERMIT TO HOLD A PARADE. PROCESSION.
FUN RUN, GROUP WALK. MARATHON WALK, RACE OR BIKE-A-THON
ppQINSTRUCTIONS TO APPLICANT; In accordance with Title VIII, Chapter 17, of the 1997 *02073
City Code of the City of Grosse Pointe Woods, an application for a permit to hold a parade, prBessioq,1
fun run, group walk, marathon walk, race or bike-a-thon shall be made on this form. All questions shall" iE WO&ogbe answered and if the requested information is unavailable, an explanation shall be made as to why such
information cannot be furnished. Knowingly furnishing or filing false information in an attempt to obtain
a permit is a violation of the City Code. Application should be made 90 days prior to the scheduled
event.
1. State the name, address and telephone number of the individual or organization making such
request:
Christonher Skowronski; 23103 Arthur Court. St. Clair Shores MI 48080
2. State the name and address of the charity, institution or organization that will, benefit;
Name: GrossePointeNorth High School f., co .Ltta S 4aCtC
kcL9,,
Address: 707 Vernier Road
3. If a similar event has been held by the applicant within 12 months preceding the above date,
4. Describe a map of the starting point, route, and ending point of the event:
Runners/walkers would start on the GPN track to head east to Morningside. Using the
SIDEWALK, participants would take Morningside south to Sunningdale. There, runners would
head westbound on the SIDEWALK. Runners would stay on the SIDEWALK until they reached
Sunningdale and Wedgewood. Here we would have runners/walkers use one north-bound lane of
Sunningdale traffic street. They would take this down to the fork in Sunningdale road and
complete a U-turn. Then runners/walkers would return east-bound to Morningside. Then, using the
SIDEWALK, participants would head north to Vernier. On Vernier, they would use the
SIDEWALK as they headed to GPN's driveway. Once on the driveway, participants would finish
the 5K course.
5. State the date of the event, the starting time and estimated ending time of the event:
_______Sunday
April lOam start and 11:15am finish
6. State the number and approximate age of the participants who will take part in the event:
Maximum of 400 people; ages range from 10 years old to 70 years old.
IT IS HEREBY ACKNOWLEDGED THAT ANY PERMIT ISSUED BY THE CITY OF GROSSE
POINTE WOODS IS CONDITIONAL UPON THE APPLICANT FULFILLING CERTAIN
REQUIREMENTS PR1OR TO THE EVENT AND SHOULD THE APPLICANT FAIL OR NEGLECT
TO FULFILL ANY SUCH CONDITION, THEN SUCH APPROVAL FOR THE EVENT, AS
OBTAINED FROM THE CITY COUNCIL, SHALL BE AUTOMATICALLY RESCINDED.
Date:2/19/13 it'we'-Signature of Applicant
Attach copy of current $1 million dollar liability insurance certificate,
with an "A" rating or better, indemnifying the City.
ROUTE PERMIT TO: Initials
City Clerk Insurance certificate attached
_____________
Calendar check for conflict /
____________
Comptroller Insurance rating "A" or better
Dir. DPSafety Approved WDisapproved
City Administrator Approved
Disapproved
City Council Approved SUBMIT TO CITY CLERK'S
OFFICE FOR PROCESSINGDisapproved
Date: Original: City Clerk
Yellow: Public Safety
Pink Copy: Applicant
Lisa Hathaway
From: Lisa Hathaway
Sent: Tuesday, February 19, 2013 11:57AM
To: `Skowronski, Christopher'; Alfred Fincham
Subject: RE: SAVE. A LIFE 5K RUN/WALK 4/28113
Attachments: APPLICATION FOR PARADE PERMIT.doc
Mr. Skowronski:
I am in receipt of your request to hold a Walk/Run. Please fill out and return the attached
form along with a Certificate of Liability Insurance, and return to me. We will contact you
once your request has been processed. Your request will be placed on the 03/04 agenda i-F the
requested information has been returned by February 25th.
Thank you.
Lisa Kay Hathaway, MMC
City Clerk
City of Grosse Pointe Woods
20025 Mack Plaza
Grosse Pointe Woods, MI 48236
313 343-2447
313 343-5667 Fax
Director-Michigan Association of Municipal Clerics MAMC Chair - MAMC Membership Member-MAMC
Education Committee
Original Message
From: Skowronski, Christopher [rnailtc:Christopher,3kowronskijgoschoolsorgJ
Sent: Tuesday, February 19, 2013 10:47 AM
To: Alfred Fincham
Cc: Lisa Hathaway
Subject: S.A.V.E. A LIFE 5K RUN/WALK 4/28/13
Dear. Mr. Fincham and Ms. Hathaway,
I was hoping to get the attached memo on the agenda for the March 4th, 2013 City Council
Meeting. The following email outlines the essentials of the S,A.V.E, A LIFE 5K RUN/WALK which
is to be held April 28th, 2013.
Thank you for your time.
Sincerely,
Chris Skowronski
February 19, 2013
Dear Mr. Al Fincham, Grosse Pointe Woods City Counsel and To Whom It May Concern,
My name is Chris Skowronski, a science teacher at Grosse Pointe North. I am also the advisor
for the environmental club S.A.V.E students against violations of the environment. As a
club, we are planning the 1st Annual S.A.V.E. A LIFE 5K. We were hoping to get permissionfrom our great city to host this event that would promote physical fitness, raise awareness
of the causes of leukemia and 100% of the proceeds would go toward childhood cancer research.
In addition, we feel that the run/walk would create a stronger sense of community, would be
good press for our city and our public schools.
Below, are some details that would help you understand the nature of the event.
1. Name of the Event: S.A.V.E. A LIFE 51<
2. Date and Time: Sunday April 28, 2013 at lOAM
3. Route: Start at GPNJ's track. Head east to Morningside. Take Morningside south to
Sunningdale. Take Sunningdale west to the fork. Turn around and head back to Morningside,
Take Morningside north to Vernier, go Left. Take this to the GPN driveway and go left to the
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE
INDICATED. NOTWITHSTANDftJO ANY REOUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN. THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS.
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IXTODLISUSRI POLICY EPF I POLICY EXPTYPE OF INSURANCE eqs wun IMMIDD/YYYY IMMIDOIYYYYI
A GENERALLIASILITY 513235710$ Insurer A & S 07/O1/1 07/01/13 EACHOCCURRENCE 1,000,000
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OPPICER/MEM8ER EXCLUDEDII
Mendatory in NHIIt yes. describe UnderDESCRIPTION OP OPERATIONS tWos
N/AEL. EACH ACCIDENT $_______i -_______
E.L. DISEASE - EA EMPLOYEE S
E.L. DISEASE - POLICY LIMIT I S
DESCRIPTION OP OPERATIONS/LOCATIONS VEHICLES IAIISCH ACORD 155. Additional Relnsrks Schedule, ii more space is requiredl
MAISL joint Risk Management Trust is a cualified and epproved self-insurance fund under the laws of the State of
Michigan.
Proof of insurance for the Grosse Pointe Public Schools
CERTIFICATE HOLDER CANCELLATION
CITY OF GROSSE POINTS WOODS
SHOULD ANY OP THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
. ACCORDANCE WITH THE POLICY PROVISIONS,
ATTN: CITT CLERIC
20025 MACK ATENTEAUTHORIZED REPRESENTATIVE
/GROSSE POINTS WOODS, MI 40236
I USA ILI -
ACORD 25 201005 The ACORD name and logo are registered marks of ACORDALEr o oX
32163379
LIMITS
ACORd CERTFCATE OF LIABLTY NSURANCETHIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER, THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIESBELOW, THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURERS1, AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER,
IMPORTANT: If the oertifioate holder is an ADDITIONAL INSURED, the polioyies must be endorsed, If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
e Continue to make improvements to the Zoning Ordinance by reviewing and
updating the sign ordinance and parking requirements, and adding provisions
dealing with alternative energy facilities,
e Continue to align our efforts with the Mayor, City Council, Local Business
Associations, and Realtors to attract new businesses and encourage people to live
and work in Grosse Pointe Woods.
* Continue to study mechanisms to promote city development.
* Continue to encourage sustainable development.
The Planning Commission will continue to consult with the City Council, and appropriate
Departments or Commissions, when significant projects, policies, and legislative acts
provide opportunities to support the Master Plan.
Respectfully submitted by Planning Commission Members:
______
-3t Gilezan, 20 e on Date
Ross Richardson, Vice-C air/Secr tary
Carroll Evola
Michael Fuller
Doug Hamborsky
Rich Rozycki
Tonja Stapleton
Thomas Vaughn
John Vitale
5
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Let
RECE9VED
DON R. BERSCRBACK FEB 272013ATTORNEY AND COtThcSItLOR AT LAW
4053 JEPflRSON AVENUE
ST. CLAIR SHORES, M!CKIGAW 480804530 flC* GROI%EIEWOODS
SRS 777O40O 01' COtMqSELFAX see 777-0430 CHARLES T, SEkSCHeACK
e-MAU. donberchbacky*hoa,om * At$oAMTrrntwFLoMnA
February 27, 2013
Skip Fincharn, City Administrator
City of Grease Pointe Woods
20025 Mack Plaza
Grease Pointe Woods, Ml 48236
RE: February 2013 BlUing/ORB
DESCRIPTION OF $FRVICES TIME
1131/2013 Research re: Charter questions 1.00 1,00
2/4/2013 RevIew of weekend packet and follow up .75; emafls and letters regarding Insurance forCommunity Appreciation Event .50; review of Court cases .75; attendance at CC meeting .25;work on audio/visual matter .25; work on CC issues 1.00 3.50
25/2013 TCs on personnel and ordinance matters and follow up .50; FOR .25; work on COWissues .50 . 1.25
2/8/2013 Attendance in Municipal Court 2,00; meeting with Department Heads and follow up on
contractual matters 1.00; warrant review and ICe .50 . 3.50
2/7/2013 Work on contractual malters 1.00 . 1,00
2/13/2013 Appearance in Municipal Court 1.00; personnel issues and ordinance review 1.00; work on
budgetary items and memo 100 3.00
2/15/2013 Work on CC matters, emails, and memos 1.00; work on court cases 50; FOR .25; memo
re. Employee Handbook .50 2.25
2/18/2013 Review of weekend packet .25; review of criminal Investigation, paperwork and letter to defense
attorney 75 1.00
2/20/2013 lOs and follow up re. personnel issues and mpioyee Handbook .75: review of copier lease and
addendum .50 1.25
2/25/2013 Review of weekend packet, TCs, emails and follow up 1 .00; lOs and letter correspondence re,
litigation matters .50; review of court cases .50; warrant review .25; review of tape and
discovery information on criminal case .50: attendance at CC meeting .50 3.25
2/26/2013 Work on miscellaneous City matters, TCS. emails and letter correspondence 1.00 1,00
2/27/2013 Appearance at Municipal Court and follow up TCs and letters 3.50; research on new lItigation .50 4.00
ORB = 28,00 hours x $ISSSO
BALANCE SUE; $ 4,030,00
General 17.75 hours
Municipal Court 8.25 hours
Bldg/Planning Comm. 0 hours
U hours
TC - Telephone LKH - Lisa K. Kathaway GT - Gene Tutag
CTB - Charles T, Beractiback CC City Council CEW-Confarence of Eastern Wayne
DRB - Don P. Berschbatk PC - Planning Commission SF - Skip Fincham
DeeAnri Irby C&E - Comp and Eval LIP - Lakefront Park