CITY OF CHARLES TOWN CITY COUNCIL AGENDA ● AUGUST 2, 2021 Regular Meeting Council Chambers 7:00 PM 101 East Washington Street, Charles Town, WV 25414 City of Charles Town Page 1 Updated 8/13/2021 1:08 PM CALL TO ORDER I. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE II. APPROVAL OF MINUTES 1. 4956: City Council Meeting Minutes - July 19, 2021 III. PUBLIC COMMENT - THIS PORTION OF THE AGENDA IS DESIGNED FOR MEMBERS OF THE GENERAL PUBLIC TO SHARE THOUGHTS ON ITEMS OF INTEREST IN THE COMMUNITY. COUNCIL MEMBERS MAY ASK CLARIFYING QUESTIONS OR DISCUSS PROCEDURAL MATTERS BUT ARE NOT PERMITTED TO DISCUSS THE POLICY MERITS OF ANY ISSUE UNLESS IT IS SCHEDULED FOR DISCUSSION. IV. REPORTS A. Ward Reports B. Mayor's Report C. Committee Reports D. City Manager's Report 1. 4958: City Manager's Report for August 2, 2021 E. Police Chief's Report V. UNFINISHED BUSINESS 1. 4949: Ward 2 City Council Vacancy - Appointment and Oath VI. NEW BUSINESS 1. 4948: St. James Special Activity Permit - Fireworks Exemption 2. 4950: School Resource Officer Agreement 3. 4947: Amended Rules and Regulations of the Police Civil Service Commission VII. REFERRALS TO COMMITTEES/COMMISSIONS VIII. APPROVAL OF BILLS 1. 4957: Payment of Bills - August 2, 2021
This document is posted to help you gain knowledge. Please leave a comment to let me know what you think about it! Share it to your friends and learn new things together.
Transcript
CITY OF CHARLES TOWN
CITY COUNCIL
AGENDA ● AUGUST 2, 2021
Regular Meeting Council Chambers 7:00 PM
101 East Washington Street, Charles Town, WV 25414
City of Charles Town Page 1 Updated 8/13/2021 1:08 PM
CALL TO ORDER
I. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
II. APPROVAL OF MINUTES
1. 4956: City Council Meeting Minutes - July 19, 2021
III. PUBLIC COMMENT - THIS PORTION OF THE AGENDA IS DESIGNED FOR
MEMBERS OF THE GENERAL PUBLIC TO SHARE THOUGHTS ON ITEMS OF
INTEREST IN THE COMMUNITY. COUNCIL MEMBERS MAY ASK CLARIFYING
QUESTIONS OR DISCUSS PROCEDURAL MATTERS BUT ARE NOT PERMITTED TO
DISCUSS THE POLICY MERITS OF ANY ISSUE UNLESS IT IS SCHEDULED FOR
DISCUSSION.
IV. REPORTS
A. Ward Reports
B. Mayor's Report
C. Committee Reports
D. City Manager's Report
1. 4958: City Manager's Report for August 2, 2021
E. Police Chief's Report
V. UNFINISHED BUSINESS
1. 4949: Ward 2 City Council Vacancy - Appointment and Oath
VI. NEW BUSINESS
1. 4948: St. James Special Activity Permit - Fireworks Exemption
2. 4950: School Resource Officer Agreement
3. 4947: Amended Rules and Regulations of the Police Civil Service Commission
VII. REFERRALS TO COMMITTEES/COMMISSIONS
VIII. APPROVAL OF BILLS
1. 4957: Payment of Bills - August 2, 2021
Agenda City Council August 2, 2021
City of Charles Town Page 2 Updated 8/13/2021 1:08 PM
IX. ADJOURNMENT
X. INFORMATION ONLY - NEXT MEETING - AUGUST 16, 2021 AT 7:00 PM
1. 4945: Letter to County Administrator Regarding Article 147
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Manager's Office Charles Town, WV 25414 Category: Information Only Initiator: Carolyn Vezzosi
SCHEDULED
AGENDA ITEM (ID # 4956)
Updated: 7/29/2021 2:50 PM by Carolyn Vezzosi Page 1
City Council Meeting Minutes - July 19, 2021
ATTACHMENTS:
• City Council Meeting Minutes - July 19, 2021 - draft (DOC)
2.1
Packet Pg. 3
CITY OF CHARLES TOWN
CITY COUNCIL
MINUTES ● JULY 19, 2021
Regular Meeting Council Chambers 7:00 PM
101 East Washington Street, Charles Town, WV 25414
City of Charles Town Page 1 Updated 7/22/2021 12:17 PM
CALL TO ORDER
Attendee Name Title Status Arrived
Bob Trainor Mayor Present
Jeffery Hynes Councilmember Present
Elizabeth Ricketts Councilmember Present
James Kratovil Councilmember Present
Jean Petti Councilmember Present
Michael George Councilmember Present
Rikki Twyford Councilmember Present
Julie Philabaum Councilmember Present
Daryl Hennessy, City Manager and Chris Kutcher, Chief of Police were also in
attendance.
I. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE
II. APPROVAL OF MINUTES
1. 4923: City Council Meeting Minutes - July 6, 2021, Special Meeting
There being no objections, corrections, or changes to the minutes, Mayor
Trainor declared the minutes approved.
2. 4924: City Council Meeting Minutes - July 6, 2021
The following changes will be made to the July 6, 2021, City Council Meeting
minutes:
Packet page 8, Unfinished Business, 4897: Public Nuisance Case - Possible
Executive Session: first sentence replace "Mr. George moved to enter into
executive session sighting client..." with "Mr. George moved to enter into
executive session citing client...".
Packet page 9, New Business, 4896: Board of Zoning Appeals Appointment:
Mayor Trainor's vote of "aye" was omitted and will be recorded.
Hearing no other corrections, changes, or objections, Mayor Trainor declared
the minutes approved as amended.
III. PUBLIC COMMENT - THIS PORTION OF THE AGENDA IS DESIGNED FOR MEMBERS
OF THE GENERAL PUBLIC TO SHARE THOUGHTS ON ITEMS OF INTEREST IN THE
COMMUNITY. COUNCIL MEMBERS MAY ASK CLARIFYING QUESTIONS OR
2.1.a
Packet Pg. 4
Att
ach
men
t: C
ity
Co
un
cil M
eeti
ng
Min
ute
s -
July
19,
202
1 -
dra
ft (
4956
: C
ity
Co
un
cil M
eeti
ng
Min
ute
s -
July
19,
202
1)
Minutes City Council July 19, 2021
City of Charles Town Page 2 Updated 7/22/2021 12:17 PM
DISCUSS PROCEDURAL MATTERS BUT ARE NOT PERMITTED TO DISCUSS THE
POLICY MERITS OF ANY ISSUE UNLESS IT IS SCHEDULED FOR DISCUSSION.
One person signed up for public comment (Mr. Tolbert) explaining that the WV DOH
Route 51/Summit Point Road proposals do not adequately address the construction
impacts to residents in the west end of Charles Town nor the overall impacts to the
traffic patterns outside Charles Town, in the western and southwestern areas of
Jefferson County.
IV. REPORTS
A. Ward Reports
Ward #1 - Ms. Ricketts reported the following:
• Attended her first Street and Personnel Committee meetings.
• Attended the Jefferson County Planning Commission meeting, where she
learned about a new 51-house development (Milton's Landing) planned for
Summit Point Road, just outside City limits. She expressed concerns that the
development plans do not include sidewalks and that the Commission seemed
unaware of the proposals for improving WV Rt51/ Summit Point Road.
• Spent time at Evitts Run Park to see how the Let's Play Mobile Van was
working.
• Toured the Charles Town Utility Board’s (CTUB) water and sewer treatment
facilities and thanked Kristen Stolipher (CTUB Manager) for hosting the tour.
• That the FY2022 Congressional Appropriation Bill includes earmarks for the
Augustine Sidewalk Project, Happy Retreat and the Liberty Street Stormwater
Management project, as well as the Downtown Charles Town Revive Initiative.
• That July is Disability Pride Awareness Month.
Ward #1 - Mr. Kratovil reported that he attended the Street Committee meeting and
the Charles Town Farmer's Market.
Ward #2 - Mr. Hynes reported the following:
• Attended the Finance and Ordinance Committee meetings.
• Toured the Charles Town Utility Board’s (CTUB) water and sewer treatment
facilities. He also thanked Kristen Stolipher (CTUB Manager) for taking time
from her busy schedule to host the tour.
• Attended Farmer Market and the Grand Opening of Fuzzy Dog Bookstore.
• That he is registered to attend the West Virginia Municipal League's annual
conference in August.
2.1.a
Packet Pg. 5
Att
ach
men
t: C
ity
Co
un
cil M
eeti
ng
Min
ute
s -
July
19,
202
1 -
dra
ft (
4956
: C
ity
Co
un
cil M
eeti
ng
Min
ute
s -
July
19,
202
1)
Minutes City Council July 19, 2021
City of Charles Town Page 3 Updated 7/22/2021 12:17 PM
Ward #3 - Ms. Philabaum reported the following:
• Attended the Personnel and Ordinance Committee meetings.
• Toured the Charles Town Utility Board’s (CTUB) water and sewer treatment
facilities.
• Attended the Farmers Market, the Grand Opening of Fuzzy Dog Bookstore,
and the Charles Town Library’s outdoor story time – who has partnered with
the Presbyterian Church for this initiative.
• Ortegas and Bushel and Peck are now open for indoor dining/shopping.
• This Friday, July 23rd is the Friday Night Live event in downtown Charles
Town where there will be live music and shops will stay open later.
• The multi-day meal packs will be available for pick-up at Washington High
School between 8:00 a.m. - 9:30 a.m. on Tuesday, July 20th.
Ward #3 - Ms. Petti reported the following:
• Attended the Finance and Ordinance Committee meetings.
• That the Charles Town Ghost Tours will begin a tour on Friday, July 23rd at
8:00 p.m. to benefit the Animal Welfare Society.
• The Potomac Audubon Society will be holding a virtual Weed Warrior training
on Tuesday, July 27th from 6:30-8:30 p.m.; more information can be found
on their website.
• Ms. Petti also commended the Shenandoah Garden Club for their work at
Evitts Run Park in partnership with the City of Charles Town.
Ward #4 - Ms. Twyford reported the following:
• Attended the Ordinance Committee and Board of Education meetings.
• Attended the Farmers Market, the Grand Opening of Fuzzy Dog Bookstore,
and visited the Devil's Due Distillery, located in the Burr Business Park.
Ward #4 - Mr. George reported the following:
• Attended or listened in to the Ordinance, Street, Finance, Personnel, and
Mayor Trainor asked if there was any objection to the payment of the bills.
Hearing none, he declared the bills paid.
IX. ADJOURNMENT
Mayor Trainor asked if there was any other business to come before the Council.
Hearing none, he declared the meeting adjourned.
X. INFORMATION ONLY - NEXT MEETING - AUGUST 2, 2021 AT 7:00 PM
2.1.a
Packet Pg. 10
Att
ach
men
t: C
ity
Co
un
cil M
eeti
ng
Min
ute
s -
July
19,
202
1 -
dra
ft (
4956
: C
ity
Co
un
cil M
eeti
ng
Min
ute
s -
July
19,
202
1)
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Manager's Office Charles Town, WV 25414 Category: Information Only Initiator: Daryl Hennessy
SCHEDULED
AGENDA ITEM (ID # 4958)
Updated: 7/30/2021 1:09 PM by Daryl Hennessy Page 1
City Manager's Report for August 2, 2021
ATTACHMENTS:
• Council - August 2, 2021 (DOCX)
• GD&F Analysis (July 2021) (PDF)
4.D.1
Packet Pg. 11
City of Charles Town
101 East Washington Street, P.O. Box 14, Charles Town, WV 25414
Phone: (304) 725-2311 Web: www.charlestownwv.us
MEMORANDUM TO THE MAYOR AND CITY COUNCIL FROM: Daryl Hennessy, City Manager SUBJECT: City Manager’s Report DATE: August 2, 2021 ADMINISTRATION AND OPERATIONS Shentel Communications. Representatives from Shentel have been meeting with city staff to review their right-of-way permit applications and begin planning for the installation of new, 1-gigabyte fiber optic cable and internet lines throughout the city. In 2020, Shentel signed a new franchise agreement with the city to operate as a new provider in the municipality. Shentel is finalizing agreements with Potomac Edison to install the lines on poles where available. They will install fiber optic lines underground elsewhere in the community where other utilities are already buried. The city expects to see advance crews in the community in mid-August to prep for the field work. Contractors are expected to be in the field to begin installing the lines in late August/early September. At present, Shentel is estimating it will finish its work in the community by January 2022. COMMUNITY AND ECONOMIC DEVELOPMENT 114 W. Liberty Street Sale. The sale of the old police department building on Liberty Street is nearly complete. A new survey has been completed, which reflects the lot line changes needed to accommodate the buyer without adversely affecting the adjacent municipal parking lot. The closing has been set for August 4, 2021. The buyer has proposed to convert the property to a new delicatessen. PUBLIC SERVICE/MAINTENANCE AND UTILITIES WV-51 Feasibility Study. Representatives from HEPMPO, Carpenter Marty, and I visited Charleston on July 28, 2021 to meet with Secretary White, Deputy Commissioner Wriston, and other members of the Department of Transportation (DOT) staff. The purpose of the meeting was to review the WV-51 feasibility study that was completed in May 2021 and encourage DOT to advance the project to the next stage of environmental review. I confirmed that the community has not coalesced around a preferred option for improving traffic flow and safety through the Martin Luther King Boulevard and Summit Point Road corridors but did express the importance of making safety and traffic improvements in the area. DOT has agreed to advance the project to the environmental stage of review and consider an additional option for traffic that includes stubbing off MLK Boulevard at the railroad tracks and routing all traffic through a connector street to W. Washington Street.
Charles Town Utility Board. The CTUB Directors met on July 28, 2021 for a regular meeting that included updates from Gwin, Dobson, and Foreman Engineers (GD&F) on various projects, including a high-level analysis of the options for serving customers of Shenandoah Junction Public Sewer (SJPS). The WV Public Service Commission (PSC) has determined that SJPS is a distressed utility that cannot continue to operate in its current capacity. Moreover, the SJPS is still under a WV Department of Environmental Protection Consent Order that will require substantial wastewater plant upgrades that it may not be able to afford. The PSC has advised CTUB to work with SJPS to determine a path forward. Absent a mutual agreement, the PSC could direct CTUB to take over this distressed utility. Attached is a report from GD&F on the physical condition of SJPS. If the city were required to assume the assets of the utility, it is estimated to cost approximately $1.4 million to connect the SJPS customers to the CTUB system. There is another $400,000 in costs that should be borne by the current owner to decommission the plant. The cost to connect these customers to the CTUB system is not something that the existing 187 customers on the SJPS system could afford. Funding the improvements could have an impact on CTUB customer rates. Adding the SJPS as a CTUB resale customer is much more affordable at an estimated $30,000, but that action alone is not likely to satisfy the PSC. I will provide more details on this developing situation as they are known. Attachment
4.D.1.a
Packet Pg. 13
Att
ach
men
t: C
ou
nci
l - A
ug
ust
2, 2
021
(49
58 :
Cit
y M
anag
er's
Rep
ort
fo
r A
ug
ust
2, 2
021)
4.D.1.b
Packet Pg. 14
Att
ach
men
t: G
D&
F A
nal
ysis
(Ju
ly 2
021)
(49
58 :
Cit
y M
anag
er's
Rep
ort
fo
r A
ug
ust
2, 2
021)
4.D.1.b
Packet Pg. 15
Att
ach
men
t: G
D&
F A
nal
ysis
(Ju
ly 2
021)
(49
58 :
Cit
y M
anag
er's
Rep
ort
fo
r A
ug
ust
2, 2
021)
4.D.1.b
Packet Pg. 16
Att
ach
men
t: G
D&
F A
nal
ysis
(Ju
ly 2
021)
(49
58 :
Cit
y M
anag
er's
Rep
ort
fo
r A
ug
ust
2, 2
021)
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Appointment Initiator: Daryl Hennessy
SCHEDULED
AGENDA ITEM (ID # 4949)
Updated: 7/30/2021 8:43 AM by Daryl Hennessy Page 1
Ward 2 City Council Vacancy - Appointment and Oath
City Council will complete the interviews for all three applicants for the Ward 2 seat at a
workshop prior to the meeting. If ready to proceed, Council may use this time to select a
new member and the Mayor may administer the oath of office.
ATTACHMENTS:
• Jessica Derr - Application Materials (PDF)
• Ryan Frye - Application Materials (DOCX)
• Kevin Tester Cover Letter (DOCX)
• Kevin Tester - Application Materials - Resume (DOC)
5.1
Packet Pg. 17
5.1.a
Packet Pg. 18
Att
ach
men
t: J
essi
ca D
err
- A
pp
licat
ion
Mat
eria
ls (
4949
: W
ard
2 C
ity
Co
un
cil V
acan
cy -
Ap
po
intm
ent
and
Oat
h)
5.1.a
Packet Pg. 19
Att
ach
men
t: J
essi
ca D
err
- A
pp
licat
ion
Mat
eria
ls (
4949
: W
ard
2 C
ity
Co
un
cil V
acan
cy -
Ap
po
intm
ent
and
Oat
h)
5.1.a
Packet Pg. 20
Att
ach
men
t: J
essi
ca D
err
- A
pp
licat
ion
Mat
eria
ls (
4949
: W
ard
2 C
ity
Co
un
cil V
acan
cy -
Ap
po
intm
ent
and
Oat
h)
Ryan Frye 239 Bullskin Street, Charles Town, WV 25414 | 304-616-6108 | [email protected]
Objective
To obtain a position within Loudoun Water that allows me to apply my skills and training as well as opportunities for continued growth.
Skills & Abilities
MANAGEMENT
· Crew chief for Loudoun County maintenance department
· Foreman for Woodlawn’s various underground utility projects
· Owner of Bedington Excavating, managing bids, crews, workloads and contractual requirements
SAFETY & RISK MANAGEMENT SKILLS
· Adhere to all safety rules and regulations in all aspects of maintenance and projects
· Proactively identify risks associated with work assignments
LEADERSHIP
· President of Berkeley County Fire & Rescue Association (2 years)
· Deputy Chief of Bedington Fire Department (7 years)
· Board member of WVU & NFPA for developing training curriculum for Fire Fighter for Dr. Michael Athey
Experience
CREW CHIEF | LOUDOUN WATER | MAY 2014 - PRESENT
· Manage crews’ daily work load
· Identify risks and ensure safety for all work assignments and projects
· Special Projects for Ray Kirkpatrick
· Oversee water main breaks
· Operate equipment
FOREMAN | WOODLAWN CONSTRUCTION | JANUARY 2010 – MAY 2014
· Manage crews’ daily work load
· Identify risks and ensure safety for all work assignment and projects
· Underground utility installation (fiber optics)
· Worked with Army Corps of Engineers & OSHA to ensure safety at job sites
OWNER | BEDINGTON EXCAVATING | DECEMBER 2004 – JANUARY 2010
· Attained contractor’s license, including OSHA business regulations for four states (MD, VA, PA & WV)
· Manage crews’ daily work load
· Identify risks and ensure safety for all work assignment and projects
· Obtaining certificate of insurance for all sub-contractors and ensuring valid and up to date
· Underground utility installation
· Excavating
· Retaining walls
5.1.b
Packet Pg. 21
Att
ach
men
t: R
yan
Fry
e -
Ap
plic
atio
n M
ater
ials
(49
49 :
War
d 2
Cit
y C
ou
nci
l Vac
ancy
- A
pp
oin
tmen
t an
d O
ath
)
Page 2
Training
FEMA - EMERGENCY MANAGEMENT INSTITUTE
· 2/5/2005 – IS-700 – National Institute Management System (NIMS) and Introduction
Kevin Tester 703-463-8562 77 Burnlea Road - Charles Town WV. 25414 [email protected]
2
• Oversee all business operations of Appalachian Chocolate Company to include production, packaging, sales and
marketing
• Develop strategic growth plans
• Maintain and oversee all business facilities
Bridgestreet Global Hospitality October 2011 – November 2020
Reston VA
Director of Supply Partnerships – Americas Managed all supplier partnerships in the Americas (Canada, United States and Central and South America) and search and attract
new partners to increase supply chain needs
• Developed Supply Partner tracking system for 800 plus suppliers globally
• Created efficiencies in Supplier performance reviews
• Developed better communication processes with Supply Chain
• Increased performance from Supply Chain YOY
• Set OKR’s within the team structure
• Developed team efficiencies to meet company OKR’s
• Created a new Multi-Family Supply Chain
• Lead Project Management of Suppliers listing on Live online sales of inventory
• Developed best practices for on boarding new suppliers
Manager, Global Solutions Center – Americas Managed a reservation and customer service contact center covering Canada, United States and Central and South America with
a goal to increase sales and provide best in class customer service
• Managed a team of 12 to 15 employees
• Maintained service scores for all staff to increase sales and customer service satisfaction
• Reviewed KPI’s (Key Performance Indicators) to develop strategies to increase conversion of sales leads
• Establish OKR’s (Objectives and Key Results) for the team and departments to set goals and standards for performance
reviews.
• Track conversion percentages for the reservations team to better determine budgeting YOY
• Yearly team reviews and staff development goals to help grow employees as A+ players
Envision EMI January 2006 – October 2011
Vienna VA
Enrollment Operations Manager Oversaw the companies enrollment department, leading a small team handling enrollments in all international educational
programs. Developed internal processes with Finance dealing with meeting PCI compliance, international currencies and
processing enrollments and payments internationally.
• Developed and implemented procedures to make the company PCI compliant on credit card processing
• Liaison with Finance team to develop and track international payment processing
• Create and maintained student enrollment process
• Enhanced our international communication processes for foreign students
Kevin Tester 703-463-8562 77 Burnlea Road - Charles Town WV. 25414 [email protected]
3
• Set Yearly Budgets
• Hiring new employee
• Annual 360 review on all employee
• Project Manager on Presidential Inauguration Program
Independence Air January 2004 – January 2006
Dulles VA
Customer Service Director Managed Airbus Customer Service Operations for new low-cost carrier airline based at Dulles Airport. Managed 60 plus
employee handling all gate operations. Installed new procedures for employee hours tracking and scheduling to include sift
rotations. Headed our terminal Emergency Action Team and advanced FAA security training
• Managed day to day operations for all Customer Service staff
• Oversaw FlyI Emergency Response team
• Advanced security training
• Chaired committee to expand the Brand nationally
• Managed 60 plus employees
• Handled all employee reviews, training schedules, staff rotation, leave and work schedules
• Handled all escalated issues with customers
Cup of Joe to Go, LLC September 2002 – January 2004
Harrisonburg VA.
Owner/LLC Member Owned and operated an upstart retail drive-thru gourmet coffee shop specializing in the delivery of a high-end product with
drive-thru convenience. Started from the ground up offering an emerging business model offering drive through service in the
specialty coffee business
• Certified Gourmet Coffee Expert
• Ran all facets of the business
• Hired and managed all staff
• Handled all Marketing of the business
• Handled all of the books including AD, AR cashflow, payroll, invoicing and investments
• Negotiated and maintained all vendor contracts
• Handled day to day operations
• Developed all business plans, research and development
Teamsters Local 730 January 1998 – January 2001
Washington DC 20018
Executive Board Member/Business Agent/Trustee Trustee on the Teamsters Local 730 Executive Board and Lead Business Agent and Contract Negotiator for their largest contract,
2000 plus members. Trustee on the Teamsters Local 730 Health and Welfare ERISA fund managing the fund on all levels to
include investments, insurance appeals and fund benefit plan design. As Trustee of the board, reviewed all Financials with
regular reporting to the Department of Labor signing off on the books.
• Trustee on Executive Board
• Oversight of all Finances of the union
• Filed regular reports on the financials of the union with the Department of Labor
Kevin Tester 703-463-8562 77 Burnlea Road - Charles Town WV. 25414 [email protected]
5
• Work with National, State and Local government agencies and private foundations to obtain grants to maintain the 100
plus year-old facility
• Work to increase membership of the OOH
• Work with Community leaders to increase involvement in the OOH and to market productions done at the theater
• Work to make sure the Dance Studio has the ability to meet the needs of the ever-growing students in the programs
offered.
Charles Town Utility Board Charles Town WV
May 2018 - June 2020
Secretary/Treasurer – Board Member Secretary/Treasurer on the Charles Town Utility Board (CTUB) overseeing the water and sewer utility serving the Cities of
Charles Town WV, Ranson WV and parts of Jefferson County.
• Oversight, review and Approval of water and sewer systems
• Worked on the consolidation of three separate utilities to include Charles Town, Ranson and the Jefferson County PSD
into one utility to consolidate and drive down rates for all three.
• Oversee operational issues brought before the board
• Governed expansion projects in coordination with the State Department of Environmental Protection and Public
Service Commission.
• Minutes for all board meetings
• Overview of Finances and handled all checks
Knights of Columbus (KOC), St Theresa Council Charles Town WV
2017 to current
Board Member/Recorder Catholic Men’s Fraternal organization with a focus on service to all to include fellow laity and communities to include local,
State, National and International.
• Recorder for all meetings
• Run food drives for the needy
• Assist the needy with local projects to include house repairs, clothing and food needs
• Assist those in the community with medical bill assistance
• Adopt the city of Webster Springs WV with larger projects to help the needy with housing, clothing and food
• Work with the local governments and other churches on helping those in need
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Special Activity Permit Initiator: Daryl Hennessy
ADOPTED
AGENDA ITEM DOC-2021-98
Updated: 7/30/2021 9:09 AM by Daryl Hennessy Page 1
St. James Special Activity Permit - Fireworks Exemption
St. James Catholic Church is requesting an exemption to the City's fireworks ordinance to
allow a display on August 16, 2021. Attached is the church's special activity permit
application, the ordinance allowing an exemption, a copy of the city's policy to receive an
exemption, and the WV Fire Marshal document on fireworks safety.
ATTACHMENTS:
• St. James - SPP - Fireworks Exemption (August 2021) (PDF)
• Article 545 Fireworks - Signed (PDF)
• Fireworks Display Policy - City Council Approved (Final October 2019) (PDF)
• WV Fire Marshal - Safety Tips (page 3) (PDF)
6.1
Packet Pg. 30
6.1.a
Packet Pg. 31
Att
ach
men
t: S
t. J
ames
- S
PP
- F
irew
ork
s E
xem
pti
on
(A
ug
ust
202
1) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
- F
irew
ork
s E
xem
pti
on
)
6.1.a
Packet Pg. 32
Att
ach
men
t: S
t. J
ames
- S
PP
- F
irew
ork
s E
xem
pti
on
(A
ug
ust
202
1) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
- F
irew
ork
s E
xem
pti
on
)
6.1.a
Packet Pg. 33
Att
ach
men
t: S
t. J
ames
- S
PP
- F
irew
ork
s E
xem
pti
on
(A
ug
ust
202
1) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
- F
irew
ork
s E
xem
pti
on
)
6.1.a
Packet Pg. 34
Att
ach
men
t: S
t. J
ames
- S
PP
- F
irew
ork
s E
xem
pti
on
(A
ug
ust
202
1) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
- F
irew
ork
s E
xem
pti
on
)
6.1.b
Packet Pg. 35
Att
ach
men
t: A
rtic
le 5
45 F
irew
ork
s -
Sig
ned
(D
OC
-202
1-98
: S
t. J
ames
Sp
ecia
l Act
ivit
y P
erm
it -
Fir
ewo
rks
Exe
mp
tio
n)
6.1.b
Packet Pg. 36
Att
ach
men
t: A
rtic
le 5
45 F
irew
ork
s -
Sig
ned
(D
OC
-202
1-98
: S
t. J
ames
Sp
ecia
l Act
ivit
y P
erm
it -
Fir
ewo
rks
Exe
mp
tio
n)
6.1.b
Packet Pg. 37
Att
ach
men
t: A
rtic
le 5
45 F
irew
ork
s -
Sig
ned
(D
OC
-202
1-98
: S
t. J
ames
Sp
ecia
l Act
ivit
y P
erm
it -
Fir
ewo
rks
Exe
mp
tio
n)
6.1.c
Packet Pg. 38
Att
ach
men
t: F
irew
ork
s D
isp
lay
Po
licy
- C
ity
Co
un
cil A
pp
rove
d (
Fin
al O
cto
ber
201
9) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
-
6.1.c
Packet Pg. 39
Att
ach
men
t: F
irew
ork
s D
isp
lay
Po
licy
- C
ity
Co
un
cil A
pp
rove
d (
Fin
al O
cto
ber
201
9) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
-
6.1.c
Packet Pg. 40
Att
ach
men
t: F
irew
ork
s D
isp
lay
Po
licy
- C
ity
Co
un
cil A
pp
rove
d (
Fin
al O
cto
ber
201
9) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
-
6.1.c
Packet Pg. 41
Att
ach
men
t: F
irew
ork
s D
isp
lay
Po
licy
- C
ity
Co
un
cil A
pp
rove
d (
Fin
al O
cto
ber
201
9) (
DO
C-2
021-
98 :
St.
Jam
es S
pec
ial A
ctiv
ity
Per
mit
-
Phone: (304) 558-2191 Fax: (304) 558-2537
OFFICE OF THE STATE FIRE MARSHAL 1207 Quarrier St, 2nd Floor
Charleston, WV 25301 www.firemarshal.wv.gov
1 | P a g e
FREQUENTLY ASKED QUESTIONS ABOUT WEST VIRGINIA’S NEW FIREWORKS LAW
When will it be legal to purchase and use consumer fireworks in West Virginia?
On June 1, 2016, West Virginians will be able to purchase and use consumer fireworks in The Great State of West Virginia. – defined – “Consumer fireworks” means small fireworks devices that are designed to produce visible effects by combustion that are required to comply with the construction, chemical composition and labeling regulations promulgated by the United States Consumer Product Safety Commission under 16 C.F.R. Parts 1500 and 1507 (2014), and that are listed in APA Standard 87-1. Consumer fireworks do not include sparkling devices, novelties, toy caps or model rockets.
West Virginians can already purchase hand-held and ground-based sparkling devices, such as hand-sparklers and fountains. These have been legal in West Virginia since 2006.
What types of consumer fireworks will be legal in West Virginia on June 1?
Consumer products that will be legal to purchase and use in West Virginia on June 1, 2016, include:
Sky Rockets and Bottle Rockets
Missile-Type Rockets
Helicopter and Aerial Spinners
Roman Candles
Multi-Aerial Mine and Shell Devices
Aerial Shell Kits
Reloadables
Firecrackers
How old must you be to purchase consumer fireworks in West Virginia?
You must be 18 years old to purchase consumer fireworks in West Virginia and have a valid I.D.Are there rules about where or how you can use consumer fireworks in West Virginia?
6.1.d
Packet Pg. 42
Att
ach
men
t: W
V F
ire
Mar
shal
- S
afet
y T
ips
(pag
e 3)
(D
OC
-202
1-98
: S
t. J
ames
Sp
ecia
l Act
ivit
y P
erm
it -
Fir
ewo
rks
Exe
mp
tio
n)
2 | P a g e
§103-4-11. Prohibited Conduct. 11.1. A person may not intentionally ignite, discharge or use consumer fireworks on public or private property without the express permission of the owner to do so. 11.2. A person may not intentionally ignite or discharge any consumer fireworks or sparkling devices within or throw the same from a motor vehicle or building. 11.3. A person may not intentionally ignite or discharge any consumer fireworks or sparkling devices into or at a motor vehicle or building, or at any person or group of people. 11.4. A person may not intentionally ignite or discharge any consumer fireworks or sparkling device while the person: 11.4.a. Is under the influence of alcohol; 11.4.b. Is under the influence of any controlled substance; 11.4.c. Is under the influence of any other drug; 11.4.d. Is under the combined influence of alcohol and any controlled substance or any other drug. 11.4.e. A person who is less than eighteen years of age may not purchase, nor offer for sale, consumer fireworks. 11.4.f. A person who is less than sixteen years of age may not purchase, nor offer for sale, sparker or novelty devices. 11.5. The provisions of this section shall be effective June 1, 2016. 11.6. No retailer may knowingly sell or offer for sale fireworks to any person who: 11.6.a. Is under the influence of alcohol. 11.6.b. Is under the influence of any controlled substance. 11.6.c. Is under the influence of any other drug. 11.6.d. Is under the combined influence of alcohol and any controlled substance or any other drug. 11.6.e. Is less than eighteen (18) years of age.
You should also check with your local city governments as there may be certain areas where consumer fireworks are not permitted.
Where can I purchase consumer fireworks in West Virginia?
On June 1, 2016, West Virginians will be able to purchase consumer fireworks at any location that is properly licensed by The West Virginia State Fire Marshal. A retailer shall post the certificate/license in a conspicuous place at the location of the business. It shall be posted within five feet (5’) from any public entrance to any temporary or permanent structure.
6.1.d
Packet Pg. 43
Att
ach
men
t: W
V F
ire
Mar
shal
- S
afet
y T
ips
(pag
e 3)
(D
OC
-202
1-98
: S
t. J
ames
Sp
ecia
l Act
ivit
y P
erm
it -
Fir
ewo
rks
Exe
mp
tio
n)
3 | P a g e
What safety tips should West Virginians follow when using consumer fireworks, sparklers and/or sparkling devices?
According to the American Pyrotechnics Association, safety tips include:
Store fireworks in a cool, dry place Always read and follow the directions on the label Always have an adult present when handling fireworks Never give fireworks to young children, even sparklers! Use fireworks outdoors in a safe, non-wooden area Have a working garden hose or bucket of water handy Keep everyone a safe distance away from fireworks Light only one firework at a time Never re-ignite a firework that doesn’t light the first time or one that has finished its display Never carry fireworks in your pocket Don’t throw fireworks at another person Keep pets indoors and away from fireworks Never shoot fireworks in metal or glass containers Keep spectators at a safe distance Always wear safety glasses when igniting fireworks
For more information and safety tips, please visit www.americanpyro.com.
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Contract Initiator: Daryl Hennessy
ADOPTED
AGENDA ITEM DOC-2021-100
Updated: 7/30/2021 9:26 AM by Daryl Hennessy Page 1
School Resource Officer Agreement
Attached is a draft resolution for Council consideration to renew an agreement with
Jefferson County Board of Education to place a school resource officer primarily at
Washington High School. A copy of the proposed agreement is expected before the Council
meeting.
ATTACHMENTS:
• School Resource Officer - 2021 (DOCX)
• Agreement - Prevention Resource Officer (PDF)
6.2
Packet Pg. 45
City of Charles Town
101 East Washington Street, P.O. Box 14, Charles Town, WV 25414
Phone: (304) 725-2311 Web: www.charlestownwv.us
RESOLUTION
A Resolution to Provide for the Adoption, Approval, and Implementation of an Intergovernmental Agreement Regarding a Prevention Resource Officer
WHEREAS, the City of Charles Town (City) and the Jefferson County Board of Education (JCBOE) wish to renew a partnership that was started in 2018 to provide a fully equipped and trained member of the City’s police department as a Prevention Resource Officer at Washington High School; and WHEREAS, the City and JCBOE share the same goals and objectives with regard to the Prevention Resource Officer including, but not limited to, performing law enforcement functions within the school setting, identifying and preventing delinquent student behavior, including substance abuse, and fostering a better understanding for students of the law enforcement function, concepts, and structure of law; and WHEREAS, the JCBOE agrees to reimburse the City $60,000 to cover the costs of this position for one year, some of which may be offset by grant funds that both parties agree to mutually pursue during the school year. NOW, THEREFORE BE IT RESOLVED, the City affirms its commitment to providing a Prevention Resource Officer to the JCBOE for Washington High School during the coming school year; and LET IT BE FURTHER RESOLVED, the City agrees to enter into an intergovernmental agreement with the JCBOE regarding a Prevention Resource Officer Agreement, a copy of which is attached hereto and is made a part of this Resolution as if repeated verbatim herein. Adopted the _____________ day of ______________________________, 2021. Attest: _______________________________ ___________________________________ Robert M. Trainor Daryl Hennessy Mayor City Manager/Clerk
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Council Charles Town, WV 25414 Category: Policy Initiator: Daryl Hennessy
ADOPTED
AGENDA ITEM DOC-2021-99
Updated: 7/30/2021 9:18 AM by Daryl Hennessy Page 1
Amended Rules and Regulations of the Police Civil Service Commission
Attached are proposed amended rules and regulations recommended by the Police Civil
Service Commission for Council consideration.
ATTACHMENTS:
• Police Civil Service Commission - Rules and Regulations (August 2021) (PDF)
• Rules and Regulations of PCSC - Memo to Mayor & Commission (July 2021)(12998422.1 SJDOCS) (DOC)
6.3
Packet Pg. 55
6.3.a
Packet Pg. 56
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 57
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 58
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 59
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 60
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 61
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 62
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 63
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 64
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 65
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 66
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 67
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 68
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 69
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 70
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 71
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 72
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 73
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 74
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 75
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 76
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 77
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 78
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 79
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 80
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 81
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 82
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 83
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 84
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 85
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 86
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 87
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 88
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 89
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 90
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 91
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 92
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
6.3.a
Packet Pg. 93
Att
ach
men
t: P
olic
e C
ivil
Ser
vice
Co
mm
issi
on
- R
ule
s an
d R
egu
lati
on
s (A
ug
ust
202
1) (
DO
C-2
021-
99 :
Am
end
ed R
ule
s an
d R
egu
lati
on
s o
f th
e
1
CHARLES TOWN POLICE DEPARTMENT
OFFICE OF THE CHIEF
Date: July 20, 2021
From: Christopher A. Kutcher, Chief of Police
To: Robert Trainor, Mayor
City Council
Daryl Hennessy, City Manager
Re: Amendments to Rules and Regulations of the Police Civil Service Commission
All,
The Police Civil Service Commission of the City of Charles Town (the “PCSC”) is pleased to submit the
enclosed amended Rules and Regulations of the PCSC, in both redline and clean versions, for
consideration and approval by both the City’s Mayor and City Council.
The Commission prescribed the enclosed amended Rules and Regulations by vote on July 20, 2021. The
effect of the amendments is to:
(i) Revise Section 4.03, and related provisions, to provide the PCSC flexibility in certifying
names of eligible applicants for original appointment. Said revisions are made as a result of
recent revisions to WV Code Section 8-14-15;
(ii) Revise various provisions to provide the PCSC greater flexibility in conducting the
hiring process, including the provision of notice of openings, the preparation and/or procurement
of tests, the grading of tests, and the scaling of test scores.
(iii) Revise Sections 6.04 and 6.05 pertaining to promotions to simplify those sections and
make them more consistent with provisions pertaining to original appointment;
(iv) Add a new Section 10.02(b)(1) to provide the PCSC flexibility to reduce the average
minimum score required on competitive written examinations when circumstances require; and
(v) Make various minor and technical corrections and clarifications.
In order for the amended Rules and Regulations to become effective, they must be approved both by the
Mayor and by City Council; provided that, if the Mayor and City Council take no action on the amended
6.3.b
Packet Pg. 94
Att
ach
men
t: R
ule
s an
d R
egu
lati
on
s o
f P
CS
C -
Mem
o t
o M
ayo
r &
Co
mm
issi
on
(Ju
ly 2
021)
(129
9842
2.1
SJD
OC
S)
(D
OC
-202
1-99
: A
men
ded
2
Rules and Regulations within twenty (20) days following submission, the amended Rules and
Regulations become effective as if approved. While the amended Rules and Regulations would be
equally effective by such inaction as if affirmatively approved by the Mayor and City Council, the
Commission hereby respectfully requests that the Mayor and City Council affirmatively approve the
amended Rules and Regulations so as to demonstrate to the City’s citizens and members of the Police
Department that the amended Rules and Regulations have the backing of the Mayor and City Council.
The Commission thanks you for your consideration.
6.3.b
Packet Pg. 95
Att
ach
men
t: R
ule
s an
d R
egu
lati
on
s o
f P
CS
C -
Mem
o t
o M
ayo
r &
Co
mm
issi
on
(Ju
ly 2
021)
(129
9842
2.1
SJD
OC
S)
(D
OC
-202
1-99
: A
men
ded
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Manager's Office Charles Town, WV 25414 Category: Information Only Initiator: Carolyn Vezzosi
SCHEDULED
AGENDA ITEM (ID # 4957)
Updated: 7/30/2021 12:37 PM by Carolyn Vezzosi Page 1
Payment of Bills - August 2, 2021
ATTACHMENTS:
• BUILDING COMM COUNCIL REPORT 2021 08 02 (PDF)
• CAPITAL RESERVE COUNCIL REPORT 2021 08 02 (PDF)
• GENERAL FUND COUNCIL REPORT 2021 08 02 (PDF)
8.1
Packet Pg. 96
07-30-2021 12:01 AM COUNCIL REPORT PAGE: 1
VENDOR SORT KEY DATE DESCRIPTION FUND DEPARTMENT AMOUNT_
BANK OF CHARLES TOWN 7/30/21 AUGUST2021 BCT 661 LOAN PY BUILDING COMMISSIO 661 MUNI ANNEX BLDG 6,221.97
7/30/21 AUGUST2021 BCT 661 LOAN PY BUILDING COMMISSIO LOAN INTRST-661 MUNI A 4,169.01_
TOTAL: 10,390.98
FRONTIER , INC 7/30/21 ELEVATOR RINGDOWN 7/10-8/9 BUILDING COMMISSIO CITY HALL 53.69_
City Council Meeting: 08/02/21 07:00 PM 101 East Washington Street Department: City Manager's Office Charles Town, WV 25414 Category: Information Only Initiator: Carolyn Vezzosi
SCHEDULED
AGENDA ITEM (ID # 4945)
Updated: 7/27/2021 9:49 AM by Daryl Hennessy Page 1
Letter to County Administrator Regarding Article 147
ATTACHMENTS:
• Letter to Stephanie Grove - Jefferson County Administrator (PDF)