City Carver Council Packet 12032012

City Council Meeting

Monday DECEMBER 3, 2012

CHURCH-BY-THE-RIVER 109 Main St. E.

Council Meeting – 7:00 p.m.

City Council Meeting Agenda December 3, 2012 – 7:00 PM

CHURCH-BY-THE-RIVER – 109 Main St. E.

Mission Statement

We will advocate for the City of Carver by being accountable to community

stakeholders, maintaining infrastructure, protecting resources, respecting our

history, and planning for our future.

1) MAYOR CALL THE MEETING TO ORDER 2) PLEDGE OF ALLEGIANCE 3) APPROVE THE AGENDA 4) PETITIONS, REQUESTS & COMMUNICATIONS A) Carver Fire & Rescue Dan Meyer, Fire Chief B) Carver County Sheriff’s Office Jim Shelhamer, Town Cop

C) Carver County Sheriff’s Office – Introduction of 2013 Town Cop* Paul Tschida, Commander 5) PUBLIC HEARINGS (7:00 PM) A) Truth-In-Taxation Brent Mareck, City Administrator

B) 4th Street Reconstruction Project Dan Boyum, City Engineer 6) CONSENT AGENDA

Items listed on the Consent Agenda are considered routine and non-controversial by the City Council. There will be no separate discussion of these items unless requested by a member of the City Council. If an item is removed, it will be discussed immediately following the approval of the remaining Consent Agenda items.

A) Approve Minutes – November 19, 2012 – Work Session B) Approve Minutes – November 19, 2012 – Regular Meeting C) Approve Minutes – November 26, 2012 – Public Hearing

D) Department Reports E) Adopt Resolution 155-12 appointing Brent Mareck as the City Clerk F) Appoint Vicky Sons-Eiden as Deputy Clerk / Administrative Assistant to the City

Administrator at $20.62 / hour. G) Approve law enforcement services agreement with the Carver County Sheriff’s

Office H) Appoint seasonal employees for the Parks and Recreation Department I) Approve Resolution 157-12 accepting a donation to the Fire Department from

Michael Parker J) Approve payment request #5 for the Main Street Bridge Project for $57,456.01 K) Approve purchase of a variable frequency drive for Well #3 L) Approve List of Claims

7) ORDINANCES & RESOLUTIONS A) Land Use Fees – Ordinance 12-2012 Cindy Nash, City Planner B) CDA Annexation – Resolution 156-12 Cindy Nash, City Planner 8) UNFINISHED BUSINESS 9) NEW BUSINESS A) Concept Plan – Carver County CDA Cindy Nash, City Planner 10) REPORTS OF BOARDS & COMMITTEES – MAYOR AND CITY COUNCIL 11) OTHER BUSINESS 12) ADJOURNMENT

* Indicates no supporting information included. ___________________________________________________________________________________

Members of the Carver City Council may gather at Harvey’s Bar & Grill, Lisa’s Place, or the Doghouse on Broadway Street in Carver for a purely social event immediately after the meeting.

Members of the public are welcome.

___________________________________________________________________________________

TRUTH-IN-TAXATION

2013 BUDGET & LEVY

December 3, 2012

What is

Truth-in-Taxation?

To enhance public participation in Minnesota’s

property tax system

To educate the public on how property taxes are

determined

To encourage the public to understand the local

government’s budget process

To encourage the public to become involved in

helping local officials set spending priorities

Your Proposed

Property Tax Statement

Your Proposed

Property Tax Statement

Replaced the

Homestead Credit

Valuation Questions

& Concerns

Carver County Assessor’s Office

Angela Johnson

Carver County Assessor

(952) 361-1961

[email protected]

2013

Budget Process

Date Meeting Fund Action

August 6th Work Session General Fund Review Draft Budget

August 20th Work Session General Fund Review Draft Budget

September 4th Regular Meeting General Fund Certify Preliminary Tax Levy

October 1st Work Session Enterprise Funds Utility Study

October 15th Work Session Enterprise Funds Review Draft Budget

November 19th Work Session General & Enterprise Funds

Review Existing Budget Conditions

December 3rd Regular Meeting General Truth-in-Taxation Public Hearing

December 17th Regular Meeting General & Enterprise Funds

Adopt the 2013 Budget & Certify the 2013 Tax Levy

General Fund

Revenue Changes

Fiscal Disparities - Removed the City’s internal calculation for fiscal disparities in the general revenue budget. Fiscal Disparities is not a cash entry into the General Fund

Fire Contracts – New formula will decrease contracted service revenue by an anticipated $12,500

Building Permits – Permit revenue is anticipated to drop by 25%

14 – Single Family Units

6 – Townhomes

2013 General Fund

Revenues

Property Taxes - 82%

Capital Fund - 5%

Rural Fire Contracts - 5%

Building Permits - 4%

Other - 3%

Fees / Licenses / Rents - 1%

$2,276,517

Personnel

The current Collective Bargaining Agreement runs through December 31, 2013 and stipulates a 2% pay increase effective January 1, 2013

Proposed 2% increase for salaried (Department Head) employees

Health insurance premiums increased by 6%

50% of the costs for Finance Director contracted services - $6,000 / $12,000 total

50/50 split between the General and Enterprise Funds

Anticipating 12 hours a month in Finance Director contracted services; working on a collaboration with the City of Victoria

Emergency

Services

Payment for SCBA’s -

$20,208

Capital Equipment

Fund - $7,500

The $7,500 is part of

a 4 year plan to

replace “Rescue 12”

Town Cop and CSO -

$127,000

Summer Patrol -

$21,000

Fire Department Law Enforcement

Facilities

Study

Comprehensive review of anticipated space needs

2012/13 strategic goal of the City Council

Estimated cost - $11,500

50/50 cost split between General & Enterprise Funds

Building

Maintenance

City Hall carpet is 22 years old - original to the building in 1990

A variety of “mix-matched” carpet types and permanent stains

Was considered as a part of the 2012 remodel but was removed due to budget

Estimated project cost - $8,000 (includes vinyl baseboard)

Building

Maintenance

• Replace Village Hall Basement ceiling tile

• $12,000 for materials and labor to set the ceiling grid

• Tile placement would be done by staff or through a volunteer project by a community group

Parks

Repay Park Dedication

Loan for the Lions Park

Tennis/Basketball

Court Project -

$20,000

Annual appropriation

for the Parks/Trails

Capital Plan -

$19,414

Levee Maintenance

Program – Army CORP

The City is in the Army CORP “Non-Federal Levee Program”

The Army CORP issued a report on Carver’s levee requiring certain maintenance be performed

Clear and grub trees on the south side of the levee and other miscellaneous maintenance - $10,000

Vehicle Hoist

Maintenance is

performed on vehicles in the Fire Department, Building Inspections, and Public Services Departments

Vehicle hoist is a recommended safety improvement by City’s work comp insurance provider

Estimated cost - $20,000

50/50 cost split between General & Enterprise Funds

Capital Equipment

Plan

The City has laid out a Capital Equipment Plan

within its larger Financial Management Plan

The Capital Equipment Plan has scheduled

purchases in 2013

Funding for these purchases would come from

existing cash in the Capital Fund

Capital Fund Balance – Approximately $113,000

Capital Equipment Plan

Inspections Vehicle

06 Chevrolet HHR

2-wheel drive

Approximately 45,000 miles

The Capital Plan calls for the replacement of the HHR with a 4-wheel drive pick-up truck

Anticipated cost - $25,000


Truck – Public Services

98 Chevrolet CK3500

Approximately

100,000 miles

The Capital Plan calls

for the replacement of

the CK3500

Estimated cost -

$45,000


Tractor – Public Services

03 Kubota Tractor

Approximately 3,000 hours

Used for park maintenance, street maintenance and plowing cul-de-sacs

The Capital Plan calls for the purchase of an additional tractor

Estimated cost – $40,000

2013 General Fund

Expenditures

Public Services - 20%

Debt Service - 14%

Administration - 12%

Fire Department - 12%

Parks - 9%

Contracted Services - 8%

Building Inspections - 8%

Law Enforcement - 6%

General Government - 6%

Parks & Recreation - 5%

$2,276,517

2013 Debt Service

Debt Service Fund 2011

Debt Service

2012

Debt Service

2013

Debt Service

Public Services / Fire Station

$150,900 $144,425 N/A

08 Improvement $58,800 $61,900 $40,115

10 Equipment Certificate $62,800 $60,270 N/A

10 Refunding – 2004A $79,800 $86,790 N/A

10 Refunding – 2003B $26,883 $26,221 N/A

10 Refunding (Consolidated)

- - $274,415

Total Debt Service Levy $379,183 $379,606 $314,530

Debt Service

Levy History

$0

$75,000

$150,000

$225,000

$300,000

$375,000

$450,000

$525,000

$600,000

2007 2008 2009 2010 2011 2012 2013

Total Levy

2010 2011 2012 Proposed

2013

General

Levy

$1,474,099 $1,476,392 $1,491,041 $1,556,117

Bond Levy $409,700 $379,183 $379,606 $314,530

Total Tax

Levy

$1,883,799 $1,855,575 $1,870,647 $1,870,647

Total Levy

History

$500,000

$1,000,000

$1,500,000

$2,000,000

$2,500,000

2007 2008 2009 2010 2011 2012 2013

Tax Capacity Rate &

Estimated Market Value

City of Carver Pay 2011 Pay 2012 Proposed 2013

Tax Capacity Rate

47.95% 52.24% 57.06%

Estimated Market Value

$321,577,700 $325,549,900 $311,866,500

Proposed County-Wide

Pay 2013 Tax Rates

0

20

40

60

80

100

120

140

Source: Carver County – Tax Capacity Rates Only

Cross Section of

Residential Properties

2012 Estimated

Market Value

2012

Tax

2013 Estimated

Market Value

2013 Proposed

Tax

Tax Differential

2012 to 2013

$163,000 $734 $146,200 $697 $37

$191,600 $897 $157,700 $789 $108

$215,500 $1,033 $195,900 $1,006 $27

$249,200 $1,225 $225,900 $1,193 $32

$272,800 $1,359 $246,100 $1,318 $41

$310,100 $1,572 $279,900 $1,529 $43

$325,900 $1,661 $296,900 $1,634 $27

$349,400 $1,795 $317,800 $1,764 $31

$377,000 $1,952 $344,800 $1,932 $20

$533,300 $2,830 $484,600 $2,765 $65

Source: Carver County

Questions and Comments

City of Carver

General Fund Revenues

FUND 101 - GENERAL GOVERNMENT 2011 2011 2012 2012 2013

AUDITED BUDGET ACTUAL BUDGET BUDGET

Description ACTUAL as of 7/31/12 Comments

31010 Taxes Revenue 1,446,373 1,306,642 758,682 1,238,636 1,556,117 not including debt service - see below

31040 Fiscal Disparities - 169,750 252,405 -

32100 Business Lic./Permits 960 675 66 900 900 Sanitation Licenses @ $300/each -

Background check fees- $500

Lions $300, Carver Liq $100, Misc $160

32110 Liquor Licenses 9,335 9,535 9,035 9,535 9,535 Harvey's Bar, Lisa's Place, Doghouse $8475

32120 Cobra- Health Coverage 10,786 - 7,536 - - COBRA Collections/ Employee Paid

32170 Refunds & reimbursements 5,036 - - - Health ins premium refund ($5,036 in 2011, $937 in 2010)

32190 Burning permits - - - - burning permit revenue collected by Fire dept

32210 Building Permits 278,376 140,000 85,753 102,975 77,490 14 single-family and 6 townhomes

32220 Administration Fee 5,895 3,000 2,340 3,000 3,750 Admininistrative Fee for Building Permits

32240 Animal Licenses 50 1,100 - - The City has eliminated its licensure program

33400 State Grants 4,405 905 453 905 905 PERA Aid

33401 LGA 40,299 - 20,150 40,299 -

33402 HACA 71 - - -

33423 Fire State Aid 20,170 21,000 21,000 21,000 Flow through to Fire Relief Assn

33610 County Grants/Aid (Hwy) 22,472 10,000 - 10,000 10,000 County Rd 40 Maintenance Aid and Gravel Tax

33620 Other Cty Grant/Park/rec 1,837 - - -

33630 Misc Project Fees 11,872 (564) -

34101 City Hall Rental Rev. 4,884 4,000 879 5,020 2,000 Hall/Gym/Church by the River rentals

34107 Assess. Search Fees 20 100 160 - - $20 fee/assessment search

1

City of Carver

General Fund Revenues

FUND 101 - GENERAL GOVERNMENT 2011 2011 2012 2012 2013

AUDITED BUDGET ACTUAL BUDGET BUDGET

Description ACTUAL as of 7/31/12 Comments

34108 Maps, Base-Dev Agree 250 - - -

34109 Rural Fire Contracts 111,276 115,000 62,007 115,000 110,500 New Funding Formula

Variance & conditional use permits,

subdivision applications, rezoning

34110 Fees 5,299 3,105 2,584 3,000 2,400 requests, other misc fees

34111 Hall Rental Damage Dep 85 - 500 - - Hall Rental Damage Fee

34112 Park Rental Damage Dep - - - -

34200 Recreation Program fees 17,156 7,000 8,147 10,000 12,000 Park & Rec program fees collected

34202 Fire/Rescue call fees 1,051 - 400 - -

34211 Advertising-P/R brochure 165 - 200 -

34780 Park Fees 672 400 221 350 350 $25 reserve fee/park shelters

34790 Riverside Park Archery - 600 565 600 - NEW LINE ITEM Can this be included with Rec. Fees

Fines collected by the Carver County Sheriff's Dept

35102 Police Fines/State Aid 12,338 5,500 1,934 6,500 5,500 Police State Aid - amt varies

Both of the following items vary from year to year:

LMC dividend - not budgeted (was $7888 in 2011)

36200 Misc. Revenues 9,172 6,000 4,240 6,000 8,000 and other misc income

36210 Interest Earnings 14,587 5,000 5,930 15,500 14,500

36220 Antenna Lease Revenue 14,104 12,000 7,874 13,200 14,040 AT&T Antenna @ PW site - $1170/month lease payment

392XX Transfers 46,843 - 45,000 113,000 Captial Fund

Budget Amount & % Increase (Decrease)

Total General Fund Revenues 2,095,839$ 1,821,312$ 978,891$ 1,900,025$ 1,961,987$ 61,962 3.3%

Total Debt Service - 379,183$ - 379,606$ 314,530$

Total Gen Fund Rev + Debt Svc 2,095,839$ 2,200,495$ 978,891$ 2,279,631$ 2,276,517$ (3,114) -0.1%

2

City of CarverGeneral Fund Expenditures

Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL

Description ACTUAL BUDGET as of 7/31/12 BUDGET BUDGET Comments

DEPARTMENT 41000 - GENERAL GOVERNMENT

260 Sales Tax 2,086

303 Engineering Fees 49,905 51,000 45,136 65,000 - MOVED TO NEW DEPT-41900 IN 2013

309 Computer Maintenance - - - - 12,800 NEW LINE ITEM IN 2013 - Atomic Computer Support

361 Liability Insurance 426 5,000 460 483 Policy period runs 6/1/12- 6/1/13

365 Other Insurance 74 2,300 80 84 Policy period runs 6/1/12- 6/1/13

384 Refuse/Garbage Disposal 4,739 4,000 3,863 6,500 8,000 Spring Cleanup

Community Projects - Tugboat, Kisok430 Miscellaneous (General) 961 10,480 22,788 46,450 6,000 Cemetery software maint

$1,387 - Metro Cities$3,700 LMC

433 Dues and Subscriptions 2,900 3,060 1,000 3,530 8,000 SW Corridor Coalition - $2500 /$400 SW Metro Chamber

720 Operating Transfers 21,353 12,000 - 6,000 - MOVED THIS LINE ITEM TO PLANNING DEPT IN 2013


Total General Government 82,444 87,840$ 72,787 128,020$ 35,367$ (92,653) -72.4%

1


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41110 - COUNCIL

Paid QuarterlyMayor - $150/council mtg; $75/liaison mtg

104 Council Salaries 22,100 22,000 10,050 25,500 21,000 Council (4) - $100/council mtg; $75/liaison mtg

122 FICA and Medicare 1,691 1,683 769 1,951 1,607 City Contribution FICA and Medicare

150 Workers Compensation 61 130 45 70 98 Policy period runs 10/1/12 - 10/1/13

331 Travel Expenses 3,500 1,200 90 1,000 300

361 Liability Insurance 127 310 136 145 Policy period runs 6/1/12- 6/1/13

Open Meeting Law/Bond365 Other Insurance 22 1,225 24 25 Policy period runs 6/1/12- 6/1/13

430 Miscellaneous 977 600 6,642 7,800 4,000 LMC / Council Strategic Planning

433 Dues and Subscriptions 20 - (20) - -


Total Council 28,497 27,148$ 17,576 36,481$ 27,175$ (9,306) -25.5%

2


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41310 - ADMINISTRATION

Administrator-90%, City Clerk-90%, Admin Assistant-20%

100 Full-Time Salaries 211,881 196,386 99,508 176,860 153,464 U/B clerk 10%, Bookkeeper 30%,

103 Part-Time Staff 4,462 - - -

City contribution P.E.R.A. 0.0700%Administrator-90%, City Clerk-90%, Admin Assistant-20%

121 PERA 14,932 14,238 7,777 12,822 11,126 U/B clerk 10%, Bookkeeper 30%

City Contribution FICA Medicare


122 FICA and Medicare 15,849 15,024 7,297 13,530 11,740 U/B clerk 10%, Bookkeeper 30%


131 Employer Paid Health 30,644 32,542 16,154 25,003 26,463 U/B clerk 10%, Bookkeeper 30%

135 Employer Paid Other 459 500 263 500 525 14% of ADP Payroll Fees

150 Worker's Comp 1,574 1,925 763 1,962 2,747 Policy period runs 10/1/12 - 10/1/13

Office Supplies: Copy paper, toner, ink cartridges, etc…200 Office Supplies (General) 8,479 11,500 2,048 10,000 11,500 New computers - City Clerk & Bookkeeper - $2300

201 Safety Compliance 2,288 1,085 839 1,120 1,163 MMUA 12.5% ANNUAL FEE = $1163

203 Printed Materials 3,300 1,403 1,500 2,440 Cash receipt books $440, newsletter printing $1700

MCMA Conference Brainerd - $500ICMA Conference Boston - $2,800

208 Training 1,778 2,200 1,910 3,400 6,000 LoGG - $1,960 Clerk - TBD Contracted Finance Director - $6,000Space Study - City Facilities - $5,750Salary / Comparable Worth Study - $3,000

308 Other Professional Services 5,154 3,000 2,950 4,500 20,750 Ehlers Finc'l Mgmt Plan - $6,000

3


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


ADMIN

Internet= $1000 321 Telephone / Internet 6,223 8,750 3,442 7,000 7,100 Phone/ Fax lines = $5000

Newsletter pstg - $3000 - 50%322 Postage 3,608 2,700 2,560 3,100 3,750 Postage Meter refills - $1750- 50%

331 Travel Expenses 2,166 600 942 2,100 1,950 Mileage reimbursement

351 Legal Notices Publishing 1,904 1,200 1,286 2,050 2,450 Legal notices, ordinances, misc notices

361 Liability Insurance 1,842 3,300 1,620 1,701 Policy period runs 6/1/12- 6/1/13

362 Property Insurance 852 460 915 961 Policy period runs 6/1/12- 6/1/13

365 Other Insurance 687 210 737 774 Policy period runs 6/1/12- 6/1/13

404 Office Equip. Repair & Maint 5,531 6,500 1,508 7,000 2,600 Atomic computer support - $2580/year

Copier Rental/monthly maint. $550/mo. = $6600/year413 Office Equipment Rentals 3,878 5,432 6,774 6,464 8,500 Postage Rental $350 qtr = $1400/year

430 Miscellaneous 303 - 379 - 500

433 Dues and Subscriptions 4,335 4,030 947 3,895 1,050 ICMA - $900 MCMA - $150

720 TRANSFER OUT- CIP - - - TRANSFERS


Total Administration 328,827 314,882$ 158,752 286,078$ 279,253$ (6,825) -2.4%

4


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41410 - ELECTIONS

100 Wages and Salaries - - 560 6,000 - Judges and Staff Wages

-

122 Fica - - 41 459 - City contribution - Fica and Medicare

331 Travel Expenses - - - 200 - Election judge mileage

351 Legal Notices Publishing - - - 50.00 -

500 Capital Outlay - 1,000 - 1,000 - Costs: Election System, Software Maint,

Budget Amount % Increase or DecreaseTotal Elections - 1,000$ 601 7,709$ -$ (7,709)$ -1

5


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41530 - AUDIT AND ACCT'G SERVICE

Abdo, Eick and Meyers - Audit

301 Auditing Services 25,026 23,500 19,905 21,780 22,290 75% General fund other 25% enterprise funds


Total Auditing & Acct'g 25,026 23,500$ 19,905 21,780$ 22,290$ 510 2.3%

6


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41550 - ASSESSING

312 Assessing Contract 18,428 17,850 - 17,500 18,025 Carver County


Total Assessing 18,428 17,850$ - 17,500$ 18,025$ 525 3.0%

7


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41610 - CITY ATTORNEY

304 Legal Fees 43,118 36,085 13,671 37,070 32,000


Total City Attorney 43,118 36,085$ 13,671 37,070$ 32,000$ (5,070) -13.7%

DEPARTMENT 41900 - ENGINEERING

303 Engineering Fees - - - - 71,957 General Engineering


Total Engineering - -$ - -$ 71,957$ 71,957 #DIV/0!

8


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 41910 - PLANNING AND ZONING

210 Operating Supplies - - - - 1,000 NEW LINE ITEM - HPC

302 Planning Fees 58,060 55,000 22,008 42,000 40,908


Total Planning and Zoning 58,060 55,000$ 22,008 42,000$ 41,908$ (92) -0.2%

9


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 42100 - POLICE- SHERIFF'S CONTRACT

311 Police Contract 121,438 125,070 51,541 126,787 127,000 1.0 FTE, CSO 260 hrs $21,000 Summer

315 Police Overtime 1,000 - 1,800 1,000 contingency

430 Miscellaneous 2,567 2,100 2,600 2,100 2,100 SW Metro Drug Task Force Contribution


Total Police 124,005 128,170$ 54,141 130,687$ 130,100$ (587) -0.4%

10


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 42260 - FIRE DEPARTMENT

100 Wages & Salaries (General) 9,000 9,000 12,450 12,450 12,450 Dept Officer Salaries(3 chiefs, FM, 3 captains, 3 LT, 1 secy)

103 Part Time Staff 1,536 5,000 1,615 2,500 2,500 PW Salaries for Maintenance

106 Emergency Services 21,063 22,000 9,971 22,000 26,868 Salaries for fire calls($8.50/hr) - Increase from $8/hr

107 Training Pay 42,641 26,000 18,534 42,000 42,000 Training hrs for 32 fire fighters($8.50/hr) - increase from $8/hr

122 FICA and Medicare 5,445 4,900 4,423 6,040 6,412 City contribution FICA and Medicare

124 Fire Pension Contributions 28,000 28,000 27,609 20,466 City contribution to retirement

Flow through to Relief Association - (Transfer)125 State Aid 2% 20,170 21,000 21,000 21,000 Increase in property values


150 Worker's Comp Ins 5,484 2,200 692 5,846 8,184 Policy period runs 10/1/12 - 10/1/13

200 Office Supplies 379 1,000 94 500 350 General office maps, tracking

208 Training and Instruction 11,189 12,500 2,096 12,000 12,000 Classes, education materials

212 Motor Fuels 8,264 5,000 2,989 6,000 6,000 Fuel

215 Shop supplies 540 - - - COMBINED WITH 221 EFFECTIVE 2013

220 Repair/ Maintenance 787 2,000 2,000 - COMBINED WITH 401 EFFECTIVE 2013

221 Equipment Parts 1,027 2,000 393 2,000 3,000 Basic tools/rescue equipment

11


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


FIRE

230 Fire Medical Testing 5,179 5,000 60 5,250 5,250 Annual physicals, Hep B/TB testing

240 Small Tools & Minor Equip. 5,713 3,500 990 2,500 - COMBINED WITH 221 EFFECTIVE 2013

Estimate of 3 sets of gear per year - $6,000241 Protective Gear 3,937 8,000 11,112 14,000 14,000 Helmets, gloves, hoods, boots

242 SCBA/Air Stations 1,563 10,000 20,401 21,500 22,708 SCBA $20,208 & Maintenance $2,500

243 Hose/Water movement accessories 9,574 5,000 (969) 4,100 2,000 Hoses, nozzles, drafting, etc

244 Uniforms 2,958 5,000 2,000 1,000 Duty and Funeral dress

304 Legal Fees - 1,300 283 500 500 Melchert Hubert Sjodin

305 Medical Supplies 18,940 18,000 2,449 4,000 4,000 EMS response items for medical calls

308 Other Professional svcs 412 1,100 219 1,000 1,000 Financial planning

316 Emergency Mgt/Civil Defense 17,643 16,500 50 17,000 1,500 Tornado siren maint, EM upgrades, software, GIS

317 Public Safety/Education 4,697 4,000 910 4,000 4,000 Steamboat Days, Open House, Public classes, fire prevention50% Telephone, 50% Internet FD/PW Building

321 Telephone / Internet 2,337 4,000 906 2,500 2,000 Internet = $450 Phone/Fax = $700 Cell= $800

323 Radio Units 4,381 3,400 218 3,400 3,400 Radios - usage cost, pager repairs

331 Travel Expenses 1,623 1,500 968 2,000 2,000 Travel Exp: mileage, hotel room rental for classes


362 Property Insurance 2,512 500 2,690 2,825 Policy period runs 6/1/12- 6/1/13

363 Auto Insurance 6,304 7,400 6,800 7,004 Policy period runs 6/1/12- 6/1/13

365 Other Insurance 215 80 235 247 Policy period runs 6/1/12- 6/1/13

381 Electric Utilities 3,446 3,700 1,677 3,700 4,500 50% FD/PW Building- share w/PW & Park/Rec

382 Water & Sewer Utilities 173 450 - - NO LONGER USED

12


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


FIRE

383 Gas Utilities 2,797 5,000 1,109 3,500 3,000 50% FD/PW Building

384 Refuse/Garbage Disposal 909 400 636 600 1,200 split among all depts

400 Cleaning Service 2,649 2,600 1,524 2,800 - Cleaning ServiceProfessional Maintenance

401 Vehicle/Equip Maint & Repair 16,490 8,000 5,788 8,000 11,500 Vehicle Repair & Maintenance Parts

General Building Maintenance, alarm systems402 Repairs/Maint Structure 4,889 5,000 4,405 3,500 4,900 Including Cintas Mat Rental, cleaning supplies

Atomic computer support - $1,800404 Office Equip. Repair/Maint. 3,280 2,200 2,210 2,500 3,000 Computer: hardware, software, Equip Repair & Maint

413 Office Equip Rental 760 800 461 800 800 50% Building Monitoring, copier lease & water cooler

433 Dues and Subscriptions 551 1,240 356 1,000 750 General Dues, fire codes, building codes

500 Cap'l Outlay (General) - - - 7,500 Capital Equipment Plan

720 Operating Transfers - - Budget Amount & % Increase (Decrease)

TOTAL FIRE DEPT 281,647 266,870$ 109,645 283,805$ 274,068$ (9,737) -3.4%

13


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 42400 - BUILDING INSPECTIONS

Building Offical-100% Bookkeeper 20%100 Full Time Salaries 150,364 146,607 72,074 125,213 103,042 Admin asst- 80%

City Contribution PERA 0.0700%Building Offical-100% Bookkeeper 20%

121 PERA 8,437 10,629 5,296 9,078 7,471 Admin asst- 80%

Employer contribution

Building Offical-100% Bookkeeper 20%122 FICA and Medicare 11,388 11,215 5,524 9,578 7,883 Admin asst- 80%

Building Offical-100% Bookkeeper 20%

131 Employer Paid Health 26,745 28,898 22,181 18,867 20,031 Admin asst- 80%


150 Worker's Comp 492 1,560 224 750 1,050 Policy period runs 10/1/12 - 10/1/13

Uniform Coats and Shirts200 Office Supplies (General) 486 475 158 975 975 Printer ink, paper, office supplies

MMUA 12.5% ANNUAL FEE = $1163201 Safety Compliance 1,287 1,250 877 1,290 1,290 TOTAL COMPLIANCE- ANNUAL FEE AND RANDOM CHECKS

203 Printed Materials 266 250 300 750 Code books & other printed materials

208 Training & Instruction - - 1,390 2,500.00 2,500 CEU's & professional development

210 Operating Supplies 150 150 150

212 Motor Fuels 1,210 1,500 568 1,200 1,200 Gas/Oil for inspector vehicle

302 Planning Fees 811 1,500 1,500 -

303 Engineering Fees - 750 712 500 -

304 Legal Fees 1,000 1,000 -

14


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


BLDG INSP Carver Soil & Water & other misc services308 Other Professional Services 1,393 2,000 2,000 2,000 Building Department Audit

310 Building Inspections 10,001 4,000 3,376 7,500 5,000 Building Surcharges

321 Telephone 1,148 1,500 645 1,200 1,200 Cell phones - $850

331 Travel Expenses 2,707 1,100 212 350 500 Class fees, materials, mileage etc.

351 Legal Notices Publishing 200 100 -

361 General Liability Ins 1,096 1,600 1,175 1,234 Policy period runs 6/1/12- 6/1/13

363 Automotive Ins 465 360 500 515 Policy period runs 6/1/12- 6/1/13

365 Other Insurance 190 - 205 215 Policy period runs 6/1/12- 6/1/13

381 Electric Utilities 682 700 215 2,400 -

383 Gas Utilities 880 1,300 326 2,400 -

401 Vehicle/Equip Maint & Repair 1,075 1,000 32 1,500 500

402 Repair/Maint. Structures - 1,000 2,000 Bldg Inspection software support $900

404 Office Equipment 2,415 2,500 1,422 2,750 1,000 Portion of BDS acctg software support $100

430 Miscellaneous 135 150 397 150 300

433 Dues and Subscriptions 150 150 85 150 150 Annual Membership- Materials Management

500 Capital Outlay (General) - - - 25,000 Replacement Vehicle


Total Building Inspections 224,283 223,845$ 115,975 197,781$ 184,480$ (13,301) -6.7%

15


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 42700 - ANIMAL CONTROL

495 Animal Control 876 500 697 500 1,200


Total Animal Control 876 500$ 697 500$ 1,200$ 700 140.0%

16


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 43000 - PUBLIC SERVICES

103 Part Time Staff 11,601 6,600 9,087 17,600 9,180 Seasonal Employees - 47% - was 20% in 2008

PS Director 50% , PS workers (2) 50%, New hire - Pub svc worker

108 Full-Time Salaries 70,421 79,086 39,547 82,525 99,154 Bookkeeper 10% (DEDUCTED $2500 for 1/2 F.D. maint)

117 Overtime Salaries 18,701 12,000 6,566 12,000 12,000 Combine Overtime & On Call Pay City contribution- PERA .0700PW Director 50% Bookkeeper 10%PW Assistants (2) 50% New hire - Pub svc worker 50%

121 PERA 6,682 6,604 4,574 6,853 8,059 INCLUDE OVERTIMEFICA AND MEDICARE -- INCLUDE OVERTIME

PW Director 50% Bookkeeper 10%

122 FICA and Medicare 7,788 7,473 4,659 8,578 9,206 PW Assistants (2) 50% New hire - Pub svc worker 50%

PW Director 50% Bookkeeper 10%

131 Employer Paid Health 14,168 16,834 10,289 16,179 20,091 PW Assistants (2) 50% New hire - Pub svc worker 50%


140 Unemployment Compensation - 240 -

150 Worker's Comp 6,702 14,000 4,935 7,927 11,098 Policy period runs 10/1/12 - 10/1/13

200 Office Supplies 230 400 213 400 400 Office SuppliesMMUA 12.5% ANNUAL FEE = $1163, SAFETY BOOTS,

201 Safety Compliance 2,509 2,200 1,813 3,000 3,000 TOTAL COMPLIANCE- ANNUAL FEE AND RANDOM CHECKS

Leadership/Management Training - $900208 Training and Instruction - 500 1,400 Class fees and instruction material

Bulk tank @ public works building212 Motor Fuels 4,295 8,000 5,655 9,000 9,000 Fuel for heavy equipment & trucks

Supply shop215 Shop Supplies 7,002 5,000 2,741 5,000 7,000 Small tools/equip, hardware, misc supplies

17


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


Public Services

221 Equipment Parts 16,205 5,000 6,253 6,000 7,000 Parts purchased to repair equipment & add'l equipment

50% Internet- 50% Phones & 1/2 Cell Phones(split w/parks)321 Telephone / Internet 1,713 2,100 1,215 2,000 2,000 New Public works Shop & cell phones

331 Travel Expenses 18 - - - Mileage Reimbursement


362 Property Insurance 2,589 500 2,770 2,909 Policy period runs 6/1/12- 6/1/13

363 Auto Insurance 2,214 2,600 2,370 2,441 Policy period runs 6/1/12- 6/1/13

365 Other Insurance 261 - 280 294 Policy period runs 6/1/12- 6/1/13

381 Electric Utilities 3,446 3,800 1,705 3,800 4,700 50% FD/PW Building

382 Water/sewer Utility 173 500 - NO LONGER USED

383 Gas Utilities 3,079 8,000 1,244 9,000 5,600 50% FD/PW Building

384 Refuse/Garbage Disposal 909 450 636 450 450 split among all depts

Light bill & contract387 Street Lighting 33,600 35,000 17,285 40,000 40,000 Increased Street Lights

388 Signal Lights - - 314 - 480 NEW - signal lights on Levi Griffin Rd/Cty Rd 11

389 Bulk Ice Control for Streets 19,511 20,000 12,916 15,000 10,000 Split out from street maint minor in 2010 - 403

400 Cleaning Service 2,649 2,600 1,524 2,800 - Cleaning Service

401 Vehicles/Equip Maint & Repair 4,894 5,000 1,101 5,000 3,000 Professional Repair Vehicle Maintenance

New Building Maintenance and Repair402 Building Maint & Repair 3,018 5,000 2,404 5,000 3,500 Cintas mat rental -- cleaning supplies

18


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


Public Services Seal coating Budget $20,000

403 Street Maintenance - Minor 51,284 50,000 6,781 60,000 70,000 Minor street repairs, sweeping

404 Office Equip Repair/ Maint 2,527 1,500 1,422 1,000 1,500 Computer: hardware, software, Equip Repair & Maint

413 Office Equipment Rental 1,293 1,800 1,154 1,800 2,200 50% Building Monitoring 50% copier rental lease

415 Equipment Rental 2,672 3,000 - 3,000 3,000 Street planer, brush mower

417 Uniform Rental 2,624 2,500 1,356 2,500 2,500 Uniforms

Infraseek Module Street Signs and Pavement Management430 Miscellaneous 1,902 1,500 93 4,865 1,000 Licenses, Permits, Other

433 Dues and Subscriptions 35 100 35 35 300 Annual Fees, Dues, Subscriptions

1 Ton Truck $45,000 - Capital Equipment PlanTractor $40,000 - Capital Equipment Plan

500 Capital Outlay - 4,934 6,000 95,000 Vehicle Hoist - $10,000 ($20,000 Total)

Levee Maintenance - $10,000591 Tree Maintenance - 2,000 - 2,900 11,000 Tree maintenance and trimming

720 TRANSFER OUT- C.I.P - - - - -


Total Public Services 309,387 315,047$ 152,952 348,757$ 461,216$ 112,460 32.2%

19


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 45100 - PARKS & RECREATION

103 Part Time Staff 5,119 5,800 2,412 5,800 5,800 Seasonal & Part-time Employees

112 Full Time Salaries 48,912 48,924 28,552 50,176 51,173 Park & Rec Supervisor 100% PERA

121 PERA 3,410 3,547 2,098 3,638 3,710 City Contribution 0.0700%

FICA/MEDICARE

122 FICA and Medicare 4,150 4,186 2,398 4,282 4,358 City contribution 7.65%

131 Employer Paid Health 9,037 9,909 6,040 9,433 10,015 Park/Rec Supervisor 100%


150 Worker's Comp 1,777 170 54 2,199 3,079 Policy period runs 10/1/12 - 10/1/13

200 Office Supplies 321 300 111 350 350


207 Computer Supplies 2,646 2,400 3,506 4,100 2,800 Facility & Program Software

210 General Operating 10,922 6,200 7,060 8,000 9,500 Program supplies, archery targets, fitness classes, trees for parks

217 Other Operating Supplies 44 - 35 -

221 Equipment Parts 87 -

308 Other Professional Svcs 412 500 110 500 500 Ehlers fees

321 Telephone 1,351 1,100 837 900 1,100

322 Postage 979 850 653 950 975

331 Travel Expense 2,091 1,000 737 1,100 1,100 Mileage, conferences

340 Advertising 4,112 4,000 1,625 4,300 4,300 Advertising & Mkting - incl Park&Rec newsletter 3x per yr

361 Liability Insurance 620 1,000 605 635 Policy period runs 6/1/11 - 6/1/12 - split w/Parks Dept

362 Property Insurance 6,791 3,000 7,267 7,631 Policy period runs 6/1/11 - 6/1/12 - split w/Parks Dept

20


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


PARKS & RECREATION

365 Other Insurance 98 100 105 110 Policy period runs 6/1/11 - 6/1/12 - split w/Parks Dept

381 Electric Utilities 1,723 1,800 839 2,000 -

382 Water & Sewer Utilities 173 400 - - NO LONGER USED

383 Gas Utilities 1,398 2,000 554 2,000 -

402 Bldg Maintenance & Repair 603 500 916 4,700 500

Computer Maintenance-Solution Builders404 Office Equipment & Repair 2,527 2,400 1,422 2,400 2,500 Portion of Banyon Data Systems, Accounting

413 Office Equipment Rental 982 1,300 1,154 1,400 -

415 Equipment Rental 913 1,300 131 1,300 1,300 includes stage, portable restrooms at events,rink,Riverside

430 Miscellaneous 86 - -

490 SHIP Grant Expense 1,836 2,474

500 Capt'l Outlay (General) - -

720 Operating Transfers 18,487 - - Budget Amount & % Increase (Decrease)

Total Parks & Recreation 133,199 104,271$ 64,955 119,125$ 113,125$ (6,001) -5.0%

21


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 45122 - CITY HALL (includes Church on the River and other Facilities)


217 Operating Supplies 1,495 500 175 1,850 1,850 Cleaning supplies, misc

220 Repair/ Maintenance 1,900 - 744 - Combine 220 and 402 - MOVED TO 402

361 Liability Insurance 553 1,150 592 622 Policy period runs 6/1/11 - 6/1/12 - based on 6% est increase

This line incl Flood Insurance for the Church - $2835362 Property Insurance 5,627 4,800 2,858 5,840 6,132 Policy period runs 6/1/11 - 6/1/12 - based on 6% est increase

365 Other Insurance 20 310 21 22 Policy period runs 6/1/11 - 6/1/12 - based on 6% est increase

381 Electric Utilities 5,393 5,750 2,245 6,500 6,000

382 Water & Sewer Utilities 1,078 1,000 -

383 Gas Utilities 4,004 5,500 1,486 5,500 5,000

384 Refuse/Garbage Disposal 909 400 636 800 800 split among all depts

400 Cleaning Service 5,907 5,200 4,138 5,600 12,500 Total All Buidlings

Replace ceiling tile Hall Basement - $12,000Carpert/Misc. Repairs City Hall - $8,000

402 Building Repair & Maint 1,788 4,500 13,056 13,000 27,500 Cintas, cleaning supplies, general bldg maint expense

720 Operating Transfers - - - Budget Amount & % Increase (Decrease)

Total City Hall 30,587 30,195$ 26,312 40,823$ 61,589$ 20,766 50.9%

22


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


DEPARTMENT 45200 - PARKS

103 Part Time Staff 9,800 4,000 9,843 4,000 2,110 Seasonal Employees

PW Director 45% , PW Assistants (2) 45%New hire - Pub svcs worker 50%

112 Full Time Salaries 68,313 79,086 39,548 74,469 91,061 Bookkeeper 10% AND deduct $2500 for 1/2 F.D. maint

PERA

121 PERA 6,818 5,734 3,724 5,399 6,602 City Contribution 0.0700%

FICA/MEDICARE

122 FICA and Medicare 6,056 6,356 4,202 6,003 7,128 City contribution 7.65%

PW Director 50% PW Assistants (2) 50%131 Employer Paid Health 13,900 16,834 10,289 14,656 18,490 Bookkeeper 10% New hire - Pub svcs worker 50%


140 Unemployment Compensation - 240 -

150 Worker's Comp 3,089 1,000 897 3,667 5,134 Policy period runs 10/1/12 - 10/1/13

MMUA 12.5% ANNUAL FEE = $1163, SAFETY BOOTS,201 Safety Compliance 1,483 1,600 1,014 1,600 1,600 TOTAL COMPLIANCE- ANNUAL FEE AND RANDOM CHECKS

Bulk fuel tank FD/PW212 Motor Fuels 8,496 3,000 2,090 4,000 5,000 Fuel for lawn mowers and other park equipment

217 Operating Supplies 13,435 12,000 2,363 12,000 3,000 Chemicals, grass seed, garden plantings,supplies, etc

220 Repair/Maintenance 3,667 8,000 1,346 8,000 4,000 trees, irrigation system maint/repairs, trail repairs, bldg repairs

221 Equipment Parts 4,984 6,000 2,297 6,000 6,000 lawn mower parts,repairs

321 Telephone 1,091 1,200 852 1,000 1,000 1/2 FOUR PW/PARKS CELL PHONES

23


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


PARKS

361 Liability Insurance 782 1,000 837 879 Policy period runs 6/1/12 6/1/13 - split w/Park/Rec Dept

362 Property Insurance 6,791 3,000 7,267 7,630 Policy period runs 6/1/12- 6/1/13 - split w/Park/Rec Dept

365 Other Insurance 136 100 145 152 Policy period runs 6/1/12 - 6/1/13 - split w/Park/Rec Dept

381 Electric Utilities 2,461 2,900 1,029 2,900 2,900

382 Water & Sewer Utilities 6,455 10,000 - Park sprinklers

384 Refuse/Garbage Disposal 909 500 636 1,000 1,000 split among all depts

401 Vehicle/Equipment Maint/Repair 514 - - budgeted under line item 221 for 2011

402 Repairs/Maint Structure 179 - 1,000 1,000 $3,000 Tug Boat

415 Equipment Rentals 2,672 3,500 287 3,500 1,500 Equipment Rental -Rent Ball Field Dragger

430 Miscellaneous 602 800 98 800

Loan Tennis Courts - $20,000500 Capt'l Outlay (General) 18,000 20,816 36,869 39,414 Capital Park Plan - $19,414

720 Operating Transfers 4,000 4,000 4,000 2,110 trfr to Cemetery fund for PT summer salaries


Total Parks 167,090 189,110$ 101,832 199,612$ 208,235$ 8,623 4.3%

24


Fund 101 - General 2011 2011 2012 2012 2013

AUDITED ACTUAL


Department 49300 - Transfers

700 Transfers in - - - - TO INCREASE GENERAL FUND BALANCE

720 Operating transfers out 281,704 - 210 -

Total Transfers 281,704 - 210 - -


Total General Fund Expenditures 2,137,177 1,821,312 932,018 1,897,728 1,961,987 64,259 3.4%

Department 47000 - Debt Service

600 2010A Refunding-FS/PW 150,900 144,425 PER ABDO, EICK, MEYERS DEBT REPORT600 2008A Improvement Bonds 58,800 61,900 40,115 PER ABDO, EICK, MEYERS DEBT REPORT600 Equipment Bonds 2010-12 62,800 60,270 PER ABDO, EICK, MEYERS DEBT REPORT600 2010A Refunding - 2004A 79,800 86,790 PER ABDO, EICK, MEYERS DEBT REPORT600 2010A Refunding - 2003B 26,883 26,221 PER ABDO, EICK, MEYERS DEBT REPORT

600 2010A Refunding 274,415

600 2011 Improvement Bonds - - -

610 Debt svc interest 1,375 Budget Amount & % Increase (Decrease)

Total Debt Service 1,375 379,183$ - 379,606$ 314,530$ (65,076) -17.1%

Total Gen Fund Exp + Debt Svc 2,138,553 2,200,495$ 932,018 2,277,334$ 2,276,517$

25

CARVER CITY COUNCIL

MEETING DATE: December 3, 2012

SUBMITTED BY: Dan Boyum, City Engineer

SUBJECT: Public Hearing on 4th

Street and Related Projects

COUNCIL ACTION:

Hold the hearing and get feedback from the public. After the hearing is closed, the following are some of the items that Staff will need feedback from the Council on as it relates to the proposed projects:

1. Does the Council want to bury power on 4th

Street?

2. Does the Council want the new power lines from the Xcel Energy Substation to be buried on 6th

Street or within Community Park to High/4th

Street?

3. Does the Council want to the existing grass boulevard removed along the north side of 4th

Street West from Jorgenson to Ash to allow for parking on this side of the street?

4. Does the Council agree with the remaining proposed improvements on 4th

Street West?

5. Does the Council want to proceed with the trail construction along the east side of CSAH 11?

After discussion about any changes that the Council may want Staff to make to the proposed project, then move for the City Engineer to prepare plans and specifications on the improvements and for Staff to bring a resolution to your next meeting reflecting the action taken by the Council on this project.

OVERVIEW:

The City of Carver has identified improvements to 4th Street West from Broadway to Elm Drive as part of the capital improvement plan. A feasibility study was done to review the improvements along 4th Street West, and estimated costs were updated in 2011 and 2012. Xcel Energy has discussed with the City placing overhead power lines along 6th Street West to connect their new Substation along Dahlgren Road to existing power lines. The City has discussed whether the power could be buried with Xcel, and Xcel has indicated the new power lines could be buried along 6th Street West or through Community Park and then to 4th Street and High Street. There is a cost that the City would have to pay to bury the power lines, and the City has investigated options to include these costs in upcoming project bonding if it is determined the City wants to proceed with burying the power in this area. Also, the City has identified trails for construction along CSAH 11 from 4th Street to the Carver Bluffs Parkway. The City is reviewing incorporating these trail costs into upcoming project bonding. 4

th Street Bridge

The 4th Street Bridge has been experiencing continual slope instability and wing wall deterioration despite repairs over the last few years. The City has placed weight restrictions on the bridge and does regular monitoring of the deterioration. The bridge is considered structurally deficient, and qualifies for replacement funding through the State. Because the 4th Street Bridge is considered historic, the City has been working with the Army Corp of Engineers (COE) in reviewing options related to restoration and replacement of the bridge. A report was

prepared discussing options for the bridge and reviewed by the COE. The estimated cost for replacing the bridge in the report is $732,600. The COE contacted the State Historic Preservation Office (SHPO). SHPO sent a letter to the COE in August indicating that they understand the conditions and agree that bridge replacement is the only feasible alternative. To finalize the permit with the COE and since the removal of the bridge causes an adverse effect, the City will need to mitigate the removal of the bridge. The City is working with the COE in this process. Due to tighter construction limits at the 4th Street Bridge with the home at 113 4th Street West, the end treatments of the replacement arch pipe bridge will require a different look than those used on the Main Street Bridge headwalls. Concepts have been prepared to show what is being proposed for the replacement bridge, and the concepts will be reviewed by the HPC Committee at their next meeting. Easements may be needed depending upon the final design layout.

4th Street Utility and Street Improvements

The pavement condition of 4th Street requires yearly patching, and the City receives drainage complaints as a result of larger storm events and minimal storm sewer and curbing in the area. The City also did a City-wide Walkability Report in September 2009 and identified the lack of a sidewalk between Ash Street and Elm Drive as a safety issue. For these reasons and others, the City is proposing to reconstruct the street and place new curb and gutter, storm sewer, walk, and street lights at an estimated cost of $1,030,200. The City will also be abandoning an existing step lift station, removing existing septic tanks, and replacing a short stretch of water main and existing sanitary sewer manholes. The width of the road will allow for parking on both sides of 4th Street from Broadway to Jorgenson. We will ask for feedback from the public if they want parking on both sides of the street from Jorgenson to Ash. There is not proposed to be parking between Ash and Elm Drive due to slope restrictions.

Resident Feedback The City met with property owners on 5/23/12, 6/5/12, and 6/20/12 to get feedback on the proposed improvements. We also received a letter from one resident who could not make the meetings. One of the questions from the property owners was confirmation of the location of the walk between Ash Street and Elm Drive. This walk was proposed for the north side of 4th Street by St. Nicholas Church in the feasibility report. A design survey was done in order to address the various questions as well as to be used for overall project design. The survey confirmed that the north side of the street would be the recommended location of the walk due to the slope and house location near the right-of-way of 411 4th Street West, complications from and the number of driveways on the south side, and retaining walls of similar length needed on both the north and south side of the street. City Staff is proposing a segmental retaining wall at this time due to costs associated with a poured concrete retaining wall.

St. Nicholas Church There have been discussions on improving the sight visibility at the entrance to St. Nicholas Church. Because of the existing driveways in the area, there are only minimal adjustments that can be made to the road profile. It appears the existing entrance location provides the best sight distance to the traffic coming from the east as compared to moving the entrance further to the west. Also, it appears placing the sidewalk and retaining wall along the north side of the road will help improve the sight line to see vehicles approaching the entrance from the east. St. Nicholas would prefer the sidewalk to be placed in an alternate location due to concerns they have with the cost to the project and the ongoing costs to maintain the sidewalk (snow removal).

Bury of Power on 4th Street The City has also evaluated burying existing overhead power lines along 4th Street and has estimated the costs for this work at $277,500. Xcel has provided some additional feedback that would suggest this estimate may be on the high side, and Xcel will do a more detailed estimate if requested and the costs for this estimate would be credited to the City if they proceeded with the work. If the power is buried, each property owner who receives power off of 4th Street would also need to bury their power from the right-of-way to their home and hire an electrician to switch out their meter socket. Based on previous discussions with local electricians, this cost could be around $1,500 per property owner. The City is proposing to pay for the bury of power costs, but will want residents to provide feedback at the public hearing related to this item.

Bury of Power on 6th Street

As discussed previously, Xcel Energy needs to connect their new substation to existing power sources. They would do this work by placing overhead power lines along 6th Street West from CSAH 11 to where existing power lines exist. If the City would want the new power buried, this could be done for around $125,000 along 6th Street or around $100,000 along Community Park and to High/4th Street.

Trail along CSAH 11 from 4th Street to Carver Bluffs Parkway

The City reviewed this trail as part of recent trail funding applications. This trail was also discussed in the 2009 Walkability Report. If the 4th Street Project proceeds, the City is considering bonding for the work as part of the overall bonding package. The estimated cost for this work is $305,000.

Tentative Schedule

The City still needs to get final approval from the COE on mitigation for the 4th Street Bridge. They will want to have plans for the bridge to review as part of their mitigation process. The City also needs to submit plans for final approval on the bridge to MNDOT before funding is allocated for the bridge. MNDOT will not give final approval on plans until the mitigation documents are approved by the COE. We anticipate the overall project will take 3-1/2 months for construction with final lift of bituminous being placed in 2014. We will meet with a few bridge contractors during design to review this schedule and get their feedback on how long they feel the project will take to get completed. Once we have these final approvals and designation of funds, we can update the tentative schedule below:

1. Hold Public Hearing on improvements and receive authorization to begin design – December 3, 2012.

2. Attend HPC Meeting to review project – December 11, 2012 3. MnDOT, COE, and SHPO approvals – January – April, 2013 4. Open Bids – April/May 2013 (Dependent on Item 3 above) 5. Construction begins – June 2013 6. Roadway Open – September or October 2013 7. Assessment Hearing – Fall 2013 or Summer 2014 8. Final Wear Course – Spring 2014

FINANCIAL:

The City of Carver would apply for State Bridge Bond Funds as well as use assessments and various funds (Sanitary Sewer, Water, Storm Sewer Utility Fee, and General) to pay for these improvements. Three options are shown related to assessments (20%, 40%, and 60%) for the preliminary assessment rolls. The Council will typically get advice from an appraiser on the benefit of the improvements to the existing properties prior to the Assessment Hearing and then choose a final assessment option based on this feedback.

The City will need to work with Carver County in applying for State Bridge Bond funding since we are less than 5000 in population. The current overall project cost if all the work proposed above is done is $2, 040,300.

ANALYSIS / OPTIONS:

The City investigated various options for dealing with the historic bridge including restoring the bridge to its original condition, maintaining the bridge as it currently is and making repairs, replacing the bridge, and a few other alternatives which are required to be analyzed due to the historic designation of the bridge. The end treatment on the arch pipe bridge and wall near the walk would use existing stone from the 4th Street Bridge which meets SHPO feedback on removal of the existing bridge.

The City also investigated various options on 4th Street West as it relates to reconstruction of the street, walk location, burying of power, and adding new lighting. The Council will provide direction to Staff on these items following the public hearing.

COMMISSION ACTIONS:

The Heritage Preservation Committee has previously discussed the 4th Street Bridge, and this committee will need to be involved with replacement of the 4th Street Bridge as part of the historical bridge process. STAFF RECOMMENDATION:

Staff would recommend the Council review feedback from the public, respond to the questions on various parts of the project listed above, and then direct the City Engineer to prepare plans and specifications on the improvements with Staff bringing a resolution to your next meeting reflecting the action taken by the Council on this project.

ATTACHMENTS:

Concept Drawings on 4th Street Updated 4th Street/Bridge Costs - Appendix A Updated Preliminary Assessment Roll for 4th Street - Appendix B Concept drawing on Trail Concept drawing from Xcel Energy on 6th Street route

4TH STREET IMPROVEMENTSCarver, Minnesota

November, 2012

VIEW EAST OF JORGENSON

Drive Lanes

Remove Existing Tree

On Street Parking

5’ Sidewalk

Curb and Gutter (both sides of street)

Remove Existing Tree

On Street Parking

5’ Sidewalk

EXISTING VIEW


November, 2012

VIEW WEST OF ASH

Drive Lanes

Retaining Wall - wall height will vary


5’ Sidewalk

EXISTING VIEW


November, 2012

VIEW AT CHURCH ENTRANCE

Drive Lanes

5’ Sidewalk

Retaining Wall - wall height will vary


EXISTING VIEW


November, 2012

BRIDGE IMPROVEMENTS

5’ Sidewalk (both sides of street)

On Street Parking (both sides of street)

Ornamental Railing

Planting Area

Salvaged Stone Wall from Existing Bridge

Proposed Culvert & Salvaged Stone Wall (both sides)

Vegetated Slopes

EXISTING VIEW

CITY HALL

RESIDENCE

Part 1A - Water Main

Item UnitEstimated Quantity Unit Price Estimated Cost

Remove existing water main LF 100 $10.00 $1,000.00Connect to existing water main EA 2 $1,000.00 $2,000.006" PVC water main, C900 LF 90 $25.00 $2,250.00Ductile iron fittings LB 430 $5.00 $2,150.00Subtotal - Construction $7,400.00+ 10% Contingencies $700.00Total - Construction $8,100.00+ 20% Engineering, Legal, Fiscal, Administrative $1,600.00Total Estimated Cost - Part 1A - Water Main $9,700.00

Part 1B - Sanitary SewerItem Unit Quantity Unit Price Estimated Cost

Remove existing sanitary sewer pipe LF 340 $10.00 $3,400.00Remove existing sanitary manhole EA 1 $1,000.00 $1,000.00Abandon step lift station LS 1 $5,000.00 $5,000.00Abandon septic tanks EA 6 $1,500.00 $9,000.00Remove & replace ex. manholes, reconnect pipe EA 5 $10,000.00 $50,000.00Connect to existing manhole EA 1 $500.00 $500.00Connect to existing service EA 3 $500.00 $1,500.004' diameter manhole, special EA 1 $6,000.00 $6,000.00Construct 4' diameter manhole over ex. pipe, special EA 1 $6,000.00 $6,000.00Manhole overdepth LF 17 $236.50 $4,079.638" PVC sanitary sewer, 10 - 20' deep LF 135 $50.00 $6,750.008" PVC sanitary sewer, over 20' deep LF 201 $60.00 $12,060.004" PVC wye EA 3 $200.00 $600.004" PVC sanitary sewer service LF 130 $20.00 $2,600.004" PVC sanitary sewer service riser LF 20 $30.00 $600.00Patch Street LS 1 $10,000.00 $10,000.00Subtotal - Construction $119,089.63+ 10% Contingencies $11,908.96Total - Construction $130,998.59+ 20% Engineering, Legal, Fiscal, Administrative $26,201.41Total Estimated Cost - Part 1B - Sanitary Sewer $157,200.00

APPENDIX A

Utility and Street Improvements

Update November, 2012

Cost Estimate4th Street Bridge and West Downtown

Carver, MinnesotaBonestroo File No. 475-08204-0

Bonestroo Inc. 11/29/2012 APPENDIX A - Page 1

Part 2B - Street and Storm Sewer (Option 2)Item Unit Quantity Unit Price Estimated Cost

Mobilization LS 1 $25,000.00 $25,000.00Traffic control LS 1 $3,000.00 $3,000.00Clear and grub LS 1 $3,000.00 $3,000.00Remove CMP culvert LF 100 $10.00 $1,000.0036" RCP storm sewer, Class 3 LF 20 $100.00 $2,000.0024" RCP storm sewer, Class 4 LF 130 $40.00 $5,200.0021" RCP storm sewer, Class 4 LF 130 $35.00 $4,550.0018" RCP storm sewer, Class 5 LF 360 $32.00 $11,520.0015" RCP storm sewer, Class 5 LF 465 $30.00 $13,950.0012" RCP storm sewer, Class 5 LF 25 $25.00 $625.0036" trash guard EA 1 $1,200.00 $1,200.00Connect 36" RCP to bridge headwall LS 1 $2,500.00 $2,500.004" Polyethylene drain tile w/ sock LF 300 $10.00 $3,000.00Connect draintile to structure EA 6 $200.00 $1,200.006' diameter storm CBMH EA 1 $3,000.00 $3,000.004' diameter storm CBMH EA 5 $2,000.00 $10,000.006' diameter structure overdepth LF 6 $150.00 $900.002' x 3' catch basin EA 6 $1,500.00 $9,000.00Catchbasin erosion control EA 12 $250.00 $3,000.00Rip rap CY 20 $100.00 $2,000.00Reclaim bituminous pavement SY 6,200 $2.00 $12,400.00Remove bituminous driveway SY 230 $5.00 $1,150.00Remove concrete driveway SY 45 $5.00 $225.00Remove concrete curb and gutter LF 180 $5.00 $900.00Remove concrete walk SY 750 $5.00 $3,750.00Salvage and reinstall sign EA 7 $50.00 $350.00Sawing bituminous pavement LF 370 $4.00 $1,480.00Sawing concrete pavement LF 50 $5.00 $250.00Common excavation (EV) CY 5,900 $8.00 $47,200.00Aggregate base, Class 5, 100% crushed TN 5,450 $13.00 $70,850.00Select granular borrow TN 5,450 $8.00 $43,600.00Geotextile fabric, type V SY 7,150 $1.50 $10,725.00Bituminous non-wear course, Type SP 12.5 (2,B) TN 970 $62.00 $60,140.00Bituminous wear course, Type 12.5 (2,B) TN 580 $65.00 $37,700.00Bituminous material for tack coat GAL 300 $3.00 $900.00Patch bituminous driveway SY 140 $25.00 $3,500.00Segmental retaining wall SF 2,000 $30.00 $60,000.00B618 concrete curb and gutter LF 3,730 $12.00 $44,760.006" concrete driveway SY 140 $42.00 $5,880.00Concrete walk SF 12,600 $4.25 $53,550.00Concrete pedestrian ramp SF 265 $5.00 $1,325.00Truncated dome panels SF 40 $35.00 $1,400.00Adjust gate valve box EA 2 $150.00 $300.00Adjust manhole casting EA 5 $350.00 $1,750.00Sodding, lawn type SY 6,600 $3.00 $19,800.00Water for turf establishment MG 7 $30.00 $210.00Water for dust control MG 20 $30.00 $600.00


Street sweeper with operator HR 12 $125.00 $1,500.00Silt fence, regular LF 100 $3.00 $300.00Street lights EA 8 $7,500.00 $60,000.004" double solid yellow line, paint LF 1,870 $0.60 $1,122.004" solid white line, paint LF 1,420 $0.50 $710.00Subtotal - Construction $653,972.00+ 10% Contingencies $65,397.20Total - Construction $719,369.20+ 20% Engineering, Legal, Fiscal, Administrative $143,930.80Total Estimated Cost - Part 2B - Street and Storm Sewer (Option 2) $863,300.00

Part 3 - Bury Power (Option 2)Item Unit Quantity Unit Price Estimated CostBury Power & Residential Connections - 4th Street LF 1,850 $150.00 $277,500.00Total Estimated Cost - Part 3 - Bury Power (Option $277,500.00

Cost Summary - (Option 2)Total Estimated Cost - Part 1A - Water Main $9,700.00Total Estimated Cost - Part 1B - Sanitary Sewer $157,200.00Total Estimated Cost - Part 2B - Street and Storm Sewer (Option 2) $863,300.00Total Estimated Cost - Part 3 - Bury Power (Option 2) $277,500.00Total Bridge Replacement (2/16/12 Report) $732,600.00Total Estimated Project Cost $2,040,300.00


Appendix BPreliminary Assessment Roll (40% Assessed)

4th Street Bridge and West Downtown Utility and Street ImprovementsNovember 2012

Project No. 193800529

PIN Property Address Name OptionParcels

Option 2

Front Footage Option 2

Parcel Assessment

Front Footage Assessment

Total Assessment

200500900 316 Broadway N Carver City 2 0.5 34 $ 3,610.70 $ 1,878.81 $ 5,489.51 200500910 113 4th St W Jeanne M. Aufderheide (Renter - Jim Jacobs) 2 1 54 $ 7,221.40 $ 2,984.00 $ 10,205.39 200501500 108 4th St W Mark D. & Kari M. Juno (Renter - Margaret Sapp) 2 1 104 $ 7,221.40 $ 5,746.96 $ 12,968.35 200501510 402 Broadway N Joey A. Jacobs & Jeane Aufderheide 2 0.5 35 $ 3,610.70 $ 1,915.65 $ 5,526.35 200500920 117 4th St W Wayne P. Kuzelka 2 1 78 $ 7,221.40 $ 4,310.22 $ 11,531.61 200500930 121 4th St W Douglas G. Dauwalter 2 0.5 78 $ 3,610.70 $ 4,310.22 $ 7,920.92

200501010 201 4th St WDale D. & Maureen C. Younkin (Renter - Dave Verner)

2 0.5 50 $ 3,610.70 $ 2,762.96 $ 6,373.66

200501020 205 4th St WDale D. Younkin & Brian L Nienstadt (Renter - Kimberly Koblas & Lawrence Johnson)

2 1 50 $ 7,221.40 $ 2,762.96 $ 9,984.36

200501030 209 4th St W Indigo Sky LLC (Renter - Peter & Suzanne Theisfeld) 2 1 50 $ 7,221.40 $ 2,762.96 $ 9,984.36

200501040 213 4th St W Terry L. Lenzen 2 1 50 $ 7,221.40 $ 2,762.96 $ 9,984.36 200501050 221 4th St W Darrel & Barbara Swanson 2 0.5 112 $ 3,610.70 $ 6,189.03 $ 9,799.73 200501100 320 Ash St Lamar D. Wittenberg 2 0.5 50 $ 3,610.70 $ 2,762.96 $ 6,373.66 200501110 317 4th St W Dennis E & Mary Lou Naglus 2 1 195 $ 7,221.40 $ 10,775.55 $ 17,996.94 200501160 421 4th St W James R. & Angela E. Hunt 2 1 150 $ 7,221.40 $ 8,288.88 $ 15,510.28 200501161 411 4th St W Philip J. Welter 2 1 165 $ 7,221.40 $ 9,117.77 $ 16,339.17 200501190 513 4th St W Joan V. Rein 2 1 225 $ 7,221.40 $ 12,433.33 $ 19,654.72 200501200 101 Elm Dr Bonny McCormick 2 0.5 35 $ 3,610.70 $ 1,934.07 $ 5,544.77 200501480 116 4th St W Christopher & Jennifer Gordon 2 1 52 $ 7,221.40 $ 2,873.48 $ 10,094.88 200501490 112 4th St W Scott A. Howe 2 1 52 $ 7,221.40 $ 2,873.48 $ 10,094.88 200501540 200 4th St W Joseph A. & Kathleen E. Watson 2 1 100 $ 7,221.40 $ 5,525.92 $ 12,747.32 200501550 212 4th St W Theresa Sells 2 1 100 $ 7,221.40 $ 5,525.92 $ 12,747.32 200501560 220 4th St W Matthew J. & Charleen M. Hartman 2 1 80 $ 7,221.40 $ 4,420.74 $ 11,642.13 200501570 216 4th St W Michael A. Fahey 2 1 50 $ 7,221.40 $ 2,762.96 $ 9,984.36 200501580 412 4th St W Church of St. Nicholas 2 1 640 $ 7,221.40 $ 35,365.90 $ 42,587.30 200501600* None (abutting 4th St W) Thomas W. & Judy A. Ess 2 1 221 $ 7,221.40 $ 12,212.29 $ 19,433.68 200501601** None (abutting 4th St W) Ess Family Foundation C/O Thomas & Judy Ess 2 0 0 $ - $ - $ - TOTALS 21.5 2810 $155,260.00 $155,260.00 $310,520.00

* Assumed only 1/2 lot is buildable, used 1/2 front footage** assumed lot is not buildable, only 4410 SF

Percentage for Parcels and Front Footage

Total Street, Storm Sewer, &

Street Lights Assessable


Street Lights Assessable per Front Footage


Street Lights Assessable per

ParcelParcel: 50% $ - $ - $ -

Front Footage: 50% $ 310,520.00 $ 55.26 $ 7,221.40

OPTION 2

Appendix BPreliminary Assessment Roll (60% Assessed)

4th Street Bridge and West Downtown Utility and Street ImprovementsNovember 2012

Project No. 193800529

PIN Property Address Name OptionParcels

Option 2

Front Footage Option 2

Parcel Assessment

Front Footage Assessment

Total Assessment

200500900 316 Broadway N Carver City 2 0.5 34 $ 5,416.05 $ 2,818.22 $ 8,234.27 200500910 113 4th St W Jeanne M. Aufderheide (Renter - Jim Jacobs) 2 1 54 $ 10,832.09 $ 4,476.00 $ 15,308.09 200501500 108 4th St W Mark D. & Kari M. Juno (Renter - Margaret Sapp) 2 1 104 $ 10,832.09 $ 8,620.44 $ 19,452.53 200501510 402 Broadway N Joey A. Jacobs & Jeane Aufderheide 2 0.5 35 $ 5,416.05 $ 2,873.48 $ 8,289.53 200500920 117 4th St W Wayne P. Kuzelka 2 1 78 $ 10,832.09 $ 6,465.33 $ 17,297.42 200500930 121 4th St W Douglas G. Dauwalter 2 0.5 78 $ 5,416.05 $ 6,465.33 $ 11,881.38

200501010 201 4th St WDale D. & Maureen C. Younkin (Renter - Dave Verner)

2 0.5 50 $ 5,416.05 $ 4,144.44 $ 9,560.49

200501020 205 4th St WDale D. Younkin & Brian L Nienstadt (Renter - Kimberly Koblas & Lawrence Johnson)

2 1 50 $ 10,832.09 $ 4,144.44 $ 14,976.53

200501030 209 4th St W Indigo Sky LLC (Renter - Peter & Suzanne Theisfeld) 2 1 50 $ 10,832.09 $ 4,144.44 $ 14,976.53

200501040 213 4th St W Terry L. Lenzen 2 1 50 $ 10,832.09 $ 4,144.44 $ 14,976.53 200501050 221 4th St W Darrel & Barbara Swanson 2 0.5 112 $ 5,416.05 $ 9,283.55 $ 14,699.60 200501100 320 Ash St Lamar D. Wittenberg 2 0.5 50 $ 5,416.05 $ 4,144.44 $ 9,560.49 200501110 317 4th St W Dennis E & Mary Lou Naglus 2 1 195 $ 10,832.09 $ 16,163.32 $ 26,995.42 200501160 421 4th St W James R. & Angela E. Hunt 2 1 150 $ 10,832.09 $ 12,433.33 $ 23,265.42 200501161 411 4th St W Philip J. Welter 2 1 165 $ 10,832.09 $ 13,676.66 $ 24,508.75 200501190 513 4th St W Joan V. Rein 2 1 225 $ 10,832.09 $ 18,649.99 $ 29,482.08 200501200 101 Elm Dr Bonny McCormick 2 0.5 35 $ 5,416.05 $ 2,901.11 $ 8,317.16 200501480 116 4th St W Christopher & Jennifer Gordon 2 1 52 $ 10,832.09 $ 4,310.22 $ 15,142.31 200501490 112 4th St W Scott A. Howe 2 1 52 $ 10,832.09 $ 4,310.22 $ 15,142.31 200501540 200 4th St W Joseph A. & Kathleen E. Watson 2 1 100 $ 10,832.09 $ 8,288.88 $ 19,120.98 200501550 212 4th St W Theresa Sells 2 1 100 $ 10,832.09 $ 8,288.88 $ 19,120.98 200501560 220 4th St W Matthew J. & Charleen M. Hartman 2 1 80 $ 10,832.09 $ 6,631.11 $ 17,463.20 200501570 216 4th St W Michael A. Fahey 2 1 50 $ 10,832.09 $ 4,144.44 $ 14,976.53 200501580 412 4th St W Church of St. Nicholas 2 1 640 $ 10,832.09 $ 53,048.86 $ 63,880.95 200501600* None (abutting 4th St W) Thomas W. & Judy A. Ess 2 1 221 $ 10,832.09 $ 18,318.43 $ 29,150.53 200501601** None (abutting 4th St W) Ess Family Foundation C/O Thomas & Judy Ess 2 0 0 $ - $ - $ - TOTALS 21.5 2810 $232,890.00 $232,890.00 $ 465,780.00

* Assumed only 1/2 lot is buildable, used 1/2 front footage** assumed lot is not buildable, only 4410 SF

Percentage for Parcels and Front Footage


Street Lights Assessable



Parcel



FrontageParcel: 50% $ - $ - $ -

Front Footage: 50% option 2 $ 465,780.00 $ 10,832.09 $ 82.89

OPTION 2

150 150 150 220

8039

0.92

CENTERLINE ALIGNMENT

PER COUNTY SURVEY

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184.

80

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PINUNKNOWN

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224.

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CARVER

CREEK

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8

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5

OUTLOT C

1

2

3

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1

2

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OUTLOT

80

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P A R K

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1617

CONCEPT TRAIL LOCATIONS

NOTE:TRAIL LOCATION AND CONNECTIONPOINTS ARE CONCEPTUAL AND ATTHIS TIME HAVE NOT BEENVARIFIED FOR CONSTRUCTABILITY.

US FISH ANDWILDLIFETRAILHEADand KIOSKFUTURE TRAIL

CONNECTION

CARVER BLUFFS PARKWAY TRAIL

DATE: COMM:V:\1938\ACTIVE\193800533\CAD\DWG\SW TRAILS\CAD\DWG\193800533XSPL.DWG

TRAIL PHASING PLAN

CARVER, MINNESOTA

CARVER BLUFFS / CSAH 11 / CSAH 40 TRAIL

October 2012 193800533

No.1FIGURE

200 4000

Horizontal Scale In Feet

N

MINUTES COUNCIL WORK SESSION

NOVEMBER 19, 2012 CHURCH-BY-THE-RIVER – 109 MAIN STREET EAST

ITEM #1 MAYOR CALL THE MEETING TO ORDER Mayor Osterdyk called the meeting to order at 5:30 p. m. Councilmembers Monroe, Webb, Henry and Newhouse were present. Also present: City Administrator Mareck, Public Works Director Schultz, Building Official Pistulka, Parks and Recreation Supervisor Peterson, City Planner Nash, City Engineer Boyum and City Clerk Plekkenpol. ITEM #2 2013 BUDGET – Brent Mareck, City Administrator Mr. Mareck reviewed information he would be sharing with property owners at the Truth-In-Taxation meeting on December 3rd. It involved explaining what TNT involved; who to contact if they had a question on the value of their property; the budget process; and proposed building maintenance; levee maintenance; purchase of safety equipment; upgrade of Capital Equipment and Debt Service payments. ITEM #3 2013 PROJECT FINANCING – Brent Mareck, City Administrator Council had directed that staff prepare debt service estimates for costs associated with completing: 1) 4th Street Bridge Project; 2) Burying the power lines on 4th Street; 3) Burying of the power lines on 6th Street; and 4) Trail connection from Carver bluffs Parkway to 4th Street. Council reviewed the costs associated with each of these projects and presented scenarios of different combinations of the projects. Mr. Boyum said that Xcel Energy had talked to him about burying some overhead lines in Community Park which could change some of the costs of the project and eliminate burying overhead lines on 6th Street. ITEM #4 4TH STREET PROJECT – Dan Boyum, City Engineer Mr. Boyum reviewed pictures of the proposed bridge and street project. A discussion was held on City projects taking longer than anticipated or planned. Since this project will be smaller/ simpler with fewer entities involved, it was believed the project would go faster with less problems. ITEM #5 ADJOURN MOTION BY COUNCILMEMBER WEBB TO ADJOURN. SECONDED BY COUNCILMEMBER HENRY, ALL AYES, MOTION CARRIED. (6:25 P. M.) __________________________ Patricia Plekkenpol, City Clerk Approved by the City Council December 3, 2012. ____________________

Greg Osterdyk, Mayor

MINUTES COUNCIL MEETING

NOVEMBER 19, 2012 CHURCH-BY-THE-RIVER – 109 MAIN STREET EAST

ITEM #1 MAYOR CALL THE MEETING TO ORDER Mayor Osterdyk called the meeting to order at 7:00 p. m. Councilmembers Newhouse, Henry, Webb and Monroe were present. Also present: City Administrator Mareck, Public Utilities Superintendent Revering, Public Works Director Schultz, City Engineer Boyum, Fire Chief Meyer, Parks and Recreation Supervisor Peterson, City Planner Nash, City Attorney Harris, Building Official Pistulka and City Clerk Plekkenpol. ITEM #2 PLEDGE OF ALLEGIANCE Everyone stood, faced the flag and recited the Pledge. ITEM #3 APPROVE THE AGENDA MOTION BY COUNCILMEMBER MONROE TO APPROVE THE AGENDA. SECONDED BY COUNCILMEMBER WEBB, ALL AYES, MOTION CARRIED. ITEM #6 CONSENT AGENDA

A) Approve Minutes – November 5, 2012 – Regular meeting B) Approve Minutes – November 13, 2012 – Special Meeting (Canvassing Board) C) October Financial Report D) Approve a proposal from Springsted Inc. for facilitation services for the City

Council’s Strategic Planning Session E) Schedule a Special City Council Meeting for Thursday, February 21st at 8:30 am at

Oak Ridge Conference Center for a Strategic Planning Session F) Adopt Resolution 153-12 Increasing Funds Kept in Cash Drawer

MOTION BY COUNCILMEMBER WEBB TO APPROVE THE CONSENT AGENDA. SECONDED BY COUNCILMEMBER MONROE, ALL AYES, MOTION CARRIED. ITEM #7 ORDINANCE & RESOLUTIONS

A) Ordinance 11-2012 – Interim Ordinance Alternate Energy Systems – Cindy Nash, City Planner

In recent years, there have been many advances made in alternative forms of energy production, and these advances have resulted in products that allow for the production of energy from systems mounted either on a home or commercial building or on land associated with them. The City’s ordinances were last updated with regard to these items at a time when this technology was not readily available for the individual home. Staff has received various inquiries regarding these uses from interested parties. It is anticipated that more property owners will be interested in pursuing this as technology

MINUTES – COUNCIL MEETING NOVEMBER 19, 2012 – PAGE 2 continues to improve and costs of installation are reduced. However, conflicts between these uses and other nearby uses can arise if adequate performance standards are not in place. These types of uses are not adequately addressed within the existing regulations. Adoption of an interim ordinance is requested so that this issue can be studied and appropriate regulations enacted. MOTION BY COUNCILMEMBER WEBB TO ADOPT ORDINANCE 11-2012 ADOPTING INTERIM LAND USE CONTROLS PURSUANT TO MINNESOTA STATUTES, SECTION 462.355, SUBDIVISION 4. SECONDED BY COUNCILMEMBER NEWHOUSE, ALL AYES, MOTION CARRIED. ITEM #8 UNFINISHED BUSINESS

A) Fire Truck Sale – Dan Meyer, Fire Chief The 1987 Mack Heavy Rescue was on the auction site with only six bids and the 1969 Snorkel was donated several years ago and the high bid was more than the minimum set; thirteen bids were received on this truck. MOTION BY COUNCILMEMBER WEBB TO ACCEPT THE HIGH BID ON THE 1987 MACK HEAVY RESCUE TRUCK FOR $7,625 CONTINGENT ON THE APPROVAL OF THE PAPERWORK BY THE CITY ATTORNEY THAT IS REQUIRED FOR THE SALE. SECONDED BY COUNCILMEMBER HENRY, ALL AYES, MOTION CARRIED. MOTION BY COUNCILMEMBER WEBB TO ACCEPT THE HIGH BID ON THE 1969 AMERICAN LAFRANCE 75 FOOT SNORKEL FOR $3,100; CONTINGENT ON THE APPROVAL OF THE PAPERWORK BY THE CITY ATTORNEY THAT IS REQUIRED FOR THE SALE. SECONDED BY COUNCILMEMBER HENRY. Discussion: City Attorney Harris said that he has already sent the bills of sale and that the high bidder would be responsible for title work. ALL AYES, MOTION CARRIED. ITEM #9 NEW BUSINESS Mayor Osterdyk noted that the public hearing on the 4th Street Project is on December 3rd. He also mentioned that both Councilmember Newhouse and Councilmember Webb had been re-elected to Council at the November 6th General Election. ITEM #10 REPORTS OF BOARDS & COMMITTEES – MAYOR AND CITY COUNCIL Councilmember Newhouse said the HPC had met and reviewed a couple of requests. The Park and Recreation Board meeting is next week. The Tugboat Committee met; Councilmember Newhouse said they had discussed kiosks and carvings.

MINUTES – COUNCIL MEETING NOVEMBER 19, 2012 – PAGE 3 Councilmember Webb said that the Planning Commission had met and had discussions on the Park and Ride. A concept plan is coming to the next Council meeting. ITEM #11 OTHER BUSINESS Mayor Osterdyk made a presentation to the City Clerk for her 29 years of service to the City. ITEM #12 ADJOURNMENT MOTION BY COUNCILMEMBER WEBB TO ADJOURN. SECONDED BY COUNCILMEMBER HENRY, ALL AYES, MOTION CARRIED. (7:15 p. m.) ______________________________ Patricia Plekkenpol, City Clerk Approved by the City Council December 3, 2012._______________________


Minutes

Carver City Council

Special Meeting – November 26, 2012

Church-By-The-River – 109 Main St. E.

Mayor Osterdyk called the meeting to order at 6:00 p.m.

Present: Mayor Greg Osterdyk and Council Members Glen Henry, Carrie Newhouse, Cindy Monroe and

Mike Webb. Also Present: Brent Mareck, City Administrator, Dan Boyum City Engineer, and Larry Harris,

City Attorney.

Special Assessments – Freeway Commercial District

Mark Lano, 1815 Levi Griffin Road, Carver, MN, commented on how well the process went on the Levi

Griffin Road project. Mr. Lano recommended that the City of Carver create a marketing campaign for

the Freeway Commercial District from any cost savings on the project.

Council Member Monroe commented that marketing the Freeway Commercial District was a good idea,

but that funds from this construction project could not be used for that purpose.

Mr. Lano stated that he is organizing a meeting with property owners in the Freeway Commercial

District to discuss marketing ideas. Council Member Newhouse asked to be invited to the meeting to

assist with their efforts.

Mayor Osterdyk opened the public hearing on the Mills/Levi Griffin Road Project at 7:00 p.m. Council

Member Monroe had departed for another commitment.

Council Member Webb moved to close the public hearing at 7:10 p.m., seconded by Council Member

Henry, all ayes, motion carried.

Council Member Webb moved to adopt Resolution 154-12, seconded by Council Member Newhouse,

all ayes, motion carried.

Council Member Webb moved to adjourn the meeting, seconded by Council Member Newhouse, all

ayes, motion carried (7:12 p.m.).

___________________________

Brent Mareck, City Administrator Approved by the Carver City Council on December 3, 2012

____________________________


CARVER CITY COUNCIL


SUBMITTED BY: Department Heads

SUBJECT: Monthly Department Reports

Building Inspection Mark Pistulka, Building Official

Engineering Dan Boyum, City Engineer

Freeway Commercial District & Mills Fleet Farm – assessment calculations, hearing, a notices. MCES Interceptor – Segment A – street work between Jorgenson and Broadway on Main Street

West. Main Street Bridge – review of final concrete pours, grading, riprap, and railing work.

Discussions on mediation. 4th Street – updated concept drawings, additional discussions with Xcel on bury of power, review

of bridge issues, prepare notice on continuation of the public hearing, agenda memo and presentation.

Park and Ride – Review response to MNDOT Questions, edit, and submit to MNDOT; prepare additional Park and Ride site concept per committee meeting discussions, prepare bus shelter concepts, trail survey from CDA property to TH 212 and tie into CDA Engineer’s survey, update draft Traffic Impact Analysis and findings, and discussions with County on trail within County ROW.

Glen at Spring Creek Replat – site inspections. CDA Concept – review concept plan and prepare memo. Miscellaneous Items – Attended Staff meetings, review ROW requirements with Staff, updated

levee improvement spreadsheet, and attended meeting with Army COE to review inspections. Fire Department Dan Meyer, Fire Chief 9 total responses for October 2012: 15 responses for 2010

a. City: 5 Reponses City: 10 Reponses b. Dahlgren: 3 responses Dahlgren: 2 responses c. San Francisco: responses San Francisco: 5 responses d. Mutual Aid: 1 response Mutual Aid: 1 response

111 total responses for the year thru October 2011, 122 responses for 2011

Type November 2012 YTD 2012 Total 2011 Single-Family Units 1 27 46 Multi-Family Units 3 6 0 Commercial Units 0 0 3

Total 4 33 49

Projects/ Updates

Santa @ city hall December 1, 2012 from 12:00-2:30 or 3pm Thanks Carver Fire Relief, Lions Club, and Carver business groups.

Come support the Carver Lions Soggy Bottom Golf Tournament III 18- Hole Golf Tourney @ Carver River Side Park January 19 Start time at 11-2pm

Remember that once snow starts to come down clear out snow in front of hydrants. Remember to change batteries in alarms when you change your clocks. CO detectors need to be within 10 feet of each bedroom. Make sure vents are clear of obstructions.

Sheriff’s Office Jim Shelhamer, Town Cop

Thirty-five traffic stops for the month, up seventy-five percent from last month. Three of the traffic stops resulted in DUI arrests.

Mills Fleet Farm continues to be steady with calls. CCSO responded to thirteen calls for service (alarms, suspicious activity and thefts).

December 2012, Carver County Sheriff's Office along with other state agencies will participate in stepped up DUI enforcement.

Parks and Recreation Kristy Mock-Peterson, Parks and Recreation Supervisor 2012 Construction Projects

Lions Park Tennis Court/ Basketball Court –Completed Community Park Field Fencing – Completed Community Park Rock Climb Area - Completed Community Park Bleachers and Seating – Completed Community Park Parking Lot Striping - Completed Riverside Park Campsites - Completed Picnic Tables – Community Field #4/Riverside Park – Completed Trail Mile Marker Signs – Completed Lions Park Sign - Completed Lions Park Picnic Table - Completed Lions Park Trees - Not Completed Archery Fencing & Parking Lot – FEMA - To be completed by close of 2012

Donations/Grants Received

CCYBSA donated $2,000 towards the Community Park bleachers. Private donor - $1,000 for Community Park. Bike rack donated for Depot Park.

Planning Cindy Nash, City Planner

Commenced annexation proceedings for the CDA property. Reviewing concept plan for the CDA property. Assisting with HPC Preservation Forum. Attending meetings and providing assistance with the Park and Ride facility, collector

road, and preliminary meetings on CDA development. Continued assisting with redevelopment options for 920 6th Street West, as well as

reviewing compliance of existing CUP. Preparing revisions to zoning ordinance and subdivision regulations. Staff is reviewing

zoning ordinance. Public Services Larry Revering, Public Utilities Supervisor

Paul Schultz, Public Works Director

Residential water meter count 1135

Well #1 Pumped for the month 1,521,000



Well #4 Pumped for the month 0

Total Gallons 5,697,000

Avg. 182,000 Date Fluoride Total Chlorine Location

Limits .9 – 1.5 mgl .5 – 1.5 mgl

11-6-12 1.06 .95 316 Broadway

11-13-12 14.14 .86 1800 Co. Rd. 40

11-20-12 1.09 1.88 300 Co. Rd. 40

11-26-12 1.02 2.00 316 Broadway

Install new hot waters heaters in city Hall Help with elections Install Lions park sign Work on fire trucks Attend snow plow safety training Attend meetings Install holiday lights Work on fleet vehicles in prep for DOT inspection

RESOLUTION 155-12

CITY OF CARVER

RESOLUTION APPOINTING CITY CLERK

WHEREAS, the City of Carver is a Plan A city; and

WHEREAS, the City Council shall appoint a City Clerk as stipulated for “Plan A” cities; and

WHEREAS, the duties of City Clerk have been incorporated into the duties of the City Administrator; AND WHEREAS, Brent Mareck has been appointed and currently serves as the City Administrator for the City of Carver; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Carver hereby appoints Brent Mareck as the City Clerk. Adopted by the City Council, of the City Carver, this 3rd day of December, 2012. ______________________________ Greg Osterdyk, Mayor ATTEST: ______________________________ Cindy Monroe, Deputy Mayor

CARVER CITY COUNCIL


SUBMITTED BY: Brent Mareck, City Administrator

SUBJECT: Appointment – Deputy Clerk / Admin. Assistant to the City Administrator

COUNCIL ACTION:

Appoint Vicky Sons-Eiden as Deputy Clerk / Administrative Assistant to the City Administrator

at $20.62 / hour. OVERVIEW:

The City reviewed approximately 90 applications for the position of Deputy Clerk / Administrative

Assistant to the City Administrator position. Nine interviews were conducted in order to pare down to

two finalists, which were interviewed by the Personnel Committee.

The City is anticipating a start date of January 2nd

.

FINANCIAL:

Starting pay for the position is $20.62 / hour. ANALYSIS / OPTIONS:

N/A COMMISSION ACTIONS:

The Personnel Committee has recommended Vicky Sons-Eiden for appointment.

STAFF RECOMMENDATION:

Approve as presented.

ATTACHMENTS:

1) Vicky Sons-Eiden Résumé

CARVER CITY COUNCIL


SUBMITTED BY: Brent Mareck, City Administrator

SUBJECT: Law Enforcement Agreement - Carver County Sheriff’s Office

COUNCIL ACTION:

A motion to approve a law enforcement services agreement with the Carver County Sheriff’s Office. OVERVIEW:

The City contracts for law enforcement services through the Carver County Sheriff’s Office. The Sheriff’s Office will be introducing Deputy Greg Gowan as Carver’s “Town Cop” for 2013.

FINANCIAL:

Item Cost Liaison Corporal (2080 FTE) $82,404 Community Service Officer (260 Hours) $7,532 Patrol Vehicle $16,255 Total Police Services – 2013 $106,191

The City has also budgeted approximately $20,000 for additional summer coverage in 2013. Summer coverage is provided through a cooperative agreement with the Carver-Scott Educational Cooperative. ANALYSIS / OPTIONS:

No significant changes have been made from prior year agreements. COMMISSION ACTIONS:

N/A


Approve as presented.

ATTACHMENTS:

1) Law Enforcement Agreement

Page 1 of 6

CONTRACT FOR POLICE SERVICES CARVER

THIS AGREEMENT, made and entered into this day of , _____, by and between the County of Carver, through its Sheriff’s Office (hereinafter, "County"), and the City of Carver (hereinafter, the City "), and, collectively known as the "parties". WHEREAS, the City desires to enter into a contract with the County whereby the County will provide police services within the boundaries of the city; and WHEREAS, the County agrees to render such services upon the terms and conditions hereinafter set forth; and WHEREAS, said contract is authorized by Minn. Stat. Sec. 471.59, 436.05, and Minn. Stat. Sec. 366 and 367; NOW, THEREFORE, it is agreed between the parties as follows:

ARTICLE I PURPOSE. The purpose of this agreement is to provide for the cooperative exercise of the Parties’ powers in securing police contract services for the City Minnesota Statutes Section 471.59 authorizes two or more governmental units to jointly exercise any power common to the contracting parties. Minnesota Statutes Section 436.05 allows municipalities to contract with other municipalities for police services.

ARTICLE II

1. POLICE SERVICES. The County agrees to provide police service within the corporate limits of

the City to the extent and in the manner set forth below:

1.1 Police services to be provided under this contract shall encompass those police duties and functions which are the type statutorily deemed to be the responsibility of the local communities;

1.2 With input from the city, the County shall assign personnel as necessary;

1.3 All matters incident to the performance of such service or the control of personnel employed to render such service shall be and remain in the control of the County;

1.4 In the event a dispute arises between the parties concerning the type of service to be

Page 2 of 6

rendered, or the manner in which such service is provided, the County shall retain sole discretion in determining a solution to said dispute (e.g., re-assignment of personnel, types of patrol, level of service available); and

1.5 The police services will be provided to the City for the selected number of contracted hours and/or full time equivalent (FTE) personnel. Such services shall not include situations in which, in the opinion of the County, a police emergency occurs which requires a different use of the personnel, patrol vehicle, equipment, or the performance of special details relating to police services. It shall also not include the enforcement of matters which are primarily administrative or regulatory in nature (e.g., zoning, building code violations).

ARTICLE III

SPECIAL EVENT OR ADDITIONAL SERVICES. If the City desires additional police services over and above the hours and/or FTE’s contracted for in this Agreement, the city shall contact the Sheriff’s Office contract manager or designee noted in this agreement. The County will invoice the city for these additional services pursuant to Minn. Stat. Sec. 471.425.1

ARTICLE IV

COOPERATION AMONG PARTIES. It is hereby agreed that the parties and all of their officials, personnel, agents and employees shall render full cooperation and assistance to each other to facilitate the provision of the services selected herein.

ARTICLE V

1. PROVISION OF EQUIPMENT. It is agreed that the County shall provide all necessary labor, supervision, vehicle, equipment, and supplies to maintain and provide the police services selected herein. 2. OFFICE SPACE. If an FTE is requested, the City shall provide office and work space for the assigned personnel.

1 Minn. Stat. Sec. 471.425 Prompt payment of local government bills. Subd 2. (a) For municipalities who have

governing boards which have regularly scheduled meetings at least once a month, the standard payment period is defined as within 35 days of the date of receipt.

Page 3 of 6

3. FINANCIAL LIABILITY. The City does not assume liability for the direct payment of any salaries, wages, or other compensation to personnel employed by the County to perform the selected services. It is agreed that all personnel shall be employees of the County and the County shall be responsible for providing worker's compensation insurance and all other benefits to which such personnel shall become entitled by reason of their employment with the County.

4. MUTUAL INDEMNIFICATION. Each party shall be liable for its own acts to the extent provided by law and hereby agrees to indemnify, hold harmless and defend the other, its personnel and employees against any and all liability loss, costs, damages, expenses, claims or actions, including attorney’s fees which the other, its personnel and employees may hereafter sustain, incur or be required to pay, arising out of or by reason for any act or omission of the party, its agents, servants or employees, in the execution, performance, or failure to adequately perform its obligations pursuant to this Contract. Liability of the County or other Minnesota political subdivisions shall be governed by the provisions of the Municipal Tort Claims Act, Minn. Stat. Ch. 466, and other applicable laws. LIABILITY (a)To the full extent permitted by law, actions by parties pursuant to this Agreement are intended to be and shall be construed as a “cooperative activity” and it is the intent of the parties that they shall be deemed a “single governmental unit” for the purposes of liability, all set forth in Minnesota Statutes, Section 471.59, subd. 1a (a): provided further that for purposes of that statute, each party to this Agreement expressly declines responsibility for the acts or omissions of the other party. (b) For purposes of determining total liability damages, the participating governmental units and the joint board, if one is established, are considered a single governmental unit and the total liability for the participating governmental units and the joint board, if established, shall not exceed the limits on governmental liability for a single governmental unit as specified in section 3.736 or 466.04, subdivision 1, or as waived or extended by the joint board or all participating governmental units under section 3.736, subdivision 8: or 471.981.The Parties of this Agreement are not liable for the acts or omissions of the other participants to this Agreement except to the extent to which they have agreed in writing to be responsible for acts or omissions of the other Parties. 5. INSURANCE. The County agrees that all insurance required to adequately insure vehicles, personnel and equipment used by the County in the provision of the selected services will be provided by the County.

Page 4 of 6

ARTICLE VI

1. TERM. The term of this contract shall be January 1, 2013 to December 31, 2013. The term of this agreement may be extended for up to an additional sixty (60) days under the same terms and conditions, provided the parties are attempting in good faith to negotiate a new agreement. This Agreement extension shall automatically terminate upon the parties’ entering into a new written agreement, or on the sixtieth (60th) day, whichever occurs first.

2. RATE. The Sheriff’s Office has presented the city with a recommended police plan which includes the police contract rates.

3. NOTICE.

3.1 If the County does not desire to enter into a contract for police service for 2014, the city shall be so notified in writing six (6) months prior to the expiration of the current contract.

3.2 On or before August 15 of the current contract year, the County shall notify the city of

the police contract rates for the following year. 3.3 The city shall notify the County of its intention to contract for police services for the

following year no later than October 15 of the current contract year. 3.4 In the event the city shall fail to give notice as required above, the County shall presume

the City does not desire to enter into an agreement with the County for police services. 3.5 Notice under the above provisions shall be sent to:

Sheriff’s Contract Manager: Paul Tschida, Commander Carver County Sheriff’s Office 606 4th Street East Chaska, MN 55318 [email protected]

Carver

CONTACT INFO.

mailto:[email protected]

Page 5 of 6

ARTICLE VII MENU OF POLICE SERVICES

1. POLICE STAFFING OPTIONS

1.1 FULL TIME EQUIVALENT (FTE) PERSONNEL OPTION

1.1.1 FTE personnel are full time employees dedicated to the contract community. The FTE deputy’s compensated time includes regular assignment duties, training, holidays, vacation, sick leave and other benefited time. The FTE deputy position is not automatically backfilled when the deputy is away from assignment for the above types of compensated time. The FTE deputy cost includes: salary, benefits, supervision, administration, training, clerical support, insurance, and county overhead. The FTE costs do not include additional hours which are necessary for court or filling a shift for a compensated day off. If the City requests coverage for any compensated days off noted above, it is recommended the city set aside a contingency for additional hours.

Hours worked on a designated holiday will be billed at double the FTE’s hourly pay

rate per the collective bargaining agreement(s). Additional hours for Deputies will be billed at $57.17.

PERSONNEL COSTS

1 Liaison Corporal (2080 FTE) $82,404 260 hours CSO $ 7,532 VEHICLE COST 1 Patrol Vehicle $16,255

TOTAL POLICE SERVICES $106,191 2. PAYMENT The Sheriff shall invoice one half of the total amount of the current year police staffing option cost hereunder, or $53,095.50 to be paid on or before June 30 of the current contract year. The Sheriff shall invoice the remaining half, or $53,095.50 to be paid on or before November 30 of the current contract year.

Page 6 of 6

3. MINNESOTA STATE POLICE AID: The County upon receiving the Minnesota State Police Aid shall reimburse the City its share, if any, pursuant to Minn. Stat. Sec. 69.011.

IN WITNESS THEREOF, the Municipality has caused this agreement to be executed by its Mayor and by the authority of its governing body on the day of , _______

SIGNED: ____________________________________ DATE: _______________________

MAYOR SIGNED: ____________________________________ DATE: _______________________ CITY ADMINISTRATOR/CLERK IN WITNESS THEREOF, the County of Carver has caused this Agreement to be executed by its Chair and attested by its Administrator pursuant to the authority of the Board of County Commissioners on the day of ,_________ APPROVED AS TO FORM: SIGNED: ____________________________________ DATE: _______________________

CARVER COUNTY ATTORNEY COUNTY OF CARVER:

SIGNED: ____________________________________ DATE: _______________________

CHAIR, BOARD OF COMMISSIONERS SIGNED: ____________________________________ DATE: _______________________

SHERIFF ATTEST: SIGNED: ____________________________________ DATE: _______________________

COUNTY ADMINISTRATOR

CARVER CITY COUNCIL


SUBMITTED BY: Kristy Mock-Peterson

SUBJECT: Consent - Part-Time Seasonal Employee Hire

REQUESTED COUNCIL ACTION:

Approval of Hire

OVERVIEW / BACKGROUND:

Part-Time Seasonal Employment:

Tripp Sedio – Warming House Attendant/Rink Maintenance, $9.00/hour

Scot Firth – Warming House Attendant, $8.50/hour

Payton Somerville – Warming House Attendant, $8.00/hour

Jacob Bartelme – Warming House Attendant, $8.00/hour

FINANCIAL / BUDGET:

Included in 2012 department budget.

RESOLUTION 157-12

CITY OF CARVER RESOLUTION ACKNOWLEDGING ACCEPTANCE AND

APPRECIATION FOR DONATION FROM MICHAEL PARKER WHEREAS Michael Parker, a member of the Carver Fire Department, has graciously donated an electric drill set to the Carver Fire Department.

NOW, THEREFORE BE IT RESOLVED that the Carver City Council accepts the electric drill set donation for the Carver Fire Department and thanks Michael Parker for his generous donation of equipment that is needed in the Carver Fire Department.

Adopted by the Council of the City of Carver this 3rd day of December, 2012. ____________________________ Greg Osterdyk, Mayor ATTEST: ______________________________ Brent Mareck, City Administrator/Clerk

CARVER CITY COUNCIL


SUBMITTED BY: Dan Boyum, City Engineer

SUBJECT: Approve Payment Request 5 for Main Street Bridge

COUNCIL ACTION:

Approve Payment Request No. 5 in the amount of $57,456.01.

OVERVIEW:

The Payment Request No. 5 incorporates work that has been completed to date including concrete

distribution slab, railing, rip rap, and seeding.

FINANCIAL:

The Main Street Bridge is a County bridge, however the City anticipated they would have some costs

associated with the bridge replacement and bonded for approximately $40,000 for the project with other

utility and infrastructure projects. The Bridge will be receiving State Bridge Bond funding. A joint

powers agreement between the City and County was processed, and the City is acting as the contracting

agency. ANALYSIS / OPTIONS:

N/A COMMISSION ACTIONS:

N/A


Staff would recommend the Council approve Payment Request No. 5

ATTACHMENTS:

Payment Request No. 5.

mdaly

Stamp

CARVER CITY COUNCIL


SUBMITTED BY: Larry Revering

SUBJECT: Variable Frequency Drive (VFD)

COUNCIL ACTION:

A motion to purchase the variable frequency drive.

OVERVIEW:

The variable frequency drive for well #3 at Lion’s Park failed, it was installed in 2004. Well #3 is one of the primary wells that produce and deliver water to our water treatment plant.

FINANCIAL:

The variable frequency drive for well #3 is $7855 + tax. Funds for this project will used out of the water fund.

ANALYSIS / OPTIONS:

The VFD drives the well motor. The drive will be replaced with a refurbished unit which has an 18 month warranty, with the old drive returned as a core replacement. Estimated time of replacement will be 5 to 10 days for delivery with Total Control installing the unit.

COMMISSION ACTIONS:

Approve the purchase of variable frequency drive for well #3 at Lion’s Park.


We replace the VFD with the refurbished

ATTACHMENTS:

1) Quote - VFD

November 28, 2012 To: Larry, Water Department Re: Carver, MN. – Well #3 VFD ________________________________________________________________ Total Control Systems, Inc. (TCS) proposes to following equipment: -Refurbished VFD drive for Well #3 with an 18 month warranty. We must return old drive for core. Delivery will be approximately 5-10 days. -Installation will be separate & is not included in this pricing.

Price Water Plant Security: $7,855.00 sales tax & shipping NOT included . - Sales tax, NOT included - We acknowledge receipt of Addendum No. - Terms are Net 30 days from invoice date. No retainage allowed. A 1.5% charge per month added to any past due balance. Price may be dependent on past credit history. - This quote/proposal valid for 60 days. - Work to commence after receipt of an acceptable written purchase order acknowledging acceptance of our terms. - F.O.B. job-site. - Start-up service/training, documentation and equipment adjustment is included as specified. - TCSI does not accept any liquidated damages. - ALL PANELS FURNISHED BY TCS WILL HAVE A UL 508 SERIALIZED OR UL698A ENCLOSED INDUSTRIAL CONTROL PANEL RELATING TO HAZARDOUS LOCATIONS WITH INTRINSICALLY SAFE CIRCUIT EXTENSIONS LABEL, AS REQUIRED. If you have any questions regarding our proposal, please contact our office. We look forward to working with you on this project. Sincerely, TOTAL CONTROL SYSTEMS, INC. Al Doberstein AD/lb

Total Control Systems, Inc 38841 Nyman Drive NE PO Box 40 Stanchfield, MN 55080-0040 Phone 320-396-4442 / Fax 320-396-4443

CARVER CITY COUNCIL


SUBMITTED BY: Cindy Nash, City Planner

SUBJECT: Fee Ordinance (Land Use)

COUNCIL ACTION:

Motion to adopt Ordinance No. 12-2012.

OVERVIEW:

Each fall, the Council reviews the land use related fees and determines the appropriate fees necessary for

the following year. An ordinance is adopted each December setting those fees which take effect the

upcoming January 1st. Supporting documents/studies pertaining to water and sewer, and parks have

already been reviewed in previous agenda items by the Council.

The Planning Commission reviewed the ordinance at their October 25, 2012 meeting and recommended

approval.

FINANCIAL:

Proposed changes to the fees include the following:

1. Increasing the fee collected that is passed through to the Metropolitan Council Environmental

Services (MCES).

2. Decreasing the city sewer connection charge.

3. Increasing the water connection charge.

For comparison, the 2011 and 2012 fees are compared in the table below:

Fee 2011 2012 % Change

MCES SAC Fee $2,365 $2,435 2.95%

City Sewer Connection Charge $2,000 $1,900 -5%

City Water Connection Charge $6,076 $6,137 1%

ANALYSIS / OPTIONS:

Option 1: Adopt the ordinance.

Option 2: Decline to adopt the ordinance.


Option 1 above.

ATTACHMENTS:

1. Ordinance No. 12-2012.

CITY OF CARVER

ORDINANCE NO. 12-2012

AN ORDINANCE AMENDING CERTAIN FEES

RELATING TO LAND USE MATTERS

FINDINGS

THE CITY COUNCIL OF THE CITY OF CARVER, CARVER COUNTY,

MINNESOTA, MAKES THE FOLLOWING SPECIFIC FINDINGS:

A. The City of Carver (“City”) is located in a section of the Twin Cities seven county

metropolitan area which is experiencing rapid growth. B. The City has adopted regulations pertaining to zoning, subdivision, and building

construction which require review time by the City’s staff, consultants, City Council, and other Boards and Commissions.

C. Significant time is spent in the review, processing, and inspection of applications

for development under the Zoning Ordinance, Subdivision Regulations, and Building Code.

D. The City has a policy of requiring the costs associated by development to be paid

for by the proposed or constructed developments.

E. The City must institute fees payable by proposed and approved developments to offset the costs incurred by the City in reviewing, approving, and allowing construction of those developments.

F. The City has maintained a long-range capital improvement program for many

years that focuses on long-term capital improvement needs for replacing existing infrastructure and building new infrastructure that serves new growth.

G. Due to the downturn in the economy, new development has been significantly less

than that projected at the time that recent large infrastructure projects were committed for construction and for which the City took on bonded indebtedness.

H. Ehlers prepared a report for the City Council in October 2012 analyzing the water

and sewer utility and connection rates and recommended a balance between user rates and connection charges that the Council has reviewed and accepted.

BASED ON THESE FINDINGS, THE CITY COUNCIL OF THE CITY OF CARVER,

CARVER COUNTY, MINNESOTA, DOES ORDAIN AS FOLLOWS: Section 1. Section 610.06 of the City of Carver Code of Ordinances is repealed in its entirety and a new Section 610.06 is added as follows:

610.06 MCES SAC and City sewer connection charges. The Metropolitan Council Environmental Services (MCES) Sewer Availability Charge (SAC) is $2,435 per residential equivalency unit. City sewer connection charges shall be $1,900 per residential equivalency unit. Sewer connection charges shall be paid prior to the issuance of a building permit. Determinations of the number of residential equivalency units for residential properties shall be made by the Building Official. For all properties with a non-residential component, the Building Official shall request that the MCES complete the determination. If the MCES permits a discount from their SAC for certain types of uses, the City of Carver will not recognize this discount for the City Sewer Connection Charge under this section or the water connection charge under Section 610.07.

Section 2. Section 610.07 of the City of Carver Code of Ordinances is repealed in its entirety and a new Section 610.07 is added as follows:

610.07 Water connection charges. Water connection charges shall be $6,137 per residential equivalency unit. Uses shall be charged an equal number of water connection charges to the number of sewer connection charges determined under Section 610.06. Water connection charges shall be paid prior to the issuance of a building permit.

This Ordinance shall be in force and effect after adoption and publication in the official

newspaper of the City of Carver in accordance with applicable law. The City will publish a summary of this ordinance.

Passed and adopted by the City Council of the City of Carver on the 3rd day of December, 2012, by a vote of ____ ayes and ____ nays.

_________________________________ Greg Osterdyk, Mayor ATTEST: ____________________________ Brent Mareck, City Administrator Carver/ordinanceamendments/2012/fee regulations/ ordinance (CN) land use fees 2013 draft3 Third Draft 11/29/2012

CARVER CITY COUNCIL



SUBJECT: Annexation – CDA property COUNCIL ACTION:

Adopt Resolution No. 156 -12

OVERVIEW:

The Carver County Community Development Agency (CDA) owns an approximately 36 acre property

located in Dahlgren Township and are proposing development of the property to include single-family

homes, apartments, and a park and ride.

The CDA has petitioned for annexation of the property to the City of Carver and have paid the required

fee to the Township.

FINANCIAL:

City services would be extended to this parcel. Connection to sewer and water services will require

payment of connection fees. A collector road would also need to be constructed, for which it is

anticipated that the CDA will request that project be constructed by the City as a 429 project. If this

occurs, the Council will need to authorize Stantec to prepare a feasibility study at an upcoming meeting.

Development of the property would require an increase in City services related to maintenance of the

water, sewer, roads and stormwater infrastructure. City contract sheriff service would also be provided to

this parcel.

ANALYSIS / OPTIONS:

Option 1: Adopt the resolution approving the annexation. Following completion of the process required

in the Joint Resolution for Orderly Annexation adopted by the City and Township in 2009, the property

will be annexed and the City.

Option 2: Decline to adopt the resolution approving the annexation. Under this option, the CDA property

would remain in the Township and would be unable to develop at this time.


Option 1 above.

ATTACHMENTS:

1. Survey

2. Petition for Annexation letter dated November 20, 2012

3. Letter to Dahlgren Township dated November 21, 2012

4. Email from Mary Olson, Dahlgren Town Clerk, dated November 13, 2012

5. Orderly Annexation Agreement

6. Draft Resolution No. 156-12

1

Cindy Nash

From: Dahlgren Township <[email protected]>Sent: Tuesday, November 13, 2012 11:19 AMTo: Cindy NashCc: Brent MareckSubject: RE: Request to Waive Notice for Annexation

Hi Cindy, The Dahlgren Township Board approved the waiving of the 31-day notice period at last night's meeting. Let me know if you need anything further from the Township. Thank you, Mary Olson Dahlgren Township Clerk 6970 Inwood Road Cologne, MN 55322 952-448-5219

From: [email protected] To: [email protected] CC: [email protected]; [email protected]; [email protected] Subject: Request to Waive Notice for Annexation Date: Thu, 8 Nov 2012 09:27:13 -0600

Hi Mary – Per our discussion this morning, attached please find a request on behalf of the City of Carver to waive the 31-day notice period under the Orderly Annexation Agreement. Thank you for placing this item on the November 12, 2012 Board of Supervisors agenda. It is my understanding that the Carver County CDA Board will be considering a resolution at their November 15, 2012 meeting to start the annexation process, and that the CDA will be sending payment to you and the annexation petition to us on November 16, 2012. Cindy Nash, AICP Collaborative Planning, LLC PO Box 251 Medina, MN 55340 763-473-0569 (office) 763-473-0659 (fax) [email protected]

CITY OF CARVER

CITY COUNCIL

RESOLUTION NO. 156-12

ANNEXATION RESOLUTION OF THE CITY OF CARVER IN ACCORDANCE WITH

OA-1428 CARVER/DAHLGREN TOWNSHIP JOINT AGREEMENT DATED MARCH 19,

2009 DESIGNATING CERTAIN PROPERTY LOCATED IN THE ORDERLY

ANNEXATION AREA OF DAHLGREN TOWNSHIP AS IN NEED OF IMMEDIATE

ORDERLY ANNEXATION

WHEREAS, the City of Carver (hereinafter the “City”) and Dahlgren Township (hereinafter the “Township”) entered into a Joint Resolution for Orderly Annexation, dated March 19, 2009, describing the procedures and process for immediate and future orderly annexations of certain designated areas of the Township, referred to as the Orderly Annexation Area (hereinafter the “OAA”) for the purpose of orderly, planned growth and annexation, pursuant to Minnesota Statutes, Section 414.0325; and WHEREAS, the above-referenced Joint Resolution for Orderly Annexation between the City and Township, dated March 19, 2009, has been previously filed with the Office of Administrative Hearings Municipal Boundary Adjustments Office and is referenced as Office of Administrative Hearings File No. OA-1428 Carver/Dahlgren Township Joint Agreement (hereinafter referred to as the “Joint Agreement”), and WHEREAS the above-referenced Joint Agreement provides that any land within the OAA designated therein may be annexed by the City at any time during the term of the Joint Agreement provided that the conditions in Section 8 of the Joint Agreement have been fulfilled; and WHEREAS, on November 21, 2012, in accordance with Section 8 of the Joint Agreement, the City received a property owner petition from 100% of the property owners (“Petitioners”) of the property designated in Exhibit A, which is known for ease of reference as the “CDA Property”, requesting immediate orderly annexation thereof to the City; and WHEREAS, the CDA Property legally described in Exhibit A and shown in Exhibit B is located within the OAA described in the Joint Agreement; and WHEREAS, the owner of the CDA Property proposes to develop the CDA Property for residential and mixed use purposes which require the extension of City utilities; and WHEREAS, on November 21, 2012 in accordance with Section 8 of the Joint Agreement, the City provided a 31-day notice to the Township; and WHEREAS, the Petitioners have paid the tax reimbursement to the Township required under Sections 6 and 8 of the Joint Agreement and have provided evidence to the City to document the payment; and

WHEREAS, Dahlgren Township took action at their meeting on November 12th to waive the 31-day notice period; and

WHEREAS, the CDA property, designated and legally described herein for immediate orderly annexation is urban or suburban or about to become so, annexation is in the best interests of the City and property owners, and annexation thereof would benefit the public health, safety and welfare of the community; and WHEREAS, having met all of the triggering conditions for orderly annexation of the CDA Property legally described herein, as provided in the Joint Agreement, for property located in the OAA, the City may now adopt and execute this “Annexation Resolution” providing for the immediate annexation of the CDA Property; and WHEREAS, in accordance with Section 4 of the Joint Agreement, annexation of the CDA Property designated herein pursuant to the Joint Agreement does not require a hearing or any consideration by the Office of Administrative Hearings (“OAH”), except to the extent that the OAH may review and comment thereon. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Carver, Carver County as follows:

1. All recitals listed above are incorporated herein by reference.

2. This resolution hereby constitutes and shall be referred to as the “Annexation Resolution” as provided in Section 8 of the Joint Agreement.

3. The CDA Property legally described in Exhibit A and designated as in need of immediate orderly annexation is 36 acres.

4. In accordance with Section 4 of the Joint Agreement, the OAH may review and comment on this Annexation Resolution, but shall within thirty (30) days of receipt of this Annexation Resolution order the annexation of the CDA Property designated in this Annexation Resolution and legally described in Exhibit A in accordance with the terms of the Joint Agreement. No alteration of the stated boundaries as described in this Annexation Resolution is appropriate, no consideration by the OAH is necessary, and all terms and conditions for annexation thereof have been met as provided for in the Joint Agreement.

5. In accordance with Section 6 of the Joint Agreement, the City shall remit all delinquent taxes, charges and assessments collected from the CDA Property after annexation if such taxes or charges were originally payable while the property remained in the Township. Additionally, if the CDA Property no longer qualifies for special tax treatment through Green Acres or other applicable programs such as Ag Preserves, CRP, This Old House, and taxes that were deferred under one of these programs is paid to the City, the City shall remit to Township the amount which was deferred during the time the property was in the Township.

6. In accordance with Section 6 of the Joint Agreement, the City does not assume by this annexation any liability or responsibility for the payment of any obligations issued to finance public improvements constructed by the Township or for which special assessments were levied by the Township. In the event that the CDA Property has outstanding special assessments levied by the Township at the time of annexation, the City shall forward to the Township upon receipt all special assessment payments which the City receives as a result of special assessments levied by the Township.

7. The City shall file the Annexation Resolution with the Township and the OAH Municipal Boundary Adjustments Office along with the required filing fee no earlier than December 4th.

8. In the event there are errors, omissions, or any other problems with the legal descriptions or mapping provided in Exhibit A or Exhibit B of this Annexation Resolution, in the judgment of the OAH Municipal Boundary Adjustments Office, the City shall make such corrections and file such additional documentation, including a new Exhibit A or Exhibit B, making the corrections requested or required by the OAH as necessary to make effective the annexation of said area in accordance with the Joint Agreement.

Adopted and approved by the City Council of the City of Carver on a vote of ___ ayes and ___ nays effective on the 3rd day of December, 2012.


Attest: ___________________________ Brent Mareck, City Administrator /carver/developments/cda/annexation/resolution annexation CDA draft3

EXHIBIT A

PARCEL A: Tract No. 2 That part of the Southeast Quarter of the Northeast Quarter of Section 13, Township 115, Range 24, Carver County, Minnesota, described as follows:

Commencing at the Southeast comer of said Southeast Quarter of the Northeast Quarter of Section 13; thence on an assumed bearing of North 00 degrees 54 minutes 35 seconds East, along the East line thereof, a distance of 148.50 feet to the point of beginning of the land to be described; thence North 88 degrees 30 minutes 31 seconds West, a distance of 1333.10 feet to the West line of said Southeast Quarter of the Northeast Quarter of Section 13; thence South 00 degrees 40 minutes 18 seconds West, along said West line, a distance of 102.43 feet to the North line of the South 148.17 feet of the Southeast Quarter of the Northeast Quarter of Section 13; thence North 87 degrees 05 minutes 36 seconds East along said North line, a distance of 1335.57 feet to the point of beginning. Torrens Certificate Number 32036

AND Tract IV: The South 148.17 feet of the Southeast Quarter of the Northeast Quarter of Section 13, Township 115. Range 24, Carver County, Minnesota. Torrens Certificate Number 31647 AND The North 828.77 feet of the Northeast Quarter of the Southeast Quarter of Section 13, Township 115, Range 24, Carver County, Minnesota. And that part of the following described tract: Tract II: That part of the Northwest Quarter of the Northeast Quarter of Section 24, Township 114, Range 24, and that part of the West Half of the Southeast Quarter and that part of the Southwest Quarter of the Northeast Quarter of Section 13 Township 115, Range 24, Carver County, Minnesota, described as follows:

Beginning at the Northeast comer of said Northwest Quarter of the Northeast Quarter of Section 24; thence on an assumed bearing of South 00 degrees 19 minutes 32 seconds West, along the East line of said Northwest Quarter of the Northeast Quarter, a distance of 293.49 feet to the centerline of Dahlgren Road as now laid out and travelled; thence South 73 degrees 20 minutes 22 seconds West, along said centerline, a distance of 412.50 feet; thence North 00 degrees 19 minutes 32 seconds East, parallel with said East line of the Northwest Quarter of the Northeast Quarter, a distance of 326.38 feet; thence North 87 degrees 07 minutes 48 seconds West, a distance of 19.83 feet; thence North 00 degrees 18 minutes 40 seconds East, a distance of 401.67 feet; thence North 6 degrees 46 minutes 10 seconds East, a distance of 990.26 feet; thence North 00 degrees 24 minutes 34 seconds East a

distance of 1113.46 feet; thence North 87 degrees 54 minutes 19 seconds East, a distance of 271.51 feet; thence North 2 degrees 40 minutes 28 seconds East, a distance of 361.87 feet to an intersection with a line drawn Westerly and parallel with the South line of the Southeast Quarter of the Northeast Quarter of said Section 13, Township 114 Range 24 from a point on the East the of said Southeast Quarter of the Northeast Quarter distant 148.50 feet North from the Southeast Comer thereof; thence North 87 degrees 05 minutes 36 seconds East, along said parallel line, a distance of 15.81 feet to the East line of said Southeast Quarter of the Northeast Quarter of Section 13, thence South 00 degrees 40 minutes 18 seconds West, along said East line, a distance of 148.46 feet to the Southeast Comer of said Southwest Quarter of the Northeast Quarter; thence South 00 degrees 18 minutes 40 seconds West along the East line of said West Half of the Southeast Quarter of Section 13, a distance of 2637.86 feet to the Southeast comer of said West Half of the Southeast Quarter of Section 13 and the point of beginning.

That lies Northerly of the South line of the North 828.77 feet of the Southeast Quarter of said Section 13.

EXHIBIT B

CARVER CITY COUNCIL



SUBJECT: Concept Plan – CDA property

COUNCIL ACTION:

Approve the concept plan for the CDA property.

OVERVIEW:

The Carver County Community Development Agency (CDA) owns an approximately 36 acre property

located in Dahlgren Township and are proposing development of the property to include single-family

homes, apartments, and a park and ride.

Included for your review are the concept plan, and the staff memos prepared by the City Planner and City

Engineer.

The concept plan has been reviewed by the Planning Commission, and approval was recommended by

them subject to the City Engineer and City Planner comments.

FINANCIAL:

N/A.

ANALYSIS / OPTIONS:

Option 1: Approve the concept plan subject to the City Planner and City Engineer comments.

Option 2: Approve the concept plan subject to the City Planner and City Engineer comments, and with

additional comments.

Option 2: Deny the concept plan, but provide feedback to the CDA as to the reason for the denial.


Option 1 above.

ATTACHMENTS:

1. CDA Concept Plan

2. Memo from City Engineer dated November 8, 2012

3. Memo from City Planner dated November 28, 2012

CS

AH

11

(+/-

1.3

5 A

c.)

StormwaterTreatment Area

(+/- 3.47 Ac.)

Single Family Residential44 - 65’ Lots

+/- 3.03 DU/Ac.(+/- 14.51 Ac.)

Park N RideParking Lot(+/- 6.45 Ac.)

Apartment(Workforce Housing)

(+/- 3.11 Ac.)

Apartment(Market Rate)

(+/- 3.00Ac.)

Commercial Outlot(+/- 1.11 Ac.)

East-West Collector Road (+/- 1.63 Ac.)

No

rth

-So

uth

Co

llect

or

Ro

ad (

+/-

1.3

7 A

c.)

0‘ 60‘ 120‘ 180‘

N

Oct. 31, 201220121150

Concept Site Plan

Carver CountyCDA Property

Memo

bd v:\1938\active\193800533\communications\email\2012 projects\cda property\nash_boyum^mem^concept plan comments 110812.docx

To: Cindy Nash From: Dan Boyum

City Engineer

File: 193800533 Date: November 8, 2012

Reference: Carver County Community Development Authority (CDA) Site – Carver, Minnesota

We received the Concept Plan for the above referenced project on November 1, 2012. The following are comments related to our engineering review of the Site Plan. General 1. The City is working with the CDA to build a collector road, utilities, and intersection

improvements to serve a new Park and Ride Facility on their property. A developer’s or other appropriate agreement should be prepared related to the future single family home platting and construction.

2. Building setback from the County Road ROW should be discussed for both the future Workforce Apartments and Transit Shelter for the Park and Ride.

3. Berm construction and landscaping along the County Road should be discussed.

4. Standard detail plates should be incorporated when preparing utility and street plans for the Single Family Homes and the public improvements on the site.

5. Comments on easements will be provided with plats.

6. Possible funding for innovative best management practices may be available from the Carver County Watershed Management Organization (WMO). The CDA has had preliminary discussions with the County related to this possible funding, and incorporating some techniques in the collector road, Park and Ride, and other CDA land uses is encouraged by the County WMO.

7. Carver Parks and Recreation will provide comments on trails and walks.

8. The future plat for this site will be submitted to Carver County public works for review since it is adjacent to CSAH 11.

9. A Traffic Impact Analysis is being done for these improvements at this time.

Storm Water 10. The Carver County CDA property is located in minor drainage districts SCr-A8,

LCC-A5, and LCC-A6 (see attached map). It appears from the location of the “Stormwater Treatment Area” on the submitted concept site plan, that the site is proposed to drain to the south. The City’s rate control requirement limits the 100-

November 8, 2012 Cindy Nash Page 2 of 5



year peak discharge rate from this site to 0.06 cfs/acre. The restriction driving this rate requirement is the available pipe capacity in the existing stormsewer stub in CSAH 11 downstream of LCC-P7.

11. The ultimate stormwater conveyance system downstream of the CDA property is not constructed at this time. The majority of the site flows south to Dahlgren Road, and continues to a land-locked stormwater basin to the south (location of future pond LCC-P7). It will be necessary to evaluate the impact of the proposed development on the downstream land-locked basin to determine if the ultimate outlet needs to be constructed at this time.

12. The City’s water quality requirements are consistent with the most current version of the Carver County stormwater management rules.

13. The City will require that all on-site wetlands be evaluated to determine their management category and stormwater susceptibility rating. These rankings then set the wetland management parameters and stormwater requirements for the wetland in accordance with the City’s Wetland Inventory and Assessment.

14. In addition to the wetland management and stormwater related requirements for on-site wetlands, the proposed development should maintain adequate hydrology to on-site wetlands that will not be mitigated on the project.

15. An existing cross culvert under CSAH 11 drains a low point located south of the east-west collector road. Per the City’s Surface Water Management Plan, the ultimate stormwater system design abandons this culvert and directs this flow to the south.

16. Further evaluation into the downstream conveyance system will be necessary to determine the measures necessary (pipe, swale, easements, etc.) to convey stormwater discharges across the property to the south (downstream).

17. The City’s Surface Water Management Plan encourages a pre-application meeting prior to the formal submittal of plans to discuss Conservation Design practices in the site layout.

18. The City encourages the following stormwater runoff reduction practices:

Impervious surface reduction

Disconnecting impervious surfaces

Preservation and incorporation of existing natural areas into the site design

Preservation of the existing infiltrative capacity of the native soil

The new County WMO rules encourage a stormwater irrigation/reuse system.

19. To minimize the impact to adjacent property owners, defined emergency overflows for upstream ponds and low points should be routed internally to downstream ponds.




20. Low opening elevations for all structures adjacent to stormwater ponds must be a minimum of 2-feet above the adjacent pond 100-year High Water Level (HWL) elevation and 1-foot above the adjacent pond emergency overflow elevation.

21. Low floor elevations for all structures adjacent to stormwater ponds must be a minimum of 1-foot above the adjacent pond 100-year HWL.

22. The City encourages stormwater ponding basins to be designed to appear more natural by incorporating aesthetic features, such as: undulating pond slopes, side slope variation, and planting the ponding area with native upland and wetland vegetation.

Streets

23. North/South Collector – The City’s Transportation Plan shows a minor collector located about a ¼ mile west of CSAH 11. The Concept Plan is showing a North/South Collector around 1/8 mile west of CSAH 11. This roadway is needed for access to both the Park and Ride and the Apartments. Further discussion is needed as to whether this will be classified as a local roadway or a minor collector. This roadway is proposed to be built by the CDA.

a. The ultimate ROW needs to be discussed and evaluated with the final alignment and the width for trails, walks, boulevards, streetscape, turn lanes, and etc. and for the ability to address future traffic.

b. Access is being limited on the site plan to this roadway, and this meets collector recommendations.

c. A temporary turn-a-round may be required by the City Fire Department on the south end of this street.

d. A mid-block crossing is shown at this time between the Single Family homes and the Park and Ride, and the location of the crossing should be reviewed as part of future trail and transit station layouts.

e. Access to the property to the north should be discussed as it relates to an extension of this roadway.

24. Ironwood Drive Extension of the East/West Minor Collector.

a. The ultimate ROW needs to be discussed and evaluated with the final alignment and the width for trails, walks, boulevards, streetscape, turn-lanes, medians, etc. and for the ability to address future traffic.

b. At this time, we are anticipating a dedicated right, thru, and left for eastbound traffic.

c. The final alignment of the east west collector will need to be determined as part of the platting process. The City will want the ROW for this collector platted to the west end of the plat.




d. Depending upon the final Queue lengths, a general location for the north/south collector should be around 630’ west of the intersection.

25. East/West Internal Road by Apartments.

a. The ultimate ROW needs to be discussed and evaluated with the final alignment and the width for trails, walks, and boulevards.

b. The Fire Department should review and provide feedback as to the type of access they will want to the backside of the Apartment Complexes.

c. The appropriate agreement will need to be processed for any combined use of this street.

26. Single Family Homes Street Network

a. The Fire Department may require temporary turn-a-rounds on the ends of the various east/west and north/south streets.

b. The City’s standard street width is 32’ face to face; Final widths for residential streets will be based on PRD development process review, if this is used, and depending upon the parking designations.

c. Public Services has commented that the island shown in the cul-de-sac will need to removed or redesigned due to maintenance reasons.

d. The westerly roadway in the Single Family area lines up close to the ¼ mile spacing for collectors. However this roadway would driveway access along a collector which is discouraged but occurs in other parts of the City. If this would be designated as a collector, then an extension of the roadway would be needed and this would result in a loss of a minimum of one lot.

Sanitary Sewer

27. The site is located within the C-3 subarea on the Comprehensive Sanitary Sewer Plan. No trunk line extensions are shown in this area.

28. An existing trunk sanitary sewer is located along the east side of CSAH 11 and is expected to carry future flows from this area. Jacking across CSAH 11 is anticipated to be needed and would be done with the City’s collector road project.

29. The City is currently hooked up to the Met Council sanitary sewer system, and any SAC analysis will need to go through the MCES.

Water

30. The pressure zone for this site will be reviewed as part of plat submittal. At this time we anticipate it will be part of the High Pressure Zone that encompasses all elevations above 930 ft.




31. A previous review of this are indicated a 12” diameter trunk line going along the extension of Ironwood Drive and then north and south along one of the internal north/south roads.

32. Since the existing trunk line is on the east side of CSAH 11, a jacking will be needed to connect to the existing main to the west side of CSAH 11. Having two jackings placed at this time will need to be further discussed as it relates to water quality, pressures, and service reliability.

33. Hydrants are required every 300’ for spacing by the Fire Department.

34. Gate valves at all intersections on the lateral and trunk water mains are generally required by Public Utilities.

35. All water main and services are PVC in Carver. Locator wire is needed with both.

36. Irrigation systems using storm ponds have been discussed in the past, and the benefits in meeting the new County WMO Rules can be further discussed. All water main and services are PVC in Carver. Locator wire is needed with both.

STANTEC CONSULTING SERVICES INC.

Dan Boyum, PE City Engineer [email protected]

Attachment: Surface Water Management Plan Map

c. Diane Schwalbe, Larry Harris, Brent Mareck, Larry Revering, Paul Schultz, Mark Pistulka, Kristy Mock-Peterson, Patty Plekkenpol, Kelly Schlegel, Mike Hirsch, Brad Schleeter

1

Collaborative Planning, LLC PO Box 251

Medina, MN 55340

Memorandum Date: November 28, 2012

To: Honorable Mayor and Council

From: Cindy Nash, Consulting City Planner

RE: Carver County Community Development Agency Concept Plan

Proposed Project

The Carver County Community Development Agency (CDA) has submitted a concept plan for construction of single-family homes, apartments, a park and ride and associated infrastructure. The property consists of approximately 36 acres, and is generally located west of CSAH 11 and to the southwest of the intersection of CSAH 11 and Ironwood Drive.

As per the Comprehensive Plan, a collector road is proposed in a location that lines up with Ironwood Drive to the east. Approximately in the middle of the development site, another collector road is proposed that is oriented north to south. This road would ultimately extend south towards Dahlgren Road, and north towards the future commercial property owned by United Properties. Additional internal roads are proposed within the single-family portion of the plan.

Single-family homes are proposed on the western portion of the site. The concept plan shows 44 lots. However, the CDA is still designing the stormwater system and may not need as much land for stormwater purposes as is shown. If that occurs, the preliminary plat that is submitted may be different from the concept plan to accommodate a slight redesign to increase the number of lots.

A park and ride site is included in the northeast corner of the project. This park and ride will be developed separately by the City of Carver. The specific layout of the park and ride is subject to change as the City completes design.

Two pads are being proposed for apartment buildings. For analysis purposes, these buildings are assumed to be 100 units each, but may ultimately be anywhere from 75 to 100 units each when they are constructed. At this time the concept plan labels the buildings as being workforce and market-rate respectively, however the actual plans for the buildings will be part of a Phase II of this project and not developed with the initial phase. As such, the type of apartments would be subject to change.

City Planner Comments

My comments on the Concept Plan are listed below for your consideration. All comments of the City Engineer should be addressed.

Carver County Community Development Agency Concept Review

11/28/2012 2

1. The comments are subject to change pending adoption of the amendments to the Zoning Ordinance.

2. The proposal is generally consistent with the land use guidance in the 2030 Comprehensive Plan. Met Council staff has verbally concurred with this opinion.

3. The property is not currently zoned as it is in the Township. A rezoning would be required after annexation.

4. A Planned Residential Development (PRD) overlay would be required for this development. The PRD process could be utilized to provide flexibility from the strict ordinance requirements and to establish that the required minimum density across the entire parcel is being met. When submitting the PRD application, the applicant should specify which standards of the Zoning Ordinance they are seeking flexibility in under the PRD process.

5. Access for stormwater pond maintenance needs to be discussed with City staff during the preliminary plat process.

6. A trail will be located adjacent to the collector roads.

7. Compliance with Section 1265 of the Zoning Ordinance pertaining to trees will be required. Sufficient information to review for compliance with this Section should be submitted with site plan approval. A tree preservation plan and inventory will be required at the time of application.

8. Any MVEC or other utility poles will be required to be buried.

9. Coordination will be necessary related to construction accesses while both the collector road and this site are under construction at the same time.

10. Through lots (double-frontage) should have greater depth than interior lots.

11. The island in the interior street in the single-family neighborhood should be removed.

12. All roads terminating at the edge of the property shall have a temporary cul-de-sac.

13. Both the single-family and the apartment complexes will be required to have a neighborhood park component. Consultation with the City Planner and Parks and Recreation Supervisor prior to design are encouraged to ensure that what is proposed will meet City ordinances.

14. Both sidewalks and trails are shown on this plan, but not specified as to what they are. The preliminary plat submittal should specify which are sidewalks and which are trails.

15. Staff/consultants will coordinate with the developer on the specific location and width of the east/west collector road.

City Carver Council Packet 12032012

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