Chromebook - tong464.org · Intel® Celeron® Dual-Core N3060 Processor, 1.6 GHz 16GB eMMC memory 2.65 lbs with Battery and up to 10 hours battery life HD Web Camera Chromebook Case

The policies, procedures, and information within this document apply to all Chromebooks used at USD 464 Tonganoxie.

Approved by the Board of Education on July 10, 2017

ChromebookGuide

USD 464 Tonganoxie CHROMEBOOK GUIDE1

OverviewOur mission is to integrate technology as a part of the educational program for our students to improve teach-

ing, learning, and increase our students’ engagement in the classroom. Teachers will incorporate technology so students learn to communicate, collaborate, think critically, and be creative in the classroom.

QualificatiOnsStudents who are actively enrolled, and who attend classes qualify for the use of a District owned

student Chromebook. To use this Chromebook, students must abide by all of the expectations in the Student Chromebook Guide and the Acceptable Use Policy.

eQuipment A Chromebook is a personal computer running Google Chrome OS as its operating system. Chromebooks are

designed to be used while connected to the Internet and support applications like Google Docs that reside on the Web, rather than traditional PC applications like Microsoft Office and Photoshop that reside on the machine itself. The equipment includes the following items and accessories.

Chromebook – ASUS Chromebook C202SA11.6” 16:9 HD (1366x768) anti-glare display �Intel® Celeron® Dual-Core N3060 Processor, 1.6 GHz �16GB eMMC memory �2.65 lbs with Battery and up to 10 hours battery life �HD Web Camera �

Chromebook CaseOne (1) AC adapter (with power cord)

titleThe Tonganoxie School District is the legal title holder and shall at all times remain as such. Your right, pos-

session and use of the borrowed device is limited to, and conditioned upon, your full and complete compliance with the expectations detailed in this Student/Parent Handbook and the Acceptable Use Policy. The device is maintained and loaned by the District so there is no expectation of privacy in use or data stored on a District owned device.

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receiving YOur laptOp and accessOriesEvery student in grades 6-12 will be issued a Chromebook, power adaptor and protective case for

educational use in school and at home. Chromebooks will be distributed once students and parents/guardians attend a re-quired Chromebook orientation. Before receiving the Chromebook, students and parents/guardians must sign and submit the following forms:

Tonganoxie School District Chromebook AgreementAll fees paid, including the non-refundable technology fee of $50.

returning the chrOmebOOkChromebooks, along with all peripherals and accessories, will be collected at the end of each school year.

Failure to turn in a Chromebook will result in the student being charged the full $235.00 replacement cost.

Any student who transfers, withdraws or is expelled prior to graduation will be required to return his/her Chrome-book, peripherals, and accessories upon termination of enrollment. Failure to turn in the Chromebook to the Of-fice on the last day of attendance will result in the student being charged the full $235.00 replacement cost.

care Of the chrOmebOOkStudents are responsible for the general care of the Chromebook they have been issued by the school.

Chromebooks that are broken or fail to work properly must be reported to a teacher or administrator as soon as possible so that they can be taken care of properly. The Chromebook should NEVER be taken to an outside computer service for any type of repairs or maintenance.

general precautiOns

Students are expected to use the device and accessories provided in a responsible, ethical and legal manner.Stickers and other markings on the outside of the device will not be allowed.No food or drink should be near the Chromebook.Cords, cables, removable storage and headphones should be carefully inserted into the device.Laptops should not be used or stored near pets, water or any other liquid, food, potential weather hazards (rain/snow/sun), or left in vehicles where there may be extreme cold and heat.Objects should never be placed on top of your Chromebook.Chromebooks are NOT to be taken inside the restroom or locker room. Leave the

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device in your school locker and pick it up after class, practice, games, etc.Never swap or share your Chromebook with another student. You are solely respon-sible for your assigned device.Students are not allowed to download or install any software or other materials.Chromebooks should only be used while on a flat and stable surface.Keep the Chromebook secured or attended at all times.Charging is done at home unless you have teacher or administrator permission to charge at school. You must remain with your Chromebook while charging.Students are not to record video or audio without the permission of the teacher and when doing so, it must be for educational purposes.

transpOrting chrOmebOOks

Do not leave headphones plugged in and inside the Chromebook when closing it as this may cause the screen to break.Never pick up the Chromebook with the screen open.Never leave the computer in your car.Students are liable for all damages and theft.

stOring YOur chrOmebOOk

The Chromebook must not be used in the cafeteria during lunch. It should be locked in the classroom or your school locker.Students attending or participating in physical education class and/or extra curricular activities should leave Chromebooks in their locked school locker (unless requested by the teacher to have the Chromebook in class). Students attending or participating in activities outside of school should exercise extreme caution to protect the Chrome-book from harmWhen students are not monitoring their Chromebooks, they should be stored in their lockers with the locks securely fastened. Nothing should be placed on top of the Chromebook when stored in the locker.Chromebooks should never be stored in a vehicle.Under no circumstances should a Chromebook be stored in unsupervised areas. Unsu-pervised areas might include the school grounds and campus, the cafeteria, unlocked classrooms, library, locker rooms, dressing rooms, hallways, bathrooms, in a car, or any other area that is not securely locked or in which there is no supervision.

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Unsupervised Chromebooks will be confiscated by staff and taken to the Principal’s office.The District is not responsible for the safekeeping and protection of Chromebooks.

screen care

The Chromebook screen can be damaged if subjected to heavy objects, rough treat-ment, some cleaning solvents, other liquids, etc. Screen are particularly sensitive to damage from excessive pressure (heavy items on top of the Chromebook, earbuds or a pen or pencil left in the Chromebook, etc.)Do not store the Chromebook with the screen left open (lid up)Do not place anything on the outside that will press against the coverMake sure there is nothing on the keyboard before closing the lid (e.g. pens, earbuds, etc.)Only clean the screen with soft, dry microfiber cloth or anti-static cloth (you may visit the IT Department for assistance with cleaning)

asset tags

All Chromebooks will be labeled with a District asset tag.Asset tags may not be modified or tampered with in any way.

damages, repairs and warrantiesAll Chromebook problems must be reported to the Student Help Desk. The district will repair or replace dam-

aged equipment resulting from normal use. The district will make its best attempt to purchase replacement parts at the best possible price.

repairs fOr damage within the vendOr warrantY periOd:

The equipment vendor has a one-year hardware warranty on the Chromebook.The vendor warrants the Chromebook from defects in materials and workmanship.This limited warranty covers normal use, mechanical breakdown or faulty construction and will provide normal replacement parts necessary to repair the Chromebook or Chromebook replacement.The vendor warranty does not warrant against damage caused by misuse, abuse, ac-cidents or Chromebook viruses.

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Students are responsible for any of their actions that void the warranty (i.e. take the Chromebook apart; remove its parts, etc.). Students will be held responsible for the full cost of any parts replaced and associated labor costs due to such actions up to and including the cost of total replacement of the Chromebook .

repair/replacement cOstsAs part of their participation in the Chromebook program, students will pay an annual nonrefundable Technol-

ogy Fee of $50.00.

The District will use the following guidelines for determining costs associated with repairs/replacements:

In the case of accidental damage the District will charge a flat fee of $30 for repair. If the damage is less than $30 the student will only be charged the cost of parts.The District will charge the student the costs of replacing any lost or damaged bags and chargers.The replacement plan does NOT provide coverage for the loss of the Chromebook and/or its accessories, cosmetic damage, or damages caused by intentional misuse or abuse. If it is determined that damages occurred by intentional misuse or abuse, the student will be charged the full cost of repair or replacement.

repair prOcedures

Students who need to have their Chromebook repaired or replaced should leave the device with the school student helpdesk.The Helpdesk will document the issue for the Technology Department. The Technology Department will collect the device for repair.If one is available, a loaner Chromebook will be issued to the student. Care of the loaner Chromebook is the student's responsibility and all Chromebook guidlines apply. If repair is need-ed due to malicious damage, the school may refuse to provide a loaner or re-issue a Chromebook.Students will be notified when their Chromebook has been repaired. Repaired Chrome-books can be picked up at the school student helpdesk.A repaired Chromebook may need to be restored to its original settings. Locally stored files may not be able to be recovered.

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sOftware and securitYAll Chromebooks are supplied with the latest build of Google Chrome Operating System (Chrome OS) and

many other applications useful in an educational environment. The Chrome OS will automatically install up-dates when the computer is shutdown and restarted.

The district does employ a centralized management system that is utilized to change security settings, update software, and add or remove applications. Students are prohibited from disabling, modifying, circumventing or altering management settings or content filters.

virus prOtectiOnBecause virus protection is built into the Chrome OS, additional virus protection software is unnecessary.

cOntent filterThe District utilizes an Internet Content filter that is in compliance with the federally mandated Children’s

Internet Protection Act (CIPA). All Chromebooks, regardless of physical location (in or out of school) and Internet connection will have Internet activity filtered. Despite the filter, the District cannot guarantee that all controver-sial or inappropriate materials will be blocked.

gOOgle apps fOr educatiOnChromebooks seamlessly integrate with the Google Apps for Education suite of productivity and collaboration

tools. This suite includes Google Docs, Spreadsheets, Presentations, Drawings, and Forms. All work is stored in the cloud.

chrOme web apps and extensiOnsStudents are allowed to install district approved Chrome web apps and extensions from the Tonganoxie

Chrome Web Store. Inappropriate material will result in disciplinary action.

educatiOnal useSchool-issued Chromebooks should be used for educational purposes. Students are to adhere to the Accept-

able Use Policy and all of its corresponding administrative procedures at all times.

using the chrOmebOOk at schOOlThe Chromebook is intended for use at school every day. In addition to teacher expectations for Chromebook use,

students may be asked to access school messages, announcements, calendars, handbooks and grades using their Chromebook. Students are expected to bring a fully charged Chromebook to school every day and bring the Chrome-book to all classes unless specifically advised not to do so by their teacher. Students who fail to bring the Chrome-book to school are responsible for getting the coursework completed as if the Chromebook were present.

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cases

Each student will be issued a protective case for his/her Chromebook. This case should be used whenever the Chromebook is being transported or not in use.Students must use the District-issued case for their Chromebooks. Personally owned cases are not permitted.Although the cases are reinforced to help protect the Chromebooks, they are not guar-anteed to prevent damage. It remains the student’s responsibility to care for and pro-tect his/her device.

charging

Chromebooks must be brought to school each day in fully charged condition.Each Chromebook will include an AC adapter. This adapter should be used to charge the Chromebooks at home.Students will be permitted to charge Chromebooks in the classroom at the teacher’s discretion.

user settings and preferences

Inappropriate media may not be used as Chromebook backgrounds or themes. Ex-amples of inappropriate media include, but are not limited to, the presence of guns, weapons, pornographic materials, inappropriate language, alcohol, drugs, gang-relat-ed symbols or pictures. The use of any inappropriate media will result in disciplinary action.Sound must be muted at all times unless permission is obtained from a teacher.Headphones may be used at the discretion of the teachers.Students should have their personal set of headphones for sanitary reasons.

nO expectatiOn Of privacYStudents have no expectation of confidentiality or privacy with respect to the usage or content of a district-

issued Chromebook, regardless of whether that use is for district-related or personal purposes, other than as specifically provided by law. The District may, without prior notice or consent, log, supervise, access, view, monitor, and record use of student Chromebooks at school. Chromebooks are subject to confiscation at any time and without prior notice. At no time will webcams be used to monitor students. By using a Chromebook, students agree to such access, monitoring, and recording of their use.

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printing

At School: At this time printing from a Chromebook will not be available at school. Printing will be available from non-Chromebook school computers on a limited basis and subject to classroom requirements. When possible, teachers will facilitate digital assignments.At Home: The Chromebook will not support a physical printer connection. Instead, us-ers may print to their home printers using the Google Cloud Print service. A wireless home network is required for this. Please see https://support.google.com/cloudprint for more details.

accOunt access

Students will log into their Chromebooks using their school-issued Google Apps for Education account.Students must never share their Google Apps for Education account password with others, unless needed by building administration to address emergent or time-sensi-tive issues.

managing and saving YOur digital wOrk

The majority of student work will be stored in Internet/cloud-based applications and can be accessed from any computer with an Internet connection and most mobile Internet devices.Some files may be stored on the Chromebook’s hard drive.Students should remember to save frequently when working on digital media.The district is not responsible for the loss of any student work.Students are encouraged to maintain backups of their important work on a portable storage device or have multiple copies stored in different Internet storage solutions.

using the chrOmebOOk Outside Of schOOlStudents may use the Chromebooks at home and other locations outside of school. A WiFi Internet connec-

tion will be required for the majority of Chromebook use; however, some applications can be used while not connected to the Internet. Students are bound by the USD 464 Acceptable Use Policy, administrative proce-dures, state and federal laws and all other guidelines in this document wherever and whenever they use the Chromebooks.

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digital citizenshipDistrict-issued Chromebooks should be used for educational purposes and students must adhere to the Ton-

ganoxie School District Acceptable Use Policy as well as related policies and procedures at all time when using Chromebooks, on or off campus.

While working in a digital and collaborative environment, students should always conduct themselves as good digital citizens by adhering to the following:

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respect Yourself – Show respect through your actions. Select online names that are appropriate. Use caution with the information, images, and other media that is posted online. Carefully consider the personal information you share about yourself.protect Yourself – Ensure that the information, images, and materials posted online will not put you at risk. Do not publish personal details, con-tact details, or personal activity schedules. Immediately report any inap-propriate behavior directed at you while online. Protect your passwords, accounts, and resources. Never share this information with others.respect Others – Show respect to others. Do not use electronic mediums to antagonize, bully, harass, or stalk people.protect Others – Protect others by reporting abuse and not forwarding in-appropriate materials or communications. Avoid unacceptable materials and conversations.respect intellectual property – Request permission to use copyrighted or otherwise protected materials. Properly cite the use of websites, books, media, etc.protect intellectual property – Do not use pirated software or distribute music or media in a manner that violates license agreements.

Chromebook - tong464.org · Intel® Celeron® Dual-Core N3060 Processor, 1.6 GHz 16GB eMMC memory 2.65 lbs with Battery and up to 10 hours battery life HD Web Camera Chromebook Case

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