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choose civility
The ~'1()desl() City Schunls Board of Education supports the
cnunty-vvidt> "Choose Civility" initiativl' dnd pledges to
encourage and modd civil behavior.
MODESTO CITY SCHOOLS BOARD OF EDUCATION AGENDA
BOARD ROOM IN THE STAFF DEVELOPMENT CENTER 1358th REGULAR
MEETING
July 28. 2014
Period for Public Presentations 6:15 p.m.*
In compliance with the Americans with Disabilities Act, if you
need special assistance to participate in this meeting, please
contact the Superintendent's office, 576-414l. Notification 48
hours prior to the meeting will enable the District to make
reasonable arrangements to ensure accessibility to this
meeting.
Any writings or documents that are public records and are
provided to a majority of the governing hoard regarding an open
session item on this agenda will be made available for public
i~spection iri the District office located at 426 Locust Street
during normal business . hours.
* Times are approximate. Individuals ~ishing to address
anagendaitem should plan accordingly.
A. INITIAL MATTERS:
3:00 to 3:01
3:01 to 6:00
1. tail to Order.
2. Closed Session ..
Public comment regarding closed session items will be received
before the Board goes irito closed session .
. 1 Public Employee Performance Evaluation Title:
Superintendent
~ Goals for 2014-15
.2 Public Employee Performance Evaluation Title: Principals
.3 Conference with District Labor Negotiator: Craig Rydquist
regarding employee organizations: Modesto Teachers' Association and
California School Employees Association, Chapter No. 007; and
Unrepresented Employees (Managers and Administrators).
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Regular Meeting July 28, 2014
A. INITIAL MATTERS (continued):
.4 Conference with Legal Counsel: Pending Litigation PERB Case
Nos. SA-CE-2751-E and SA-CE-2752-E
.5 Public Employee DisciplinelDismissallRelease
.6 Public Employee Appointments ~ Senior Director, Information
and Technology Services ~ Senior Director, SELPA
6:00 to 6:01 3. Moment of Silence.
6:01 to 6:05 4. Pledge of Allegiance.
6:05 to 6: 13 5. Announcements.
6:13 to 6:14 6. Approval of Consent Agenda.
Information concerning the consent items listed below has been
forwarded to each Board member prior to this meeting for study and
is on file at the Modesto-Stanislaus Library Reference Room, 1500 I
Street; Modesto City Schools Superintendent's Office and
Receptionist's Desk, 426 Locust Street, Modesto.
Copies of the complete agenda are· available at the Board
meeting, 425 Locust Street. Unless some member of the audienc~ or
Board member has a question concerning an item .and asks that it be
withdrawn from the consent list, the items are ·approved at one
timeby the Board. The action taken by the Board in approving
consent items is set forth in the explanation of the individual
items.
6:14 to 6:15 7. Approval of Order of DiscussionlAction
Items.
6:15 to 6:45 8. Period for Public Presentations.
Board Bylaw 9322 (b):
Subject Matter:
Members of the public may address the Board of Education on
matters not on the agenda.
Complaints against specific District employees should be
resolved through the District's Personnel Complaint Procedure. The
right to address the Board does not exempt the speaker from any
potential liability for defamation. The proceedings of the Board
are recorded and are a part of the public record. The Period for
Public Presentation is limited to 30 minutes. Time will be allotted
equally to individuals based on the number of request cards
submitted. The maximum for anyone speaker is three minutes.
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Regular Meeting July 28, 2014
A. INITIAL MATTERS (continued):
The law limits the response of Board members and prohibits the
Board from taking any formal action.
B. DISCUSSION AND ACTION ITEMS:
6:45 to 6:50 l. Board of Education Student Representative
Report.
6:50 to 6:55 2. Modesto Teachers Association Report.
6:55 to 7:00 3. California School Employees Association
Report.
7:00 to 7:05 4. Modesto City Schools Managers Report.
7:05 to 7:15 5. Report on SIF A Bond Refunding and Taxpayer
Savings.
7:15 to 7:25 6. Report on the Effects of the State Budget on the
Modesto City Schools Budget,
7:25 to 7:35 7. Approval of Letter of Agreement between Modesto
City Schools District and Modesto Teachers Association for the
2014~15 . Traditional School Calendar.
7:35 to 7:45 8. Approval of Revisions to Modesto City Schools'
and Modesto Teachers Association's Collective Bargaining Agreement
for the 20 14~17 - Article VII Staffing Ratios. . . . . .
7:45 to 7:50 9. Approval ~f Resolution No. 14/15-05 Auth~rizing
Temporary Borrowing between Major Funds During 2014-15, Except
Where Program Rules Do Not Allow Such Transfers: ..
7:50 to 7:55 10. Approval of Resolution No. 14/15-06 Authorizing
a Cash Flow Loan from the County Superintendent of Schools Pursuant
to Education Code Sections 42621 and 42622.
7:55 to 8:00 11. Approval of Services Agreement with City of
Modesto for the Mter School Education and Safety Programs at Beard,
Fairview, Franklin, Garrison, Marshall, Robertson Road, Wilson,
Hanshaw, La Loma, Mark Twain and Roosevelt Schools.
8:00 to 8:05 12. Approval of Services Agreement with Stanislaus
County Police Activities League (PAL) for the After School
Education and Safety Programs at Bret Harte, Burbank, EI Vista,
Everett, Fremont, Kirschen, Martone, Muir, Orville Wright, Rose
Avenue, Shackelford, and Tuolumne Schools.
8:05 to 8: 10 13. Ratification of Agreement with Software House
International (SHI) for the Enrollment for Education Solutions
Licensing Program for Fiscal Year 2014-15.
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Regular Meeting July 28, 2014
B. DISCUSSION AND ACTION ITEMS (continued):
8:10 to 8:20 14. Approval of "Declaration of Need for Fully
Qualified Educators" for the 2014-15 School Year.
8:20 to 8:25 15. Approval of Services Agreement between Modesto
City Schools and Stanislaus County Behavioral Health and Recovery
Services for the 2014-2015 School Year.
8:25 to 8:30 16. Approval of Services Agreement with the Center
for Human Services to Provide the Student Assistance Specialist
Program at Targeted K-12 Schools for the 2014-15 School Year.
8:30 to 8:35 17. Approval of First Reading of Proposed Revisions
to Board Policy 5121.11 Grading Policy, Grades 7-12.
8:35 to '8:40 18. Report of Meetings Attended by Board of
Education Members.
8:40 to 8:45 19. Items to be Placed on Future Board of Education
Agendas.
PROPOSED CONSENT AGENDA
C. BUSINESS ITEMS:
CONSENT
. CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
1. Approval oBhe Use of Richards,Watson & Gershon for Legal
Services for FiscalYear 2014-15 ..
. 2. Approval of Authorization to Award Bid #14~4572 Food Bid,
and Bid#14-4573 Paper and Janitorial Bid to Various Vendors. . .
.
3. Approval of Authorization to Award Bid #14-4574 for Bakery
Products to . Robb Ross Foods and BakeMark, USA. . '. .
4. Approval of Authorization to Award Bid #14-4579 Food Products
and Supplies Bid to Various Vendors.
5. Approval of Change Order Number One, Increasing the Central
Valley Asphalt Contract Amount by $15,937.65, on Bid No. 13-4548,
Paving at Various Sites (Beard Elementary School and La Lorna
Junior High).
6. Approval of Second Reading of Revisions to Board Policy 3452
Student Activity Funds.
7. Approval of Second Reading of Revisions to Board Policy
5121.1 Grading Policy, Grades 4-6.
8. Approval of Second Reading of Revisions to Board Policy
6142.1 Physical Education: Grades 9-12.
9. Approval of Acceptance of Gifts.
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Regular Meeting July 28, 2014
PROPOSED CONSENT AGENDA (continued)
C. BUSINESS ITEMS (continued):
CONSENT
CONSENT
10. Ratification of 2014-15 Master Agreement with Stanislaus
County Office of Education.
11. Ratification of Warrants Drawn for the Month of June
2014.
D. CURRICULUM AND INSTRUCTION ITEMS:
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
1. Approval of Services Agreement with Data WORKS Educational
Research,2014-2015.
2. Approval of CAHSEE Waivers for Special Education Students at
Davis and Gregori High School.
3. Approval of Services agreement with A Show of Hands for the
2014-2015 School Year.
4. Approval of Memorandum of Understanding between Girl Scouts
Heart of Central California and Modesto City Schools for the Mter
School Education andSafety Programs.
5. Approval of Services Agreement between Modesto City Schools
SELP A and Maxim HealthcareServices for.the 2014-15 School
Year.
6. Approval of Amendment of Memorandum of Understanding between
Stanislaus County Behavioral Health and Recovery Services and
Modesto City Schools Special Ed.ucationLocal Plan Area for the
2013-2014 School Year.
7. Approval of Services Agreement with Catapult Learning West,
LLC, 2014-2015.
8. Approval of Memorandum of Understanding between Second
Harvest Food Bank for the Food 4 Thought Program and Modesto City
Schools for the After School Education and Safety Program.
9. Approval of a Memorandum of Understanding between Yosemite
Community College District Modesto Junior College Community
Education and Modesto City Schools for the After School Education
and Safety Program.
10. Approval of Services Agreement with CA TheraCare Services
for the 2014-2015 School Year.
11. Approval of Services Agreement with Soliant Health for the
2014-2015 School Year.
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Regular Meeting July 28, 2014
PROPOSED CONSENT AGENDA (continued}
D. CURRICULUM AND INSTRUCTION ITEMS (continued}:
CONSENT 12. Approval of Submission to the California Department
of Education the Modesto City Schools District 2014-2015
Consolidated Application for Funding Categorical Aid Programs.
CONSENT 13. Ratification of 2014-15 Contracts between Modesto
City High School District, North Adrian's Beauty College, Inc., and
California Beauty College.
CONSENT 14. Ratification of the Agreement to Provide Participant
Advisor Services to the County of Stanislaus Community Services
Agency for 2014-15.
CONSENT 15. Ratification of Memorandum of Understanding between
Modesto City Schools, United Way of Stanislaus County, and Center
for Human Services.
CONSENT 16. Ratification of Resolution 14/15-01 Authorizing the
State General Child Care Contract with the California Department of
Education for Fiscal Year 2014/2015.
CONSENT 17. Ratification of Resolution 14/15-02 Authorizing the
State Preschool Program Contract with the California Department of
Education for Fiscal Year 2014/2015.
CONSENT 18. Ratification of Resolution 14/15-04 Authorizing the
Pre-Kindergarten and Family Literacy Support Contract with the
California Department of Education for 2014/2015.
CONSENT 19. Ratification of Master Contracts for Non-Public
School/Non Public Agency Services for the 2014-2015 School Year:
Children's Choice for Hearing and Talking, Central Valley Autism
Project, Inc., Creative Alternatives, Inc., Living Well, BCS Inc.,
Stanislaus AcademylAspiranet, Valley Oaks School, East Valley
Education Center, Inspired Behavioral Solutions and Sierra Vista
Children's Center.
CONSENT 20. Ratification of Services Agreement between Modesto
City Schools and Center for Human Services for the 2014-2015 School
Year.
CONSENT 21. Ratification of Services Agreement with CareerStaff'
Unlimited, Inc. for the 2014-2015 School Year.
CONSENT 22. Ratification of Services Agreement between Modesto
City Schools SELPA and Elitecare Medical Staffing, LLC for the
2014-2015 School Year.
CONSENT 23. Ratification of Services Agreement with Victoria
Murphy for the 2014-2015 School Year.
CONSENT 24. Ratification of Services Agreement with School
Translations.
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Regular Meeting July 28, 2014
PROPOSED CONSENT AGENDA (continued)
D. CURRICULUM AND INSTRUCTION ITEMS (continued):
CONSENT
CONSENT
CONSENT
25. Ratification of Services Agreement with Eaton Interpreting
Services, Inc. for the 2014-2015 School Year.
26. Ratification of Migrant Education Program District Service
Agreement between Modesto City Elementary and Modesto City High
School Districts and the Merced County Office of Education.
27. Ratification of Athletic Schedules, FalllWinter,
2014-2015.
E. HUMAN RESOURCES ITEMS:
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
CONSENT
1. Approval of Designated Personnel Action Items: .1 Approval of
Certificat~d Personnel Terminations . . 2 Approval of Certificated
Personnel Leaves of Absence . . 3 Approval of Certificated
Personnel Employment . .4 Approval of Certificated Personnel Other
Appo~ntments . . 5 Approval of Certificated Personnel Stipend
Appointments. ;6 Approval of Certificated Personnel Substitute
Appointments . . 7 Approval of Classified Personnel Terminations.
,8 Approval of Classified Personnel Leaves of Absence . . 9
Approval of Classified Personnel Employment . . 10 Approval of
Classified Personnel Other Appointments.
. .11 Approval of Chissified Personnel Substitute Appointments .
. 12 Approval of Classified Personnel Short Term Appointments
(not to exceed 75% of the school year).
2. Public Notice to Approve Waiver Request of California
Education Code 44253;11 to Submit Waive~ Request to the California
Co~missicin on . Teacher Credentialing.
.. .. . .
3. Approval of Resolution No. 14/15-03 Authorizing Assignment of
Teachers Outside of Credentialed Academic Major or Minor Under the
Licensing of Certificated Personnel Law for the 2014-15 School
Year.
4. Approval of Proposed Job Descriptions: JC# 0509 Computer
Literacy Teacher, K-6; JC# 1128 Instructional Technology Coach
(Site); JC# 1138 Technology Coordinator (District).
5. Ratification of Legal Services Agreement with Kronick,
Moskovitz, Tiedemann & Girard for the 2014-2015 School
Year.
6. Ratification of Agreement with California Occupational
Physicians to Provide Tuberculosis (PPD) Testing for Modesto City
Schools' Employees for the 2014-15 School Year.
7. Ratification of Student Teaching Agreement with California
State University, Chico.
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Regular Meeting July 28, 2014
PROPOSED CONSENT AGENDA (continued)
E. HUMAN RESOURCES ITEMS (continued):
CONSENT 8. Ratification of Student Teaching Agreement with San
Francisco State University.
F. MISCELLANEOUS ITEMS:
CONSENT
CONSENT
1. Approval of Designated Student Expulsions:
None.
2. Approval of Minutes for the June 16,2014 Regular Meeting of
the Board of Education.
END OF CONSENT AGENDA
G. REPORTS AND COMMUNICATIONS:
1. Report on Construction Projects Progress Payments.
2. Report on Revisions to Administrative Regulation
6163.4Student Use of Technology and Administrative Regulation
6162.7 Use of Technology in the Classroom.
. . . . ". .
3. R~port:Quarterly Report on Williams Complaints, Subject Area
of Complaint and.Resolution .
. H. ADJOURNMENT
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MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Report on SIF A Bond Refunding and Taxpayer Savings
BACKGROUND
Regular Meeting
July 28, 2014
In October of 1994, Modesto City Schools and Sylvan Union School
District established the Schools Infrastructure Financing Agency
(SIFA). SIFA's purpose is to levy and collect special taxes, in
order to provide school construction funds to the SIF A member
school districts, under the Mello-Roos Act. Stanislaus Union School
District joined the SIFA Joint Powers Authority in 1998. Two
members from each school district plus an appointed community
member serve on the SIFA Board of Trustees.
SIFA Special Tax Bonds were issued in July of 2004 in the total
amount of $38,660,000 in order to pay for construction of the
following authorized school construction projects:
1. Freedom Elementary School (Sylvan Union School District) 2.
Mary Ann Sanders Elementary School (Sylvan Union School District)
3. Daniel J. Savage Middle School (Sylvan Union School District) 4.
James C. Enochs High School (Modesto City Schools) 5. Sylvan Avenue
Pedestrian Overcrossing (Modesto City Schools) 6. Mary Lou
Dieterich Elementary School (Stanislaus Union School District) 7.
Prescott Senior Elementary School Expansion (Stanislaus Union
School District) 8. Crossroads Elementary School (Sylvan Union
School District)
SIFA has evaluated the annual special taxes and ability to repay
bonds every year. The earliest the SIFA Special Tax Bonds could be
called or refinanced is September 1, 2014, per the bond
documents.
On April 9, 2014 the SIFA Board approved the authorization to
analyze the cost and benefits of calling and refinancing the SIF A
Series 2004 Special Tax Bonds in order to be prepared for the
September 1, 2014 bond call date.
On May 14, 2014 the SIFA Board authorized the issuance, sale and
delivery of Special Tax Revenue Refunding Bonds, Series 2014, after
a financing team analysis determined there was opportunity for
significant short and long-term savings to taxpayers .
• ISSUE:
On June 17, 2014, the SIFA Special Tax Revenue Refunding Bonds,
Series 2014, in the amount of $24,040,000, were sold. The SIF A
Board has requested information on the successful refinancing bond
sale and subsequent savings to taxpayers in the SIF A taxing areas,
be provided to the SIF A member school district boards and the
public.
B.5
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Page 2 Report on SIF A Bond Refunding and Taxpayer Savings
REPORT:
The SIFA Board authorized a benchmark of a minimum net present
value savings on the bond refinancing of 3%. The actual bond sale
on June 17, 2014 resulted in a net present value savings of 18.3%
combined for all three SIF A geographic taxing areas.
While many factors contributed to the successful sale and
savings to be realized by the taxpayers, a favorable municipal
market occurred on the day of the sale, resulting in lower interest
rates than expected.
SIFA is divided into three Community Facilities Districts (CFDs)
or geographic taxing areas.
CFD 1997-1 (SnyderlDale/Bangs area) and CFD 1998-1
(Crossroads/Riverbank) obtained long-term savings by capturing
lower interest rates and shortening the length ofthe term of debt
service. However, CFD 1997-1 and 1998-1 still have authorized
projects to be fundedlbuilt and for this reason tax rates will
continue to increase at 2% per year until projects are built or
cancelled. However, because the refinancing means loan payments are
lower, more dollars will be available for the remaining
project.
CFD 1994-1 (Village One) obtained long-term savings by capturing
lower interest rates and shortening the length of the term of debt
service. Specifically, the refunding was calculated to provide for
the "first in - first out" SIFA Board-approved (June 8, 2011)
methodology which set a maximum of 23 years that anyone parcel
would be subject to the annual special tax.
Because all school projects in CFD 1994-1 (Village One) are
complete and a balance of $11.2 million in special tax revenue was
available to pay down bonds (from cancelled project, Sylvan
Elementary #10 and cancelled budget, MCS Enochs HS), this CFD will
realize significant savings in a lowered annual special tax of
30-37%, or an annual special tax rate between $245-$275 per year,
in comparison to the current annual special tax of $390 per
year.
This savings to the Village One and other taxpayers in CFD
1994-1 will go into effect immediately with a reduction of 30-37%
on every CFD 1994-1 tax bill beginning with the 2014-2015 annual
tax.
B.S(1)
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Page 3 Report on SIF A Bond Refunding and Taxpayer Savings
With the successful refinancing, each parcel/unit in CFD 1994-1
is now expected to pay a total maximum ofless than $7,700, over 23
years, in annual special taxes toward these completed school
construction projects:
1. Freedom Elementary School (Sylvan Union School District) 2.
Mary Ann Sanders Elementary School (Sylvan Union School District)
3. Daniel J. Savage Middle School (Sylvan Union School District) 4.
James C. Enochs High School (Modesto City Schools) 5. Sylvan Avenue
Pedestrian Overcrossing (Modesto City Schools)
Originating Department: Business ServiceslPlanning
Submitted by: Approved for Submission to the Governing Board
by:
Pamela Able Superintendent
B.5(2)
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TO:
SUBJECT:
BACKGROUND
MODESTO CITY SCHOOLS
Pamela Able, Superintendent
Report on the Effects of the State Budget on the Modesto City
Schools Budget
Regular Meeting
July 28,2014
The State budget was signed by Governor Brown on June 20, 2014.
School districts have 45 days following the Governor's signature to
report on the significant effects on local budgets.
ISSUE
Education Code Section 42127 (i) (4) requires that the school
district make available for public review any revisions in revenues
and expenditures that it has made to its budget to reflect the
funding made available by the State Budget Act.
REPORT
Major changes from the May Revision to the Final State
Budget:
Gap Percentage:
The proposed gap closure percentages included in the Governor's
May Revise have been adjusted. The adjustment to the gap percentage
drives the implementation progress of the Local Control Funding
Formula (LCFF) target funding. The rates below indicate a
significant decrease in the projected 2015/16 gap closure
percentage; roughly a third of what had previously been estimated
at budget adoption.
2013114 2014/15 2015116 2016/17 I M!!y Revise 11.78% 28.05%
30.39% 19.50% I 2014 Budget Act 12.0017% 29.56% 20.68% 25.48%
California State Teachers' Retirement System (STRS):
Adjustments to Education Code Section 22950.5 contained in
Chapter 47, Statutes of 2014 (Assembly Bill 1469-Bonta) became
effective July 1, 2014. These changes require CalSTRS Defined
Benefit (DB) employer contribution rates to increase as
follows:
2013/14 2014/15 2015/16 2016/17 I Adoption Estimate 8.25% 9.5%
10.75% 12.00% I Approved Increase 8.25% 8.88% 10.73% 12.58%
B.6
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Page 2 Report on the Effects of the State Budget on the Modesto
City Schools Budget
FISCAL IMPACT
As a result of the State Budget, the reserve line for
anticipated STRS increases has been removed and an appropriation
has been prepared to increase the STRS budget by an estimated $700k
in 2014/15. The LCFF gap closure adjustments have resulted in a
revenue net loss of in the Elementary District and in the High
School District over a four-year span.
SUMMARY
Staff will update the financial software to reflect these
changes.
Originating Department: Budget
Reviewed and Submitted by:
uperintendent, Business Services Ie Business Official
Approved for Submission
w~;:~ Pamela Able Superintendent
B.6(1)
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MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Letter of Agreement between Modesto City
Schools District and Modesto Teachers Association for the 2014-15
Traditional School Calendar
BACKGROUND
Regular Meeting
July 28, 2014
A Modesto City Schools' student attendance day calendar was
established and approved by the Board of Education on April 28,
2014. Currently, the school year is 180 instructional days.
ISSUE
The Modesto Teachers Association approved the attached Letter of
Agreement on June 6, 2014. The agreement designates one off the
salary schedule buy back staff development day agreed upon in
Article IX of the CBA that will occur on Monday, November 10, 2014.
A copy of the agreement is attached. It is necessary that the Board
of Education take formal action to adopt the revised calendar.
PROPOSAL
It is proposed that the Board adopt the attached revised 2014-15
traditional school calendar.
FISCAL IMPACT
The cost of implementing the revised calendar was included in
the fiscal impact identified as part of the Collective Bargaining
Agreement approved by the Board on June 2, 2014.
RECOMMENDATION
It is recommended that the Board of Education a:pprove the
letter of agreement between Modesto City Schools District and
Modesto Teachers Association for the 2014-15 Traditional School
Calendar.
Recommended by:
Craig Rydquist Associate Superintendent, Human Resources
Approved for Recommendation to the Governing Board by:
Pamela Able Superintendent
B.7
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LETTER OF AGREEMENT between
MODESTO CITY SCHOOLS and
MODESTO TEACHERS ASSOCIATION
RE: 2014-15 Work Calendar
This Agreement is entered into by and between Modesto City
Schools District and the Modesto Teachers Association. TIle
District and Association agree to the following:
1. This agreement is valid for the 2014-15 school year only.
2. The one off the salary schedule buy back staff development
day agreed upon in Article IX of the CBA will occur on Monday,
November 10,2014 (calendar attached).
3. As outlined in Article IX, "Employees (excluding Child
Development, Head Start, and Child Development Specialist) will be
compensated their daily rate, but must attend the day to receive
compensation".
4. The provisions ofthis Agreement shall not.be precedent
setting for any purpose nor shall they be considered a past
practice or evidence of a past practice for any future purpose.
_·'fh~h A;p6f-UA ""~ 1~~U-&.tQ,~Il1.l4J.A."-} ______ Dated:
lp f;;to 11 t.t M~S, Executive Director On behalf of Modesto
Teachers Association
B.7(1)
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MODESTO CITY SCHOOLS DRAFT 2014-15 TRADITIONAL CALENDAR
JULY 2014 JANUARY 2015 M T W TH F M T W TH F
1 2 3 @ Independence Day ICD 2 I Winter Break 7 8 9 10 11 5 6 7
8 9 14 15 16 17 18 12 13 14 15 16 21 22 23 24 25 @) 20 21 22 23
MLKDay 28 29 30 31# 10-mo slle clerical return 7/31 26 27 28 29 30
14 Days
AUGUST 2014 FEBRUARY 2015 M T W TH F M T W TH F
1 Staff Dev: Bl4, 8/5 and Bl6 2 3 4 5 6 2nd TrI-58 Days (2120) 4
5 6 7 8 Teacher Workday: an and 8/B ® 10 11 12 13 Lincoln's Day
*11 12 13 14 15 Classes Begin: 8/11 (@ 17 18 19 20 President's
Day 18 19 20 21 22 23 24 25 26 27 18 Days 25 26 27 28 29 15
Days
SEPTEMBER 2014 MARCH 2015 M T W TH F M T W TH F
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MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Revisions to Modesto City Schools' and
Modesto Teachers Association's Collective Bargaining Agreement for
2014-17-Article VII Staffing Ratios
BACKGROUND
Regular Meeting
July 28, 2014
On June 2, 2014, the Board of Education approved the Modesto
City Schools and Modesto Teachers Association's 2014-17 Collective
Bargaining Agreement. On June 17, 2014, the District and
Association negotiation teams met to further negotiate Article VII
Staffing Ratios. An Agreement was reached on this date for
revisions to Article VII Staffing Ratios for the 2014-17 Collective
Bargaining Agreement".
ISSUE
The Board of Education must approve the revisions to the
Collective Bargaining Agreement Article VII Staffing Ratios for
2014-17. The tentative agreement is attached.
PROPOSAL
The Modesto Teachers Association will ratify the tentative
agreement with revisions to the Modesto City Schools' and Modesto
Teachers Association's Collective Bargaining Agreement Article VII
Staffing Ratios for 2014-17 at a future meeting. It is necessary
for the Board of Education to take formal action to approve the
tentative agreement.
FISCAL IMPACT
Revisions to the 2014-17 Collective Bargaining Agreement Article
VII Staffing Ratios with the Modesto Teachers Association will
result in an expense of approximately $375,000 beyond what was
included when the contract was previously approved on June 2,
2014.
RECOMMENDATION
In accordance with Government Code Section 3547.5, and following
consideration of certification that the costs incurred by the
school district can be met during the agreement's term, it is
recommended that the Board of Education approve the revisions to
Modesto City Schools' and Modesto Teachers Association's Collective
Bargaining Agreement for 2014-17-Article VII Staffing Ratios.
Recommended by: Approved for Recommendation to he Governing
Board by:
Pamela Able Superintendent
8.8
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AGREEMENT Between
MODESTO CITY SCHOOLS Anll
MODESTO TEACHERS ASSOCIATION
For the 2014-17 Collective Bargaining Agreement, the Modesto
City Schools and the Modesto Teachers Association have reached
agreement related to Article VII - Staffing Ratios. All other
previously approved articles remain unchanged.
This Agreement is subject to ratification by the general
membership of the Modesto Teachers Association and by the Board of
Education of the Modesto City Schools.
MODESTO CITY SCHOOLS
By C2 ~ Craig Rydquist, Chlef~ ~
MODESTO TEACHERS ASSOCIATION
C-l7-1({ Date
Date
B.8(1)
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2 3
4
5 6
7
8
9 10
II
12
13 14
15
16
17
18
19
20 21
22 23
24 25
26 27
ARTICLE VII
STAFFING RATIOS
The District and Association agree to reopen Article VII,
Staffing Ratios in June 2014 after approval of the District's Local
Control Accountability Plan.
K 6 and 7 8 staffing shall be based on the number of students at
the end of the third week of the school year.
1. K 3: One teacher per 24.94 students as of the end of the
first school month.
2. 4 6: One teacher per 33.0 students as of the -end of the
first school month.
3. 7 8: One teacher per 29.9 students.
The 7 8 grade schools shall receive an additional 1.2 staffing
positions per school that may be used for other than direct
teaching.
Minimum staffing ratio formula is indicated below for the eighth
period assignme~t (6 teacher or 7 student periods) at the junior
high le:\'e1. Full ye~ enrollment pe~ SIte for remediation divided
by 25 minimmn number of eighth penod classes per sIte for
remediation.
Remedial reading labs staffed at 25:1 ratio.
4. K 6: Instrumental Music Teachers 8.8 (future reductions
'.viII be based on attrition)
5. K 6: Nurses K 12 General Fund and Special Education fimded no
less than 2013 14 le'lel of 12.55
28 6. K 6: 1 6 Prep Period delivery 11.5 (total for District) 29
30
31
32
33
34
35
36
37
38
39
40
41
42
7. 9 12: a) Librarian: 1 per school
b) Nurse: K 12 General Fund and Special Education funded no less
than 2013 14 level of12.55
c) Teachers: The teaching staff aliocation for grades 9 12 shall
be based on a 29.9: 1 ratio applied to the adjusted enrollment
figure.
d) The staffing ratio for regular High School Counselors shall
not exceed a District site average of 700:1.
e) College Counselor and Work Experience Coordinator assignments
will be based on the following ratio:
July 1,2014 49 B.8(2)
-
1
2
3
4 5 6
7
8 9
10
11
12
13
14
15
16
17 18
College COUl'lselors: Belovl2000 .60FTE 2001 2499 .80FTE 2500-+-
1.00 FTE
\\'ork Thfperience: Comprehensive High Schools .80 FTE Elliott
.4 0 FTE
8. Continuation School: 1 teacher per 29.9 students.
9. High School: Minimum staffing ratio will be indicated below
for eighth period (7th instructional period) at the high school
level.
Full year enrollment x attrition faetor divided by 29.9, divided
by 6 - FTE
19 10. Opportunity School: The staffing rati~ for Opportunity
School shall be 29.5 to 1. 20 21 11. Independent Study Teachers:
Three full time Independent Study Teachers shall be hired in 22 the
District starting in the 2003 2004 school year. Independent Study
Teachers may opt 23 into regular teacher vacancies, in their
credentialed areas, for the 2008 2009 school year. 24 The District
is not required to advertise or fill said contracted Independent
Study positions if 25 they become vacant (LOA 5/15/09). 26 27 12.
Resource Specialist Caseloads 28 29 Resource Specialist caseloads
shall be based on the average for the year and in accordance 30
"lith Education Code 'Nhen determining initial staffing
allocations. Caseloads "lill be 3 1 revie\ved each month to
determine '"vhether additional resources are needed immediately 32
based on consistent counts over caseload or trends in nlHBbers from
month to month. 33 Temporary assistance may be provided through
sharing of resource time between sites that 34 are O'ler 28 and
those that are 20 or under. Assistance to overloaded sites may also
be 35 provided by a rover, substitute or other additional time
(e.g. paraprofessional allocation), or 36 at 7 12 with optional
periods. 37 38 Evaluation of case loads for determining
reassignment of staff will be made atthe first 39 trimester for K 6
and the first quarter for 7 12. 40 4] A Resource Specialist '.vho
has a caseload of20 or less may be assigned temporarily to 42 .
assist at other sites for up to 30 days each year. This provision
shall not be deemed a formal 43 reassignment or transfer as
provided in A..'iicles XIII and XIV. 44 45 The District '.'lill
make a good faith effort to balance Resource Specialists' caseloads
among 46 teachers at sites and across the District.
July 1,2014 50 B.8(3)
-
The District and Association agree that Local Control
Accountability Plan approvals will offer 2 enhanced staffing to the
supplemental and concentration subgroups. 3 4 Staffing shall be
based on the number of students at the end of the third week of the
school year. 5
6 1. K-3: One (1) teacher per 24.94 students.· 7
8 2. 4-6: One (1) teacher per 33.0 students. 9
10 Prep Period delivery will be no less than the 20 13~ 14
level, districtwide, of i 1.5 FTE. 3. 1-6: 11
12 Instrumental Music Teachers 8.8 FTE (future reductions will
be based on attrition). 4. K-6: 13
14
15
16
17
18
19
20
5.
6.
7-8:
7-8:
Teachers: The teaching staff allocation for grades 7-8 shall be
based on a 29.9:1 ratio.
Minimum staffing ratio formula is indicated below for the eighth
period assignment (6 teacher or 7 student periods) at the junior
high level. Full year emollment per site for remediation divided by
25 = minimum number of eighth period classes per site for
remediation.
21 7. 7-8: Remedial reading labs staffed at 25:1 ratio. 22 23 8.
7-8: Counselors: 1.0 FTE per site. 24
25 9. 7-8: Librarian:.50 FTE per site. 26 27 10. 9-12: Teachers:
The teaching staff allocation for grades 9-12 shall be based on a
29.9:1 28 ratio applied to the adjusted emollment figure. 29 30 11.
9-12: Minimum staffing ratio will be indicated below for eighth
period (7th instructional 31 period) at the high school level.
32
33 34
35
Full year 8th period emollment x attrition factor divided by
29.9, divided by 6 = FTE. One 0.0) FTE will be converted for 6th
period sports optionals.
36 12. 9-12: Counselors: The staffing ratio for regular High
School Counselors shall not exceed a 37 District site average of
700: 1. 38
39 13. 9-12: College Counselors: .80 FTE per comprehensive site.
40 41 14. 9-12: Librarian: 1.0 FTE per comprehensive site .
. 42
43 15. 9-12: Work Experience/Career Center: 1.0 FTE per
comprehensive site. 44 45 16. K-12: Nurses: General Fund and
Special Education funded will be no less than the 2013-14 46 level
of 12.55 FTE.
July 1,2014 51 B.8(4)
-
2 17. Opportunity School: Teachers: The teaching staff
allocation shall be based on a 29.5:1 ratio. 3
4 18. Continuation School: Teachers: The teaching staff
allocation shall be based on a 29.9: 1 ratio. S
6 19. Continuation School: Work Experience: .40 FTE. 7
8 20. Independent Study Teachers: Three full-time Independent
Study Teachers shall be hired in 9 the District starting in the
2003-2004 school year. Independent Study Teachers may opt
10 into regular teacher vacancies, in their credentialed areas,
for the 2008-2009 school year. 1 ] The District is not required to
advertise or fill said contracted Independent Study positions if 12
they become vacant (LOA 5115/09). 13
14 21. Resource Specialist Caseloads ]5
16 Resource Specialist caseloads shall be based on the average
for the year and in accordance ] 7 with Education Code when
determining initial staffing allocations. Caseloads will be 18
reviewed each month to determine whether additional resources are
needed immediately 19 based on consistent counts over caseload or
trends in numbers from month-to-month. 20 Temporary assistance may
be provided through sharing of resource time between sites that 2]
are over 28 and those that are 20 or under. Assistance to
overloaded sites may also be 22 provided by a rover, substitute or
other additional time (e.g. paraprofessional allocation), or 23 at
7-12 with optional periods. 24 25 Evaluation of caseloads for
determining reassignment of staff will be made at the first 26
trimester for K-6 and the first quarter for 7-12. 27 28 A Resource
Specialist who has a caseload of20 or less may be assigned
temporarily to 29 assist at other sites for up to 30 days each
year. This provision shall not be deemed a formal 30 reassignment
or transfer as provided in Articles XIII and XIV. 31
32 The District will make a good faith effort to balance
Resource Specialists' caseloads among 33 teachers at sites and
across the District.
July 1,2014 52 B.8(5)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Resolution No. 14/15-05 Authorizing
Temporary Borrowing Between Major Funds During 2014115, Except
Where Program Rules Do Not Allow Such Transfers
BACKGROUND
Regular Meeting
July 28,2014
The State of California has experienced severe cash flow and
budget challenges for many years. As a result, payments from the
State have been deferred despite recent economic improvement.
ISSUE
Despite the current economic position of the State to approve a
budget with no intention to defer or deficit payments to the local
districts, cash flow continues to be a main focal point to meet
operational needs.
PROPOSAL
Education Code Section 42603 permits a temporary borrowing
between funds. Repayment is required in the current fiscal
year.
Potential sources still allowed for a temporary loan are
cafeteria (13), special reserve for capital facilities (25), county
school facilities funds (35), capital outlay projects (40), or
self-insurance (67).
FISCAL IMPACT
None at this time.
RECOMMENDATION
It is recommended that the Board of Education approve Resolution
No. 14/15-05 authorizing temporary borrowing between major funds
during 2014115, except where program rules do not allow such
transfers.
Prepared and Recommended by:
As ociate Superintendent, Business Services lef Business
Official
Approved for Recommendation to
the~~ Pamela Able Superintendent
B.9
-
MODESTO CITY SCHOOLS
RESOLUTION NO. 14115-05 AUTHORIZING TEMPORARY BORROWING BETWEEN
MAJOR FUNDS DURING 2014115, EXCEPT WHERE PROGRAM
RULES DO NOT ALLOW SUCH TRANSFERS
This resolution must be adopted in order to certify the approval
of the Governing Board to enter into this transaction for the
purpose of providing for temporary borrowing between major funds
during 2014/15, except where program rules do not allow such
transfers.
WHEREAS, Modesto City Schools and the State of California have
faced numerous budget and cash flow challenges; and
WHEREAS, the State of California may not be able to meet its
cash apportionment obligations to sc~ool districts; and
WHEREAS, Modesto City Schools' general fund cash reserves may
not be sufficient to meet the district's monthly payroll and other
obligations;
WHEREAS, Stanislaus County Office of Education has requested
that districts receiving Child Development Program funding have a
written policy or board approved resolution in place specifically
excluding these funds froin anytemporaryborrowing;
.'. ."
NOW, THEREFORE, be it resolv~d that the Governing Board of
Modesto City Schools authorizes temporary borrowing between major
funds duri~g 2014/15, except where program rules do not allow such
transfers. .
THE FOREGOING RESOLUTION, wasintroduced at the regular meeting
of the Board of Education held on the 28th day of July; 2014, by
GoverningBoard Member ___ ---' __ ~ ___ -'--__ -'--~ ____ , who
made the motion, which motion was duly seconded by , was upon roll
call, carried into Resolution passed by the following vote:
AYES:
NOES:
ABSTAINED:
ABSENT:
Date: __________ _
Res. No. 14115-05 July 28, 2014
ATTEST:
Pamela Able, Superintendent Modesto City Schools
B.9(l)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Resolution No. 14/15-06 Authorizing a Cash
Flow Loan from the County Superintendent of Schools Pursuant to
Education Code Sections 42621 and 42622
BACKGROUND
Regular Meeting
July 28,2014
Education Code (EC) 42621 allows the county superintendent of
schools of each county, with the approval of the county board of
education, to make temporary transfers to any school district which
does not have sufficient money to its credit to meet current
operating expenses in such amounts and at such times as is deemed
necessary.
ISSUE
Due to cash flow problems experienced by the State of California
and the resultant deferrals of cash payments to school districts,
Modesto City Schools would like to be prepared if the need for cash
flow loans arise pending receipt of state funds.
PROPOSAL
Temporary transfers shall not exceed 85 percent of the amount of
money accruing to the school district at the time of transfer. The
amounts so transferred shall be repaid to the county fund prior to
June 30 of the current year from any funds subsequently received by
the school district; and, repayment of any temporary loan,
including interest as determined by the Stanislaus County
Auditor/Controller, authorized by this resolution shall be required
in conformance with EC 42621 and EC 42622.
EC 42622 allows the county superintendent of schools, with
approval of the county board of education, to make an apportionment
to a school district conditional upon the repayment to the fund
during the next succeeding fiscal year of the amount apportioned to
the district and shall, during the next succeeding fiscal year,
transfer the amount of such apportionment from the general fund of
the district back to the county.
FISCAL IMPACT
Repayment of any temporary loan will include interest as
determined by the Stanislaus County Auditor/Controller.
B.IO
-
Approval of Resolution No. 14/15-06 Authorizing a Cash Flow Loan
from the County Superintendent of Schools Pursuant to Education
Code Sections 42621 and 42622
RECOMMENDATION
It is recommended that the Board of Education approve Resolution
No. 14/15-06 authorizing a cash flow loan from the County
Superintendent of Schools pursuant to Education Code Sections 42621
and 42622.
Recommended by:
As ociate Superintendent, Business Services ief Business
Official
Approved for Recommendation to the Governing Board by:
Pamela Able Superintendent
Page 2
B.IO(l)
-
MODESTO CITY SCHOOLS
RESOLUTION NO. 14/15-06, AUTHORIZING A CASH FLOW LOAN FROM THE
COUNTY SUPERINTENDENT OF SCHOOLS PURSUANT TO
EDUCATION CODE SECTIONS 42621 AND 42622
WHEREAS, due to cash flow problems experienced by the State of
California and the resultant deferrals of cash payments to school
districts in past years, Modesto City Schools may experience the
need for cash flow loans pending receipt of state funds; and,
WHEREAS, Education Code (EC) 42621 allows· the county
superintendent of schools of each county, with the approval of the
county board of education, to make temporary transfers to any
school district which does not have sufficient money to its credit
to meet current operating expenses in such amounts and at such
times as is deemed necessary. Such transfers shall not exceed 85
percent of the amount of money accruing to the school district at
the time of transfer. The amounts so transferred shall be repaid to
the county fund prior to June 30 of the current year from any funds
subsequently received by the school district; and,
WHEREAS, repayment of any temporary loan, including interest as
determined by the Stanislaus County Auditor/Controller, authorized
by this resolution shall be required in conformance withEC 42621
andEC 42622; and,
WHEREAS, EC 42622 allows tlle county superintendent of schools,
with approval of the county board of education, to make an
apportionment to a school district conditi()nal upon
_ the repayment to.the fund during the next succeeding fiscal
year of the amount apportioned to the district and shall, during
the next succeeding fiscal year, transfer the amount of such
apportionment from the general fund of the district back to the
county; and, . -
NOW THEREFORE, BE IT RESOLVED; that the Board of Trustees ofthe
Modesto City Schools hereby authorizesacashloan, subject to the
criteria established above, from the Stanislaus County
Superintendent of Schools in order to meet current operating
expenses. The total amount -of said loan shall be rep aid with
interest pu:rsuant to this Resolution or EC 42621 or EC 42622 as
determined and agreed upon.
THE FOREGOING RESOLUTION was introduced at the regular meeting
of the Board of Education held on the 28th day of July 2014, by
Governing Board Member _________________ ~_who made the motion,
which motion was duly seconded by , was upon roll call carried into
Resolution passed by the following vote:
AYES: NOES: ABSTAINED: ABSENT:
Date: __________ _
Res. No. 14115-06 July 28, 2014
ATTEST:
Pamela Able, Superintendent Modesto City Schools
B.1O(2)
-
MODESTO CITY ,SCHOOLS
TO: Pamela Able, Superintendent Regular Meeting
SUBJECT: Approval of Services Agreement with City of July
28,2014 Modesto for the After School Education and Safety Programs
at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road,
Wilson, Hanshaw, La Loma, Mark Twain and Roosevelt Schools
BACKGROUND
The District operates After School Education and Safety Programs
at Beard, Fairview, Franklin, Garrison, Marshall, Robertson Road,
Wilson, Hanshaw, La Loma, Mark Twain and Roosevelt Schools. For the
past several years, the District has contracted with the City of
Modesto for additional staff to implement educational and
enrichment programs.
ISSUE
As part of the After School Education and Safety grant
requirement, the District must partner with community-based
organizations to provide After School Education and Safety Program
components.
PROPOSAL
The City of Modesto will provide educational and' enrichment
activities to the students participating in the After School
Education and Safety Programs at Beard, Fairview, Franklin,
Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Loma, Mark
Twain and Roosevelt Schools. The total cost to provide th~se
services will not exceed $575,000.00. As partners in the After
School Education and Safety: grant, the City of Modesto is
proposing to provide $50,000.00 of the services. Modesto City
Schools will accept the proposed amount of $50,000.00 in services
from the City of Modesto, and contract with the City of Modesto for
the balance of the services in the amount of $525,000.00.
A copy of the Services Agreement between Modesto City Schools
and the City of Modesto is available for review in the Intervention
Programs office.
B.11
-
Page 2 Approval of Services Agreement with City of Modes.to for
the Mter School Education and Safety Programs at ~~ard, Fairview,
Franklin, Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La
Lorna, Mark Twain and Roosevelt Schools· .
FISCAL IMPACT
Modesto City Schools benefits from the provision of $50,000 in
services from the City of Modesto. The estimated balance of
$525,000.00 will be paid from the Mter School Education and Safety
grant.
RECOMMENDATION
It is recommended that the Board of Education approve the
Services Agreement with the City of Modesto for the Mter School
Education and Safety Programs at Beard, Fairview, Franklin,
Garrison, Marshall, Robertson Road, Wilson, Hanshaw, La Lorna, Mark
Twain and Roosevelt Schools.
Originating Department: Intervention Programs
Reviewed and Recommended by:
Virgi 'a M. Johnson Associate Superintendent Educational
Services
Reviewed by: Approved for Recommendation to e Governing Board
by:
ss ciate Superintendent, Business Services lef Business
Official
Pamela Able Superintendent
B.11(1)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Services Agreement with Stanislaus County
Police Activities League (PAL) for the Mter School Education and
Safety Programs at Bret Harte, Burbank, El Vista, Everett, Fremont,
Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford,
and Tuolumne Schools
BACKGROUND
Regular Meeting
July 28, 2014
The District operates Mer School Education and Safety Programs
at Bret Harte, Burbank, El Vista, Everett, Fremont, Kirschen,
Martone, Muir, Orville Wright, Rose Avenue, Shackelford, and
Tuolumne Schools. For the past 'several years, the District has
contracted with the Stanislaus County Police Activities League for
additional staff to implement educational and enrichment
programs.
ISSUE
As part of the Mter School Education and Safety grant
requirement, the District must partner with community-based
organizations to provide Mter School Education and Safety Programs
components.
PROPOSAL
The Stanislaus County Police Activities League will provide
educational and enrichment activities for the students
participating in the Mter School Education and Safety Programs at
Bret Harte, Burbank, El Vista, Everett, Fremont, Kirschen, Martone,
Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne
Schools.
A copy of the Services Agreement between Modesto 'City Schools
and Stanislaus County Police Activities League is available for
review in 'the 'Intervention Programs office.
• ~. • L ~ ..."
FISCAL IMPACT
The estimated total cost of $615,000.00 will be paid from the
Mter School Education and Safety grant.
B.12
-
Approval of Services Agreement with Stanislau~ Cqurity Police
Activities League (PAL) for the Mter School Eduh~ti(mand Safety
Programs at Bret Harte, Burbank, EI Vista, Fremont, Everett,
Kirschen, Martone, Muir, Orville Wright, Rose Avenue, Shackelford,
and Tuolumne Schools
RECOMMENDATION
Page 2
It is recommended that the Board of Education approve the
Services Agreement with Stanislaus County Police Activities League
(PAL) for the Mter School Education and Safety Programs at Bret
Harte, Burbank, EI Vista, Everett, Fremont, Kirschen, Martone,
Muir, Orville Wright, Rose Avenue, Shackelford, and Tuolumne
Schools.
Originating Department: Intervention Programs
Reviewed and Recommended by:
Virgin M. Johnson Associate Superintendent Educational
Services
Reviewed by:
s ciate Superintendent, Business Services ief Business
Official
'.,.C. ~ i.. .
Approved for Recommendation to
t~~ Pamela Able Superintendent
B.12(1)
-
MODESTO CITY SCROOLS
TO: Pamela Able, Superintendent
SUBJECT: Ratification of Agreement with Software Rouse
International (SRI) for the Enrollment for Education Solutions
Licensing Program for Fiscal Year 2014/15
BACKGROUND
Regular Meeting
July 28, 2014
Enrollment for Education Solutions (EES) is a volume licensing
program that was created through a strategic alliance between the
California Educational Technology Professionals Association (CETPA)
and Microsoft. EES provides a simple, cost-effective process for
acquiring, maintaining and managing Microsoft.software through a
single, annual subscription agreement.
In the 2013/14 fiscal year, the District upgraded over 2,500
computer operating systems with versions of Microsoft Office,
antivirus, and management software for a fraction of the cost under
the EES agreement.
The current EES agreement expired on May 31, ·2014.
ISSUE
Participation in this program enables the District to upgrade
and keep its entire operating system environment and its Microsoft
Office products current to the latest versions as they are
released. The agreement also covers the software and licenses
associated with the District's overall data and technology
infrastructures.
PROPOSAL
District staff recommends approval to ratify a one-year
agreement with the contracted vendor, Software Rouse International
(SRI), for the Enrollment for Education Solutions volume licensing
program using Wasco Union Elementary School District's "Award of
Software Contract and Piggybacking Designation" Resolution No.
1112-4.
This agreement would take effect on June 1, 2014; it would
include the additional licenses necessary to implement Office
365.
A copy of the agreement is available for review in the
Information and Technology Services Office.
B.13
-
Ratification of Agreement with Software Rouse International
(SRI) for the Enrollment for Education Solutions Licensing Program
for Fiscal Year 2014/15
FISCAL IMPACT
Page 2
SRI has provided a Pricing Proposal, Quotation # 8084495, in the
amount of $207,248.30, which would be in effect from June 1, 2014
through May 31, 2015, and will be paid from the General Fund.
RECOMMENDATION
It is recommended that the Board of Education ratify the
agreement with Software Rouse International for the Enrollment for
Education Solutions licensing program for fiscal year 2014/15.
Originating Department: Information and Technology Services
Reviewed and Recommended by:
e Superintendent, Business Services usiness Official
Approved for Recommendation to the Governing Board by:
Pamela Able Superintendent
B.13(1)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of "Declaration of Need For Fully Qualified
Educators" for the 2014-15 School Year
BACKGROUND
Regular Meeting
July 28,2014
For the 2014-15 school year, the District has employed teachers
to teach with emergency credentials certain subjects/classes in our
schools. Of the 1,427 teachers in the District, approximately 60
must teach classes for which they are not credentialed. The
District has advertised for teacher vacancies needed; credentialed
and qualified teachers for those assignments did not apply.
ISSUE
In order to be compliant with California Commission on Teacher
Credentialing guidelines, the District must submit a "Declaration
of Need for Fully Qualified Educators" to the California Commission
on Teacher Credentialing for those teachers teaching outside their
credentialed area. The "Declaration of Need for Fully Qualified
Educators" must be approved by the Board of Education.
PROPOSAL
It is proposed that the Board of Education review and approve
the "Declaration of Need for Fully Qualified Educators."
FISCAL IMPACT
There will be no cost to the District.
RECOMMENDA TION
It is recommended that the Board of Education approve the
"Declaration of Need for Fully Qualified Educators" for the 2014-15
school year.
Recommended by:
Q_ L ~ ./---Craig Rydquist 7'- Z ~ -;r Associate Superintendent,
Human Resources
Approved for Recommendation to the Governing Board by:
~~ Pamela Able Superintendent
B.14
-
State of California Commission on Teacher Credentialing
Certification, Assignment and Waivers Division 1900 Capitol Avenue
Sacramento, CA 95811-4213
Email: [email protected] Website: www.ctc.ca.gov
DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS
Ixl Original Declaration of Need for year: 2014/15 D Revised
Declaration of Need for year: ____ _ FOR SERVICE IN A SCHOOL
DISTRICT
Name of District: Modesto City Elementary District District CDS
Code: 50-71167
NameofCounry:~S~t~a~n~is~la~u~s~ _______________ _ Counry CDS
Code: 10-1050407
By submitting this annual declaration, the district is
certifying the. following:
• A diligent search, as defined below, to recruit a fully
prepared teacher for the assignment(s) was made
• If a suitable fully prepared teacher is not available to the
school district, the district will make a reasonable effort to
recruit based on the prioriry stated below
The governing board of the school district specified above
adopted a declaration at a regularly scheduled public meeting held
on 07 128 I ~ certifying that there is an insufficient number of
certificated persons who meet the district's specified employment
criteria for the position(s) listed on the attached form. The
attached form was part of the agenda, and the declaration did NOT
appear as part ofa consent calendar.
~ Enclose a copy of the board agenda item
With my signature below, I verify that the item was acted upon
favorably by the board. The declaration shall remain in force until
June 30, 2015
Submitted by (Superintendent, Board Secretary, or Designee):
CraiQ Rydquist Name Signature
Associate Superintendent HR Title
(209) 576-4846 (209) 550-5498 Fax Number Telephone Number
Date
426 Locust St., Modesto, CA 95351 Mailing Address
[email protected] EMail Address
FOR SERVICE IN A COUNTY OFFICE OF EDUCATION, STATE AGENCY OR NON
PUBLIC SCHOOL OR AGENCY NameofCounry
________________________________________ ___ Counry CDS Code
_______ _
NameofSmteAgency
__________________________________________________________________
__
NameofNPS~PA __________________ _ Counry ofLocation ____________
_
The Superintendent of the Counry Office of Education or the
Director of the Smte Agency or the Director of the NPS~PA specified
above adopted a declaration on __ __I ----J at least 72 hours
following his or her public announcement that such a declaration
would be made, certifying that there is an insufficient number of
certificated persons who meet the counry's, agency's or school's
specified employment criteria for the position(s) listed on the
attached form.
The declaration shall remain in force until June 30, ___ _
~ Enclose a copy of the public announcement
CL-500 5/12 Page 1 of 3
B.14(1)
-
Submitted by Superintendent, Director, or Designee:
Name Signature Title
Fax Number Telephone Number Date
Mailing Address
EMail Address
~ This declaration must be onfile with the Commission on Teacher
Credentialing before any emergency permits will be issued for
service with the employing agency
AREAS OF ANTICIPATED NEED FOR FULLY QUALIFIED EDUCATORS
Based on the previous year's actual needs and projections of
enrollment, please indicate the number of emergency permits the
employing agency estimates it will need in each of the identified
areas during the valid period of this Declaration of Need for Fully
Qualified Educators. This declaration shall be valid only for the
type(s) and subjects(s) identified below.
This declaration must be revised by the employing agency when
the total number of emergency permits applied for exceeds the
estimate by ten percent. Board approval is required for a
revision.
Type of Emergency Permit
IZI CLADlEnglish Learner Authorization (applicant already holds
teaching credential)
D Bilingual Authorization (applicant already holds teaching
credential)
List target language(s) for bilingual authorization:
IZI Resource Specialist o Teacher Librarian Services D Visiting
Faculty Permit
LIMITED ASSIGNMENT PERMITS
Estimated Number Needed
15
2
Limited Assignment Permits may only be issued to applicants
holding a valid California teaching credential based on a
baccalaureate degree and a professional preparation program
including student teaching.
Based on the previous year's actual needs and projections of
enrollment, please indicate the number of Limited Assignment
Permits the employing agency estimates it will need in the
following areas:
TYPE OF LIMITED ASSIGNMENT PERMIT ESTIMATED NUMBER NEEDED
Multiple Subject 20
Single Subject 20
Special Education 20
TOTAL 60
CL-500 5/12 Page 2 of 3
B.14(2)
-
EFFORTS TO RECRUIT CERTIFIED PERSONNEL The employing agency
declares that it has implemented in policy and practices a process
for conducting a diligent search that includes, but is not limited
to, distributing job announcements, contacting college and
university placement centers, advertising in local newspapers,
exploring incentives included in the Teaching as a Priority Block
Grant (refer to www.cde.ca.gov for details), participating in state
and regional recruitment centers and participating injob fairs in
California.
If a suitable fully prepared teacher is not available to the
school district, the district made reasonable efforts to recruit an
individual for the assignment, in the following order:
• A candidate who qualifies and agrees to participate in an
approved intern program in the region of the school district
• An individual who is scheduled to complete initial preparation
requirements within six months
EFFORTS TO CERTIFY, ASSIGN, AND DEVELOP FULLY QUALIFIED
PERSONNEL
Has your agency established a District Intern program? ~ Yes
Ifno, explain. _______________________________ _
Does your agency participate in a Commission-approved college or
university intern program?
IXIYes If yes, how many interns do you expect to have this year?
_4 ________________ _
If yes, list each college or university with which you
participate in an intern program.
California State University, Stanislaus; Brandman University;
University of Laverne
If no, explain why you do not participate in an intern
program.
CL-500 5/12 Page 3 of3
B.14(3)
-
State of California Commission on Teacher Credentialing
Certification, Assignment and Waivers Division 1900 Capitol Avenue
Sacramento, CA 95811-4213
Email: [email protected] Website: www.ctc.ca.gov
DECLARATION OF NEED FOR FULLY QUALIFIED EDUCATORS
IXI Original Declaration of Need for year: 2014/15 D Revised
Declaration of Need for year: ____ _ FOR SERVICE IN A SCHOOL
DISTRICT
Name of District: Modesto City High School District District CDS
Code: 50-71175
NameofCounry:~S~t=a~n=is=la=u=s~ ______________________ _ Counry
CDS Code: 10-1050407
By submitting this annual declaration, the district is
certifying the following:
• A diligent search, as defined below, to recruit a fully
prepared teacher for the assignment(s) was made
• If a suitable fully prepared teacher is not available to the
school district, the district will make a reasonable effort to
recruit based on the prioriry stated below
The governing board of the school district specified above
adopted a declaration at a regularly scheduled public meeting held
on 07 I 28 I ~ certifying that there is an insufficient number of
certificated persons who meet the district's specified employment
criteria for the position(s) listed on the attached form. The
attached form was part of the agenda, and the declaration did NOT
appear as part of a consent calendar.
~ Enclose a copy of the board agenda item
With my signature below, I verify that the item was acted upon
favorably by the board. The declaration shall remain in force until
June 30, 2015
Submitted by (Superintendent, Board Secretary, or Designee):
Craig RydQuist Associate Superintendent HR Name Signature
Title
(209) 576-4846 (209) 550-5498 Fax Number Telephone Number
Date
426 Locust St., Modesto, CA 95351 Mailing Address
[email protected] EMail Address
FOR SERVICE IN A COUNTY OFFICE OF EDUCATION, STATE AGENCY OR NON
PUBLIC SCHOOL OR AGENCY NameofCounry _____________________ ___
Counry CDS Code ____________ _
Name of State Agency ______________ ----'-__________________
_
NameofNPS/NPA ___________________________________ ___ Counry of
Location ______ _
The Superintendent of the Counry Office of Education or the
Director of the State Agency or the Director of the NPS/NPA
specified above adopted a declaration on __ __ I -' at least 72
hours following his or her public announcement that such a
declaration would be made, certifying that there is an insufficient
number of certificated persons who meet the counry's, agency's or
school's specified employment criteria for the position(s) listed
on the attached form.
The declaration shall remain in force until June 30, ___ _
~ Enclose a copy of the public announcement
CL-500 5/12 Page 1 of3
B.14(4)
-
Submitted by Superintendent, Director, or Designee:
Name Signature Title
Fax Number Telephone Number Date
Mailing Address
EMail Address
~ This declaration must be onfile with the Commission on Teacher
Credentialing before any emergency permits will be issued for
service with the employing agency
AREAS OF ANTICIPATED NEED FOR FULLY QUALIFIED EDUCATORS
Based on the previous year's actual needs and projections of
enrollment, please indicate the number of emergency permits the
employing agency estimates it will need in each of the identified
areas during the valid period of this Declaration of Need for Fully
Qualified Educators. This declaration shall be valid only for the
type(s) and subjects(s) identified below.
This declaration must be revised by the employing agency when
the total number of emergency permits applied for exceeds the
estimate by ten percent. Board approval is required for a
revision.
Type of Emergency Permit
IZI CLAD/English Learner Authorization (applicant already holds
teaching credential)
D Bilingual Authorization (applicant already holds teaching
credential)
List target language(s) for bilingual authorization: .
IX! Resource Specialist D Teacher Librarian Services D Visiting
Faculty Permit
LIMITED ASSIGNMENT PERMITS
Estimated Number Needed
15
2
Limited Assignment Permits may only be issued to applicants
holding a valid California teaching credential based on a
baccalaureate degree and a professional preparation program
including student teaching.
Based on the previous year's actual needs and projections of
enrollment, please indicate the number of Limited Assignment
Permits the employing agency estimates it will need in the
following areas:
TYPE OF LIMITED ASSIGNMENT PERMIT ESTIMATED NUMBER NEEDED
Multiple Subject 20
Single Subject 20
Special Education 20
TOTAL 60
CL-500 5/12 Page 2 of3
B.14(5)
-
EFFORTS TO RECRUIT CERTIFIED PERSONNEL The employing agency
declares that it has implemented in policy and practices a process
for conducting a diligent search that includes, but is not limited
to, distributing job announcements, contacting college and
university placement centers, advertising in local newspapers,
exploring incentives included in the Teaching as a Priority Block
Grant (refer to www.cde.ca.gov for details), participating in state
and regional recruitment centers and participating injob fairs in
California.
If a suitable fully prepared teacher is not available to the
school district, the district made reasonable efforts to recruit an
individual for the assignment, in the following order:
• A candidate who qualifies and agrees to participate in an
approved intern program in the region of the school district
• An individual who is scheduled to complete initial preparation
requirements within six months
EFFORTS TO CERTIFY, ASSIGN, AND DEVELOP FULLY QUALIFIED
PERSONNEL
Has your agency established a District Intern program? IXI Yes
Ifno, explain. _______________________________ _
Does your agency participate in a Commission-approved college or
university intern program?
IZIYes If yes, how many interns do you expect to have this year?
_4 ________________ _
If yes, list each college or university with which you
participate in an intern program.
California State University, Stanislaus; Brandman University;
University of Laverne
If no, explain why you do not participate in an intern
program.
CL-500 5/12 Page 3 of3
B.14(6)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Services Agreement between Modesto City
Schools and Stanislaus County Behavioral Health and Recovery
Services for the 2014-2015 School Year
BACKGROUND
Regular Meeting
July 28, 2014
In Spring of 2014, the Local Control Accountability Plan was
approved by the Governing Board. The plan includes a provision for
counseling services to be provided to those in need. In addition,
the District has been found significantly disproportionate in the
numbers of students with disabilities suspended for more than ten
school days.
ISSUE
The District would like to utilize Mental Health Clinicians to
assist with the development and deployment of services at targeted
elementary and junior high sites through a program based on the
behavioral/mental health consultation model.
PROPOSAL
The District will hire a total of 1.4 Mental Health Clinicians
who will provide up to 48 hours per week inclusive of the following
targeted school sites: Franklin Elementary, Kirschen Elementary,
Marshall Elementary, Orville Wright Elementary and Mark Twain
Junior High. Provider duties include, but are not limited to,
conducting needs assessments, providing teacher/staff and family
support training, providing top-tier case management services
including crisis-intervention and de-escalation supports, and
assisting with coordination of the delivery of services by site
Student Assistant Specialists per the consultation model. The
Service Agreement outlines with specificity the services to be
provided at each site. The contract is available for review in the
Educational Services Office.
FISCAL IMPACT
The fiscal impact for services with Stanislaus County Behavioral
Health and Recovery Services will not exceed $160,000 and will be
funded by The Local Control Accountability Plan, the California
Endowment Grant and the Coordinated Early Intervention Services
money used to reduce suspension and expulsion rates.
Modesto City Schools also contracts with Stanislaus County
Behavioral Health and Recovery Services on the following:
• Services agreement for 2014-2015 for Mental Health Clinician
services at Rose Avenue elementary school; amount not to exceed
$80,000.
• Services agreement for 2014-2015 for Mental Health Clinician
services for students with disabilities; amount not to exceed
$190,000.
B.15
-
Page 2 Approval of Services Agreement between Modesto City
Schools and Stanislaus County Behavioral Health and Recovery
Services for the 2014-2015 School Year
The total compensation currently awarded to Stanislaus County
Behavioral Health and Recovery Services will not exceed
$430,000.
RECOMMENDATION
It is recommended that the Board of Education approve the
Services Agreement between Modesto City Schools and Stanislaus
County Behavioral Health and Recovery Services for the 2014-2015
school year. .
Originating Department: Educational Services
Reviewed and Recommended by:
Virgi Associate Superinten ent Educational Services
Reviewed by:
Ass ciate Superintendent, Business Services C . ef Business
Official
Approved for Recommendation
~::-~ Pamela Able Superintendent
B.15(1)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Services Agreement with the Center for
Human Services to Provide the Student Assistance Specialist Program
at Targeted K-12 Schools for the 2014-15 School Year
BACKGROUND
Regular Meeting
July 28, 2014
In 1988, Modesto City Schools formed a partnership with the
Center for Human Services (a not-for-profit community counseling
agency assisting youth and families in Stanislaus County) to
provide Student Assistance Specialists at the District's
elementary, junior high/middle, and high schools. Student
Assistance Specialists are trained staff of the Center for Human
Services who work directly with students who have problems at
school that lessen their ability to achieve in the classroom.
ISSUE
In order to continue to provide Student Assistance Specialist
services, the contract with Center for Human Services must be
renewed for the 2014-15 school year.
PROPOSAL
Students who have social, emotional or psychological problems
cannot gain maximum benefit from the educational program. Student
Assistance Specialists will provide individual assessment and
intervention for youth identified in need of prevention,
intervention, or support services. Group and classroom
presentations are also provided as requested.
Center for Human Services will provide Student Assistance
Specialists for the equivalent of 113 days per week during the
2014-2015 school year at the following schools: Beard, Bret Harte,
Burbank, EI Vista, Enslen, Everett, Fairview, Franklin, Fremont,
Garrison, Kirschen, Lakewood, Marshall, Martone, John Muir,
Robertson Road, Rose Ave, Shackelford, Sonoma, Tuolumne, Wilson,
Orville Wright, La Lorna, Mark Twain, Roosevelt, Beyer, Davis,
Downey, Elliott, Enochs, Gregori, Johansen, and Modesto High.
Center for Human Services will provide Student Assistance
Specialists for the 2014-15 school year according to the following
schedule:
Six hours per day x 36 weeks per year x one or more days per
week at $43.25 per hour.
A copy of the proposal is available for review in the
Educational Services office.
B.16
-
Approval of Agreement with the Center for Human Services to
Provide the Student Assistance Specialist Program at Targeted K-12
Schools for the 2014-15 School Year
FISCAL IMPACT
Page 2
Funding will be paid for by the Local Control Accountability
Plan and the Coordinated Early Intervention Services money used to
reduce suspensions and expulsions. Stanislaus county Office of
Education Prop. 10 Grant money will be used to cover one day of
service for Downey High School. The cost shall not exceed
$1,055,646.00.
RECOMMENDATION
It is recommended that the Board of Education approve the
Services Agreement with the Center for Human Services to provide
the Student Assistance Specialist Program at Targeted K-12 Schools
for the 2014-15 school year.
Originating Department: Educational Services 7-12
Reviewed and Recommended by:
Vir . a M. Johnso41 Associate Superintendent, Educational
Services
Reviewed by:
As ciate Superintendent, Business Services Chief Business
Official
Approved for Recommendation to the Governing Board by:
Pamela Able Superintendent
B.16(1)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of First Reading of Proposed Revisions to
Board Policy 5121.11 Grading Policy, Grades 7-12
BACKGROUND
Board Policy 5121.11 is the grading policy for students in
grades 7-12.
ISSUE
Regular Meeting
July 28, 2014
Mer the Board approved the first reading of Board Policy 5121.1
on June 16, 2014, it was determined that one area in the 7-12
grading policy should also be updated pertaining to language on
students using computers for school work.
RECOMMENDATION
It is recommended that the Board of Education approve the first
reading of proposed revisions to Board Policy 5121.11 Grading
Policy, Grades 7-12.
Originating Department: Educational Services
Reviewed and Recommended by:
Asso iate Superintendent, Business Services . f Business
Official
Approved for Recommendation
~a:: Pamela Able Superintendent
B.17
-
WROPOSED DRAF]
MODESTO CITY SCHOOLS Board Policy
BP 5121.11
STUDENTS
Grading Policy, Grades 7-12
Each teacher must have a grading policy and that policy must be
clearly communicated to students and parents through the Course
Information Form. Grades are earned by students and should be based
on an evaluation of a student's academic progress.
It is the student's responsibility to complete all class work
assigned. Students whose absence is excused shall be allowed makeup
privileges. Responsibility for requesting makeup work lies with the
student.
The following standards for grades should apply:
A Excellent B Above Average C Satisfactory· D Below Average F
Failure NM No Mark INC Incomplete
1. Grades should be based on performance in a variety of
learning experiences (e.g. daily assignments; classroom
participation; homework; quizzes; unit; mid-term or final tests;
term papers; projects, etc.).
2. Participation in classroom activities should be included in
the grading process.
3. Cooperative group projects shall reflect individual student
performance for work completed, not a composite grade for the
entire group.
4. The relative weight of assignments should be clearly
stated.
B.17(1)
-
IPROPOSED DRAFij
BP 5121.11 (a)
STUDENTS
Grading Policy. Grades 7-12
5. Failure on any single assignment should not cause failure in
the class. Large projects, such as term papers or notebooks, may be
treated as multiple assignments when graded in increments.
6. Each student enrolled in the class should have the
opportunity to earn an "N' grade.
7. Alternative assignments may be made available for students in
special circumstances or with special needs.
8. At the 7-12 level, the final grade should reflect student
progress for the entire semester.
9. An academic core common final will count in the semester
grade at least the equivalent of a major examination.
Requirements for Student Computer Generated Work
1. Teachers should neither penalize nor reward a student for
having access to a personal computer at home.
2. Students are not to be prohibited from or penalized for, the
use of a computer on school assignments, including homework.
3. Students afe not to be fequifed to use a eomputef Of be
gir.;en extfa efedit rof doing so exeept in those eomputef classes
in • ...... hieh students have aeeess to a sehool eomputef.
Students may be reguired to produce assignments or projects on a
computer when students have access to a school computer.
4. Students may use a school computer to complete assignments in
supervised areas such as the library or computer lab/classroom
during non-instructional times.
ADOPTED: REVISED:
February 18, 1992 May 10,1999 January 18, 2000
B.17(2)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of the Use of Richards, Watson & Gershon
for Legal Services for Fiscal Year 2014-15
BACKGROUND
Regular Meeting
July 28, 2014
Modesto City Schools has contracted with Richards, Watson &
Gershon (RWG) for general legal services from time-to-time.
ISSUE
The District will continue to need legal services from
time-to-time during fiscal year 2014-15.
PROPOSAL
RWG shall perform legal services for the District as requested
by the Board or staff. RWG shall be compensated for the performance
of its legal services at the rate of $240 per hour for any attorney
working on the matter except for legal services performed in
connection with (i) litigation matters, and (ii) the issuance of
bonds or other obligations by the District. For litigation matters,
RWG shall be compensated at the rate of $275 per hour for any
attorney working on the matter.
A copy of the agreement is available for review in the Planning
Department.
FISCAL IMPACT
The legal services to be provided are not expected to exceed
$50,000 for fiscal year 2014-15. The General Fund will provide the
funding of these services unless another source is identified.
RECOMMENDATION
It is recommended that the Board of Education a,pprove the use
of Richards, Watson & Gershon for legal services for fiscal
year 2014115.
Originating Department: Business Services/Planning
Reviewed and Recommended by:
ssoc· te Superintendent, Business Services lef Business
Official
Approved for Recommendation to the Governing Board by:
~~~ Pamela Able Superintendent
C.1
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Authorization to Award Bid #14-4572 Food
Bid, and Bid #14-4573 Paper and Janitorial Bid to Various
Vendors
BACKGROUND
Regular Meeting
July 28, 2014
The Nutrition Services Department provides food, paper and
janitorial products for the Basic Breakfast Program (BBP), Severe
Needy Breakfast Program (SNBP), the National School Lunch Program
(NSLP) and the After School Meal Supplements (AMS) as part of the
USDA Nutritional and Sanitation Guidelines.
ISSUE
The Nutrition Services Department provides food, paper and
janitorial supplies to Modesto City Schools' cafeterias to help
meet the USDA nutritional and sanitation guidelines. Competitive
bids needed to be sought to meet formal bidding requirements.
PROPOSAL
Bid #14-4572 Food Bid, and Bid #14-4573 Paper and Janitorial
Bid, were sent to 36 vendors with 26 responses being received. The
bid awards are for one year, with option to renew for two
additional one-year periods.
The bids were awarded to the lowest cost responsive and
responsible bidders for each line item, and the estimated amounts
are listed below:
• Central Sanitary Supply $ 8,100 • Danielsen Company $ 385,000
• Focus Packaging $ 14,000 • Gold Star $ 22,550 • P & R Paper
Supply Company $ 184,000 • The Packaging Factory $ 50,000 • Plascon
Packaging $ 12,000 • Sysco Central $ 930,000 • Valley Food Service
$ 650,000 • Vendmart of Sacramento $ 10,700 • Wallace Packaging $
35,.500 • World Food Products, Inc. $ 1,900
C.2
-
Approval of Authorization to Award Bid #14-4572 Food Bid, and
Bid #14-4573 Paper and Janitorial Bid to Various Vendors
FISCAL IMPACT
The estimated annual cost for the combined purchases is
$2,303,750 to be funded by the Cafeteria Fund.
RECOMMENDATION
It is recommended that the Board of Education approve the
authorization to award Bid #14-4572 Food Bid, and Bid #14-4573
Paper and Janitorial Bid, to various vendors.
Originating Department: Nutrition Services
Reviewed and Recommended by:
iate Superintendent, Business Services Business Official
Approved for Recommendation to the Governing Board by:
Pamela Able Superintendent
Page 2
C.2(1)
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Authorization to Award Bid #14-4574 for
Bakery Products to Robb Ross Foods and BakeMark, USA
BACKGROUND
Regular Meeting
July 28, 2014
The Nutrition Services Department provides bread and other
bakery products for the Basic Breakfast Program (BBP), Severe Needy
Breakfast Program (SNBP) and the National School Lunch Program
(NSLP) as part of the USDA Nutritional Guidelines.
ISSUE
The Nutrition Services Department provides bread and other
bakery products to Modesto City Schools' cafeterias to meet the
USDA nutritional guidelines. Competitive bids needed to be sought
to meet formal bidding requirements.
PROPOSAL
Bakery Bid #14-4574 was sent to three vendors with two responses
being received. One vendor declined the offer to bid. The bids were
awarded to the lowest cost responsive and responsible bidders for
each line item, and the estimated amounts are listed below:
• Robb Ross Foods • BakeMark, USA
$ 49,000 $184,000
The bid award is for a maximum of five additional six-month
periods (three years total).
FISCAL IMPACT
The estimated annual cost is $233,000 and will be paid for by
the Cafeteria Fund.
RECOMMENDATION
It is recommended that the Board of Education approve
authorization to award Bid #14-4574 for bakery products to Robb
Ross Foods and BakeMark, USA.
Originating Department: Nutrition Services
Reviewed and Recommended by:
ulie . Betschart .Ai. ate Superintendent, Busmess ServlCes Chief
Business Official
Approved for Recommendation o the Governing Board by:
Pamela Able Superintendent
C.3
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Authorization to Award Bid #14-4579 Food
Products and Supplies Bid to Various Vendors
BACKGROUND
Regular Meeting
July 28, 2014
The Nutrition Services Department provides food, paper and
janitorial products for the Basic Breakfast Program (BBP), Severe
Needy Breakfast Program (SNBP), the National School Lunch Program
(NSLP) and the Mter School Meal Supplements (AMS) as part of the
USDA Nutritional and Sanitation Guidelines.
ISSUE
The Nutrition Services Department provides food, paper and
janitorial supplies to Modesto City Schools' cafeterias to help
meet the USDA nutritional and sanitation guidelines. Competitive
bids needed to be sought to meet formal bidding requirements.
PROPOSAL
Bid #14-4579 Food Products and Supplies Bidwas sent to 11
vendors with 9 responses being received. The bid awards are for one
year, with option to renew for two additional one-year periods.
The bids were awarded to the lowest cost responsive and
responsible bidders for each line item, and the estimated amounts
are listed below:
• Advance Pierre Foods • Gold Star • Schwans Food Service •
Sysco Central
FISCAL IMPACT
$51,500 $ 3,700 $ 219,000 $ 249,000
The estimated annual cost for the combined purchases is $523,200
to be funded by the Cafeteria Fund.
RECOMMENDATION
It is recommended that the Board of Education approve the
authorization to award Bid #14-4579 Food Products and Supplies Bid
to'various vendors.
Originating Department: Nutrition Services
Reviewed and Recommended by:
etschart
Approved for Recommendation
t~o~ Pamela Able Superintendent
CA
-
MODESTO CITY SCHOOLS
TO: Pamela Able, Superintendent
SUBJECT: Approval of Change Order Num