CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY #: 1 ... · 2. Lutheran Services Florida Corrective Action Plan 3 ... He stated that they had hosted a pool party with X103 FM at

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY January 28, 2016 Council Meeting – 4:30 p.m.

R E V I S E D Agenda Agenda Item: Reference #: 1. Call to Order

A. Invocation B. Pledge of Allegiance C. Presentations

1. Early Learning Coalition Transition Update – Amy Blechman, Program Officer (CSC); Warren Eldridge, Chief Executive Officer, Early Learning Coalition of Palm Beach County 2. Minutes

A. December 3, 2015 Council Meeting 1

Recommendation: I recommend the Council approve the Minutes of the December 3, 2015 Council meeting as presented.

3. Individual Appearances – Agenda Items 4. Council Committees:

Finance Committee and adoption of Financial Statements of December 31, 2015 (unaudited).

Personnel Committee

5. Consent Agenda

1. Additions, Deletions, Substitutions Deletion: Agenda item 5B(3) has been deleted for this month. Discussion regarding this agenda item has been added to the CEO Report. Substitution: Agenda item 5B(2) (Reference #8) now includes the amount of $144,999 (the amount was previously blank), miscellaneous other verbiage has also been changed.

2. Items to be pulled from Consent Agenda 3. Adoption of revised Consent Agenda and walk‐in Warrants List

A. Program

1. Annual Comprehensive Program Performance Assessment (CPPA) Results 2

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Recommendation: For informational purposes only; no action required

2. Lutheran Services Florida Corrective Action Plan 3

Recommendation: For informational purposes only; no action required

3. Resolution #16‐003 Authorizing Surveys and Focus Groups to Inform a Community 4

Needs Assessment

Recommendation: I recommend the Council approve Resolution #16‐003 authorizing the Chief Executive Officer to enter into the necessary agreement(s) with Downs & St. Germain Research for the provision of surveys and focus group services in an amount not to exceed $75,000, effective February 1, 2016 through September 30, 2016.

4. Resolution #16‐004 Authorizing Revised Usage of Under‐Expended Funding (Great Ideas 5 Initiative)

Recommendation: I recommend the Council approve Resolution #16‐004 authorizing revisions to the usage of under‐expended funding to include the Great Ideas Initiative and purposes outlined.

5. Proclamation Declaring January, 2016 as National Mentoring Month 6

Recommendation: I recommend the Council approve this Proclamation to raise

Awareness and recognize January, 2016 as National Mentoring Month.

B. Business

1. Warrants List 7

Recommendation: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

2. Resolution #16‐001 Authorizing Website for Parenting Public Awareness/Education 8 Campaign (revised)

Recommendation: I recommend the Council approve Resolution #16‐001 authorizing the Chief Executive Officer to execute the necessary agreements with Svanaco, Inc. d/b/a AmericanEagle.com to develop and launch a website providing public education and awareness for the universal parenting campaign, for an amount not to exceed $144,999, effective February 1, 2016 through September 30, 2016.

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3. Resolution #16‐002 Authorizing Mobile App for Parenting Public Awareness/Education 9 Campaign (deleted, discussion added to CEO Report)

6. Non Consent Agenda

A. Business – N/A B. For Informational Purposes Only – N/A

7. Walk‐In Items 8. Chief Executive Officer’s Report (revised)

9. Legal Reports

1. CSC Annual Meeting, Election of Officers ‐ February 25, 2016

10. Individual Appearances – Non Agenda Items 11. Council Comments 12. Adjournment

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AGENDA ITEM SUMMARY January 28, 2016 Council Meeting

AGENDA ITEM: 2A TITLE: Minutes – December 3, 2015 Council Meeting RECOMMENDATION: I recommend the Council approve the Minutes of the December 3, 2015 Council Meeting as presented.

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY COUNCIL MEETING

December 3, 2015, 4:30 p.m.

MINUTES 1. Call to Order

Chair Langowski called the meeting to order at 4:34 p.m. Present: Thomas Bean Vince Goodman Greg Langowski Thomas E. Lynch Debra Robinson, M.D. Shelley Vana (arrived 4:43 p.m.) Thomas P. Weber Excused: Robert M. Avossa, Ed.D.; Kathleen Kroll; Dennis Miles A. Invocation – led by Vince Goodman B. Pledge of Allegiance – led by Vince Goodman C. Presentations

1. Swimming Lessons Voucher Donation – Jon Burstein, Communications Specialist Jon Burstein, Communications Specialist stated that throughout the year the Council had received updates regarding the work being undertaken with regards to water safety. He introduced Battalion Chief James Kahn, Palm Beach County Volunteer Fire Rescue Association. He stated that the water safety work had included a radio and billboard campaign, new materials for the Drowning Prevention Coalition, and brochures about autism and drowning prevention. He stated that they had hosted a pool party with X103 FM at Lake Lytal pool which had been attended by more than 700 people. He stated that Water Smart Palm Beach County was a group of pool directors, first responders, and health officials, looking for ways to reduce child drownings in Palm Beach County. Mr. Burstein stated that they realized water safety is a community issue, and the only way to address drownings was by the community acting as one. He stated that there had been 50 child drownings in Palm Beach County in the last decade, and 4 within the last year. He stated that earlier in 2015 the Council had approved a partnership with the Palm Beach County Volunteer Fire Rescue Association (“PBCVFRA”). He stated that for every $1 the PBCVFRA received for children to receive swim lessons, CSC would match dollar‐for‐dollar up to $50,000. He stated that the money went to the Drowning Prevention Coalition and was then distributed by means of $50 vouchers to those families who otherwise could not afford swim lessons. He stated that the vouchers were good for 6 to 8 swim lessons at

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approximately 20 area pools. He stated that the PBCVFRA has received (or had pledged to them) more than $13,000 from the community in the current fiscal year. Mr. Burstein stated that CSC would like to recognize two individuals who had stepped up to help children receive swim lessons. He stated that both individuals would receive the Water Smart Palm Beach County Hero Award. Mr. Burstein stated that the first award went to Mr. William Langfan, a 93 year old resident of Palm Beach. He stated that he was a WWII Veteran, and was one of the first American soldiers to reach the Buchenwald concentration camp. He stated that Mr. Langfan was a graduate of Cornell Law School and had become a successful real estate investor and philanthropist. He stated that Mr. Langfan had contributed $2,500 ensuring that 100 children would be able to receive swim lessons in 2016. Henry Siegel from the Ivy League Alumni Group accepted the award on Mr. Langfan’s behalf. Mr. Burstein stated that the Ivy League Alumni Group had been actively helping CSC raise funds. Mr. Burstein stated that the second award went to Molly Blackman who had just turned 5 years old. He stated that she was in VPK at Manatee Elementary Preschool, and wanted to become a lifeguard/ballerina. He stated that Ms. Blackman had her birthday in October, and had decided that instead of getting gifts, she wanted to help other children. He stated that she had requested family and friends to give money to help children get swim lessons in lieu of receiving birthday presents for herself. He stated that Ms. Blackman had set up a Go Fund Me page entitled “Molly Saves Lives with Swim Lessons”. He stated that Ms. Blackman had collected $530, and with the CSC match, 21 children would receive swim lessons because of her generosity. 2. Mentoring – Nikki Martin‐Bynum, Program Officer (CSC); Gary Graham, United Way of Palm Beach County

Nikki Martin‐Bynum, Program Officer, stated that not only did CSC support mentoring but many attendees were also mentors; she thanked Dr. Robinson for speaking at her recent mentoring group. She stated that the Mentor Center had been established by CSC in 2002 with the goal of ensuring that more youth in the community had at least one trustworthy adult in their lives. She stated that in 10 years they had linked more than 10,000 children with a caregiving adult. She stated that CSC had recognized that a community organization also specialized in mentoring, and had the ability to manage, motivate, and engage mentors, and in 2012 CSC transitioned the Mentor Center under the leadership of Gary Graham, to the United Way of Palm Beach County. Gary Graham, Mentoring Initiative Director, United Way of Palm Beach County (UW), stated that in 2014 UW had released a Request for Proposals, and 14 programs through 13 agencies were approved for funding. He stated that all programs would adhere to the Elements of Effective Practice, which was the handbook that assessed and ensured that all mentoring programs were quality. He stated that an additional 14 programs were served via



resources through the Mentor Center network. He stated that these were programs that received technical assistance, training, and advocacy from the Mentor Center. Mr. Graham stated that the RFP funding had resulted in an increase in mentorship from 290 to 525. He stated that there were still approximately 1,900 youth in Palm Beach County waiting for a mentor. He stated that CSC’s investment for Mentoring to the UW was $1,055,000. He stated that with an increase of approximately 25% in funding, UW had increased the number of youth being mentored by 81%. He stated that since 2012 they had increased the number of agencies in the mentoring network from 17 to 28. He stated that 28 programs was the highest number of programs the Mentor Center had enjoyed in its entire history. He stated that by growing the Mentor Center network, they had been able to train more agencies to implement mentoring programs using evidence‐based practices to provide elementary, middle, and high school youth with more safe options to be matched with a caring adult. He stated that over 50 schools were represented with mentoring programs in Palm Beach County. He showed photographs and stated that such matches had taken place at Street Beat in Belle Glade, The Open Door in Jupiter, Children’s Home Society in West Palm Beach, and the Milagro Center in Delray Beach. He stated that the Mentor Center had representation countywide. Mr. Graham stated that UW had joined the Palm Beach County Youth Services Department as a partner in the “My Brother’s Keeper” (MBK) mentoring initiative. He stated that through MBK they would continue to expand the mentor matches; to date MBK matches included over 115 men as mentors. He thanked Laurie George and Linda Roman who pushed the initiative and had offered support as full partners. He stated that they were co‐Chairs of the MBK initiative in Palm Beach County. Mr. Graham stated that UW looked forward to continuing the mentoring effort ensuring that more Palm Beach County youth had at least one caring adult in their lives. He provided his contact information should Council members want to know more about mentoring, or if they knew eligible candidates. He quoted Marian Wright Edelman: “You can’t be what you can’t see”. He stated that it was not possible to be positive for those young people who only see negativity. He introduced Wilnic Gideon, and stated that Mr. Gideon had embraced the possibilities as the result of having been matched with a mentor. He stated that Mr. Gideon had been a mentee at the CSC‐funded Take Stock in Children program.

Wilnic Gideon, Dean, Boca Raton High School, stated that his life had been tough growing up. He stated that his family of 6 had generated an income of $16,000, and that he had had to sleep in a bed with two other brothers and that it had been tough to eat. He stated that as an elementary student he had had fun, and that he did not realize his socio‐economic status until reaching adolescence. He stated that upon starting 6th grade he became aware, and was bullied for wearing the same clothes throughout middle school. He stated that he had not had school supplies and had stolen a notebook, and that students could not appreciate the possibilities open to them if they were going through the same predicament. He stated that it took someone to come into their lives, whether it was a teacher,



administrator, family friend, or mentor. He stated that it had started for him with a teacher who had told him about Take Stock in Children. Mr. Gideon stated that upon entering the Take Stock in Children mentoring program his vision for his future had been minimal, he had had no idea what he would end up doing. He stated that he was smart and had good exam grades, but his classroom grades were not up to par. He stated that if it had not been for the mentor guiding him and telling him where he needed to go and what he needed to do, he would not be where he was now. He stated that his mentor had inspired him from 6th grade through 8th grade. He stated that he had graduated from Palm Beach Gardens High School, graduated from Florida State University, had received his Masters from Lynn University, and was currently working on his Doctorate in Educational Leadership at Lynn University. He stated that it was all because a mentor had shown him that there was more that could be done. Mr. Gideon stated that the reason why he had chosen education as a career and mentoring for his doctoral dissertation was because someone had inspired him along the way. He stated that mentoring inspired individuals by having a positive influence, helping them move towards where they were meant to be. He stated that the statistics in Palm Beach County showed that close to 50% of students were in broken homes, there were immigrant families, and students living below the poverty line. He stated that they couldn’t keep blaming the students for what they were going through, they needed to reach out and try to assist them. Mr. Gideon stated that they needed to do the best they could to ensure they had 1,900 new mentors to assist these children with their vision, so that they could become great leaders in the future. Nikki Martin‐Bynum stated that January was National Mentor Month and information about mentoring would be in the news. She stated that there were 1,900 children on the waiting list for a mentor; she asked whether Council members knew of anyone who would like to become a mentor to let them know, so that they could find the right program to connect them to. Tom Lynch asked how much it cost to mentor one child for one year. Gary Graham stated that the approximate cost was $2,000. He stated that it may seem steep, but it included a background check, and one program in the mentoring network (Alpert Jewish Family Services) was the gold standard for screening nationwide. He stated that in order to become a mentor you have to go through i) a personal visit, ii) two home visits, iii) drug test, iv) TB test, v) drug and alcohol test, vi) DMV check, and vii) three reference checks, which would complete the level two scan, and allow the mentor to matched with a mentee. Mr. Lynch asked after the 1,900 children on the wait list, was it so large because there was not enough funding or not enough mentors. Mr. Graham stated that it was for both reasons. He stated that 60% of the children on the wait list were male, yet 60% of all mentors were female. He stated that they could only match a male mentee with a male mentor. He stated that the other programs were at capacity. He stated that they had been able to expand greatly, but they needed more funding and more mentors.



Debra Robinson, M.D. stated that people approached her and said they wanted to become mentors and she always asked them whether they wanted to be a “drive‐by” mentor, or whether they wanted to be a real mentor. She stated that she personally categorized it as three levels of mentorship: i) visit the child and talk; ii) programs similar to Take Stock in Children where you meet weekly (or similar intervals); and iii) a pseudo‐parent. She stated that many children that may be headed for incarceration if there were no interventions needed pseudo parents. She asked whether mentorship was stratified by the Mentor Center in a similar way. Mr. Graham stated that they did not stratify in this way, although it came stratified to them. He stated that there were opportunities for similar levels such as Women of Tomorrow or Junior Achievement where you would go and talk to a group of kids to make a one‐time impact. He stated that the Take Stock in Children was a weekly meeting, and there was also a community‐based mentoring program where the child would be picked up at a pre‐determined location and they would go out in the community and do different things. He stated that he had mentored a child named Gary at the Broward Intensive Halfway House, a juvenile lockdown facility. He stated that he had mentored Gary for nine months until he was able to get out, upon which he picked him up on the weekends and they would go get job applications and do different things. He stated that he had managed to get him to wear a belt and say thank you on occasion. He stated that Gary had not understood why people were not receiving him well when going on a job interview, and a belt had made a huge difference. Dr. Robinson clarified that the mentors would tell the Mentor Center what type of commitment they were willing to make, and would therefore stratify themselves, Mr. Graham concurred. Dr. Robinson stated that there had been an event in Washington D.C. a few years previously where there had been a panel discussion of young men who had been part of a mentoring initiative. She stated that they had taken college upper classmen who mentored freshmen, and those freshmen then mentored high school kids, and those high school kids then mentored middle school kids. She stated that she would like to add something like this program to the Mentor Center’s lineup because it was four ‘generations’ of mentoring. Vince Goodman stated that he was feeling guilty because there had been a time when he had received phone calls to speak to groups in Pahokee, Belle Glade, and South Bay, and he had given excuses and turned them down. He stated that his guilt had led him to provide a college experience and trade school for a local youth who had mowed his lawn. He described how he had encouraged the young man to inquire about the cost of attendance at Palm Beach State College, upon which the young man had been informed that all tuition and books were prepaid for him. He described how the young man had needed a computer to do homework and he had provided him one in an effort to remove barriers. He described how the young man had wanted to attend trade school, and after several years had presented him with his graduation certificate which had been the proudest day of his life. He stated that the young man now had his own business fixing air conditioning, and that he had been able to reach out and touch someone.



Thomas Bean stated that it was great to hear testimonies from program participants. He asked if there was any way to provide an extended study into how many of the kids went on to get degrees and what kind of degrees (in trades, or Bachelors). Mr. Graham stated that for some programs it would be difficult to provide data because they administered to children from age 6 to age 18. He stated that for programs such as Take Stock in Children it was easy because they now had data from high school, and they were also tracking where youths had graduated college. Mr. Bean asked whether there was any way to gauge or have a metric on a child’s GPA for those children who aged‐out at age 12 from a particular program. Mr. Graham stated that many programs not only tracked GPA, but also tracked a child’s behavior, truancy, and if they were promoted to the next grade level. He stated that one of their programs, Milagro, recently had 99% of its kids promoted to the next grade. Mr. Bean stated that he would be interested to see some metrics, Lisa Williams‐Taylor, Ph.D., stated that this information would be gathered and presented to the whole Council. Mr. Bean asked what the mentoring gaps were that existed in Palm Beach County. Gary Graham stated that the gap for Palm Beach County was men. He stated that when a call was put out, for some reason the women hear the call and come forward, but the men are reticent. He stated that people weren’t sure what they should do with their mentee, and that they were not comfortable. He stated that some people did not want the one‐to‐one mentoring and preferred mentoring in a group, with a ratio of one mentor to three or four kids. He stated that they needed more men to commit, and with UW teaming up with My Brother’s Keeper, they were on the pathway to success. He stated that instead of the Mentor Center going to a health fair on a Saturday and hoping that someone would come and express an interest in mentoring, they were now producing mentoring fairs. He stated that people who attended had the specific purpose to become a mentor. He stated that years previously they had tried to “soft sell” mentoring, encouraging people to come and just listen about what was involved, but now they had flipped that model and wanted people to know all about what was involved before they made a commitment, such as asking for a one year commitment at the very least. He stated that once you hold a mentor to a higher standard, that’s when they came through. He stated that they didn’t want half‐mentors, because they were not serving half‐kids. He stated that they wanted folks to know the expectations before they came to the doors of the Mentor Center. Debra Robinson, M.D. stated that she wanted to expand the definition of success. She stated that it could be measured by how many absences/suspensions a child had before a mentor had come into their life. She stated that it was her hope that a college degree did not define a good mentor, and that a college degree was not required. Mr. Graham stated that it was not. She stated that the children she was worried about needed to have a mentor who had been there and done that, to provide inspiration from experience. Tom Weber asked what type of marketing was being conducted to recruit mentors. Mr. Graham stated that they had partnered with the County and 102.3. He stated that every September 4th they would have a Mentoring fair, and they had entitled it “New Season of Mentoring”. He stated that it was a guy‐friendly environment, with the first NFL game being on a Thursday night, and they would meet at Duffy’s or Hurricane Wings’ back room. He



stated that there would be plenty of wings to eat, have the guys come out and learn about mentoring, and the mentoring programs were all present around the table to talk about their individual programs. He stated that the Metfish Grisly partnership adapted this model by having the basketball players from the team come out, and they had had 3,000 people show up. He noted that this particular model had also included beer, but Palm Beach County had only provided wings and no alcohol. Mr. Weber stated that he was very interested and may know a few others that would be interested, but that he had not seen anything out there, marketing‐wise.

2. Minutes

A. October 22, 2015 Council Meeting

A motion by Bean/Lynch to approve the Minutes of the October 22, 2015 Council meeting as presented was approved by unanimous vote.

B. October 22, 2015 TRIM Public Hearing Minutes

A motion by Lynch/Bean to approve the Minutes of the October 22, 2015 TRIM Public Hearing as presented was approved by unanimous vote.

3. Public Comment – Agenda Items – N/A

4. Council Committees:

A. Finance Committee

Tom Lynch stated that the Finance Committee had met prior to the Council meeting and had approved the unaudited September 30, 2015 financial statements.

A motion by Goodman/Bean to approve the Finance Committee report was approved by unanimous vote.

B. Personnel Committee

Chair Langowski stated that the Personnel Committee had met prior to the Council meeting. He stated that they had approved the handbook revisions in section 4 with work guidelines, and in section 5 with benefits and leave. He stated that the revisions were outlined in the Personnel Committee packet provided to Council members.

A motion by Goodman/Weber to approve the Personnel Committee report was approved by unanimous vote.

Chair Langowski noted that in January the Personnel Committee would be meeting to conduct the CEO’s performance evaluation. He stated that the evaluation materials would be emailed to Council members January 7, 2016 by Shay Tozzi, Director of Human Resources. He requested that Council members take the time to provide written recommendations, comments, and suggestions, instead of brief answers. He stated that a little more detail would be much appreciated.



5. Consent Agenda 1. Additions, Deletions, Substitutions ‐ none

2. Items to be Pulled for Discussion – There were no items pulled for discussion purposes. 3. Adoption of the Consent Agenda and Walk‐in Warrants List

A motion by Bean/Weber to approve the Consent Agenda and the Walk‐in Warrants list was approved by unanimous vote.

A. Program

1. 5% Penalties – For informational purposes only; no action required.

2. Strong Minds Update – For informational purposes only; no action required. 3. Quality Improvement Sites (Early Childhood and Afterschool), Staffing (as of November 18, 2015) – For

informational purposes only; no action required. 4. Community Needs Assessment, 2015 – 2016 – For informational purposes only; no action

required.

B. Business

1. Warrants List – Approved by Consent

2. Resolution #15‐040 Authorizing Agent/Broker of Record Services for Property Casualty and Related Insurance – Approved by Consent

6. Non Consent Agenda

A. Business – N/A

B. For Informational Purposes Only – N/A

7. Walk‐In Items – N/A 8. Chief Executive Officer’s Report

1. Community Learning Site Visit

Lisa Williams‐Taylor, Ph.D., stated that there had been a meeting in Washington D.C. with the George Kaiser Foundation which then developed into a site visit here in Palm Beach County to include attendees from the Duke Endowment and Edna McConnell Clark Foundation, to see



what work was underway in Palm Beach County. She stated that the visit had included approximately 15 people, and attendees were taken to BRIDGES sites. She stated that there were many opportunities to work with the same folks in the future.

2. Prematurity Summit Dr. Williams‐Taylor stated that she had attended the Prematurity Summit September 10, 2015. She stated that it was a great opportunity to work with other folks across the State of Florida to devise a long‐term strategic plan around prematurity. She stated that the major focus areas identified during the meeting were: medical interventions, community engagements and inclusion (pertaining to disparities), identifying appropriate strategies, legislation, policy changes, and broader education around the issue.

3. Healthy Safe & Strong Volunteerism Team Dr. Williams‐Taylor stated that they had recently created a Healthy, Safe and Strong volunteer team at CSC, and the Council packet contained some areas of focus for this team. She invited Council members to join the team and stated that they would inform Council members when events would be happening. She stated that when a Council member committed to attending they would then be given a team shirt. She stated that the first event had been the National Alliance for Mental Illness 5K walk, and that over $2,000 had been raised internally for that organization, and that they had also participated in collecting food for Project Thanksgiving.

4. First 1,000 Days Dr. Williams‐Taylor stated that there were over 700 participants at the First 1,000 Days summit.

5. Paper Tigers Dr. Williams‐Taylor stated that the Paper Tigers event had included over 260 participants.

6. Leadership Roundtable

Dr. Williams‐Taylor stated that the Leadership Roundtable was a future event, and was an end‐of‐the‐year meeting with provider agencies and their Board members. She stated that it was a chance for provider agencies to network and discuss some of the successes experienced over the past year. She stated that it would include a sneak peek on what was coming up in 2016. She asked Council members to let Senior Executive Assistant Elsa Sanchez know if they can join CSC for that event.

7. End of Year Holiday Celebration Dr. Williams‐Taylor stated that the end of year holiday celebration would take place December 10th. She asked Council members to let Elsa Sanchez, Senior Executive Assistant know if they could attend the holiday celebration.



8. Community Special Needs Assessment

Dr. Williams‐Taylor stated that CSC was doing some collaborative funding, and had participated in a community special needs assessment sponsored by the Unicorn Children’s Foundation. She stated that the Unicorn Children’s Foundation had come up with a business plan looking at children with special needs across all ages, and a funder’s group would get together to discuss implement plans.

9. Angel Tree

Dr. Williams‐Taylor stated that CSC was participating in an Angel Tree to provide gifts to children in the Early Steps program. She encouraged Council members to pick a name from the tree and to let Elsa Sanchez know.

10. Clients Served Data

Dr. Williams‐Taylor stated that the newest figures for clients served was included in materials at Council members’ places. She stated that it contained the figures for FY 14/15.

11. Annual Advertisement of CSC‐Funded Agencies and Programs

Dr. Williams‐Taylor stated that materials at the table included the annual advertisement of CSC‐funded agencies and programs.

12. Op‐Ed on Maternal Depression

Dr. Williams‐Taylor stated that materials at the table included an op‐ed on maternal depression.

13. Strong Minds Materials

Dr. Williams‐Taylor stated that materials at the table included marketing materials for Strong Minds including billboards and messaging around quality child care. She stated that some child care agencies had collaborated with CSC in the design of all marketing materials for Strong Minds.

14. Embrace Each Day Parenting Campaign

Dr. Williams‐Taylor stated that there were three RFPs in process for the Embrace Each Day parenting campaign. She stated that they were in the process of conducting interviews and would bring recommendations back to the Council in 2016.

15. 2016 Calendars

Dr. Williams‐Taylor stated that materials at the table included the 2016 Calendar. She stated that children from funded agencies were featured in the calendar.

16. Swimming Lesson Voucher Update

Dr. Williams‐Taylor stated that they were very pleased with the amount collected for swimming lesson vouchers ($13,000), and that they would like to get to $50,000. She asked



Council members to identify any businesses they knew that would want to donate to this campaign.

17. CSC Employee Achieves Certified Commercial Investment Designation Dr. Williams‐Taylor stated that Michael Modica, Facilities Manager had been awarded the Certified Commercial Investment designation and congratulated Mr. Modica on his achievement.

18. Forum for Youth Investment Dr. Williams‐Taylor stated that CSC would be collaborating with the County on the Forum for Youth Investment. She stated that CSC would help fund the training component of the collective impact work. She stated that this initiative used to be called “Youth Symposium” work, and was the “Birth to 22 United for Brighter Futures” work. She stated that it included the School District, United Way, CSC, Palm Beach County, and CareerSource, who would jointly present before the Palm Beach Post Editorial Board, and the Sun Sentinel Editorial Board. She stated that there would be press releases issued regarding these presentations.

19. Florida CSC Board Meeting Dr. Williams‐Taylor stated that she had attended the Florida CSC Board meeting with Vice Chair Tom Weber earlier that week. She stated that they had had an opportunity to meet with the state agency directors for the Department of Children and Families, Office of Early Learning, Agency for Healthcare Administration (AHCA), Department of Agriculture, Florida Healthy Kids, CMS, Guardian Ad Litem, Juvenile Justice, Medicaid, and Agency for Persons with Disabilities. She thanked Vice Chair Weber for joining her on the trip. Tom Weber stated that he had been together with Dr. Williams‐Taylor and John Bartosek, Chief of Communications for four consecutive days. He stated that the meeting had been very interesting and impressive, he had seen it locally on the county level, especially with the dynamics and politics, and had now seen it from the state level. He stated that the interest that CSC had got from the state level was very impressive. He stated that they had also met with all the other counties that had a Children’s Services Council, and that Palm Beach County was the leader. He stated that it had been very easy to see that CSC of Palm Beach County was the leader both from other counties looking at us, and from Tallahassee looking at us. He stated that Dr. Williams‐Taylor and all staff were doing a great job and that it was being noticed at the state level.

20. CSC Received Bell Ringer Award Dr. Williams‐Taylor stated that CSC had received the Bell Ringer Award from the Urban League of Palm Beach County.

9. Legal Reports



Tom Sheehan, General Counsel, stated that there were a few Council members that still had their Certificate of Compliance to turn in. Shelley Vana stated that the County changed its representative at the end of the year. Mr. Sheehan stated that the form was due by the January Council meeting. 10. Individual Appearances – Non‐Agenda Items – N/A 11. Council Comments – N/A 12. Adjournment

The meeting was adjourned at 5:20 p.m. ________________________________ _________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer

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AGENDA ITEM: 5A(1) TITLE: Consent Agenda ‐ Program Annual Comprehensive Program Performance Assessment Results

CSC STAFF: Debra Gotlib, Director of Program Performance SUMMARY: The Comprehensive Program Performance Assessment (CPPA) is conducted 2‐3 times per year, depending on the program. The year‐end CPPA addresses program implementation, data quality, program operations and program outcomes. Programs with a score of 90% or better (green) have met CSC expectations. Programs with a score of 75% ‐ 89% (yellow) require improvement in one or more areas of CPPA and will be placed on a Performance Improvement Plan or a Corrective Action Plan. Programs with a score of below 75% (red) have not met CSC’s expectations and approval from the Council will be sought to terminate the contract. The year‐end CPPA has been completed and a summary of the results for FY 14/15 will be presented. FISCAL IMPACT: None. RECOMMENDATION: For informational purposes only; no action required.

Reaching Our Goals with Data and Hard Work

CPPAProcess Overview & Results

What is CPPA?

• CPPA is our Comprehensive Program Performance Assessment

• CPPA is completed on an on‐going basis throughout the contract year two or three times annually.

• Results are reported to the Council mid‐year and year‐end

CPPA Areas of Review

Performance Assessment

Assessment of:

Program Implementation/Program Fidelity

Data Submission/Data Quality

Program Operations

Outcome Achievement

CPPA Scoring

What the scores mean:

Score: 90% or above

Score: 75% - 89%

Score: Below 75%

High score Medium score Low score

CPPA Scoring

90% and above

Program’s performance, as measured by CPPA, has met expectations.

Programs continue, no formal performance improvement or corrective action needed.

CPPA Scoring

75% ‐ 89%

Program requires improvement in one or more of the CPPA areas:

Programs in the higher range of yellow may be placed on a Performance Improvement Plan.

Programs in the lower range of yellow may be placed on a Corrective Action Plan: Level One

Below 75%

Program’s performance, as measured by CPPA, has NOT met expectations.

CSC will seek approval from the Council to cease funding to any program that is not demonstrating the ability to make an impact on child outcomes.

CSC staff will develop plan for terminating contracts and winding down services, working with provider throughout the process.

CPPA Scoring

CPPA Results for FY 2014/2015

51 Programs were reviewed in total

• 30 Programs went through the scored CPPA

• 21 Programs we reviewed through the Short‐form CPPA (not scored but measures compliance with deliverables)

Of the 30 Programs that went through the scored CPPA:

26 Programs had a score of 90% or better

3 Programs had a score of 75%‐89%• Healthy Families (Families First) ‐ Performance Improvement Plan, Level I

• Community Voice (Sickle Cell Foundation) – Performance Improvement Plan‐ Level I

• Budding Readers (Literacy Coalition) – no intervention as program will end, as planned, on 9/30/16

1 Program is still pending data‐ TOP (Urban League)


Of the 21 Programs we reviewed through the Short‐form CPPA:

19 Programs met their contract expectations

2 Program did not meet the contract expectations• Head Start Match (Lutheran Services) Corrective Action‐Level II

• Transportation Consultant (Tomas Boiton) Performance Improvement Plan‐ Level I


#: 3


AGENDA ITEM: 5A(2)

TITLE: Consent Agenda ‐ Program Lutheran Services Florida Performance Improvement Plan

CSC STAFF: Isandra Zayas, Program Officer

SUMMARY:

June 1, 2014 the Children’s Services Council of Palm Beach County entered into a 15‐month Head Start/Early Head Start Match Agreement with Lutheran Services Florida (LSF). Head Start is a federally‐funded early childhood program serving children ages 3‐5. Head Start promotes school readiness by providing a comprehensive early childhood program including education; oral and mental health; parent education; community services; literacy promotion; transportation; nutrition and physical activity. Early Head Start (EHS) serves families and children prenatally through 3 years of age. EHS provides support to low‐income infants, toddlers, pregnant women and their families. Early Head Start programs enhance children’s physical, social, emotional and intellectual development; assists pregnant women to access comprehensive prenatal and postpartum care; supports parents’ efforts to fulfill their parental roles; and helps parents move toward self‐sufficiency.

The Children’s Services Council regularly assesses its funded programs utilizing the Comprehensive Program Performance Assessment (CPPA) tool. At the end of fiscal year 2014‐2015, CPPA was used to assess this Head Start/Early Head Start Match program. LSF did not satisfactorily meet 3 of its 16 contractual requirements as noted below. The following issues will require corrective action:

i. LSF did not submit to CSC copy of a corrective action plan with one of its sub‐contracted providers for a Class 1 Violation (the most serious type);

ii. LSF did not submit its Quarterly Financial Report on time until the 3rd quarter of fiscal year 2014‐2015;

iii. LSF did not submit the results of its Federal Monitoring Report in a timely manner; iv. A recent preliminary CSC audit report cited a list of findings and associated recommendations for

the Provider to be better positioned to meet its contractual obligations. Once the audit report is finalized, these findings and associated recommendations will be incorporated into the Corrective Action Plan; and

v. A recent LSF CSC System Integration Status Report cited a list of recommendations for LSF to successfully manage challenges in achieving a collective integrated system of care. These recommendations will also be incorporated into the Corrective Action Plan.

As a result of the above outlined deficiencies and recommendations, we have placed Lutheran Services Florida on a Corrective Action Plan (CAP) Level Two. A CAP is a procedure CSC uses to closely monitor programs that are non‐compliant to the terms and conditions of their Agreement. Programs placed on a CAP Level Two require the Program Officer managing that contract to inform the Council of this action.

FISCAL IMPACT: None

RECOMMENDATION: For informational purposes only; no action required.

#: 4


AGENDA ITEM: 5A(3) TITLE: Consent Agenda – Program Resolution #16‐003 Authorizing Surveys and Focus Groups to Inform a Community Needs Assessment CSC STAFF: Jennifer Muñoz, Community Planning & Partnership Officer SUMMARY: An RFP for an agency to conduct surveys, focus groups and/or photovoice was released in December, 2015, and a selection process completed January, 2016. The data collection will assist CSC to complete a comprehensive community needs assessment by September, 2016. CSC will use the needs assessment to inform the strategic review process and aid in writing a new five year Healthy Start Plan. The RFP resulted in six proposals which were read and rated by an interdepartmental review team, with each methodology rated separately. Four proposers were chosen for the Interview stage of the process. The review team recommends that the highest rated proposer, Downs & St. Germain Research, move to contract negotiations, and, ultimately, a contract for data collection through surveys and focus groups. The review team further recommends that CSC consider alternative means of procuring an experienced vendor for photovoice. Downs & St. Germain Research offers hands‐on expertise of two Ph.D. researchers with a wealth of experience in survey design and development, conducting over 1,500 surveys and 1,000 focus groups with diverse groups. The review team was impressed with the strategic focus of the proposed “backgrounding” process, solid approaches to collecting data via surveys and focus groups, and a strong understanding of state‐of‐the‐art analysis techniques. Additionally, the firm offered one of the most competitive budgets while still offering high quality data collection methods and analysis. FISCAL IMPACT: The contract with the selected vendor will not exceed $75,000; the program strategy budget currently contains a community needs assessment line item with $75,000 included for this purpose. The contract is anticipated to begin February 1, 2016. RECOMMENDATION: I recommend the Council approve Resolution #16‐003 authorizing the Chief Executive Officer to enter into the necessary agreement(s) with Downs & St. Germain Research for the provision of surveys and focus group services in an amount not to exceed $75,000, effective February 1, 2016 through September 30, 2016.

RESOLUTION #16-003

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING AN AGREEMENT FOR SURVEYS AND

FOCUS GROUPS WITH DOWNS & ST. GERMAIN RESEARCH

WHEREAS, the Children’s Services Council of Palm Beach County (the Council)

issued a Request for Proposals in 2015 for an agency to conduct surveys and focus

groups to inform a comprehensive community needs assessment; and

WHEREAS, the Council desires to enter into an agreement with Downs & St.

Germain Research, the highest-rated respondent; and

WHEREAS, Downs & St. Germain Research desires to provide such services to

the Council.

NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF THE CHILDREN’S

SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to enter into the necessary agreement(s) with Downs & St. Germain Research

for the provision of surveys and focus groups to inform a comprehensive community

needs assessment in an amount not to exceed $75,000, effective February 1, 2016

through September 30, 2016.

The foregoing Resolution was offered by Council Member ___________________

who moved its adoption. The motion was seconded by Council Member

_______________________ and upon being put to a vote, the vote was as follows:

Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen J. Kroll

Gregory A. Langowski Thomas E. Lynch

Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Resolution duly passed and adopted this 28th day of January, 2016.

APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ____________________________ BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#: 5


AGENDA ITEM: 5A(4)

TITLE: Consent Agenda ‐ Program Resolution #16‐004 Authorizing Revised Usage of Under‐Expended Funding (Great Ideas Initiative)

CSC STAFF: Kasha Owers, Director of Program Performance

SUMMARY:

The Council had previously approved that under‐expenditures can be used to expand the availability of child care or summer camp scholarships. This agenda item seeks to add another category for use of under‐expenditures….The Great Ideas Initiative.

A cross‐functional workgroup representing staff from CSC’s Program, Finance and Communications Divisions has proposed this Initiative to support organizations that are working in our community to help children grow up healthy, safe and strong. There are five proposed categories:

1. Essential Services 2. Supplies/Equipment 3. Community Outreach/Engagement 4. Capacity Building 5. Capital Improvements (CSC‐funded only; match component if greater than $25,000))

Organizations eligible to apply must be an IRS‐determined nonprofit organization doing business in Palm Beach County for two consecutive years.

An organization does not need to be currently funded by CSC to apply (with the exception of Capital Improvements).

Grant period is maximum of twelve months. Maximum award is $25,000 (grants for Capital Improvements in excess of this amount may be considered and will require a match component for any amount in excess of $25,000.). A Project Completion Report (with supporting documentation) and any submission of unused funds will be required at the close‐out of the grant.

Awards will be made one‐time each calendar year in the summer.

Award process will be competitive. Applicants are not guaranteed funding. If awarded funding, it may not be at requested amount.

Great Ideas Initiative Guidelines and Application will be made available on CSC website in the Spring of 2016.

Depending upon availability of funding, CSC may award 20‐25 organizations in the first year. FISCAL IMPACT: The total cost of funding this item for FY 2015‐16 is up to $500,000; the funds to support this agenda item are budgeted in the Administrative and Strategy Budgets (under‐expenditures from both). RECOMMENDATION: I recommend the Council approve Resolution #16‐004 authorizing revisions to the usage of under‐expended funding to include the Great Ideas Initiative and purposes outlined above.

RESOLUTION #16-004

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING REVISED USAGE OF UNDER

EXPENDITURES (AS IN THE GREAT IDEAS INITIATIVE)


had previously authorized under expended funds to be utilized to expand the availability

of child care or summer camp scholarships; and

WHEREAS, the Council desires to expand such usage to include The Great Ideas

Initiative, providing other areas of usage as follows: essential services,

supplies/equipment, community outreach/engagement, capacity building, and capital

improvements.


SERVICES COUNCIL OF PALM BEACH COUNTY, that the expanded usage of under

expended funding is approved, effective January 28, 2016.








Great Ideas InitiativeJanuary 28, 2016

Scope of Work• Identify funding opportunities (one‐time) that CSC could make available from under‐expenditures beyond what is already allowable for scholarships

• Convened a six member cross‐department workgroup (Finance, Communications and Program) and developed a Scope of Work:

• Identify what would/would not be considered

• Prioritize use of funds

• Develop Process for awarding funding (Guidelines and Application)

• Engaged CEO’s Group and other key CSC stakeholders throughout the process

Eligibility and Categories of Funding• Must be IRS‐determined nonprofit organization doing business in Palm Beach County for at least two consecutive years

• CSC‐funded agencies and non‐CSC funded agencies may apply

• Categories of funding include:• Essential Services

• Supplies/Equipment

• Community Outreach/Engagement

• Capacity Building

• Capital Improvements (CSC‐funded organizations only)

Process for awarding Grants• Guidelines and Application available on CSC website in spring

2016• Awards will be made one time each calendar year in the

summer, pending availability of funds• Maximum award is $25,000 (exception for Capital

Improvements which will include a match requirement of 50% for any request above $25,000)

• Process will be competitive. Review of Applications will be consistent with CSC’s Procurement Policies

• Grant period is a maximum of twelve months• Project Completion Report (with supporting documentation)

will be required to closeout grant

Great Ideas InitiativeQuestions?

#: 6


AGENDA ITEM: 5A(5) TITLE: Consent Agenda ‐ Program Proclamation Declaring January, 2016 as National Mentoring Month

CSC STAFF: Nikki N. Martin‐Bynum, Program Officer SUMMARY: Nationally, January is recognized as National Mentoring Month. The Council is a strategic partner in mentoring efforts in Palm Beach County. Accordingly, staff is recommending that the Council issue the attached proclamation recognizing January as National Mentoring Month. FISCAL IMPACT: None RECOMMENDATION: I recommend the Council approve this Proclamation to raise awareness and recognize January, 2016 as National Mentoring Month.

PROCLAMATION

OF CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY, FLORIDA

DECLARING JANUARY, 2016

MENTORING MONTH

WHEREAS, mentoring provides an exemplary opportunity for youth in Palm Beach County to have more positive role models in their lives; and WHEREAS, mentoring is connecting caring adult volunteers with young people in Palm Beach County to promote their successes, encourage healthy behaviors, and build stronger communities; and

WHEREAS, quality mentoring encourages positive choices, promotes self-esteem, supports academic achievement and introduces young people to new ideas; and

WHEREAS, about 2,800 children in Palm Beach County have been assigned mentors through the 28 programs part of the Palm Beach County Mentor Network. In addition, there are 1,900 children waiting for a caring mentor to become part of their lives; and WHEREAS, research shows that young people who were at risk for not completing high school but who had a mentor were 55 percent more likely to be enrolled in college; and

WHEREAS, research also has demonstrated that mentored youth are 52 percent

less likely to skip a day of school, 46 percent less likely to start using drugs and 27 percent less likely to start drinking; and

WHEREAS, January is considered National Mentoring Month; and NOW, THEREFORE, BE IT PROCLAIMED BY CHILDREN’S SERVICES

COUNCIL OF PALM BEACH COUNTY, FLORIDA, assembled in regular session this 28th day of January 2016, that the month of January 2016, in Palm Beach County, is hereby declared as:

Mentoring Month The foregoing Proclamation was offered by Council Member ___________________ who moved its adoption. The motion was seconded by Council Member __________________________ and upon being put to a vote, the vote was as follows: Robert M. Avossa, Ed.D. Thomas Bean Vincent Goodman Kathleen Kroll Gregory A. Langowski Thomas E. Lynch Dennis Miles Debra Robinson, M.D. Shelley Vana Thomas P. Weber The Chairman thereupon declared the Proclamation duly passed and adopted this 28th day of January, 2016. APPROVED AS TO FORM AND LEGAL CHILDREN’S SERVICES COUNCIL SUFFICIENCY OF PALM BEACH COUNTY BY: ________________________________ BY: ____________________________ Thomas A. Sheehan, III Gregory A. Langowski, Chair Attorney for Children’s Services Council of Palm Beach County BY: ____________________________ Lisa Williams-Taylor, Ph.D. Chief Executive Officer

#: 7


AGENDA ITEM: 5B(1) TITLE: Consent Agenda – Business Warrants List CSC STAFF: Bill Cosgrove, Chief Financial Officer RECOMMENDATION: I recommend the Council approve the Warrants List, in accordance with the established budgets for each of the expensed items, as presented.

Children's Services CouncilWarrant List

January 28, 2016

WALK-IN

Document No Vendor Name Description TotalPO-16-661 Capital Office Products Office Supplies Staff $154.15PO-16-662 Konica Minolta Business Solutions Monthly Copier Lease Maintenance & Support $47,927.66PO-16-663 Pitney Bowes CC Property Tax For Pitney Bowes Postage Machine $97.79PO-16-664 American Express CPC Annual Renewal Sun-Sentinel $59.80PO-16-665 Amazon.com Rechargeable Batteries & Charger IT 42-Cup Coffee Urn For Learning Center $87.79PO-16-666 American Express CPC Institute For Internal Auditors Critical Thinking Auditors Webinar CDavis 3/1/3/8/10-2016 $299.00PO-16-667 Early Learning Coalition Of PBC Level 2 Screening $1,800.00PO-16-668 Doris Diane Henderson Advanced Microsoft Word & Powerpoint Training CSC Staff $4,800.00PO-16-669 Publix Meeting Supplies $107.30PO-16-670 American Express CPC The Big Picture Approach 3 Day Meeting $1,063.31PO-16-671 Lona O'Connor Writing Services For Communications Division Public Education 2/1-9/30-2016 $20,000.00PO-16-672 Sheilisa McNeal Writing Services For Communications Division Public Education 2/1-9/30-2016 $20,000.00PO-16-673 American Express CPC Meeting Supplies $133.82PO-16-674 Avis Rent A Car Toll Adjustments $48.15PO-16-675 Office Depot Office Supplies $119.97PO-16-676 The Carpet MD Carpet Flooring & Upholstery Cleaning Service - Blanket POFY1516 $5,000.00PO-16-677 Nat'L Workforce Registry Alliance SDavey Membership $300.00PO-16-678 American Express CPC Replacement Indoor Outdoor Convex Mirrors $245.36PO-16-679 American Express CPC 16 Tablecloths Celebrate Success Meeting 1/27-2016 $31.84PO-16-680 American Express CPC Toastmaster Membership $44.00PO-16-681 PassPort Publications Print Ad Wellington Chamber Health & Wellness Guide $828.75PO-16-682 American Express CPC LWilliams-Taylor Registration Chamber Of Commerce 2/11-2016 $35.00PO-16-683 American Express CPC Toastmasters Membership TDover Prime Time $50.00PO-16-684 Svanaco Inc. DBA Americaneagle Develop & Launch Website For Parenting Public Awareness Campaign $144,999.00PO-16-685 E-Innovative Services Equip Asset Inventory Management System $23,420.00

1

Children's Services Council

Warrants List

January 28, 2016

Doc Number Vendor Name Description Total

PO-16-496 American Express CPC NIGP Renewals MLeWay & DTatonetti $50.00

PO-16-497 Christina Hallyburton Mileage Reimbursement $42.55

PO-16-498 Nicole Lopez Mileage Reimbursement $57.50

PO-16-499 American Express CPC Background Check $144.50

PO-16-500 American Express CPC Employment Ad $100.00


PO-16-502 American Express CPC Membership Renewal FPHRA STozzi 2016 $135.00

PO-16-503 American Express CPC Membership Dues HRPBC PRudzinska 2016- 2017 $75.00

PO-16-504 American Express CPC Toastmasters Memberships $200.00

PO-16-505 American Express CPC Ice Maker $100.70

PO-16-506 American Express CPC Replacement keys $21.85

PO-16-507 American Express CPC Green Plaque $490.50

PO-16-508 American Express CPC AGyau Moyer Additional Flight Ticket To Make Connection For Seminar $351.10

PO-16-509 Lisa Williams-Taylor Mileage Reimbursement $40.12

PO-16-510 Home Depot Scraper Toggles Backing Board $23.80

PO-16-511 Tom P Weber Council Member Travel Reimbursement Tallahassee FL 11/30-2015 $100.34

PO-16-512 RHAI Network Radio Air Time Public Education Strong Minds 12/7-1/30-2015 $8,480.00

PO-16-513 Radio Fiesta 1380AM Radio Air Time Public Education Strong Minds 12/7-1/30-2015 $9,360.00

PO-16-514 PB Broadcasting Radio Air Time Public Education Strong Minds 12/7-1/30-2015 $25,170.00

PO-16-515 Cheryl L. Gudowitz Media Consultant Services $255.00

PO-16-516 Palm Beach Newspaper Digital Ad Placement Public Education Strong Minds12/7-2015-1/30-2016 $5,000.00

PO-16-517 PBC Property Appraiser Second Quarter Commissions $192,130.50

PO-16-518 Clear Copy 300 Clear Crack & Pull Stickers For Strong Minds Signs $110.00

PO-16-519 Capital Office Products Copy Paper $653.87

PO-16-520 Radio Vision Media Radio Air Time Public Education Strong Minds 12/7-2015-41/30-2016 $3,125.00

PO-16-521 American Express CPC QuestionPro Annual License $144.00

PO-16-522 Amazon.com Items For Program Learning Day & Shelf For Adrienne $53.17

PO-16-523 Office Depot Items For Program Learning Day $32.19

PO-16-524 American Express CPC Checks For FL Children's Council $233.24

PO-16-525 Pathways to Prosperity Implementation Of Circles 12/6-2015-9/30-2016 $61,238.00

PO-16-526 Carter Pritchett New Art Production For Belle Glade Billboard Strong Minds $600.00

PO-16-527 American Express CPC Consultant MMiranda Hotel Los Angeles CA Project DULCE Meeting 12/2-2015 $155.35

PO-16-528 American Express CPC Touchpoints Books & Book For MRoedel $133.99

PO-16-529 Sharon Tozzi Meeting Supplies $247.61

PO-16-530 American Express CPC Annual Membership Question Pro $144.00

PO-16-531 American Express CPC Annual Membership HRPBC PRudzinska 2016-2017 $75.00

PO-16-532 American Express CPC Annual Membership SHRM Prudzinska 2016-2017 $190.00

PO-16-533 American Express CPC Registration For Advanced Excel Training Certified Staffing Solutions $315.00

PO-16-534 American Express CPC MAbarca Additional Charges Los Angeles CA Project DULCE 12/1-2015 $177.05

PO-16-535 NonProfit Technologies Professional Services SWilliams Assist With MIP Imports Of Leave Requests $475.50

PO-16-536 Lisa Williams-Taylor Travel Reimbursement Tallahassee FL CSC Meeting 11/30-2015 $66.04

PO-16-537 American Express CPC Leadership Roundtable Meeting Supplies on 12/9-2015 $93.49

PO-16-538 Publix Leadership Roundtable Meeting Supplies 12/9-2015 $27.54

PO-16-539 American Express CPC Supplies Leadership Roundtable Meeting 12/9-2015 $25.50

PO-16-540 Paul Leboffe Coaching Consultation & Facilitation Develop Integration Strategies 12/1-2015-2016 $25,000.00

PO-16-541 PBC Literacy Coalition Healthy Safe & Strong Funds Pink Shirt Day Of PBC $2,500.00

PO-16-542 American Express CPC FPN Annual Statewide Summit Registration $385.00

PO-16-543 American Express CPC Housatonic Project Viewer 365 Annual Maintenance $420.00

PO-16-544 American Express CPC Shredder For Shay & Shelf For Adrienne $174.11

PO-16-545 Life Safety Management Emergency Replacement Notifier Panel LCM 320 $2,315.77

PO-16-546 American Express CPC Membership Renewal SHRM STozzi $190.00

PO-16-547 Office Depot Office Supplies $143.31

PO-16-548 Ron Bazil Mileage Reimbursement $92.23

PO-16-549 CDLCPV Auditors Interim Billing 11-2015 CSC FY 9/30-2015 Audit $12,250.00

PO-16-550 CDLCPV Auditors Interim Billing Through 11/30-2015-6/30-2015 $8,125.00

PO-16-551 American Express CPC Meeting Supplies End Of The Year Celebration $915.63

PO-16-552 American Express CPC Toastmaster's Membership 11-2015-3-2016 $580.00

PO-16-553 El Latino Newspaper Employment Ad $164.00

PO-16-554 American Express CPC Tableau Training SDavey $1,400.00

PO-16-555 American Express CPC 2016 Government In The Sunshine Manual $65.20

PO-16-556 Diehl Jennifer Nurses License Certification $250.00

PO-16-557 Patricia Vitello Mileage Reimbursement $14.26


PO-16-559 Lisa Williams-Taylor Mileage Reimbursement $112.14

PO-16-560 Outside Pubs Pick Up & Delivery Of Sofa Donation By CSC From WXEL To HomeSafe $143.75

1


Warrants List

January 28, 2016

PO-16-561 Junction International Translation Services ASQ Screen Cover Sheets $250.00

PO-16-562 Junction International Translation services Teen Triple P Rack Cards Triple P Poster $250.00

PO-16-563 Palm Beach County League of Cities Palm Beach County League Of Cities Associate Member Dues 2015-2016 $1,200.00

PO-16-564 Quantum Park Property Owners' Assoc First Quarter Fees 1/1-3/31-2016 $2,913.24

PO-16-565 American Express CPC Registration JBart & Christy To Attend Cultural Council's Meeting 1/8-2016 $70.00

PO-16-566 Debbie Manigat Tuition Reimbursement $1,705.00

PO-16-567 American Express CPC Registr HomeSafe To Attend 5th Munch Mingle & More Community Event PBG 1/23-2016 $265.00

PO-16-568 American Express CPC Registration JBart & Christy To Attend Barbara Bush Foundation's Early Literacy Summit 1/26-2016 $100.00

PO-16-569 Maria A Peralta Mileage Reimbursement $37.62

PO-16-570 American Express CPC Registration - Combating Human Trafficking: Florida Today $35.00

PO-16-571 American Express CPC JBart's Registration For The Chamber's Power Networking 1/12-2016 $35.00

PO-16-572 American Express CPC JBart's Registration Hispanic Chamber's State Of The Chamber Meeting 1/13-2016 $30.00

PO-16-573 Forte Interactive CSCPBC.ORG Dedicated Managed Server Service 10/1-9/30-2016 $7,788.00

PO-16-574 Healthy Start Coalition Hillsborough DGotlib Registration FAHSC & HMSN Winter Conference Tallahassee FL 1/26-2016 $50.00

PO-16-575 Genesis Community Health Healthy Safe & Strong Fund Diabetes Week 2016 $2,500.00

PO-16-576 Diehl Jennifer Tuition Reimbursement $2,568.00

PO-16-577 Jose Cabrera Tuition Reimbursement $2,297.99

PO-16-578 John Bartosek Reimbursement Chamber Networking Registration 2/19-2016 $40.00

PO-16-579 American Express CPC RKurimski Parking Ritz Carlton Miami FL CIO Executive Conference 12/9-2015 $20.00

PO-16-580 Robert Kurimski Travel Reconciliation Miami FL CIO Executive Conference 12/9-2015 $63.25

PO-16-581 American Express CPC KBrandi & JColeman Registration Summit Early Learning Environments WPB FL 1/26-2016 $100.00

PO-16-582 American Express CPC Constant Contact Account Automated Prepay $14.00

PO-16-583 American Express CPC Constant Contact Prepay One Year Subscription $294.00

PO-16-584 Florida Children's Services Council Florida Afterschool Network - FY 15/16 Match FLCs Mott AS $10,000.00

PO-16-585 American Express CPC Meeting Supplies $18.99

PO-16-586 Cathi Davis Mileage Reimbursement $32.20

PO-16-587 American Express CPC RFP 15-017 Review Team Rating Meeting 1/5-2016 $130.29

PO-16-588 American Express CPC RBazil Association Of Certified Fraud Examiners Membership 2016 $175.00

PO-16-589 American Express CPC Standing Cubicle Corner Desk $495.00

PO-16-590 American Express CPC Sponsorship Registration Family Fun Day at Lynn University 1/30-2016 $300.00

PO-16-591 John Bartosek Mileage Reimbursement $146.63

PO-16-592 Rhonda Throop Mileage Reimbursement $96.71

PO-16-593 Christina Hallyburton Mileage Reimbusement $35.65

PO-16-594 American Express CPC Supplies for End of Year event $27.38

PO-16-595 John Bartosek Mileage Reimbusement $173.08

PO-16-596 Home Depot PVC Glue PVC Pipe To Install Icemaker $184.07

PO-16-597 Val-DA-LAR INC Metal Square Nuts Bolts Screws Utility Knife $34.85

PO-16-598 The Carpet MD Carpet & Upholstery Cleaning Conference Rooms Corridors $2,453.40

PO-16-599 Rhonda Throop Travel Reimbursement Los Angeles Project DULCE Design Meeting 12/12-2015 $149.33

PO-16-600 American Express CPC RThroop Hotel Los Angeles Project DULCE 12/12-2015 $173.34

PO-16-601 Christopher Jacob Tuition Reimbursement $5,250.00

PO-16-602 Tom Sheehan Mileage Reimbursement $2.30

PO-16-603 Charles Palo Mileage Reimbursement $34.52

PO-16-604 Gold Star Graphic Signs for Program Learning Day $169.78


PO-16-606 Office Depot Coffee supplies $65.59

PO-16-607 American Express CPC Coffee Supplies $222.17

PO-16-608 American Express CPC RPalo Hotel Gas Rental Car Parking St. Petersburg FL Florida Philanthropic Summit 2/4-2016 $514.00

PO-16-609 Leadership PBC Little Free Libraries $35,000.00

PO-16-610 National Alliance of PBC Healthy Safe & Strong Funds NAMI Speaker Honorarium For Annual Meeting $2,500.00

PO-16-611 American Express CPC LCover Registr Hotel Airport Parking Shuttle Baggage Boston Touchpoints CLT 3/6-2016 $3,623.06

PO-16-612 American Express BTA LCover Airfare Boston MA Touchpoints CLT 3/6-2016 $634.77

PO-16-613 Avis Rent A Car System RPalo Rental Car Philanthropic Summit St. Petersburg FL 12/24-2015 $107.22

PO-16-614 American Express CPC LUsborne Registration Seminars 4/6/13-5/17-6/15-2016 $300.00

PO-16-615 Amazon.com Lithium Batteries For Laptops $119.97

PO-16-616 Beacon Group Renewal Premiums Public Officials Liab & Crime Coverage 01/01/2016-01/01/2017 $25,820.00

PO-16-617 Office Depot Replacement Coffee Pot & Office Supplies $16.27

PO-16-618 MDH Graphic Services Reprint Of 500 TOTS Brochures $135.00

PO-16-619 Publix Supplies For Parenting Campaign Content Subcommittee Meeting 1/12-2016 $46.41

PO-16-620 Natasha Martinez Tuition Reimbursement $5,250.00

PO-16-621 American Express CPC WorkingMeeting RFP 15-017 Proposer Interviews Meeting 1/12-2016 $108.86

PO-16-622 HMHB Reimbursement Healthy Start Risk Screens $651.68

PO-16-623 School District Of PBC Racial Equity Institute Training Collaborative LOC $10,000.00

PO-16-624 Sunshine Printing Reprint of 500 Domestic Violence Brochures $284.70

PO-16-625 Green Earth Powerwashing Pressure Cleaning Exterior $1,478.00

PO-16-626 Sun-Sentinel Full Page Color Ad Highlighting Providers Programs 11/1-2015-2016 $6,536.25

2


Warrants List

January 28, 2016

PO-16-627 American Express CPC PVitello Registr FAU Seminar Communication Gap Between Generations 4/13-2016 $75.00

PO-16-628 Clear Copy 10 Strong Minds Manuals Program Learning Day $275.00

PO-16-629 Clear Copy Business Cards $80.00

PO-16-630 Sunshine Printing Reprint Of 500 Domestic Violence Brochures HMHB Spanish Version $284.70

PO-16-631 American Express CPC W2's Electronically Through Aatrix $149.22

PO-16-632 ADS Telecom Shoretel Phone System Annual Maintenance Contract Renewal $14,481.00

PO-16-633 American Express CPC Registration For Chamber's State Of The City $500.00

PO-16-634 M&T Bank 801343 2015 Retirement Health Savings Contributions $116,321.43

PO-16-635 American Express CPC Employment Ad With Public Health Career Mart $370.00

PO-16-636 American Express CPC Employment Ad With PsycCareers $550.00

PO-16-637 American Express CPC Employment Ad With NAEYC $125.00

PO-16-638 Palm Beach Newspaper Employment Ad $512.00

PO-16-639 Palm Beach Atlantic University Healthy Safe & Strong Funds Understanding & Responding To Trauma $2,500.00

PO-16-640 Florida Atlantic University Healthy Safe & Strong Fund Safety Box For Children With ASD $2,500.00

PO-16-641 Nat'l Coalition of 100 Black Women Healthy Safe & Strong Funds Annual Community Baby Shower $2,500.00

PO-16-642 Cheryl L. Jacobs Healthy Start Coalition Trainings Partners For A Healthy Baby $5,000.00

PO-16-643 Susan Bryant Editing Services for Communications Public Education Campaigns 2/1-9/30-2016 $30,000.00

PO-16-644 MDH Graphic Homesafe Quarterly Materials English 2500 Spanish $3,652.00

PO-16-645 Clear Copy Homesafe Quarterly Materials English 750 Spanish Better Sleep Brochure $932.00

PO-16-646 Gold Star Graphic Homesafe Quarterly Materials $1,310.79

PO-16-647 John Bartosek Travel Reimbursement Tallahassee FL 11/30-2015 $122.67

PO-16-648 Amy Gyau-Moyer Travel Reimbursement Phoenix AZ 11/8-2015 $76.68

PO-16-649 NonProfit Technologies Professional Services SWilliams MIP Imports Of Leave Requests $162.00

PO-16-650 American Express AECPC 1099s Electronically Through Aatrix 2015 $134.35

PO-16-651 American Express BTA RBazil Airfare Dallas TX General Audit Conference 3/6-2016 $416.18

PO-16-653 American Express CPC ABlechman Registr Early Learning Summit WPB 1/26-2016 $50.00

PO-16-654 MDH Graphic Services 1000 BRIDGESMap Postcards $98.00

PO-16-655 Gold Star Graphic Anniversary Posters $450.00

PO-16-656 Robin Bradley Hansel Writing Services Public Education $20,000.00




PO-16-660 Sun-Sentinel Online Ad Package $2,320.00

3

Allocations Children's Services CouncilJanuary 28, 2016

Warrant Payable To Description

TR216AB15/16 ABC Montessori Academy-MB Edu Enterprises Reimb Exp Remaining 15/16Strong Minds 16,704.00TR217ES15/16 Easter Seals FL Reimb Exp Remaining 15/16Strong Minds 11,484.00TR218KK15/16 The Kings Kids Early Learning Center Reimb Exp Remaining 15/16Strong Minds PendingTR219LP15/16 The Learning Place Reimb Exp Remaining 15/16Strong Minds PendingTR220GL15/16 Greenacres Learning Center Reimb Exp Remaining 15/16Strong Minds PendingTR221SC15/16 Suncoast Christian Academy Reimb Exp Remaining 15/16Strong Minds Pending

Feb 2016Payroll

Children's Services CouncilJanuary 28, 2016

Check Amount Check Date Description13085 2/15/16 Wells FPay Prd 02/01/16-02/15/1613086 $2,547.54 2/15/16 Pay Prd 02/01/16-02/15/1613087 $1,653.15 2/15/16 Pay Prd 02/01/16-02/15/1613088 $1,999.21 2/15/16 Pay Prd 02/01/16-02/15/1613089 $1,885.99 2/15/16 Pay Prd 02/01/16-02/15/1613090 $1,998.48 2/15/16 Pay Prd 02/01/16-02/15/1613091 $2,146.53 2/15/16 Pay Prd 02/01/16-02/15/1613092 $4,751.33 2/15/16 Pay Prd 02/01/16-02/15/1613093 $2,050.70 2/15/16 Pay Prd 02/01/16-02/15/1613094 $3,398.13 2/15/16 Pay Prd 02/01/16-02/15/1613095 $1,367.79 2/15/16 Pay Prd 02/01/16-02/15/1613096 $4,836.34 2/15/16 Pay Prd 02/01/16-02/15/1613097 $2,222.37 2/15/16 Pay Prd 02/01/16-02/15/1613098 $5,156.29 2/15/16 Pay Prd 02/01/16-02/15/1613099 $920.82 2/15/16 Pay Prd 02/01/16-02/15/1613100 $2,701.70 2/15/16 Pay Prd 02/01/16-02/15/1613101 $2,928.50 2/15/16 Pay Prd 02/01/16-02/15/1613102 $2,469.37 2/15/16 Pay Prd 02/01/16-02/15/1613103 $1,383.19 2/15/16 Pay Prd 02/01/16-02/15/1613104 $3,325.83 2/15/16 Pay Prd 02/01/16-02/15/1613105 $3,065.94 2/15/16 Pay Prd 02/01/16-02/15/1613106 $1,714.55 2/15/16 Pay Prd 02/01/16-02/15/1613107 $2,504.74 2/15/16 Pay Prd 02/01/16-02/15/1613108 $2,098.79 2/15/16 Pay Prd 02/01/16-02/15/1613109 $2,093.05 2/15/16 Pay Prd 02/01/16-02/15/1613110 $2,146.32 2/15/16 Pay Prd 02/01/16-02/15/1613111 $2,314.42 2/15/16 Pay Prd 02/01/16-02/15/1613112 $2,362.69 2/15/16 Pay Prd 02/01/16-02/15/1613113 $1,689.58 2/15/16 Pay Prd 02/01/16-02/15/1613114 $2,624.73 2/15/16 Pay Prd 02/01/16-02/15/1613115 $2,938.59 2/15/16 Pay Prd 02/01/16-02/15/1613116 $3,245.53 2/15/16 Pay Prd 02/01/16-02/15/1613117 $2,083.14 2/15/16 Pay Prd 02/01/16-02/15/1613118 $2,196.26 2/15/16 Pay Prd 02/01/16-02/15/1613119 $2,622.63 2/15/16 Pay Prd 02/01/16-02/15/1613120 $2,288.20 2/15/16 Pay Prd 02/01/16-02/15/1613121 $1,851.57 2/15/16 Pay Prd 02/01/16-02/15/1613122 $1,406.32 2/15/16 Pay Prd 02/01/16-02/15/1613123 $1,805.86 2/15/16 Pay Prd 02/01/16-02/15/1613124 $2,085.73 2/15/16 Pay Prd 02/01/16-02/15/1613125 $2,699.19 2/15/16 Pay Prd 02/01/16-02/15/1613126 $2,834.44 2/15/16 Pay Prd 02/01/16-02/15/1613127 $1,692.15 2/15/16 Pay Prd 02/01/16-02/15/1613128 $1,839.41 2/15/16 Pay Prd 02/01/16-02/15/1613129 $2,276.90 2/15/16 Pay Prd 02/01/16-02/15/1613130 $2,088.42 2/15/16 Pay Prd 02/01/16-02/15/1613131 $1,399.98 2/15/16 Pay Prd 02/01/16-02/15/1613132 $1,057.71 2/15/16 Pay Prd 02/01/16-02/15/1613133 $2,130.29 2/15/16 Pay Prd 02/01/16-02/15/1613134 $2,027.49 2/15/16 Pay Prd 02/01/16-02/15/1613135 $2,410.61 2/15/16 Pay Prd 02/01/16-02/15/1613136 $2,734.87 2/15/16 Pay Prd 02/01/16-02/15/1613137 $1,344.77 2/15/16 Pay Prd 02/01/16-02/15/16

Feb 2016Payroll


Check Amount Check Date Description13138 $2,216.92 2/15/16 Pay Prd 02/01/16-02/15/1613139 $5,794.73 2/15/16 Pay Prd 02/01/16-02/15/1613140 $1,174.95 2/15/16 Pay Prd 02/01/16-02/15/1613141 $1,681.51 2/15/16 Pay Prd 02/01/16-02/15/1613142 $2,250.83 2/15/16 Pay Prd 02/01/16-02/15/1613143 $2,474.90 2/15/16 Pay Prd 02/01/16-02/15/1613144 $1,834.11 2/15/16 Pay Prd 02/01/16-02/15/1613145 $2,119.33 2/15/16 Pay Prd 02/01/16-02/15/1613146 $1,820.62 2/15/16 Pay Prd 02/01/16-02/15/1613147 $1,597.30 2/15/16 Pay Prd 02/01/16-02/15/1613148 $1,946.90 2/15/16 Pay Prd 02/01/16-02/15/1613149 $2,261.10 2/15/16 Pay Prd 02/01/16-02/15/1613150 $5,251.80 2/15/16 Pay Prd 02/01/16-02/15/1613151 $1,903.54 2/15/16 Pay Prd 02/01/16-02/15/1613152 $3,258.22 2/15/16 Pay Prd 02/01/16-02/15/1613153 $2,717.16 2/15/16 Pay Prd 02/01/16-02/15/1613154 $3,103.81 2/15/16 Pay Prd 02/01/16-02/15/1613155 $2,794.08 2/15/16 Pay Prd 02/01/16-02/15/1613156 $3,820.02 2/15/16 Pay Prd 02/01/16-02/15/1613157 $1,673.75 2/15/16 Pay Prd 02/01/16-02/15/1613158 $1,575.48 2/15/16 Pay Prd 02/01/16-02/15/1613159 $1,245.60 2/15/16 Pay Prd 02/01/16-02/15/1613160 $2,204.52 2/15/16 Pay Prd 02/01/16-02/15/1613161 $2,524.47 2/15/16 Pay Prd 02/01/16-02/15/1613162 $3,117.79 2/15/16 Pay Prd 02/01/16-02/15/1613163 $4,058.11 2/15/16 Pay Prd 02/01/16-02/15/1613164 $4,020.24 2/15/16 Pay Prd 02/01/16-02/15/1613165 $1,583.12 2/15/16 Pay Prd 02/01/16-02/15/1613166 $3,105.01 2/15/16 Pay Prd 02/01/16-02/15/1613167 $1,844.23 2/15/16 Pay Prd 02/01/16-02/15/1613168 $1,645.20 2/15/16 Pay Prd 02/01/16-02/15/1613169 $5,513.21 2/15/16 Pay Prd 02/01/16-02/15/1613170 $1,130.82 2/15/16 Pay Prd 02/01/16-02/15/1613171 $3,000.57 2/15/16 Pay Prd 02/01/16-02/15/1613172 $1,430.21 2/15/16 Pay Prd 02/01/16-02/15/1613173 $2,502.76 2/15/16 Pay Prd 02/01/16-02/15/1613174 $2,198.04 2/15/16 Pay Prd 02/01/16-02/15/1613175 $2,054.26 2/15/16 Pay Prd 02/01/16-02/15/1613176 $1,757.64 2/15/16 Pay Prd 02/01/16-02/15/1613177 $1,993.90 2/15/16 Pay Prd 02/01/16-02/15/1613178 $3,763.94 2/15/16 Pay Prd 02/01/16-02/15/1613179 $1,289.59 2/15/16 Pay Prd 02/01/16-02/15/1613180 $1,664.27 2/15/16 Pay Prd 02/01/16-02/15/1613181 $2,819.86 2/15/16 Pay Prd 02/01/16-02/15/1613182 TBD 2/15/16 Potential New Hire BA Officer13183 TBD 2/15/16 Potential New Hire Prg Officer13184 TBD 2/15/16 Potential New Hire Comm Specialist

Feb 2016Payroll


Check Amount Check Date Description13185 2/29/16 Wells FPay Prd 02/16/16-02/29/1613186 $2,547.54 2/29/16 Pay Prd 02/16/16-02/29/1613187 $1,653.15 2/29/16 Pay Prd 02/16/16-02/29/1613188 $1,999.21 2/29/16 Pay Prd 02/16/16-02/29/1613189 $1,885.99 2/29/16 Pay Prd 02/16/16-02/29/1613190 $1,998.48 2/29/16 Pay Prd 02/16/16-02/29/1613191 $2,146.53 2/29/16 Pay Prd 02/16/16-02/29/1613192 $4,751.33 2/29/16 Pay Prd 02/16/16-02/29/1613193 $2,050.70 2/29/16 Pay Prd 02/16/16-02/29/1613194 $3,398.13 2/29/16 Pay Prd 02/16/16-02/29/1613195 $1,367.79 2/29/16 Pay Prd 02/16/16-02/29/1613196 $4,836.34 2/29/16 Pay Prd 02/16/16-02/29/1613197 $2,222.37 2/29/16 Pay Prd 02/16/16-02/29/1613198 $5,156.29 2/29/16 Pay Prd 02/16/16-02/29/1613199 $920.82 2/29/16 Pay Prd 02/16/16-02/29/1613200 $2,701.70 2/29/16 Pay Prd 02/16/16-02/29/1613201 $2,928.50 2/29/16 Pay Prd 02/16/16-02/29/1613202 $2,469.37 2/29/16 Pay Prd 02/16/16-02/29/1613203 $1,383.19 2/29/16 Pay Prd 02/16/16-02/29/1613204 $3,325.83 2/29/16 Pay Prd 02/16/16-02/29/1613205 $3,065.94 2/29/16 Pay Prd 02/16/16-02/29/1613206 $1,714.55 2/29/16 Pay Prd 02/16/16-02/29/1613207 $2,504.74 2/29/16 Pay Prd 02/16/16-02/29/1613208 $2,098.79 2/29/16 Pay Prd 02/16/16-02/29/1613209 $2,093.05 2/29/16 Pay Prd 02/16/16-02/29/1613210 $2,146.32 2/29/16 Pay Prd 02/16/16-02/29/1613211 $2,314.42 2/29/16 Pay Prd 02/16/16-02/29/1613212 $2,362.69 2/29/16 Pay Prd 02/16/16-02/29/1613213 $1,689.58 2/29/16 Pay Prd 02/16/16-02/29/1613214 $2,624.73 2/29/16 Pay Prd 02/16/16-02/29/1613215 $2,938.59 2/29/16 Pay Prd 02/16/16-02/29/1613216 $3,245.53 2/29/16 Pay Prd 02/16/16-02/29/1613217 $2,083.14 2/29/16 Pay Prd 02/16/16-02/29/1613218 $2,196.26 2/29/16 Pay Prd 02/16/16-02/29/1613219 $2,622.63 2/29/16 Pay Prd 02/16/16-02/29/1613220 $2,288.20 2/29/16 Pay Prd 02/16/16-02/29/1613221 $1,851.57 2/29/16 Pay Prd 02/16/16-02/29/1613222 $1,406.32 2/29/16 Pay Prd 02/16/16-02/29/1613223 $1,805.86 2/29/16 Pay Prd 02/16/16-02/29/1613224 $2,085.73 2/29/16 Pay Prd 02/16/16-02/29/1613225 $2,699.19 2/29/16 Pay Prd 02/16/16-02/29/1613226 $2,834.44 2/29/16 Pay Prd 02/16/16-02/29/1613227 $1,692.15 2/29/16 Pay Prd 02/16/16-02/29/1613228 $1,839.41 2/29/16 Pay Prd 02/16/16-02/29/1613229 $2,276.90 2/29/16 Pay Prd 02/16/16-02/29/1613230 $2,088.42 2/29/16 Pay Prd 02/16/16-02/29/1613231 $1,399.98 2/29/16 Pay Prd 02/16/16-02/29/1613232 $1,057.71 2/29/16 Pay Prd 02/16/16-02/29/1613233 $2,130.29 2/29/16 Pay Prd 02/16/16-02/29/1613234 $2,027.49 2/29/16 Pay Prd 02/16/16-02/29/1613235 $2,410.61 2/29/16 Pay Prd 02/16/16-02/29/1613236 $2,734.87 2/29/16 Pay Prd 02/16/16-02/29/1613237 $1,344.77 2/29/16 Pay Prd 02/16/16-02/29/16

Feb 2016Payroll


Check Amount Check Date Description13238 $2,216.92 2/29/16 Pay Prd 02/16/16-02/29/1613239 $5,794.73 2/29/16 Pay Prd 02/16/16-02/29/1613240 $1,174.95 2/29/16 Pay Prd 02/16/16-02/29/1613241 $1,681.51 2/29/16 Pay Prd 02/16/16-02/29/1613242 $2,250.83 2/29/16 Pay Prd 02/16/16-02/29/1613243 $2,474.90 2/29/16 Pay Prd 02/16/16-02/29/1613244 $1,834.11 2/29/16 Pay Prd 02/16/16-02/29/1613245 $2,119.33 2/29/16 Pay Prd 02/16/16-02/29/1613246 $1,820.62 2/29/16 Pay Prd 02/16/16-02/29/1613247 $1,597.30 2/29/16 Pay Prd 02/16/16-02/29/1613248 $1,946.90 2/29/16 Pay Prd 02/16/16-02/29/1613249 $2,261.10 2/29/16 Pay Prd 02/16/16-02/29/1613250 $5,251.80 2/29/16 Pay Prd 02/16/16-02/29/1613251 $1,903.54 2/29/16 Pay Prd 02/16/16-02/29/1613252 $3,258.22 2/29/16 Pay Prd 02/16/16-02/29/1613253 $2,717.16 2/29/16 Pay Prd 02/16/16-02/29/1613254 $3,103.81 2/29/16 Pay Prd 02/16/16-02/29/1613255 $2,794.08 2/29/16 Pay Prd 02/16/16-02/29/1613256 $3,820.02 2/29/16 Pay Prd 02/16/16-02/29/1613257 $1,673.75 2/29/16 Pay Prd 02/16/16-02/29/1613258 $1,575.48 2/29/16 Pay Prd 02/16/16-02/29/1613259 $1,245.60 2/29/16 Pay Prd 02/16/16-02/29/1613260 $2,204.52 2/29/16 Pay Prd 02/16/16-02/29/1613261 $2,524.47 2/29/16 Pay Prd 02/16/16-02/29/1613262 $3,117.79 2/29/16 Pay Prd 02/16/16-02/29/1613263 $4,058.11 2/29/16 Pay Prd 02/16/16-02/29/1613264 $4,020.24 2/29/16 Pay Prd 02/16/16-02/29/1613265 $1,583.12 2/29/16 Pay Prd 02/16/16-02/29/1613266 $3,105.01 2/29/16 Pay Prd 02/16/16-02/29/1613267 $1,844.23 2/29/16 Pay Prd 02/16/16-02/29/1613268 $1,645.20 2/29/16 Pay Prd 02/16/16-02/29/1613269 $5,513.21 2/29/16 Pay Prd 02/16/16-02/29/1613270 $1,130.82 2/29/16 Pay Prd 02/16/16-02/29/16

#: 8

AGENDA ITEM SUMMARY (R E V I S E D)January 28, 2016 Council Meeting

AGENDA ITEM: 5B(2)

TITLE: Consent Agenda ‐ Business Resolution #16‐001 Authorizing Website for Parenting Public Awareness/Education Campaign

CSC STAFF: Mike Roedel, Digital Communications Administrator; John Bartosek, Chief Communications Officer

SUMMARY:

In the December 3rd CEO Report the Communications Division had notified the Council that an RFP had been issued for creation of a new website to provide public awareness and education in CSC’s universal parenting campaign. The Website Creation RFP process has been completed, and the review team recommended one vendor: Svanaco, Inc., d/b/a Americaneagle.com of Fort Lauderdale. The vendor will provide website development, responsive design, search engine optimization, programming and other services. We recognize that no single communications channel will reach all Palm Beach County families and that we need to keep pace with modern family usage. Nationally, broadband internet usage has grown from just 3 percent in 2000 to well over 70 percent by 2013, according to a Pew Research Center survey. Page views of our websites have also increased, from about 325,000 in 2012 to more than 360,000 last year. We anticipate the familiar cscpbc.org website will continue as a strong institution organization voice and portal for funded providers, while the family and child safety pages will migrate to the new site along with other new content. The new website also will complement the new parenting apps (detailed in the revised CEO Report for the January 28th, 2016, meeting). We are investing part of the current Public Education budget in the website component of the parenting campaign by reducing what would have been spent on traditional media in the previous year. But we are not eliminating other channels of communication completely; we will continue with more limited printing, TV, radio (particularly Spanish and Creole), billboards, and social media as well. The cost includes $144,999 for development of the website and integration with the new proposed apps that will complement the campaign. FISCAL IMPACT:

The total cost of funding this item is up to $144,999; funding to support this agenda item is budgeted in the Communications Division strategy budget in the Public Education line item.

RECOMMENDATION:

I recommend the Council approve Resolution #16‐001 authorizing the Chief Executive Officer to execute the necessary agreements with Svanaco, Inc. d/b/a AmericanEagle.com to develop and launch a website providing public education and awareness for the universal parenting campaign, for an amount not to exceed $144,999, effective February 1, 2016 through September 30, 2016.

RESOLUTION #16-001

RESOLUTION OF THE CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY AUTHORIZING AN AGREEMENT WITH SVANACO, INC.

D/B/A AMERICANEAGLE.COM FOR PUBLIC EDUCATION AND AWARENESS PARENTING CAMPAIGN

WEBSITE DEVELOPMENT AND LAUNCH


issued a Request for Proposals in 2015 for creation of a new website to promote public

awareness and education in the Council’s universal parenting campaign; and

WHEREAS, the Council will reduce spending on traditional media in 2016 and

move towards keeping pace with modern family usage in information-gathering, which

includes broadband internet usage and smart phones; and

WHEREAS, the new website will host the family and child safety pages of the

current CSC website together with new content, and will complement the new parenting

app.


SERVICES COUNCIL OF PALM BEACH COUNTY, that the Chief Executive Officer is

authorized to enter into the necessary agreements with Svanaco, Inc. d/b/a

AmericanEagle.com to develop and launch a website providing public education and

awareness for the universal parenting campaign in an amount not to exceed $144,999 for

the period February 1, 2016 through September 30, 2016.








CEO Report (revised) January 28, 2016

CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY January 28, 2016 CEO Report

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Chief Executive Officer Report

Follow Up from Planning Session ‐ Barriers to Accessing Prenatal Care

In response to a question raised during the April 2015 Planning Session, this summary addresses barriers to early access to prenatal care in Palm Beach County, as well as current efforts within our Early Childhood System of Care to address this issue.

Early and adequate prenatal care is important to ensuring a healthy pregnancy and birth. Increasing access for pregnant women to early and adequate prenatal care is a national goal supported by Healthy People 2020, as well as a state and local Healthy Start goal. CSC tracks progress on this indicator, and our Healthy Start Delivery Plan includes action steps to address these indicators. In 2014, 75.7% of expectant mothers in Palm Beach County accessed prenatal care in the first trimester, compared to the state rate of 79.4%. This is an area that we are working to improve.

Common barriers reported nationally by CDC include lacking money or insurance for visits, not getting appointments when desired, not knowing that one was pregnant, not having insurance, and transportation issues. Within our Healthy Beginnings system of care, Healthy Mothers, Healthy Babies (HMHB) works as our prenatal entry agency to promote completion of Prenatal Risk Screens, and then follow up with pregnant women to conduct additional assessment and link women to services. They also engage in outreach and messaging work to encourage preconception health and early access to prenatal care.

In 2012 and 2013, HMHB collected surveys from their clients and Home Safe’s Healthy Beginnings clients to investigate reasons for late entry into prenatal care in Palm Beach County. Surveys indicated that the primary reasons for late entry into care were being unaware of the pregnancy, lacking a payer source, transportation challenges, and being unaware of services available for pregnant women.

HMHB’s health care navigators continue to gather anecdotal data regarding current barriers. Clients report the same barriers that were identified in 2012 and listed above. In addition to the primary challenges noted above, clients report not wanting to disclose their pregnancy, not wanting their employers to know about their pregnancy, not being able to miss work, and child care challenges. Pregnant teens are even more likely to delay seeking prenatal care.

In the past year, new issues have emerged related to changes in the SOBRA application process at the Florida Department of Health. SOBRA provides Medicaid funding for pregnant women under the Sixth Omnibus Budget Reconciliation Act. SOBRA is now only provided to those clients who will continue their prenatal care at Health Department centers. Women who are not eligible for SOBRA now need to apply for Medicaid, a process that can be lengthy at times. Delays in the Medicaid application process have impacted timely access to prenatal care. In addition to delays related to the change to SOBRA, some pregnant women have a Managed Medical Assistance plan (MMA) that is not accepted by their preferred provider

HMHB and the Healthy Beginnings system are working to promote access to early prenatal care. As a result of the survey conducted in 2012 and ongoing collected information, HMHB developed and continues to use a brochure to assist women in identifying early signs of pregnancy and to educate families on the importance of prenatal care. HMHB conducts outreach and participates in


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community events to encourage prenatal care, including partnering with faith‐based women’s groups. The implementation of the Community Voice program and social media efforts also support efforts of the Entry Agency to promote early access to prenatal care.

Healthy Start Coalition On‐Site Monitoring Results

Children’s Services Council serves as the fiscal, administrative and programmatic agent for the Healthy Start Coalition of Palm Beach County (also known as the Healthy Beginnings Coalition of Palm Beach County). The Coalition has two contracts for Healthy Start services. The Coalition has a contract with the Florida Department of Health and a contract with the Healthy Start MomCare Network, Inc. The funding from these two contracts supports direct service staff in our nursing programs (Nurse Family Partnership, HB Nurses and WHIN) and well as direct service staff at both of our entry agencies. The Coalition generated nearly four million dollars to support our programs for pregnant woman and infants in FY 14/15.

On November 19 and 20, 2015, our Coalition had an on‐site monitoring visit with our contract manager from the Florida Department of Health. We reviewed a variety of performance measures, all of which were met or exceeded. The contract manager also visited one of CSC’s entry agencies and attended a home visit with a Prenatal Plus nurse. We received our final monitoring report in December; the report was very positive, with no recommendations or findings.

‘Growing Up Strong’ TV Show Update In celebration of National Mentoring Month, the latest episode of the Growing Up Strong television series focused on mentoring. The 30‐minute show produced by CSC’s Communications Team aired on WXEL Monday, Jan. 11, at 5:30 p.m. and again on Monday, Jan. 18, at noon. This Growing Up Strong segment (with a guest appearance by Council Vice Chair Thomas Weber) featured a story about how one child who participated in a mentoring program in Palm Beach County went on to become a dean at a local high school and a mentor himself. The show can be viewed here: https://www.youtube.com/watch?v=bvSSKe0MiFU

At‐risk high school students assigned mentors are 55 percent more likely to attend college, according to a recent national survey. In Palm Beach County, there are about 1,900 children waiting for a caring mentor to become part of their lives. The previous two episodes in this third season focused on 1) quality afterschool (with guest appearance by Council member Thomas Bean); and 2) Strong Minds/quality child care. Children’s Services Council began producing the Growing Up Strong series in 2013 to inform parents and caregivers and ensure all our community’s children have the opportunity to grow up healthy, safe and strong. The show is hosted by Toni May, who has more than 20 years of experience in the news business in Palm Beach County. Besides Growing Up Strong, May has produced and hosted shows for Quantum Foundation and WXEL. She has won an Emmy award for her work, as well as an Associated Press Award and a NETA award, the highest award given to local programming in the public television realm.


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Parenting Campaign Update (Revised) Mobile App Update The Communications Division has nearly completed the RFP process to procure smart phone apps to provide public awareness and education in the universal parenting campaign. The RFP for App Creation resulted in a recommendation to work with one vendor. The vendor will create two apps: one for Android phones and one for Apple iPhones. The apps are considered two separate ones for development because the coding language and user interface are distinctly different. Preliminary work to develop an agreed‐upon scope of work and contract price is ongoing, and we expect to bring a contract Agenda Item to the Council at the February 2016 meeting. We recognize that no single communications channel will reach all Palm Beach County families and that we need to keep pace with modern family usage. It’s clear that we need to reach people through their smartphones, especially younger families. We expect it to be more versatile and engaging for families with more immersive, interactive tools. We are investing part of the current Public Education budget in this project and in the contract for development of a new website. We are reducing what would have been spent on traditional media to build out the apps and website with improved control of CSC messaging. Adequate funds for the parenting campaign apps are included under Public Education in the Communications Division budget. The apps and new website (detailed in an accompanying Council Agenda Item for the January 28th, 2016, meeting) are complementary tools. We are not eliminating other channels of communication completely. We will continue with more limited printing, TV, radio (particularly Spanish and Creole), billboards, and social media as well. RFP for Parenting Campaign Content In the December 3rd CEO Report the Communications Division notified the Council that an RFP had been released to develop content for the parenting campaign. Only two bids were received and both were rejected. An RFQ was then released to create a “pool” for writing and editing services. Three of the seven applicants were accepted. Because that number is insufficient, we have begun contracting directly with a writing and editing professional with local knowledge to develop content for the parenting campaign.

In early January the first round of content subcommittee meetings was conducted with about 40 representatives of 20 agencies, both funded providers and others; representatives of the new writers/editors pool also attended the meeting. Ideas and suggestions from the four break‐out groups will be reviewed and incorporated in the campaign as soon as possible.

Q1 2015‐2016 Media Expenditures report Per Council Resolution #15‐024 adopted August 6, 2015 the chart attached summarizes quarterly media expenditures by Children’s Services Council for Q1: October 1, 2015, through December 31, 2015. Target audience is based on measurements provided by the medium to any advertiser in that medium.


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Definitions follow for chart following: Print: Circulation multiplied by number of ads, and targeted email blasts recipients TV: Unduplicated number of individuals or households exposed to TV ad or program at least once during the average week for a reported time period. Radio: Net Reach = Estimated number of listeners in any given quarter‐hour multiplied by number of ads Theater: Average number of viewers per seating multiplied by duration of ad campaign weeks Billboards: OOH = out of home ad views based on location and traffic patterns Web: Measures “impressions/reach” as any served ad unit that appears on a page to a reader who has gone to that page, and the contents of that page have fully downloaded. Social Media: Paid (promoted) posts on Facebook. Cost per audience member: computed average

Media Expenditures

Q1 and YTD, FY 2015‐2016

Audience

Medium Cost Reached Per Target

Print 33,013.18$ 352,615 0.094$

TV 4,500.00$ (WXEL not measured)

Radio 15,455.00$ 908,300 0.017$

Radio (S,C) 10,482.00$ (Spanish, Creole not measured)

Theaters ‐$ ‐

Billboards 72,192.40$ 22,512,863 0.003$

Digital ads 2,500.00$ 274,593 0.009$

Social Media 1,299.57$ 154,314 0.008$

Total/Average 139,442.15$ 24,202,685 0.026$

Angel Tree – 2015 CSC staff and your contributions helped fulfill the holiday wishes of 61 children from the Early Steps program in Palm Beach County. Families and children were very grateful for your generosity. Thea Chimenti, Family Resource Specialist from Easter Seals Florida, Inc. wrote: “On behalf of the entire Treasure Coast Early Steps Program, I’d like to extend our sincerest thanks for partnering with our agency this year during our holiday toy drive. We are so honored that families in our program could be the recipients of such generosity from your staff. The families we distribute toys to were so grateful that you all truly made their holiday wishes come true.”


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Esther Geneya, Aunt of Nathan (dressed in red) wrote to Easter Seals: “Nathan's mom and the rest of family would like to thank you for the Christmas gift you sent for Nathan. Nathan was very happy to receive and open up his gift on Christmas Day. He really likes his new toy and has been playing with it ever since. I uploaded a few pictures to share his joyful moment with you. Thank you very much! God bless you! and Happy New Year!!”


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Employee Achievements In December, 2015, CSC staff succeeded in being honored with the following professional designations: Jennifer Diehl, Controller, succeeded in achieving her Ph.D. from Argosy University.

Lori Miller, Program Officer, succeeded in achieving her Ph.D. from Florida Atlantic University. Charice Robinson, Budget Specialist, succeeded in achieving her MBA from Palm Beach Atlantic University. Jennifer Muñoz, Community Planning & Partnership Officer was awarded the Project Management Professional (PMP)® credential from the Project Management Institute®. In 2015, team members from the Talent and Operations Division achieved the following certifications from the Society for Human Resource Management: Leah Shaw, COO, Senior Certified Professional Shay Tozzi, HR Director, Certified Professional Melinda Cato, HR Generalist, Certified Professional We congratulate all staff for their pursuit of excellence and achieving their goals!

Children's Services CouncilWarrant List

January 28, 2016

WALK-IN

Document No Vendor Name Description TotalPO-16-661 Capital Office Products Office Supplies Staff $154.15PO-16-662 Konica Minolta Business Solutions Monthly Copier Lease Maintenance & Support $47,927.66PO-16-663 Pitney Bowes CC Property Tax For Pitney Bowes Postage Machine $97.79PO-16-664 American Express CPC Annual Renewal Sun-Sentinel $59.80PO-16-665 Amazon.com Rechargeable Batteries & Charger IT 42-Cup Coffee Urn For Learning Center $87.79PO-16-666 American Express CPC Institute For Internal Auditors Critical Thinking Auditors Webinar CDavis 3/1/3/8/10-2016 $299.00PO-16-667 Early Learning Coalition Of PBC Level 2 Screening $1,800.00PO-16-668 Doris Diane Henderson Advanced Microsoft Word & Powerpoint Training CSC Staff $4,800.00PO-16-669 Publix Meeting Supplies $107.30PO-16-670 American Express CPC The Big Picture Approach 3 Day Meeting $1,063.31PO-16-671 Lona O'Connor Writing Services For Communications Division Public Education 2/1-9/30-2016 $20,000.00PO-16-672 Sheilisa McNeal Writing Services For Communications Division Public Education 2/1-9/30-2016 $20,000.00PO-16-673 American Express CPC Meeting Supplies $133.82PO-16-674 Avis Rent A Car Toll Adjustments $48.15PO-16-675 Office Depot Office Supplies $119.97PO-16-676 The Carpet MD Carpet Flooring & Upholstery Cleaning Service - Blanket POFY1516 $5,000.00PO-16-677 Nat'L Workforce Registry Alliance SDavey Membership $300.00PO-16-678 American Express CPC Replacement Indoor Outdoor Convex Mirrors $245.36PO-16-679 American Express CPC 16 Tablecloths Celebrate Success Meeting 1/27-2016 $31.84PO-16-680 American Express CPC Toastmaster Membership $44.00PO-16-681 PassPort Publications Print Ad Wellington Chamber Health & Wellness Guide $828.75PO-16-682 American Express CPC LWilliams-Taylor Registration Chamber Of Commerce 2/11-2016 $35.00PO-16-683 American Express CPC Toastmasters Membership TDover Prime Time $50.00PO-16-684 Svanaco Inc. DBA Americaneagle Develop & Launch Website For Parenting Public Awareness Campaign $144,999.00PO-16-685 E-Innovative Services Equip Asset Inventory Management System $23,420.00

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DM#178806 160128 Personnel Committee Agenda

Children’s Services Council

PERSONNEL COMMITTEE MEETING Thursday, January 28, 2016 ‐ 3:15 p.m.

‐‐‐

AGENDA

Reference # 1. Call to Order

2. Minutes of Personnel Committee Meeting of December 3, 2015 1 Recommendation: I recommend the Personnel Committee approve the Minutes of the December 3, 2015 Personnel Committee Meeting as presented.

3. Performance Review of Chief Executive Officer – Discussion and Approval 2 Recommendation: I recommend the Personnel Committee approve the performance review of the Chief Executive Officer as outlined. 4. Adjournment

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Children’s Services Council – Personnel Committee AGENDA ITEM

January 28, 2016

doc #178807 160128 Personnel Committee Agenda items

AGENDA ITEM: 2

TITLE: Minutes December 3, 2015 Personnel Committee Meeting

RECOMMENDATION: I recommend the Personnel Committee approve the Minutes of the December 3, 2015 Personnel Committee Meeting as presented.


PERSONNEL COMMITTEE MEETING MINUTES December 3, 2015

1. Call to Order

The meeting was called to order at 4:15 pm.

Present (Council): Vince Goodman, Greg Langowski, Tom Weber, Thomas Bean (Staff): Tom Sheehan, Shay Tozzi, Lisa Williams‐Taylor, Ph.D.

2. Employee Handbook Revisions

Shay Tozzi, Director of Human Resources stated that they reviewed the Employee Handbook each year to ensure they were in compliance with all state, federal, and local laws, in addition to any additions or changes to process or practice that were in effect. She stated that the only changes for the current Employee Handbook were as follows:

Gift Policy Ms. Tozzi stated that she had worked together with Tom Sheehan, General Counsel, to review the gift policy to ensure they were in compliance with the Florida Sunshine Law and Code of Ethics. She stated that the gift policy had been updated for 2016.

Thomas Bean asked what clarification was made to the gift policy. Tom Sheehan stated that they had refined the definition of a gift because there had previously been no definition, and there were certain exceptions that were not considered as gifts. Ms. Tozzi stated that with the wellness incentive dollars CSC had given a gift certificate to staff. She stated that the Appreciation and Events Committee worked throughout the year hosting events to fundraise for an end‐of‐year celebration, or may provide prizes through a raffle at other events, such prizes were all self‐funded. Tom Sheehan stated that when employees attended conferences there may be a raffle with prizes, and those prizes were not categorized as gifts. He stated that any such prizes won must be reported to himself, and he would evaluate the circumstances.

Tom Weber asked whether the policy came into play with the end of year holidays and gifts from vendors. Mr. Sheehan stated that staff had recently been reminded that under the current policy, CSC staff should not accept gifts. He stated that the final provision of the policy outlines that if a gift arrives: i) you can return it; ii) you can pay the value of the gift; or iii) you can give it away. He stated that the receptionist was trained to know where to send such gifts, such as the Palm Beach County Food Bank.

Smoking Policy Ms. Tozzi stated that the smoking policy had been updated to include vaping because electronic cigarettes were becoming popular.

Bulletin Boards/Public Postings Ms. Tozzi stated that this policy had been updated to ensure compliance with local, state, and federal laws, ensuring employees were in compliance when posting on bulletin boards.

Personnel Committee – Minutes Page 2 of 2

DM#178590 151203 Personnel Committee Minutes

Nursing Mothers Facility Ms. Tozzi stated that there had always been a nursing mothers room at CSC, but it had never previously been included in the policies, and now was.

Domestic Partner Removal Ms. Tozzi stated that the Council had approved dropping coverage for domestic partners as of January 2016, and the Employee Handbook now reflected this change.

Voluntary Wellness Incentive Program Ms. Tozzi stated that some verbiage had been updated for the voluntary wellness incentive program to ensure they were moving towards specified health outcomes. She stated that the terminology had previously been targeted outcomes. She stated that if staff did not reach specified outcomes they were still eligible to receive wellness dollars if they participated in programs to help them work towards achieving the specified outcomes.

FMLA Employee Notice Requirements Ms. Tozzi stated that the FMLA notice had been updated with regard to CSC’s responsibility to provide notification to staff.

Vince Goodman stated that the changes were all very good, especially the policy for nursing mothers. He stated that such a policy would increase productivity and was an excellent idea. Tom Sheehan stated that the nursing mothers room had been built into the original plans for the building.

A motion by Weber/Goodman to approve the Employee Handbook/Human Resource Policies as outlined to the Council was approved by unanimous vote.

3. Minutes of Personnel Committee Meeting of September 10, 2015

A motion by Goodman/Weber to approve the Minutes of the September 10, 2015 Personnel Committee Meeting as presented was approved by unanimous vote.

4. Minutes of Personnel Committee Meeting of October 22, 2015

A motion by Goodman/Bean to approve the Minutes of the October 22, 2015 Personnel Committee Meeting as presented was approved by unanimous vote.

5. Adjournment Chair Langowski stated that the Personnel Committee would meet again on January 28, 2016 in order to review comments from the performance evaluation for the Chief Executive Officer. He asked Council members to provide comments to provide a more robust evaluation instead of just numbers and ‘yes’ and ‘no’ answers. The meeting was adjourned at 4:33 p.m.

_________________________________ ________________________________________ Vincent Goodman, Secretary Lisa Williams‐Taylor, Ph.D., Chief Executive Officer

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Children’s Services Council – Personnel Committee AGENDA ITEM

January 28, 2016

doc #178807 160128 Personnel Committee Agenda items

AGENDA ITEM: 3 TITLE: Performance Review of Chief Executive Officer SUMMARY: A questionnaire was sent to each Council member for evaluation of the performance of the Chief Executive Officer. Reviews will be discussed at the January 28, 2015 Personnel Committee meeting. RECOMMENDATION: I recommend the Personnel Committee approve the Performance Review for the Chief Executive Officer, Lisa Williams‐Taylor, Ph.D., as discussed and outlined.

DM155419


Finance Committee Meeting

Thursday, January 28, 2016, 4:00 p.m.

AGENDA Welcome and introductions Finance Committee Members: Tom Lynch, CSC Finance Committee Chair

Thomas Bean, CSC Finance Committee Vice‐chair Greg Langowski, Chair Children’s Services Council Tom Weber, Vice Chair Children’s Services Council Paul Dumar, Director Financial Services, Solid Waste Authority John Marino, Volunteer CSC Staff: Lisa Williams‐Taylor, CEO

Bill Cosgrove, CFO Jen Diehl, Controller Tom Sheehan, General Counsel Elsa Sanchez, Senior Executive Assistant Agenda Items:

1 Minutes December 3, 2015 2 December 31, 2015 Financial Statements 3 Under Expenditure Plan 4 Other 5 Adjournment

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jdiehl

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jdiehl

Text Box


Finance Committee Meeting

Thursday, December 3, 2015, 4:00 p.m.

AGENDA / MINUTES Welcome and introductions Finance Committee Members in Attendance: Tom Lynch, CSC Finance Committee Chair, present Thomas Bean, CSC Finance Committee Vice‐chair, present Greg Langowski, Chair Children’s Services Council, present Tom Weber, Vice‐Chair Children’s Services Council, present Paul Dumar, Director Financial Services, Solid Waste Authority, present via telephone

John Marino, Volunteer, Finance Committee, present CSC Staff: Lisa Williams‐Taylor, Ph.D., CEO, present Bill Cosgrove, CFO, present Jen Diehl, Controller, present Tom Sheehan, General Counsel, present Elsa Sanchez, Senior Executive Assistant, present Agenda Items:

1 Minutes of September 24, 2015 Meeting, Approved unanimously 2 September 30, 2015 Financial Statements, Approved unanimously; Tom Lynch asked

how much the cash carryforward or use of fund balance was for 15‐16 compared to the 14‐15 budgeted amount of $20.3 million, it was approximately $14 million.

3 Investments Update, The final $6 million of an initial $24 million transfer to the custody bank was invested in a FNMA note in October. There remains $12 million of core funding to be invested based on the advice of Davidson Fixed Income Management. There was a discussion about the investments being all public funds so there is no FDIC limit and is not risky.

4 Other 5 Adjournment

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AGENDA ITEM: 2 TITLE: Financial Statements – December 31, 2015 (Unaudited) STAFF: Jennifer Diehl, Controller, Children’s Services Council of Palm Beach

County

SUMMARY:

The financial statements are presented reflecting the estimated operating results of the General Fund and Special Revenue Fund (Prevention Partnerships for Children, Inc.) for the three months ended December 31, 2015. The audit of the Council for the fiscal year ended September 30, 2015 has not been completed and the applicable figures represent unaudited numbers.

Balance Sheet:

As of December 31, 2015 the Council had $104,064,230 in cash and investments. Of this balance, $30,000,000, net of unamortized discounts and premiums, was held in federal government bonds, $69,948,031 was held in a public funds money market account, and $69,736 was held in the Morgan Stanley Institutional Liquidity Prime Advisory Fund #8341. The remainder of the funds was on deposit in the Council’s operating accounts. The Capital Assets and the Investment in Capital Assets for $20,832,932 represent the costs associated with furniture and fixtures, equipment, and building costs. Statement of Revenue and Expenses: The budgeted expenditure rate at December 31, 2015 is 25%. The estimated expenditure rate for Children’s Programs at December 31, 2015 is 22.2%. RECOMMENDATION:

I recommend the Finance Committee propose that the Council accept the December 31, 2015 Financial Statements as submitted.

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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTY

BALANCE SHEET (Unaudited)

December 31, 2015

General Fund Total All Funds

Assets

Cash & Investments 104,050,928$ 13,302$ 104,064,230$ Accounts Receivable 2,754,631 4,987 2,759,618 Interest Receivable 61,755 - 61,755 Advances to Agencies 5,088,310 - 5,088,310 Prepaid Expenses 360,845 - 360,845 Due From - General Fund - 176,442 176,442 Capital Assets 20,832,932 - 20,832,932

Total Assets 133,149,401 194,731 133,344,132

Liabilities & Fund Balance

Liabilities

Allocations to Children's Services Programs 7,484,527 186,875 7,671,402 Deferred Revenue 1,075,604 - 1,075,604 Accounts Payable 289,755 7,856 297,611 Due to - Special Revenue Fund 176,442 - 176,442

Total Liabilities 9,026,328 194,731 9,221,059

Fund Balance

Nonspendable: Prepaid Expenses 360,845 - 360,845 Assigned: Reserved in accordance with fund balance policy 36,536,504 - 36,536,504 Unassigned: 66,392,793 - 66,392,793

Total Fund Balance 103,290,141 - 103,290,141

Investment in Capital Assets 20,832,932 - 20,832,932

Total Liabilities and Fund Balance 133,149,401$ 194,731$ 133,344,132$

Special Revenue Fund

Prevention Partnership for Children, Inc.

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CHILDREN'S SERVICES COUNCIL OF PALM BEACH COUNTYSTATEMENT OF REVENUE AND EXPENSES CHANGES IN FUND BALANCE

FOR THE THREE MONTHS ENDED DECEMBER 31, 2015

Approved Budget Actual Approved Budget Actual Approved Budget Actual

2015/2016 Through Through Variance % 2015/2016 Through Through Variance % 2015/2016 Through Through Variance %

Budget 12/31/2015 12/31/2015 YTD YTD Budget 12/31/2015 12/31/2015 YTD YTD Budget 12/31/2015 12/31/2015 YTD YTD

Revenues

Ad Valorem Property Taxes 102,176,959$ 76,486,084$ 76,486,084$ -$ 74.86% -$ -$ -$ -$ 0.00% 102,176,959$ 76,486,084$ 76,486,084$ -$ 74.86%

Interest Income 300,000 75,000 100,631 25,631 33.54% - - - - 0.00% 300,000 75,000 100,631 25,631 33.54%

Unrealized Gain or Loss - - (194,183) (194,183) 100.00% - - - - 0.00% - - (194,183) (194,183) 100.00%

Department of Health/Agency

for Health Care Administration 3,630,806 907,702 975,978 68,277 26.88% - - - - 0.00% 3,630,806 907,702 975,978 68,277 26.88%

Palm Beach County Head Start Match 3,100,000 775,000 775,000 - 25.00% - - - - 0.00% 3,100,000 775,000 775,000 - 25.00%

JPB Foundation 250,000 62,500 - (62,500) 0.00% - - - - 0.00% 250,000 62,500 - (62,500) 0.00%

Income from Tenants 70,000 17,500 18,832 1,332 26.90% - - - - 0.00% 70,000 17,500 18,832 1,332 26.90%

Other Income 100,000 25,000 56,697 31,697 56.70% - - - - 0.00% 100,000 25,000 56,697 31,697 56.70%

Cash Carryforward 14,843,281 - - - 0.00% - - - - 0.00% 14,843,281 - - - 0.00%

Total Revenues 124,471,046 78,348,786 78,219,039 (129,747) 62.84% - - - - 0.00% 124,471,046 78,348,786 78,219,039 (129,747) 62.84%

Expenditures

Administrative Expenditures 5,342,146 1,335,537 1,455,157 (119,620) 27.24% - - 382 (382) 100.00% 5,342,146 1,335,537 1,455,539 (120,002) 27.25%

Capital Expenditures 250,000 62,500 119,993 (57,493) 48.00% - - - - 0.00% 250,000 62,500 119,993 (57,493) 48.00%

Contingency 500,000 - - - 0.00% - - - - 0.00% 500,000 - - - 0.00%

Non-Operating Expenses 2,801,919 700,480 1,722,186 (1,021,706) 61.46% - - - - 0.00% 2,801,919 700,480 1,722,186 (1,021,706) 61.46%

Reserve for Uncollectible Taxes 5,108,848 - - - 0.00% - - - - 0.00% 5,108,848 - - - 0.00%

Children's Services Programs:

Direct Services:

Funded Programs & Initiatives 98,014,091 24,503,523 21,752,942 2,750,581 22.19% 2,682,701 670,675 576,713 93,962 21.50% 100,696,792 25,174,198 22,329,655 2,844,543 22.18%

Support Services:

Programmatic Support 9,771,341 2,442,835 2,145,168 297,667 21.95% - - - - 0.00% 9,771,341 2,442,835 2,145,168 297,667 21.95%

Total Children's Programs 107,785,432 26,946,358 23,898,110 3,048,248 22.17% 2,682,701 670,675 576,713 93,962 21.50% 110,468,133 27,617,033 24,474,823 3,142,210 22.16%

Total Expenses 121,788,345 29,044,874 27,195,446 1,849,428 22.33% 2,682,701 670,675 577,095 93,580 21.51% 124,471,046 29,715,550 27,772,541 1,943,009 22.31%

Excess Revenues over Expenses 51,023,593 (577,095) 50,446,498

Other Financing Sources (Uses)

Transfers in (out) (2,682,701) (670,675) (577,095) (93,580) 21.51% 2,682,701 670,675 577,095 93,580 21.51% - - - - 0.00%

Net Changes in Fund Balances 50,446,498 - 50,446,498

Fund Balances

October 1, 2015 52,843,643 - 52,843,643

December 31, 2015 103,290,141$ -$ 103,290,141$

General Fund Special Revenue Fund Total

Prevention Partnership for Children, Inc.

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AGENDA ITEM: 3

TITLE: Under Expenditures Plan

CSC STAFF: Bill Cosgrove, Chief Financial Officer

SUMMARY:

CSC, through its own operations as well as the programs it funds, experiences under expenditures within

its annual operating budget. Recently the Committee requested that a plan be developed to use under

expenditures to expand current or provide additional services in the community during the fiscal year in

which the under expenditures are occurring.

In determining the availability of funds resulting from under expenditures that could be spent in the

fiscal year in which the under expenditures are occurring, staff is proposing the following plan:

1. The entire CSC budget (program and administration) will be reviewed annually on April 1 to

determine where projected under expenditures in the budget are occurring.

2. The first 5% of under expenditures in CSC’s annual budget will be used to either fund the CSC

subsequent year operating budget, in keeping with CSC’s current forecasting assumptions, or to

increase the fund balance to maintain the fund balance at 30% of the budget per the Council’s

current fund balance policy.

3. Funded programs that are 10% or more underspent as of the review date will have their

contracts amended to remove the projected unspent dollars.

4. The total of under expenditures in excess of 5% of CSC’s annual budget will be identified as of

April 1 annually and will be used as follows:

a. Expansion of existing programs if appropriate

b. Funding of additional child care slots/summer camp scholarships in accordance with the

policy previously set by Council. The use of funds in this manner will be dependent upon

whether or not the system can absorb additional dollars to provide more service.

c. Great Ideas Initiative – This is a new initiative (copy enclosed) that is being proposed and

is being presented to the full Council for discussion/approval at the January 28, 2016

Council meeting.

Based on CSC’s current operating budget, under expenditures would have to exceed $6.1 million before

the use of funds for the purposes identified in number 4 above would apply.

RECOMMENDATION

Staff recommends the committee approve the plan as presented to address the use of under

expenditures.

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#: 5


AGENDA ITEM: 5A(4)

TITLE: Consent Agenda ‐ Program Resolution #16‐004 Authorizing Revised Usage of Under‐Expended Funding (Great Ideas Initiative)

CSC STAFF: Kasha Owers, Director of Program Performance

SUMMARY:

The Council had previously approved that under‐expenditures can be used to expand the availability of child care or summer camp scholarships. This agenda item seeks to add another category for use of under‐expenditures….The Great Ideas Initiative.

A cross‐functional workgroup representing staff from CSC’s Program, Finance and Communications Divisions has proposed this Initiative to support organizations that are working in our community to help children grow up healthy, safe and strong. There are five proposed categories:

1. Essential Services 2. Supplies/Equipment 3. Community Outreach/Engagement 4. Capacity Building 5. Capital Improvements (CSC‐funded only; match component if greater than $25,000))

Organizations eligible to apply must be an IRS‐determined nonprofit organization doing business in Palm Beach County for two consecutive years.

An organization does not need to be currently funded by CSC to apply (with the exception of Capital Improvements).

Grant period is maximum of twelve months. Maximum award is $25,000 (grants for Capital Improvements in excess of this amount may be considered and will require a match component for any amount in excess of $25,000.). A Project Completion Report (with supporting documentation) and any submission of unused funds will be required at the close‐out of the grant.

Awards will be made one‐time each calendar year in the summer.

Award process will be competitive. Applicants are not guaranteed funding. If awarded funding, it may not be at requested amount.

Great Ideas Initiative Guidelines and Application will be made available on CSC website in the Spring of 2016.

Depending upon availability of funding, CSC may award 20‐25 organizations in the first year. FISCAL IMPACT: The total cost of funding this item for FY 2015‐16 is up to $500,000; the funds to support this agenda item are budgeted in the Administrative and Strategy Budgets (under‐expenditures from both). RECOMMENDATION: I recommend the Council approve Resolution #16‐004 authorizing revisions to the usage of under‐expended funding to include the Great Ideas Initiative and purposes outlined above.

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CHILDREN’S SERVICES COUNCIL OF PALM BEACH COUNTY #: 1 ... · 2. Lutheran Services Florida Corrective Action Plan 3 ... He stated that they had hosted a pool party with X103 FM at

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