Child Abuse Council of Santa Clara County Annual Report to ... · Seth Andrews, Steve Baron, James Gibbons-Shapiro, Jennifer Kelleher, Elisa Kuhl, Claudia ... certified birth certificates,

Chair Greg Zieman

Vice Chair for Administration Steven Dick

Vice Chair for Program Andrew Cain

Treasurer Kathleen Dong

Commissioners Alicia Newton, Jane Odell, Johanna Thai Van Dat, Hon. L. Michael Clark, Steven Dick, Dennis

Wyatt, Juan Quinones, Kathleen Dong, Daniel Rodriguez, Andrew Pane, Annie Liu, Greg Zieman, Heather Vogel, Peggy Cathcart, Stacy Castle, Gale Simmons, Christine Hagion Rzepka,

Andrew Cain, Melody Kinney, Dave Shuster, and Ashoorina Baretto

Community Advisory Members Seth Andrews, Steve Baron, James Gibbons-Shapiro, Jennifer Kelleher, Elisa Kuhl, Claudia

Lecanda, Elizabeth Shivell, Jane Smithson, and Dr. John Stirling

Emeritus Members Karlyne Amaral, Penelope Blake, Ken Borelli, Anne Carlson, Barbara Emerich, Nora Manchester,

Fran Naylor, Mary Pat Panighetti, Margaret Petros, Debra Pinck, Bernie Plotnikof, Sarah Scofield, and Anne Whyte

Coordinator Becky Manchester Aidlberg

Clerk of the Board Muriel Frederick

There are currently two vacancies on the Child Abuse Council (District 5 - Seats 7 and 19).

Child Abuse Council FY 2015-2016 Work Plan Page � /� 1 6

Child Abuse Council of Santa Clara County Annual Report to the Board of Supervisors

Fiscal Year 2015/16 Committee Work Plans and Budgets Fiscal Year 2014/15 Accomplishments

MISSION STATEMENT: The mission of the Child Abuse Council of Santa Clara County is to protect children from abuse and neglect by their parents and caregivers, and from the systems designed to protect them.

HISTORICAL BACKGROUND: The Child Abuse Council (CAC) originally started as a multidisciplinary task force formed to review the 1979 Santa Clara County Grand Jury Report concerning the child abuse service delivery system.

In 1982, AB 1733, making state funds available for child abuse treatment and prevention, mandated that a citizens' group promote awareness of child abuse, promote interagency cooperation, and advise the Board of Supervisors. The creation of an allocations committee to recommend the distribution of these funds was also specifically required.

Subsequent legislation, AB 2994, setting up the Children's Trust Fund through fees received from certified birth certificates, also required the Board of Supervisors to designate a "local voluntary commission, board, or council" to recommend the allocation of these funds to private agencies through an RFP process.

AB 1980 (authored by Maxine Waters in 1985) specifically required that each county establish a "child abuse prevention coordinating council whose primary purpose is to coordinate the community's efforts to prevent and respond to child abuse".

Santa Clara County's Board of Supervisors, through several actions in the 1980's combined the requirements of the three (3) above bills into functions given its Child Abuse Council, including that of recommending the allocations of both AB 1733 and AB 2994 funds.

The Child Abuse Council was reorganized into its present configuration in January 1993 with the status of a county advisory commission. The membership created by-laws, a set of policies and procedures, and a mission statement, and continued their monthly meetings. The twenty-three (23) authorized seats for voting members are filled through the Child Abuse Council's own membership selection process that ensures both demographic and professional diversity, with the appointments being recommended to and made by the Board of Supervisors. A Community Advisory membership category, unlimited in number, enables other interested citizens to join the Child Abuse Council.

Social Service agency staff supports the work of the Allocations Committee and administers the resulting contracts for services. Children's Trust Fund monies (per W & I Code) pay for the Clerk of the Board of Supervisors' services for the monthly meetings and enable the committees of the Child Abuse Council to contract for professional services for specific activities.


FISCAL YEAR 2015 WORK PLAN The functions of county Child Abuse Prevention Councils are guided by California Welfare and Institutions Code (WIC) Chapter 12.5, Section 18980 which dictate the following functions of the Child Abuse Council of Santa Clara County:

• To provide a forum for interagency cooperation and coordination in the prevention, detection, treatment, and legal processing of child abuse cases.

• To promote public awareness of the abuse and neglect of children and the resources available for intervention and treatment.

• To encourage and facilitate training of professionals in the detection, treatment, and prevention of child abuse and neglect.

• To recommend improvements in services to families and victims. • To encourage and facilitate community support for child abuse and neglect programs.

The work of the Council in pursuit of these goals is done by the Child Abuse Council committees. The work plan and budget for each of the nine committees is attached (Allocations, Disproportionality, Executive, Interagency Collaboration, Membership, Nominations, Public Awareness, Student Educational Needs, and Symposium). Together they constitute the composite work plan and budget for the Council.

The work of each committee in Fiscal Year 2015/16 will furthermore be guided by the four priorities adopted by the Council at its annual planning retreat on February 13, 2015:

• To promote the Enough Abuse Campaign. • To promote child abuse prevention by supporting activities and organizations related to conflict

resolution and healthy relationships. • To make the public aware of child abuse, what they can do about it, and reporting requirements. • To recommend improvements to the current and future Receiving and Intake Center (RAIC).


FISCAL YEAR 2015-2016 WORK PLAN

Goal/Objective Proposed Activity Priority Ranking

Timeline for Completion

To facilitate support for child abuse and neglect programs.

The Allocations Committee will renew and monitor nearly $800,000 in grants to local child abuse prevention programs in collaboration with SSA. 1

Contracts renewed in June 2016

To promote public awareness of the abuse and neglect of children and the resources available for intervention and treatment.

In addition to hosting numerous public forums and trainings throughout the year, the Child Abuse Council will: • Maintain and promote a child abuse prevention website with information on how to report

child abuse, relevant laws, local, state and national resources, trainings and events, and reports and statistics

• Hold blue ribbon campaign events throughout April 2016 for child abuse prevention month • Educate community members about legislation and policy relevant to child abuse

prevention • Launch a social media campaign • Prioritize awareness of mandated reporting and the Enough Abuse Campaign • Support activities and organizations related to conflict resolution and healthy relationships

1 Ongoing

To provide a forum for interagency cooperation and coordination in the prevention, detection, treatment, and legal processing of child abuse cases.

• The Membership Committee will work with the Board of Supervisors to maintain balanced representation on the Council from justice agencies, public agencies, community-based organizations and the community at large.

• The Interagency Collaboration Committee will convene monthly meetings of professionals involved in child abuse prevention, detection, treatment and legal processing.

1 Ongoing

To encourage and facilitate training of professionals in the detection, treatment, and prevention of child abuse and neglect.

• The 34th Annual Symposium will bring together 400 professionals for a day of learning about child abuse issues.

• The Disproportionality Committee will offer a public forum where current disproportionality data stakeholder concerns and improvement plans are reviewed.

• The Interagency Collaboration Committee will monitor emerging issues and invite speakers to facilitate interagency learning.

• The Public Awareness Committee will host two public forums on important child abuse related topics.

• The Student Educational Needs Committee will implement its annual workshop related to a student educational needs topic.

1 Ongoing

To recommend improvements in services to families and victims.

• The Council will monitor and recommend improvements to the current and future Receiving and Intake Center (RAIC).

• The Disproportionality Committee will offer a public forum where current disproportionality data, stakeholder concerns and improvements to the system are discussed.

1 Ongoing

Goals and Objectives Proposed Activities Timeline Personnel Sub-committee

Budget

1 To review and recommend to the Board of Supervisors qualified agencies for child abuse prevention funding within the community, and to establish and maintain appropriate procedures as necessary.

• Renew currently-funded contracts with nonprofit service agencies based on total funds available, new funding criteria based on projected funding shortfalls and agency contract performance in previous fiscal year.

• Get input from funded agencies. • SSA Support staff has primary responsibility for contract renewals;

thus, they are responsible for funding this effort. Allocations will assist as necessary.

Contracts renewed in June of 2016

Highest Priority: Allocations Committee, SSA, Support staff

$0

2 Monitor contract compliance of agencies receiving funding and make recommendations to improve services.

• Conduct site monitoring visits for funded agencies, review progress reports submitted, identify any contract compliance issues, and recommend improvement actions (if any) to Allocations Committee and SSA staff.

• Notify agencies of any contract non-compliance and initiate follow-up actions as appropriate.

• SSA Support staff has primary responsibility for contract monitoring; thus, they are responsible for funding this effort. Allocations will assist as necessary.

On-going through year

Highest Priority: Allocations Committee, SSA, Support staff

$0

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Allocations Committee Page !/!1 2

Child Abuse Council of Santa Clara County FY 2015/16 Allocations Committee Work Plan and Budget

Committee Chair: Christine Hagion Rzepka Date Updated: January 8, 2015

Committee Purpose: To review and recommend to the Board of Supervisors qualified agencies for child abuse prevention funding within the community, and to establish and maintain appropriate procedures as necessary.

3 Conduct evaluation of funded agencies and client satisfaction activities

• Review funded agency evaluation/ outcome and client satisfaction data, analyze results (per agency and as a funded group) and produce findings.

• SSA Support staff has primary responsibility for contract monitoring; thus, they are responsible for funding this effort. Allocations funds will be used for additional services as necessary

Conduct review Mid-year, and year end. TBD

Highest Priority: Allocations Committee/ SSA Staff

$5,000

4 Hold funded agency coordination and training meeting

• Conduct coordination and training meeting for funded agencies. • Evaluate training. • Add a list of our newly-funded agencies under the resources section

of the CAC web site to support and publicize their work with the CAC.

Once or twice per year

Second Highest: SSA Staff/Guest Presenters/ Allocations Committee

$0

5 Maintain Effective Allocations Committee

• Conduct monthly Allocations Committee meetings. • Recruit new members as necessary. • Conduct in-service training and updates on funding issues,

contracting, and collaborative service opportunities, priority service needs planning activities.

• Formulate Standard Operating Procedures (SOP) for responsibilities of the Allocations Committee.

• Expenditures for miscellaneous expenses including but not limited to postage, mileage, copying, and office supplies

On-going through the year

Highest Priority: Allocations Committee/ Staff/Guest Presenters/Attend other meeting

$500

Total $5,500


Budget

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Allocations Committee Page !/!2 2


Budget

1 The Committee will host public forums and trainings.

• Offer trainings where current disproportionality data, stakeholder concerns, and improvement plans are reviewed; and offer public forums to highlight the particular needs of disproportionately represented groups. Provide food, technical support (audio/visual), and an appropriate facility for large meetings, printing services, paper goods, and speaker stipends.

Ongoing Committee $6,500

2 The Committee will collaborate with other stakeholders, and keep the Child Abuse Council updated on all pertinent disproportionality issues.

• Attend relevant community meetings, participate in activities designed to advance the systemic analyses of the CWS (as related to disproportionality), and participate in community at large activities supporting child abuse prevention.

Ongoing Committee $0

Total $6,500

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Disproportionality Committee

Child Abuse Council of Santa Clara County FY 2015/16 Disproportionality Committee Work Plan and Budget (TBD)

Committee Chair: Peg Cathcart Assistant Chair: Elizabeth Shivell

Committee Purpose: To review the policies and practices that lead to disproportionality; and to implement strategies intended to influence the reduction of over-represented children in the Santa Clara County Child Welfare System.


Budget

1 Become more visible and influential to policy makers and community groups by addressing larger goals related to child abuse prevention.

• Attend the Children, Seniors and Family meeting as needed • Meet with BOS representatives, community leaders and foster

relationships with entities that support child abuse prevention • Collaborate child abuse prevention and intervention strategies w/ SSA

and DFCS • Regularly attend GBACAC Meetings - $1000 (mileage) • Sponsor community events raising awareness of child abuse ($2000) • Continually re-envision and streamline the Council.

Ongoing Officers and Executive Committee

$3,000

2 Provide effective oversight, guidance and training to the Child Abuse Council and Council committees.

• Review committee activities on a monthly basis • Plan and implement annual retreat - $500 • Oversee implementation of yearly work plans and priorities

developed at Child Abuse Council annual retreat • Train committee members on Council funding sources and ways in

which funds can be spent and allocated • Train Council members on County/commission rules and procedures

related to meetings, including the Brown Act, Robert’s Rules, confidentiality, ethics, etc

On-going Retreat: February 2016

Officers, Executive Committee, and Coordinator

$500

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Executive Committee Page !/!1 2

Child Abuse Council of Santa Clara County FY 2015/16 Executive Committee Work Plan and Budget

Committee Chair: Greg Zieman Date Updated: January 28, 2015

Committee Purpose: To assist the Chair in making decisions, and oversee the administrative affairs of the Council. Maintain the vision and mission of the Child Abuse Council. Plan and conduct Council meetings with presentations representing a wide-range of community-based programs. Plan and coordinate all aspects of the Council’s work and annual retreat.

2010-11: $93,572 2011-12: $88,302 2012-13: $84,610 2013-14: $82,000 2014-15: $81,000

3 Provide administrative support for the Council.

• Child Abuse Council Coordinator (Contractor) - $55,000 • Clerk of Board Salary and support - $18,000 • Miscellaneous office expenses including paper, ink, postage,

photocopying, name tags, etc - $2,300 • Storage Facility Annual Fee - $1,600 • Phone lines - $ 600 • Volunteer Recognition - $0

Ongoing Officers, Executive Committee, Clerk of the Board, Coordinator

$77,500

Total $81,000


Budget

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Executive Committee Page !/!2 2


Budget

1 Increase collaboration and facilitate communication with the Council, Grantees, Greater Bay Area CAPC and public through our website and list.

• Maintain the website and keep the website current with updated information.

• Use website to post forms and schedules to assist grantees. Market the website in collaboration with Public Awareness Committee.

• Encourage other Council members to submit appropriate information for posting, including all agendas and minutes.

• Continue our collaboration with the Greater Bay Area CAPC

Ongoing ICC Committee, Council Coordinator, SSA staff & and all Council members.

$500

2 Continue to strengthen the Council’s relationships with stakeholder agencies and funded agencies.

• Invite various stakeholders and funded agencies to join the committee.

• Research and invite speakers to ICC Meetings and when beneficial refer them as appropriate to the Council meetings.

Ongoing ICC Chair, Council Coordinator & ICC members

$150

3 Raise relevant issues facing stake-holder community including making recommendations for action to the Council.

• Arrange for presentations on relevant issues. • Facilitate discussion of identified topics.

Ongoing ICC members $0

4 Serve as the local coordinating entity for the Enough Abuse Campaign

• Outreach to proposed audiences for training. • Coordinate trainings as requested. • Collaborate with Public Awareness committee.

Ongoing ICC members, ICC Chair & Presenters

$1,000

Total $1,650

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Interagency Collaboration Committee

Child Abuse Council of Santa Clara County FY 2015/16 Interagency Collaboration Committee Work Plan and Budget

Committee Chair: Jennifer Kelleher

Committee Purpose: To improve cooperation and collaboration between agencies, both public and private, by removing barriers, improving communications or whatever else may appear necessary to ensure that children and their families receive services that fit their needs most appropriately.


Budget

1 To recruit and nominate individuals for CAC membership

• Recruit members that contribute to a balance of gender, ethnic communities and geographic and supervisory districts.

• Ensure balanced representation from justice agencies, public agencies, private agencies and the community-at-large

• Forward the names of qualified candidates to the appropriate Supervisor within 40 days of a vacancy.

• Have membership materials available in print and electronic formats, and easily accessible on the CAC website.

Ongoing $0

2 To retain a strong membership • Organize twice-yearly member social events • Ensure members are placed on a committee • Maintain updated member directories and committee rosters • Monitor member attendance and participation • Keep Council informed of membership requirements. • Acknowledge members’ life events

November 2015 and June 2016

$350

3 Welcome and orient new members

• Assign mentors to each new member • Ensure each new member has a new member orientation and new

member materials. • Periodically check-in with new members and their mentors and

address any questions or concerns.

Ongoing $250

Total $600

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Membership Committee Page !/!1 1

Child Abuse Council of Santa Clara County FY 2015/16 Membership Committee Work Plan and Budget

Committee Chair: Alicia Newton Date Updated: February 4, 2015

Committee Purpose: To establish a strong membership where all members are active and share in the work of the Council to the meet the overall mission of the Child Abuse Council.


Budget

1 Outreach to General Public • Collaborate to raise awareness of issues related to child abuse prevention

• Educate service providers and community members on legislation and policy relevant to child abuse prevention

• Purchase of public awareness materials and/or advertising

Ongoing All $11,000

2 Blue Ribbon Campaign Promote awareness of child abuse prevention through the Blue Ribbon Campaign

Ongoing All $0

3 Enough Abuse Campaign Collaborate with ICC and Council on promotion of Enough Abuse Campaign

Ongoing All $0

4 Media/social media presence for Council

Determine ability to manage a CAC Facebook page, CreaTV ads, press releases, and letters to the editor

Ongoing All $0

Total $11,000

Child Abuse Council of Santa Clara County FY 2015/16 Public Awareness Committee Work Plan and Budget

Committee Chair: Stacy Castle Date Updated: January 5, 2015

Committee Purpose: Increase awareness and understanding of child abuse to support community and Council prevention activities and impact policymaking.

Goals and Objectives Proposed Activities and Expenses Timeline Personnel Sub-committee

Budget

1 Distribute a “Is Your Child Struggling in School” brochure in English, Vietnamese and Spanish to elementary schools, middle schools and other agencies, libraries and clinics.

Copy and distribute brochures. Ongoing Greg Zieman $600

2 Continue education between schools and other agencies.

Develop and implement one workshop in FY 15/16 on a topic related to student educational needs that is free and open to the public. Expenses related to speaker fee and travel, refreshments, materials, copying and training supplies.

TBD Committee $2,000

3 Inform the community about student educational issues.

Link various resources for parents and educators to the CAC website and work with the CAC Public Awareness Committee.

Ongoing Committee $0

Total Budget $2,600

Child Abuse Council of Santa Clara County FY 2015/16 Student Educational Needs Committee Work Plan and Budget

Committee Chair: Greg Zieman Date Updated: January 9, 2015

Committee Purpose: To identify and address education issues related to abused, neglected and at-risk children in Santa Clara County and to assist in collaboration among service providers.


Budget

1 Train the trainers and professionals who help children.

Invite experts and nationally known speakers and researchers. January - April 2016

Chair, Committee, Coordinator

$6,000

2 Attract 400-500 attendees to include professionals, providers of services to children as well as parents and caretakers.

Printing and Marketing for Symposium including: save the date flyer, registration brochure, labels, envelopes, program, name tags, certificates, folders, handouts and postage.

January - April 2016

Chair, Committee, Coordinator

$1,000

3 Organize a quality event that attendees will learn to detect, prevent and treat Child Abuse, enjoy the day and remember CAC.

Symposium Event Venue and Catering Expenses including: pre-conference meeting and meal, facility rental, workshop rooms, breakfast, lunch, afternoon snacks, audio/visual, and other services as needed for 400+ attendees, one day conference.

April 2016 Chair, Committee, Coordinator

$40,000

Additional expenses including re-licensing fees for CEUs when required, angel award, volunteer recognition, entertainment, and miscellaneous expenses as required.

Ongoing Chair, Committee, Coordinator

$1,800

Total $48,800

Child Abuse Council Work Plan and Budget FY 2015 - 2016 Symposium Committee

Child Abuse Council of Santa Clara County FY 2015/16 Symposium Committee Work Plan and Budget

Committee Chair: Margaret Petros Date Updated: January 21, 2015

Committee Purpose: To develop a high quality symposium that will enable professionals in Santa Clara County and the Greater Bay Area who work with children and families to hear from experts, examine information, exchange ideas and sharpen their skills.

Santa Clara County Child Abuse Council Projected Budget

Fiscal Year 2015-16 Updated:

FY 2015 - 2016 Projected Committee Expenditures FY 2014-2015 Projected 2015-16Allocations Committee

Committee Incidentals $300 $500.00Community Needs Assessment $500 $0.00Conduct evaluation of funded agencies and client satisfaction $4,500 $5,000.00

Total Allocations Committee $5,300 $5,500.00

Disproportionality CommitteePublic Forums and Trainings $6,500 $6,500.00

Total Disproportionality Committee $6,500 $6,500.00

Executive CommitteeCoordinator’s Salary $55,000 $55,000.00Clerk of the Board Support $18,000 $18,000.00Strategic Planning Retreat $500 $500.00GBACAC mileage reimburse $1,000 $1,000.00Storage Space – Annual Rental $1,600 $1,600.00Printing / Copying / Misc. Office Expenses $2,300 $2,300.00Phone Lines $600 $600.00Community Sponsorship $2,000.00 $2,000.00

Total Executive Committee $81,000 $81,000.00

Interagency Collaboration CommitteeCollaboration and communication with the Council, Grantees, Greater Bay Area CAPC and public through our website and list $1,000 $500.00

Strengthen Council’s relationships with stakeholder agencies $300 $150.00Enough Abuse Campaign $1,000 $1,000.00

Total ICC $2,300 $1,650.00

Membership CommitteeProvide new materials, binders, copying, misc as needed $350 $350.00Member Orientation $200 $250.00Member Recognition, Cards $50 $0.00

Total Membership Committee $600 $600.00

Public Awareness CommitteeOutreach to General Public $3,425 $11,000.00Promotional / Outreach materials $4,725 $0.00Media/Social Media Campaign $3,000.00 $0.00

Total Public Awareness Committee $11,150 $11,000.00

Student Educational Needs CommitteeBrochure copying $600 $600.00Training $1,000 $2,000.00

Total SENC $1,600 $2,600.00

Symposium CommitteeSpeakers and Researchers $3,500 $6,000.00Printing: Save the Date, Brochures, Name Labels, Envelopes, Handouts and Misc. $2,000 $1,000.00Postage $50 $0.00Cost of site/meals/snacks $34,000 $40,000.00Entertainment $0 $0.00Additional Symposium-related expenses $1,500 $1,800.00Volunteer Recognition $0 $0.00Angel Award $150 $0.00

Total Symposium Committee $41,200 $48,800.00

TOTAL Projected CHILD ABUSE COUNCIL COMMITTEE Expenditures $149,650 $157,650.00

Child Abuse Council of Santa Clara County Annual Report to ... · Seth Andrews, Steve Baron, James Gibbons-Shapiro, Jennifer Kelleher, Elisa Kuhl, Claudia ... certified birth certificates,

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